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Home My WebLink AboutContract 35181CiTl�' ��CRET�Fd� CONi�,��T �� e TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NO. 616039 COMMUNITY SERVICES BLOCK GRANT PROGRAM SECTION 1. CONTRACT The Texas Department of Housing and Community Affairs, an agency of the State of Texas, and FORT WORTH, CITY OF, GRANT ADMIN. agree to amend contract no. 616039 executed by the Department on or about January 1, 2006 (herein the "Contract"). SECTION 2. CONTRACT PERIOD This Contract is amended by replacing Section 2, Contract Period, to read: This contract shall commence on January 1, 2007, and unless earlier terminated, shall end on December 31, 2007 ("Contract Period"). SECTION 3. DEPARTMENT OSLIGATIONS This contract is amended by revising Section 4 C. to read: C. Limits of Liability Notwithstanding any other provision of this contract, the total of all payments and other obligations incurred by Department under this contract shall not exceed the sum of One Million Five Hundred Eighty-One Thousand Eight Hundred Forty-Five Dollars and 00 Cents ($ 1581845.00 ) SECTION 4. CONFLICT OF INTEREST/NEPOTISM This contract is amended by revising Section 16 D. to read: D. Subrecipient's employees, officers, and agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from subc,ontractors, or potential subcontractors. SECTION 5. AUDIT This contract is amended by revising Section 21, Audit, Section A., Section B., and Section D to read hereafter as given below: A. For any fiscal year included within the Grant Period during which the Subrecipient expended $500,000 or more in total federal or $5000,000 in total state financial assistance, Subrecipient shall arrange for the performance of an annual audit of the funds received and performances rendered under this grant agreement. The audit shall be made in accordance with the Single Audit Act Amendments of 1996, 31 U.S.C. Ch. 75; and OMB Circular No. 133 (as revised on 06/30/1997), "Audits of States, Loca1 Governments, and Non-Profit Organizations." The term "federal financial assistance" includes awards of federal financial assistance received directly from federal agencies, or indirectly through units of state and local government. B. Notwithstanding Subsection A, of this Section 21, Subrecipients expending less than $500,000 in Federal financial assistance or $500,000 in State financial assistance, may arrange for the performance of an annual financial statement audit. Such audit should include verification of all expenditures by budget category, in accordance with the final Monthly/Financial/Funding Performance Report (MFFPR) submitted to close out allocation year. -��._�� f r n ^ r/ , �, �;��J,.'��'�� :�v.;�� ,a; �N�Crv �� 'r. � i�1it!��V� C:,>'� U u r`J � l';; d� L�-., �1. ?� ,'',';�^' c?ii� u'�^j t , .. v �1, �� li � �'o e D. For any fiscal year ending within or immediately after the Grant Period, Subrecipient must submit an "Audit Certification Form" (available from the Department) within sixty (60) days after the Subrecipients fiscal year end. EFFECTIVE DATE: Ol/O1/2007 FORT WORTA, CITY OF, GRANT ADMIN. BY: Richard Zavala FORT WORTH, CITY OF, GRANT ADMIN. , Executive Director TEXAS DEPARTMENT OF HOUSING AND COMMLTNITY AFFAIRS BY: Michael Gerber Michael G. Gerber, Executive Director This amendment is not effective unless signed by the Texas Department of Housing and Community Affairs Executive Director or his authorized designee. TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT NO. 616039 FOR THE FY 2006 COMMUNITY SERVICES BLOCK GRANT PROGRAM CFDA#93.569 SECTION 1. PARTIES TO THE CONTRACT This contract is made by and between the Texas Department of Housing and Community Affairs, an agency of the State of Texas, (herein the "Department") and FORT WORTH, CITY OF, GRANT ADMIN. (herein the "Subrecipient"). SECTION 2. CONTRACT PERIOD This contract shall commence on January l, 2006, and, unless earlier terminated, shall end on December 31, 2006 (herein the "Contract Period"). SECTION 3. SUBRECIPIENT PERFORMANCE Pursuant to the Community Services Block Grant Act, 42 U.S.C. Sec. 9901 et seq. (herein the "CSBG Act"), Subrecipient shall operate, on an equitable basis throughout Subrecipient's service area, a program to ameliorate the causes of poverty. Subrecipient shall provide services and activities of the type specified in 42 U.S.C. Sec. 9907(b). Subrecipient's service area consists of the following counties: Tarrant County SFCTION 4. DEPARTMENT OBLIGATIONS A. Measure of Liability In consideration of Subrecipient's satisfactory performance of this contract, as determined by Department, Department shall be liable for actual and reasonable costs incurred by Subrecipient during the contract period for performances rendered under this contract, subject to the limitations set forth in this Section 4. 