HomeMy WebLinkAboutContract 34819-A3CITY SE�R�'���'
CONTR�lCT N0. '�`-� `n � � i - �'1"� � _
AMENDMENT NO. 3 TO
CITY SECRETARY CONTRACT NO. 34819
RENEWAL AGREEMENT
WHEREAS, the City of Fort Worth ("City") and Progressive Concepts Incorporated
("PCI" or "ConsultanY') and authorized reseller and Master Distributor of AT&T Wireless
services, d/b/a Hawk Electronics, a Texas coi�oration, collectively referred to as the "parties,"
ii�ade and entered into City of Fort Worth City Secretary Contract ("CSC") No. 34819, which
was subsequently ainended by CSC No. 34819-A1 and CSC No. 34819-A2, which extended the
tet711 and expanded the scope; City Secretary Contract Nos. 34819, 34819-A1 and 34819-A2 are
collectively refei7-ed to as the "Agreeinent;" and
WHEREAS, the Agreeinent expires on Januaiy 29, 2012; and
WHEREAS, pursuant to the Agreeinent, the City has consecutive rights to renew the
A�-eellient for tei�ns of one (1) year each; and
WHEREAS, the parties now agree to further extend the tei7n and renew the Agreement
for one year.
NOW THEREFORE, City and Consultant, acting herein by and tlu•ough their duly
authorized representatives, enter into the following agreement:
Section 2 Subsection 2.2 of the Agreeinent shall be modiiied to extend the tei7il of the
Agreement. The renewal tei-�n shall be effective as of Januaiy 30, 2012 and expire on January
29, 2013 ("Renewal")
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2.
Upon execution of this Renewal, the City shall have two consecutive one-year options to renew
reinaining.
3
All other provisions of the Agreement that are not expressly amended herein shall reinain in full
force and effect.
Executed on this �.��=� �`��day of ;.�� -��: �.�2012.
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CITY OF FORT WORTH:
By:
S an Alanis
Assistant City Manager
Date: v�' � �- � � ) �
AT
:
PROGRESSIVE CONCEPTS, 1NC.
By: , G �
Thoinas A. "Kip" H de , Jr. -��f
President & Chief Operating Officer
Date:
� �.�,�.q� ATTEST :
APPROVED AS TO FORM AND
LEGALITY:
B
Males gia B. Farmer
Assistant City Attorney
Contract Autharization:
M&C: G23172
Date Approved: 11/28/2008
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' COUNCIL ACTION: Approved on 11/11/2008 '
DATE: 11/11/2008REFERENCE NO.: C-23172 LOG NAME: 04PC1
AMEND
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Amendment to the Wireless Voice Service and Equipment Agreement with
Progressive Concepts, Inc., d/b/a Hawk Electronics, for the Information Technology Solutions
Department in an Annual Amount Not to Exceed $1,400,000.00
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No. 1 to City Secretary Contract No. 34819,
a Wireless Voice Service and Equipment Agreement with Progressive Concepts, Inc., d/b/a Hawk
Electronics, for the Information Technology Solutions Department.
DISCUSSION•
The City's current agreement for BlackBerry service will expire on November 30, 2008. In order to improve
services, better manage wireless services, and reduce costs, staff is recommending combining all wireless
services into one agreement. IT Solutions staff has determined that Progressive Concepts, Inc., d/b/a
Hawk Electronics (Hawk), will provide a best value solution. The solution will have a web interface to
simplify wireless management, streamline and automate billing, improve vendor perFormance with
established contractual service level agreements and improve coverage with the AT&T nefinrork.
On August 3, 2006, (M&C P-10430) City Council approved an agreement with Hawk for an annual
agreement to provide wireless cell phone equipment and monthly airtime services. The amendment to the
contract further details other wireless equipment and monthly airtime services to meet other wireless needs
of the City such as BlackBerry and Wireless Cards. Since execution of the original agreement, wireless
technology has continued to evolve, and City departments have an increased need for a variety of
technology. Staff recommends that the agreement be modified to extend the term and to expand the scope
to include enhanced services for BlackBerry devices.
In the previous 12 months, the City has spent approximately $1,400,000.00 for voice, BlackBerry and
wireless network services. It is anticipated that the need for wireless services will continue to grow. In
addition to the services provided by Hawk, some limited wireless services are provided by other
vendors. Due to unique circumstances for individual departments, these vendors will continue to provide
wireless services under other agreements. The total amount for expenditures is based on projections for all
airtime services.
AGREEMENT TERMS — This agreement will begin November 11, 2008, and expire January 29, 2011.
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RENEWAL OPTIONS - This agreement may be renewed for up to two successive one-year terms. This
action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the participating departments.
TO Fund/Account/Centers
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Karen Montgomery (6222)
Peter Anderson (8781)
Barbara Hines (8540)
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