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PROFESSIONAL SERVICES AGREEMENT
EXECUTIVE SEARCH SERVICES
This Agreement is made by and between the City of Fort Worth, TX ("the City") and The PAR
Group ("Consultant").
1. Search Engagement. The City agrees to engage the Consultant to perform those services
described below, for completion of the project described as follows: Airport Systems
Director recruitment ("the Search"), all in accordance with the Proposal to Recruit an
Airport Systems Director, attached hereto as E�ibit "A." Any conflict between the
Proposal and this Agreement shall be resolved in favor of this Agreement.
2. Services. The Consultant agrees to perform certain services necessary for completion of
the Search, which services shall include the following:
a)
b)
c)
d)
e)
fl
g)
h)
i)
Organizational and position analysis
Place advertisements in appropriate journals and publications
Candidate identification
Resume review and screening
Preliminary interviews with leading candidates
Progress report
Detailed reference checks on leading candidates
Final report
Assist with interviews and negotiations
A complete description of the services to be provided is contained in a proposal from the
Consultant to the City dated March 14, 2007, which is referenced above as E�ibit "A" and
is incorporated herein for all purposes.
3. Relationship. Consultant shall perform all work and services hereunder as an
independent contractor and not as an officer, agent, or employee of the City. Consultant
shall have exclusive control of, and the exclusive right to control, the details of the work
performed hereunder and all persons performing same shall be solely responsible for the
acts and omissions of its officers, agents, employees and subcontractors. Nothing
contained herein shall be construed as creating a partnership or join venture between the
City and Consultant; and the doctrine of respondeat superior shall not apply as between
the City and the Consultant.
4. Compensation. As full compensation for the Consultant's professional services performed
hereunder, the City shall pay the Consultant the fixed professional fee of Fourteen
thousand five hundred dollars ($14,500).
5. Expense Reimbursement. The Consultant shall be entitled to reimbursement for expenses
from the City for such e�enses as consultant travel, advertising, sourcing, background
checks, printing/photocopying, postage and delivery, telephone and clerical charges and
any optional services requested by the City. Expenses shall not exceed Seven thousand,
Seven hundred and Fifty dollars ($7,750.00) for a nationwide search. The Consultant shall
provide the City with a listing of expenses by category of expense as a part of monthly
billings.
City of Fort Worth / PAR Group
Executive Search Services — Airport Systems Director
Page 1 of 4
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6. Compensation for Additional Services. In the event the City requires services in addition
to those described in Paragraph 2 or Exhibit "A," the City shall make a request in writing
for such additional services. The Consultant shall be compensated at a negotiated rate and
expenses as set forth in writing.
7. Method of Payment. Payments will be made in three (3) equal payments. Consultant
shall submit its first billing upon authorization to proceed, the second billing following the
recommendation of candidates and the final billing upon completion of the process.
Expenses will be invoiced monthly until completion of the assignment.
8. Term. The term of this Agreement shall commence on the issuance of a notice to proceed
at which time the Consultant shall begin work on the Search and shall continue, subject to
the termination provisions of Paragraph 9, until the date that the Consultant completes the
Search. The time of completion of the Search is estimated to be 90 days from the date of
the meeting to develop the Recruitment Profile.
9. Termination. This Agreement may be terminated by the City at any time for cause or for
the convenience of the City by notice in writing to the Consultant. In the event of
termination, the Consultant shall stop work upon receipt of notice of termination and shall
be entitled to compensation for professional service fees and for expense reimbursement
through the date of receipt of notice of termination; and the Consultant shall provide to the
City all work product completed or in progress at such date and communicate such
recommendations and conclusions to the City as may have been formed by such date.
Consultant shall not be entitled to any lost or anticipated proiits should the City elect to
terminate this agreement.
10. Insurance. The Consultant shall obtain and maintain the following insurance in the
minimum amounts stated prior to entering into performance of this Agreement:
A. Worker's Compensation Insurance - Statutory Limits
B. Comprehensive General Liability -$250,000 per person/�500,000 per occurrence
C. Property Damage Insurance - $500,000
D. Excess Liability - $1,000,000
City shall be added as an additional insured under the Public Liability and Property
Damage insurance.