1. Department's obligations under this Section are contingent upon the actual receipt by Department of funds from the U.S. Department of Health and Human Services (hereinafter "HHS"). If adequate funds are not available to make payments under this contract, Department shall terminate this contract and shall not be liable for failure to make payments hereunder. 2. Department is not liable to Subrecipient for any cost incurred by Subrecipient which: a. is subject to reimbursement by a source other than Department; b.. is for the performance of services or activities not authorized by 42 U.S.C. Sec. 9907(b), is for one of the activities prohibited in 42 U.S.C. Sec. 9918, or which is not in accordance with the terms of this contract; c. is not reported to Department on CSBG Monthly Report (TDHCA Form SS) within sixty (60) days following the termination of this contract; d. is not incurred during the Contract period; e. is incurred for the purchase or permanent improvement of B C real property (other than low-cost residential weatherization or other energy-related home repairs). Excess Payments Subrecipient shall refund, within fifteen (15) days after Department's request, any sum of money paid to Subrecipient by Department which Department determines (1) has resulted in an overpayment to Subrecipient or (2) has not been spent strictly in accordance with the terms of this contract. Department may offset or withhold any amounts otherwise owed to Subrecipient under this contract against any amount owed by Subrecipient to Department arising under this contract. Limits of Liability Notwithstanding any other provision of this contract, the total of all payments and other obligations incurred by Department under this contract shall not exceed the sum of $1,581,845.00. SECTION 5. METHOD OF PAYMENT / CASH BALANCES A. Each month Subrecipient may request an advance payment by submitting to Department at its offices in Travis County, Texas, no later than the twentieth (20th) day of the month prior to the month for which payment is sought, a properly completed CSBG Monthly Funding/Financial/Performance Report (TDHCA Form 85) and a State of Texas Purchase Voucher for an amount not to exceed Subrecipient's actual cash needs for the month for which such advance is sought. B. Subrecipient's requests for advances shall be limited to the minimum amounts needed for the effective performance of this contract, and shall be timed as closely as possible with Subrecipient's actual immediate cash requirements. Subrecipient shall establish procedures to minimize the time elapsing between the transfer of funds from Department to Subrecipient and the disbursal of such funds by Subrecipient. C. Department may use a cost reimbursement method of payment if (1) Department determines that Subrecipient has maintained cash balances in excess of need, (2) Department identifies any deficiency in the cash controls or financial management system used by Subrecipient, or (3) Subrecipient fails to comply with the reporting requirements of Section 12. D. All funds paid to Subrecipient pursuant to this contract are paid in trust for the exclusive benefit of the low-income population of Subrecipient's service area and for the payment of allowable administrative expenses. SECTION 6. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS A. Except as expressly modified by law or the terms of this contract, Subrecipient shall comply with the cost principles and uniform administrative requirements set forth in the Uniform Grant Management Standards, 1 T.A.C. Sec. 5.141 et seq. (herein "Uniform Grant Management Standards"). A11 references therein to "local government" shall be construed to mean Subrecipient. B. None of the costs described in Attachment C of OMB Circular No. A- 87, as modified by the Uniform Grant Management Standards, shall be allowable unless Subrecipient has obtained Department's prior written approval to incur such cost. C. Use of Alcoholic Beverages. None of the funds provided under this _ �- _• = �_ ---- -.- ... . - -� ,_ ' � I ., �i : 1 �'1:;y;;"'I; ;i,'%i (p '�:: �f t' � �:,�;; : � :�;'� �::: �::� :� J � �-'; ;;��i,;=��q''' jr,'y' ot��i (� � i�� U � C.:1;;'2 �i� �1: U f U :"��., �,�Lr ��1'�;�r� � . "!�. �i �l' U L u : c � contract shall be used for the payment of salaries to any employee who uses alcoholic beverages while on active duty. No funds provided under this contract for travel expenses shall be used for the purchase of alcoholic beverages. SECTION 7. TERMINATION AND SUSPENSION A. Department may terminate this contract, in whole or in part, at any time Department determines that there is good cause for termination, including but not limited to Subrecipient's failure to comply with any term of this contract. Department shall notify Subrecipient in writing at least 30 days before the date of termination. B. Department shall not be liable for any costs incurred by Subrecipient after termination of this contract. Notwithstanding the suspension or early termination of this contract, Subrecipient shall not be relieved of any liability for any damages due to Department by virtue of any breach of this contract by Subrecipient. Department may withhold any payment otherwise due to Subrecipient until such time as the exact amount of damages owed to Department by Subrecipient is determined and paid. SECTION S. CHANGES AND AMENDMENTS A. Any change in the terms of this contract required by a change in state or federal law or regulation is automatically incorporated herein effective on the date designated by such law or regulations. B. Except as otherwise specifically provided herein, any change in the terms of this contract shall be made by an amendment in writing and signed by both parties to this contract. SECTION 9. DEPARTMENT ISSUANCES Department may issue policy directives which serve to interpret or clarify the terms of this contract. Such directives shall be issued by Department in the form of CSBG Issuances. Issuances shall not alter the terms of this contract so as to relieve Department of any obligation to reimburse an allowable cost incurred by Subrecipient prior to the effective date of the Issuance. Al1 CSBG Issuances promulgated by Department prior to or during the Contract Period shall govern the performance of this contract until specifically rescinded by Department. SECTION 10. TECHNICAL ASSISTANCE AND MONITORING Department or its designee may conduct periodic on-site monitoring and evaluation of the efficiency, economy, and effectiveness of Subrecipient's performance of this contract. Department will advise Subrecipient in writing of any deficiencies noted during such monitoring. Department will provide technical assistance to Subrecipient and will require or suggest changes in Subrecipient's program implementation or in Subrecipient's accounting, personnel, procurement, and management procedures in order to correct any deficiencies noted. Department will conduct follow-up visits to review and assess the efforts Subrecipient has made to correct previously noted deficiencies. Department may place Subrecipient on a reimbursement method of payment, terminate this contract, or invoke other remedies in the event monitoring or other reliable sources reveal material deficiencies in Subrecipient's performance or if Subrecipient fails to correct any deficiency within the time allowed by federal law. SECTION 11. RETENTION AND ACCESSIBILITY OF RECORDS A. Subrecipient sha11 maintain fiscal records and supporting documentation for all expenditures made under this contract in accordance with the Uniform Grant Management Standards, Common Rule, Sec. .42. B. All information collected, assembled, or maintained by Subrecipient shall be made available to the public during normal business hours in compliance with the Texas Public Information Act, Texas Government Code, Chapter 552. C. Subrecipient shall give HHS, the Comptroller General of the United States, and Department, or their duly authorized representatives, access to and the right to examine and copy, on or off the premises of Subrecipient, all records pertaining to this contract. Subrecipient agrees to maintain such records in an accessible location and to cooperate with any examination conducted pursuant to this Subsection. Subrecipient shall include the requirements of this Subsection in all subcontracts. SECTION 12. REPORTING REQUIREMENTS A. Subrecipient shall submit to Department a CSBG Monthly Funding/Financial/ Performance Report (TDHCA Form 85). The report must be received by Department according to the schedule set forth in Section 5(A). B. Upon notification by the Department that all funding has been drawn down from funds available under the prior year's allocation. Subrecipient shall submit to Departm�nt, no later than 60 days from the date of notification, a final CSBG Report (TDHCA Form 85, Page 1 only) containing a full accounting of all funds expended under that allocation. C. Subrecipient shall annually submit to Department, no later than the last day of February, a cumulative inventory of all equipment acquired, in whole or in part, with funds received under this or previous CSBG contracts. D. If Subrecipient fails to submit within 45 days of its due date, any report or response required by this contract, including responses to monitoring reports, Department may, in its