11. Miscellaneous.
a) The entire agreement between the parties with respect to the subject matter hereunder
is contained in this Agreement plus any attachments hereto.
b) Neither this Agreement nor any rights or obligations hereunder shall be assigned or
delegated by the Consultant without the prior written consent of the City.
c) This Agreement shall be modified only by a written Agreement duly executed by the City
and the Consultant.
d) Should any of the provisions hereunder be found to be invalid, void or voidable by a
court, the remaining provisions shall remain in full force and effect.
e) This Agreement shall be governed by and construed in accordance with the laws of the
State of Texas. Venue shall lie exclusively in Tarrant County, Texas.
City of Fort Worth / PAR Group
Executive Search Services - Airport Systems Director
Page 2 of 4
fl All notices required or permitted under this Agreement shall be deemed to have been
given if and when deposited in the United States mail, properly stamped and addressed
to the party for whom intended at such party's address listed below, or when delivered
persona113� to such party, or by facsimile with a call to confirm receipt. A party may
change its address for notice hereunder by giving written notice to the other party.
g) If the selected candidate (other than an internal candidate) should be terminated within
one year from the date of hire or if the City reasonably determines not to hire a
candidate presented by Consultant, Consultant shall conduct another search as
contemplated herein for no additional professional fee, other than reimbursement of
expenses, which shall not exceed �10,000.
h) Consultant warrants to the City that it has made full disclosure in writing of any
existing or potential conflicts of interest related to the services to be performed
hereunder. Consultant further warrants that it will make prompt disclosure in writing
of any conflicts of interest that develop subsequent to the signing of this Agreement.
i) Consultant shall not disclose any reports, documentation, or evaluations generated
hereunder without the prior written consent of the City.
j) Consultant agrees to indemnify, defend and hold the City, and its officers, agents and
employees harmless from any loss, damage liability or expense for damage to property
or person, including death, to any person, including but not limited to officers, agents,
or employees of consultant or its subconsultants, which may arise out of any negligent
act, error or omission by Consultant in the performance of this agreement. Consultant
shall defend at its own expense any suits brought against the City, its officers, agents,
and employees, or any of them, resulting from such negligent act, error, or omission;
and shall pay all expenses and satisfy all judgments that may be incurred by rendered
against them or any of them in connection therewith resulting from such negligent act,
error or omission.
[Signature Page Follows]
City of Fort Worth / PAR Group
Executive Search Services - Airport Systems Director
Page 3 of 4
Executed this � day of Y� I�c�n , 2007.
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Dated: !�(� , 2007
Approved as to Form And Legality:
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Assistant City At ey
ATTEST:
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Marty Hendr�
City Secretary
The PAR Group
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By �;��.1 C�,t V fiL'1 �t.f�1�'
Title �� r''ll��'1.L4LL�t�
Address:
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C�fCA f� (�R. I(� C� OC��,ty
City of Fort Worth, TX
By i`����,�,tr� �
Marc A. Ott
Title
anager
Address: /
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City of Fort Worth / PAR Group
Executive Search Services - Airport Systems Director
Page 4 of 4
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EXHIBIT "A"
THE PAR GROUP
,�ublic Management
C;onsuitants, LLC
Celebrating over 30 Years Service
To a National Clientele
March 14, 2007
VIA EMAIL
Mr. Richard Hodapp
fissistant Director of Human Resources
City of Fort Worth
1000 Throckmorton St.
Fort Worth, TX 76102
Dear Mr. Hodapp:
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We are pleased to respond to your request far our firm to propose how we can assist the City of Fort Worth in the
successful recruitment, screening, interviewing and selection of Candidates from which City Officials may appoint an
Airport Systems Director.
The PAR Group consults exclusively in the public sector, serving the needs of local government nationwide with
corporate offices located in suburban Chicaga The PAR Group was founded by Paul A. Reaume, a former City 1Vlanager
who provided consulting search services to local governments nationwide continuously for thirty years. Heidi J.
Voorhees, also a former City Manager and associate of Paul Reaume, is President of the firm. Ms. Voorhees is leading the
firm forward in the same traditions of excellence and integrity established by Paul Reaume in 1972.