sole discretion, initiate termination proceedings. If Subrecipient receives CSBG funds from Department over two or more contract periods, termination proceedings may be initiated on this contract for Subrecipient's failure to submit a report, including an audit report, past due from a prior contract. SECTION 13. PROPERTY REQUIREMENTS A. Subrecipient may not use funds provided under this contract to purchase personal property with a unit acquisition cost (the net invoice unit price of an item of equipment) of more than $5,000 unless Subrecipient has received the prior written approval of Department for such purchase. B. Upon the termination or non-renewal of this contract, Department may transfer title to any such equipment having a unit acquisition cost (the net invoice unit price of an item of equipment) of $5,000 or more to itself or to any other entity receiving funds under the CSBG Act. SECTION 14. INDEPENDENT SUBRECIPIENT Subrecipient is an independent subrecipient. Subrecipient agrees to hold Department harmless and, to the extent allowed by law, indemnify it against any disallowed costs or other claims �ahich may be asserted by any third party in connection with Subrecipient's performance of this contract. SECTION '15. SUBCONTRACTS A. Subrecipient may not subcontract the primary performance of this contract and only may enter into contractual agreements for consulting and other professional services including, but not limited to, auditors and attorneys, if Subrecipient has received Department's prior written approval. Subrecipient may subcontract for the delivery of client assistance without obtaining Department's prior approval. Any subcontract for the delivery of client assistance will be subject to monitoring by the Department as per Section 10. B. In no event shall any provision of this Section 15, specifically the requirement that Subrecipient obtain Department's prior written approval of a subsubrecipient, be construed as relieving Subrecipient of the responsibility for ensuring that the performances rendered under all subcontracts are rendered so as to comply will all of the terms of this contract, as if such performances rendered were rendered by Subrecipient. Department's approval under Section 15 does not constitute adoption, ratification, or acceptance of Subrecipient's or subsubrecipient's performance hereunder. Department maintains the right to insist upon Subrecipient's full compliance with the terms of this contract, and by the act of approval under Section 15, Department does not waive any right of action which may exist or which may subseguently accrue to Department under this contract. SECTION 16. CONFLICT OF INTEREST/NEPOTISM A. Subrecipient covenants that neither it nor any member of its governing body has or shall acquire any interest, direct or indirect, which would conflict in any manner with the performance of this contract. No person having such interest shall be employed by Subrecipient or appointed as a member of Subrecipient's governing body. No member of Subrecipient's governing body may be employed by Subrecipient during his service on the board or for twelve months thereafter. B. Subrecipient agrees that it will ensure that no officer, employee, or member of Subrecipient's governing body sha11 vote for or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. A definition of such prohibited relationship may be found in Sec. 573.021 et seq. of the Texas Government Code. This prohibition shall not prohibit the continued employment of a person who has been continuously employed for a period of one year prior to the election or appoiritment of the officer, employee, or governing body member related to such person in the prohibited degree. C. No employee, officer, or agent of Subrecipient shall participate in the selection, award, or administration of a subcontract supported by funds provided hereunder if a conflict of interest, real or apparent, would be involved. Such a conflict of interest would arise when: 1) the employee, officer, or agent; 2) any member of his or her immediate family; 3) his or her partner; or 4) any organization which employs or is about to employ, any of the above, has a financial or other interest in the firm or person selected to perform the subcontract. D. Subrecipient's employees, officers, and agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from subcontractors, or potential subconctractors. SECTION 17. COMPLIANCE WITH LAW Subrecipient shall comply with the CSBG Act and with the rules and regulations promulgated there under, and with all federal, state, and local laws and regulations applicable to the performance of this contract. SECTION 18. PROGRAM INCOME Subrecipient sha11 account for and