Our Principals have over 240 years' cumulative operations and consulting experience in the field of local
government, and have conducted a large number and variety of local government and not-for-profit recruitments for a
national clientele. Clients have included local governments of under 5,000 to over one million population, with budget
responsibilities exceeding several billion dollars. The firm s quality of work and sensitivity to Clients' needs and concerns
are recognized hallmarks—our fum was a pioneer in local government recruitment and is considered a Ieader in the
public management consulting field. We have never failed to recommend a group of qualified Candidates for Client
consideration.
Experience
We have conducted executive recruitments throughout the United States and have worked successfully with a wide
variety of elected and appointed Officials in local government. We have recenfly conducted aviation-related recruitments
for Des Moines, Iowa and Kansas City, Missouri.
In addition to our extensive experience in recruitment of public management professionals for local governments,
our firm has been soicglzt out to assist related public interest associations in recruitment of top staff, including the
Executive Directors for the National League of Cities (NLC), National Association of Counties (NACo), National
Community Development Association (NCDA), International Institute of Municipal Clerks (IIMC), International
City of Fort Worth, Texas page 2
Association of Assessing Officers (IAAO), National Association of Housing and Redevelopment Officials (NAHRO),
American Public Works Association (APWA), National Association of Regional Councils (NARC), National Forum for
Black Public Adminisirators (NFBPA), and the President of Public Technology, Inc. (PTI).
We invite you to visit our web site at www.pargroupltd.com for additional information on The PAR Group and its
consulting staff.
Tailored Search Process
Our executive search process is highly professional and personalized. We will assist Fort Worth Officials from
commencement to conclusion of the assignment, until a completely acceptable Candidate is appointed to the position. We
handle all of the administrative details of the entire recruitment process, so City Officials can limit their involvement to
the significant, decision-making aspects of the selection process, thus minrmi�ing interruption of attention to other on-
going concerns and responsibilities.
Our initial effort in assisting the City of Fort Worth would be to develop a Recruitment Profile that sets forth detailed
qualifications for the Airport Systems Director position, reflecting both current and longer range organizational
expectations relating to the position. The Profile serves as a key instrument for recruiting and screening Candidates in
accordance with the unique needs identified as particularly desirable for the Airport Systems Director position.
Our executive search process would be as follows, subject to mutually agreed upon modification:
L Interview appropriate City Officials, Department Heads, and key Staff, all toward achieving clarity and
consensus concerning the specific nature of duties, responsibilities and expectations of the Airport Systems
Duector position. Interview data will be used to prepare a Recruitment Profile for approval by Cify Officials
(Sample Recruitment Profile enclosed).
2. Conduct an intensive independent professional search and recruitment effort, ufilizing an extensive local,
regional and national contact network, seeki�ig otst qualified Candidates who may not otherwise have an interest
in your recruitment.
3. Place announcements in appropriate professional puUlications and on the internet to provide maxiulum
exposure of the positiori s career opportunity and to ensure an open recruitment process.
4. Process all applications received from recruitment and announcement efforts, including timely
acknowledgments of receipt of application and status of recruitment information to all Applicants, on behalf of
the City.
5. Screen all applications received, matching all Applicants' credentials with the specific criteria qualificatians
stated in the Recruitment Profile.
6. Interview prospective Final Candidates and make background inquiries and reference checks with current
employer and, where appropriate, most recent prior employer, and verify claimed educational achievement.
7. Present a written report on applications received for the position, including resumes and background
information on those individuals considered to be most qualified and best suited for the position, recommending
approximately 8-10 such persons for personal interview consideration.
8. Facilitate the selection of Candidates to be invited for personal interview and appointment consideration; we
recommend that no fewer than five Candidates be interviewed.
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Assisting in the Achievement of Excellence in the Public Service Since 1972� '�� � � ��:���;.���..4. �
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City of Fort Worth, Texas
page 3
9. Arrange for additional background inquiries of Candidates selected for interview, to include criminal court,
credit, and motor vehicle records checks and print media searches, as desued.