expend program income derived from activities financed in whole or in part with funds provided under this contract in accordance with the Uniform Grant Management Standards, Common Ru1e, Sec. .25. SECTION 19. NON-DISCRIMINATION AND EQUAL OPPORTUNITY No person shall on the ground of race, color, religion, sex, national origin, age, disability, political affiliation or belief be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in the administration of or in connection with any program or activity funded in whole or in part with funds made available under this contract. SECTION 20. LEGAL AUTHORITY A. Subrecipient represents that it possesses the legal authority to enter into this contract and to perform the services Subrecipient has obligated itself to perform hereunder. B. The person signing this contract on behalf of Subrecipient hereby warrants that he/she has been duly authorized by Contract to execute this contract on behalf of Subrecipient and to bind Subrecipient to the terms herein set forth. C. Department shall have the right to terminate this contract if there is a dispute as to the legal authority of either Subrecipient or the person signing this contract to enter into this contract or to render performances hereunder. Subrecipient is liable to Department for any money it has received from Department for performance of the provisions of this contract, if Department has terminated this contract for reasons enumerated in this Section 20. SECTION 21. AUDIT A. For any fiscal year included within the Grant Period during which the Subrecipient expended $500,000 or more in total federal financial assistance, Subrecipient shall arrange for the performance of an annual audit of the funds received and performances rendered under this grant agreement. The audit sha11 be made in accordance with the Single Audit Act Amendments of 1996, 31 U.S.C. Ch. 75; and OMB Circular No. 133 (as revised on 6/30/1997), "Audits of States, Local Governments, and Non-Profit Organizations." The term "federal financial assistance" includes awards of federal financial assistance received directly from federal agencies, or indirectly through units of state and local government. B. Notwithstanding Subsection A, of this Section 21, Subrecipients expending less than $500,000 in Federal financial assistance, may arrange for the performance of an annual financial statement audit. Such audit should include verification of all expenditures by � > >;.. , � .;; �'�� i I �G'''� ;; R .i��,.! 1?5�,'.%:.�� , �S� '.j ;� ; i-' r; �C'��1 'i ^ �' J 1 U 1�'� c' S��:. }•. L Iu-! P: V ��7 '.;:n ,�,j� �f t1a �Ila ^::'��J1:L'�11'� .�.�G�� budget category, in accordance with final Monthly/Financial/Funding Performance Report (MFFPR) submitted to close out allocation year. C. Subrecipient shall submit two (2) copies of the report of such audit to Department within thirty (30) days after the completion of the audit, but no later than nine (9) months after the end of the audit period. Subrecipient shall insure that the audit report is made available for public inspection within thirty (30) days after completion of the audit. Audits performed under this Section 21 are subject to review and resolution by Department or its authorized representative. D. For any fiscal year ending within or immediately after the Grant Period, Subrecipient must submit an "Audit Certification Form" (available from the Department) within ninety (90) days after the Subrecipients fiscal year end. E. Department reserves the right to conduct additional audits of the funds received and performances rendered under this grant agreement. Subrecipient agrees to permit Department or its authorized representative to audit Subrecipient's records and to obtain any documents, materials, or information necessary to facilitate such audit. F. Subrecipient shall be liable to Department for any costs disallowed pursuant to audit(s) of funds received under this agreement. Subrecipient shall reimburse such disallowed costs with funds that are not provided under this contract. G. Subrecipient shall procure audit services through an open, competitive process at least once every four years. The auditor shall retain working papers and reports for a minimum of three years after the date of issuance of the auditor's report to the auditee. Audit working papers shall be made available upon request to Department at the completion of the audit, as a part of a quality review, to resolve audit findings, or to carry out oversight responsibilities consistent with the purposes of this part. Access to working papers includes the right to obtain copies of working papers, as is reasonable and necessary. SECTION 22. TRAVEL Allowable travel costs under this contract shall be determined in accordance with OMB Circulars A-122 or A-87, as applicable, any Department Issuance on travel, and with Subrecipient's written travel policy. Subrecipient's written travel policy shall delineate the rates which Subrecipient shall use in computing the travel and per diem expenses of its board members and employees. Prior to incurring any costs for travel, Subrecipient must provide Department with a copy of its travel policy and evidence that such policy has been approved by Subrecipient's governing body. If Subrecipient has no established written travel policy, the travel regulations applicable to Department employees shall apply. SECTION 23. POLITICAL ACTIVITY PROHIBITED A. None of the funds provided under this contract shall be used for influencing the outcome of any election, or the passage or defeat of any legislative measure. This prohibition shall not be construed to prevent any official or employee of Subrecipient from furnishing to any member of its governing body upon request, or to any other local or state official or employee or to any citizen, information in the hands of the employee or official not considered under law to be confidential information. Any action taken against an employee or official for supplying such information shall subject the person initiating the action to immediate dismissal from employment. B. No funds provided under this contract may be used directly or indirectly to hire employees or in any other way fund or support candidates for the legislative, executive, or judicial branches of government of Subrecipient, the State of Texas, or the government of the United States. C. None of the funds under this contract shall be expended in payment of the salary for full-time employment of any employee who is also the paid lobbyist of any individual, firm, association, or corporation. None of the funds provided by this contract shall be expended in payment of the partial salary of a part-time employee who is required to register as a lobbyist by virtue of the employee's activities for compensation by or on behalf of industry, a profession or association related to operation of Subrecipient. A part-time employee may serve as a lobbyist on behalf of industry, a profession, or association so long as such entity is not related to Subrecipient. Except as authorized by lao�, no contract funds shall be expended in payment of inembership dues to an organization on behalf of Subrecipient or an employee of Subrecipient if the organization pays all or part of the salary of a person required to register under Chapter 305, Government Code. D. None of the funds provided under this contract shall be paid to any official or employee who violates any of the provisions of this section. E. Programs assisted with CSBG funds shall not be carried on in a manner involving the use of program funds, the provision of . services, or the employment or assignment of personnel, in a manner supporting or resulting in the identification of such programs with- 1. any partisan or non partisan political activity or any political activity associated with a candidate, or contending faction or group, in an election for public or party office; 2. any activity to provide voters or prospective voters with transportation to the polls or similar assistance in connection with any such election; or 3. any voter registration activity. SECTION 24. SECTARIAN INVOLVEMENT PROHIBITED No funds received by Subrecipient hereunder shall be used, either directly or indirectly, to support any religious or anti-religious activity. SECTION 25. COPYRIGHT Subrecipient may copyright materials developed in the performance of this contract or with funds expended under this contract. Department and HHS shall each have a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the copyrighted work for government purposes. SECTION 26. PREVENTION OF FRAUD AND ABUSE A. Subrecipient shall establish, maintain, and utilize internal controls sufficient to provide for the proper and effective management of all program and fiscal activities funded under this contract. Subrecipient's internal controls and all transactions and other significant events are to be clearly documented and the documentation shall be readily available for monitoring by Department. B. Subrecipient shall give Department complete access to all of its records, employees, and agents for the purpose of monitoring or inyestigating the CSBG program. Subrecipient shall fully cooperate with�Department's efforts to detect, investigate, and prevent waste, fraud, and abuse. C. Subrecipient shall not discriminate against any employee or other person who reports a violation of the terms of this contract or of any law or regulation to Department