10. Provide, if desired, personality "type" profiles of the Finalist Candidates utilizing the recognized Myers-Briggs
Type IndicatorOO (MBTIOO ) Test and analysis. The MBTI results provide a means to assist City Officials in making
distinctions and understanding differences of management and personal style among Candidates. The MBTI has
been employed by a wide variety of users in business, goverrunent, and training services for 40 years as a
recognized tool to assist organizations to appreciate the differences of individuals and theu approaches to work
and interaction. MBTI results are also used in organizations to help understand and adapt to different
management styles and approaches to work methods, assist in making the most of human resources, and
facilitate more effeciive communications with peers, employees, and supervisors.
11. Prepare interview questions and procedure for use by the City's Interview Panel, developing a process which
will ensure that the same questions are asked of each Candidate and that each interview is thoroughly and
consistently evaluated.
12. Coordinate arrangements for Candidates' travel to Fort Warth for interviews, be present during interview
sessions to facilitate effecHve discussion and deliberation toward the Cit�s selection of a Final Candidate, and
also assisE in employment negotiation between the Final Candidate and City Officials, as desired.
13. Notify all Applicants of the final appointment action by the City, including professional background information
on the successful Candidate.
Timing
We are prepared to undertake your assignment in a timely manner. The Recruitment Profile will be submitted for
review and approval prompfly following our on-site interviews of Fort Worth Officials and Staf£ We would be in a
position to recommend Candidates for personal interview consideration within 60 days following approval of the
Recruitment Profile. Personal interview of Candidates could be conducted approximately ten days following the selection
of Candidates for interview. Overall, the recruitment process—from the beguuung to the date of appointment of a
Candidate — should take no more than 90 days.
Experienced Consulting Team
All services in connection with this assignment will be performed by individuals who possess recognized municipal
experience and broad executive selection judgment. Heidi Voorhees, President, will be responsible for and direcfly
involved in your assignment. Siographical profiles of these individuals are enclosed.
Fees and Costs
Our professional fee for conducting a comprehensive, successful, and professionally oriented executive recruitment
has been established at levels to be justifiable for public management recruitment paid for by public taxing bodies, our
exclusive Clientele. Our fee proposal for conducting Fort Worth's Airport Systems Director recruitment would be:
• Professionalfee
• Reimbursable expenses (consultant travel,
postage/shipping, telephone/fax, office
support services, printing/photocopy)
• Education verification and
court/credit/motor vehicle records searches
• Print media searches (Lexis-Nexis)
$14,500
$4,500
$125 per Finalist Candidate
$40 per Finalist Candidate
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Assisting in the Achievement of Excellence in the Public Service Since 197� '�.�'� ��'�"'��' �'';�'�. ��
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City of Fort Worth, Texas
Optional services:
• Myers-Briggs testing (see step 10 aUove) $200 per Candidate
page 4
Professional announcements are generally billed to the City directly by publishers and are not included in
reimbursable expenses. Our Consultants will be pleased to discuss your budget for professional announcements along
with our recommendations. Candidate travel expenses for interviews are not included in the above fee proposal. The
professional fee is payable in three equal payments, billed during the course of the recruitment, with the first payment for
professional services due upon acceptance of our proposal, the second statement billed following recommendation of
Candidates, and the final one-third Uilling upon completion of the recruitment assignment. Reimbursable expenses may
be billed on a monthly basis.
SaHsfacHon Policy
Our Client satisfaction policy provides that, should the appointed Airport Systems Director, at the request of City
Officials or the Director's own determination, leave the employ of the City within the first 12 months of appointment, we
will, if desired, conduct another search for the cost of expenses and announcements only. In addition, in accordance with
the policy of our firm, as well as established ethics in the executive search industry, in recognition of our Client
relationship with the City of Fort Worth, we will not recruit employees from your organization for other public
management positions without your knowledge or permission.
This letter of proposal, when approved and signed, shall constitute an Agreement between us and it may not be
modified except in writing by both parties. Our liability, if any, sha]I not be greater than the amount paid to us for
professional services rendered.
Fort WorEh City Officials can be assured of responsive and personalized professional attention throughout the
Airport Systems Director recruifinent assignment. We enthusiastically look forward to having the opporiunity to assist
you in this very unportant staffing responsibility.
ACCEPTED BY THE CITY OF FORT WORTH, TEXAS
BY
TTTLE:
DATE:
Respectfully submitted,
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Heidi J. Voorhees, President
The PAR Group
Assisting in the Achievement of Excellence in the Public Service Since 1972