or to any appropriate law enforcement authority if the report is made in good faith. SECTION 27. MAINTENANCE OF EFFORT Funds provided to Subrecipient under this contract may not be substituted for funds or resources from any other source nor in any way serve to reduce the funds or resources which would have been available to or provided through Subrecipient had this contract never been executed. SECTION 28. NO WAIVER Any right or remedy given to Department by this contract shall not preclude the existence of any other right or remedy, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other right or remedy. The failure of Department to exercise any right or remedy on any occasion shall not constitute a waiver of Department's right to exercise that or any other right or remedy at a later time. S�'CTION 29. SEVERABILITY If any portion of this contract is held to be invalid by a court or administrative tribunal of competent jurisdiction, the remainder shall remain valid and binding. SECTION 30. ORAL AND WRITTEN AGREEMENTS All oral and written agreements between the parties relating to the subject matter of this contract have been reduced to writing and are contained in this document and the exhibits attached hereto. SECTION 31. COMMiTNITY ACTION PLAN Each eligible entity, as a condition to lists receipt of funding under this Act, shall submit to the Department a community action plan that includes: A. a community needs assessment (including food needs); B. a description of the service delivery system targeted to low-income individuals and families in the service area, including homeless individuals and families, migrants, and the elderly poor; C. a description of how linkages will be developed to fill identified gaps in services through information, referral, case management, and follow-up consultations; D. a description of how funding under this Act will be coordinated with other public and private resources; and, E. a description of outcome measures to be used to monitor success in promoting self-sufficiency, family stability, and community revitalization. SECTION 32. SPECIAL CONDITIONS The Pro-Children Act of 1994, [20 U.S.C. Sec. 6081 et seq.] requires that smoking not be permitted in any portion of any indoor facility owned'or'leased or contracted by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18 if the services are funded by Federal programs either directly or through States or local governments by Federal grant, contract, loan or loan guarantee. EFFECTIVE DATE: 01-01-2007. FORT WORTH, CITY OF, GRANT ADMIN. By: Richard Zavala Executive Director TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Michael Gerber Edwina P. Carrington, Executive Director This contract is not enforceable against Department unless signed by its Executive Director or her designee. SECTION 32 SPECIAL CONDITIONS The Pro-Children Act of 1994, [20 U.S.C. sec. 6081 et seq.] requires that smoking not be permitted in any � portion of any indoor facility owned or leased or contracted by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18 if the services are funded by Federal programs either directly or through States or local governments by Federal grant, contract, loan or loan guarantee. EFFECTNE DATE: 01-01-2007 I � SIGNED this l day of , 2007 APPROVED AS TO FORM AND LEGALITY: `�� . �/� �-- _i_ �- Benita Harper � Assistant City Attorney CITY OF ,FS�RT WORTH By: 1�-"-6"G.�� (� � - Libby Watson � Assistant City Manager Mart� drix City ecretary .��.�1. ��- �'- � �I Cdntrac�c �u�thor? za��o�a �a��xc �- _.�a�--o�l Ua�e This contract is not enforceable against Department unless signed by its Executive Director or her designee. ,r,;,�f��'� 1 !1I o,; iN; � ��,l,� �� vJ':�:L� a:��.1��'�:�f� �„ � , , ,, ,. y7� 'v u �,l'� l�'v i1� U��;�, �r �,T �� ..�,�� `',�,,,� �;r; U �2✓'L, `✓ t. ��lU i City of Fort Worth, Texas Mayor and Council Communication � o� �� COUNCIL ACTION: Approved on 10/31/2006 - Ordinance No. 17255-10-2006 DATE: Tuesday, October 31, 2006 LOG NAME: 80CSBG07 REFERENCE NO.: **C-21812 SUBJECT: Authorize Acceptance of a Grant and Execution of an Extension of Contract with the Texas Department of Housing and Community Affairs for the Community Services Block Grant through December 31, 2007, Authorize Interfund Loan, Apply Indirect Costs and Adopt Appropriation Ordinance RECOMMENDATION: It is recorrimended that the City Council: 1. Authorize the City Manager to accept a grant and execute an extension of contract with the Texas Department of Housing and Community Affairs (TDHCA) in an amount not to exceed $1,200,000.00 for the Fiscal Year 2007 Community Services Block Grant (CSBG) program; 2. Authorize a non-interest bearing interfund loan from the General Fund to the Grants Fund in the amount of $300,000.00 for interim financing of this grant project pending contract execution; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $1,200,000.00; and 4. Apply indirect costs at a rate of 19.18 percent, which represents the most recently approved rate for this department, and apply the new approved rate when available. DISCUSSION: For the last several years, TDHCA has notified the City to use the prior year's contract amount as a planning figure pending execution of the contract. TDHCA will reimburse the City for its expenses after the contract is executed. The total 2006 contract amount was $1,127,467.00. City staff estimates it will expend approximately $1,200,000.00 for this program in 2007. The extension of the CSBG program would provide for programs and services to assist low-income persons with case management, emergency assistance, outreach and certification for energy assistance, information and referral, holiday assistance, as well as services to provide clients with transportation to access services for medical, educational, employment and other needs. Nine neighborhood Community Action Partners offices will be utilized to deliver program services. No matching funds are required from the City. Interim financing is requested to provide a smooth transition from one grant funding period to the next. This program serves ALL COUNCIL DISTRICTS. Logname: 80CSBG07 ,. _ „ � " � �� i: �� '��:. �':! '�� !'�%1� r�l?l r:> ryi;551lf� i^p p�� J' U a i;�;S�; �`1u I�i'J�1•� � � f' �� Page 1 of 2 FISCAL INFORMATION/CERTIFICATION: The ��rtance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Upon execution of the grant contract, the interim interFund loan will be reimbursed to the General Fund. TO Fund/Account/Centers GR76 220001 000200147000 GR76 488185 080200147000 GR76 VARIOUS 080200147010 $300,000.00 $1,200.000.00 $1,200,000.00 Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: FROM Fund/Account/Centers GG01 136076 000000 $300,000.00 Libby Watson (6183) Melody Mitchell (Acting) (5704) Leona T. Johnson (5775) Logname: 80CSBG07 Page 2 of 2 Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/27/2007 - Ord. No. 17458-03-2007 DATE: Tuesday, March 27, 2007 LOG NAME: 80CSBGSUP07 REFERENCE NO.: **C-22027 SUBJECT: Authorize Acceptance of Additional Grant Funds from the Texas Department of Housing and Community Affairs for the Community Services Block Grant for Fiscal Year 2007, Adopt Additional Appropriation Ordinance and Apply Indirect Costs RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to accept additional grant funds from the Texas Department of Housing and Community Affairs (TDHCA) in an amount not to exceed $381,845.00 for the Fiscal Year 2007 Community Services Block Grant (CSBG) program; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $381,845.00; and 3. Apply indirect costs to the additional grant funds at a rate of 19.18 percent, which represents the most recently approved rate for this department, and apply the new approved rate when available. DISCUSSION: The CSBG program provides for programs and services to assist low-income pe�sons with case management, emergency assistance, outreach and certification for energy assistance, information and referral, holiday assistance, as well as services to provide clients with transportation to access services for medical, educational, employment and other needs. Ten neighborhood Community Action Partners offices will be utilized to deliver program services. For the last several years, TDHCA has notified the City to use the prior year's contract amount as a planning figure pending execution of the contract. The total 2006 CSBG grant award was $1,127,467.00. For Fiscal Year 2007, on October 31, 2006, (M&C C-21812) City Council approved acceptance of funding from TDHCA in the amount of $1,200,000.00, along with the adoption of an appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by the same amount. On January 1, 2007, the City received notification from the TDHCA that the actual grant award is in the amount of $1,581,845.00. Approval to accept the additional grant funds in the amount of $381,845.00 is requested. No matching funds are required from the City. This program services ALL COUNCIL DISTRICTS. http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 4/3/2007 Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. TO Fund/Account/Centers GR76 488185 080200147000 $381,845.00 GR76 VARIOUS 080200147010 $381,845.00 Submitted for City Manager's Office bk Originating Department Head: Additional Information Contact: FROM Fund/Account/Centers Libby Watson (6183) Melody Mitchell (Acting) (5704) Leona T. Johnson (5775) http://www.cfwnet.org/council�acketlReports/mc�rint.asp 4/3/2007