HomeMy WebLinkAboutContract 49875-A1 CITY SECRETARY
CONTRACT 140.
FIRST AMENDMENT
OF FORT WORTH CITY SECRETARY
CONTRACT NO.49875
This FIRST AMENDMENT ("AMENDMENT") OF FORT WORTH CITY
SECRETARY CONTRACT NO.49875 ("AGREEMENT") is made and entered into by and
between the City of Fort Worth, a home-rule municipal corporation of the State of Texas
(•`City'), acting herein by and through Susan Alanis, its duly authorized Assistant City Manager,
and HWW, Inc. dba Ad Club Advertising ("Consultant"), a Corporation, acting by and through
Daniel Walsh, its duly authorized President/ Chief Executive Officer. City and Consultant are
individually referred to as a"Party"and collectively referred to as the"Parties".
The Contract documents shall include the following:
1. The Agreement;and
2. "Chis Amendment.
WHEREAS, City and Consultant arc currently parties to the Agreement for Consultant
to provide recruitment advertising placement services(job postings/print advertisements,etc) as
well as contract management with job boards;and
WHEREAS, the Agreement provides for a one (I)-year initial term with options for up
to four, one-year renewal terms; and
WHEREAS, the Patties are still working under the Initial Term of the Agreement;and
WHEREAS, the Agreement initially provided for a maximum amount to be paid to
Consultant not to exceed$95,000;and
WHEREAS, the Parties wish to amend the Agreement to increas the maximum amount
to be paid to Consultant to one hundred and fifty thousand dollars,($150,000);and
WHEREAS, the Parties wish to amend the Agreement to provide an updated Scope of
Work.
NOW THEREFOR:. KNOWN ALL BY THESE PRESENT, City and Consultant,acting
herein by and through their duly authorized representatives, enter into this Amendment, which
amends the Agreement as follows:
1.
2 3 4 5 , The Agreement is hereby amended by replacing Paragraph 3 of the Agreement with the
16itin9 paragraph:
G� G� Coinnensation. The city shall pay Consultant an amount not to exceed one hundred
and fifty thousand dollars($150,000.00)per year in accordance with the provisions of
this Agreement. Consultant shall not perform any additional services for City not
G�pt1 specified by this Agreement unless City requests and approves in writing the
�It TASiEND\9ENTOFC'SCNO.49S75 Page I of4
additional costs for such services. City shall not be liable for any additional expenses
of Consultant not specified by this Agreement unless City first approves such
expenses in writing. Consultant will provide City with invoices throughout the year
describing, in detail, the services that have been provided to City. City agrees to pay
all invoices of Consultant within thirty(30)days of receipt invoice. Consultant may
charge interest on late payments not to exceed one percent(1%).
2.
The Agreement is hereby amended by adding a new Scope of Work,attached as Exhibit
3.
Except as expressly modified in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
(signature page follows)
FIRST AMENDMENT OF CSC NO.49875 Page 2 of4
IN WITNESS WHEREOF, the said parties have hereto set their hands and seal of office
to triplicate originals on this (}+cday ofq�L, 2018.
CITY: CONTRACTOR:
CITY OF FORT WORTI l HWW INC., dba AD CLUB
ADVERTISING
APPROVED:
By: B
Nam : S an Alanis Name: Daniel Walsh
Title: ssistant City Manager Title: President&CEO
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Thornas Royce 1i ansen
Title: Assistant City Attorney
Contract Authorization: M&C
7'Orrv%10195 CQ '�i-FIZ 4IVIA# : :aOlg_
A'rrESTED: O R r.
By:
Nat c: Maryr
Title: CitySeleretary
Contract Compliance Manager: +5
By signing I acknowledge that I am the pe e
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Nathan Gregory/
Name of Employee/Signa
Assistant HR Director
Title
F[RST AXIFNDMENT OF CSC N0.4987$ Page 3 0f4
EXHIBIT A
SCOPE OF WORK
Statement of Work
1304 West Roseburg Avenue,
Modesto,CA 95350-4855
club (209)209-343-1900 Fax(209)343-1947
EAecruitnnentFederal Tax I.D.:77-054-4043Advcrtlstng.Stmplitled. HWVV,Inc.dba Ad Club
Business Name: City of Fort Worth
Street Address 1000 Throckmorton Street City Fort Worth State TX Zip 76102
Ad Club Advertising will hereinafter be referred to as"AGENCY"; City of Fort(North will hereinafter
be referred to as"CLIENT."
1.Ad Placement Services.
AGENCY vvill perform the services customarily performed by a recruitment advertising agency as requested by CLIENT. These
services will include but are not be limited to:
a.Planning and developing recruitment strategies.
b.Preparing advertising and media plans.
c.Implementing advertising and media plans through various CLIENT designated mediums(e.g.Newspapers,trade
journal,brochures,job boards,etc.).
d.Designing and developing concepts that support CLIENT's culture and brand.
e.Upon receiving a request from CLIENT,AGENCY will confirm receipt of order,make available the advertisement
and/or cost estimates to CLIENT for review and approval in a timely manner.
f.Within 24 hour of order placement(unless otherwise agreed to by the parties)for all other orders(including request
for media research and recommendations),AGENCY will make available the advertisement and/or media
plans to CLIENT for review and approval.Media that offer agency discounts are same cost as advertising directly
with said media.If media does not offer agency discounted rates,standard markup is 15%(S30 minimum markup).
g.AGENCY will provide an account manager to manage all orders/requirements from CLIENT.
h.Providing demographic data of media environments where advertisements are to be placed as requested by CLIENT.
i.Incorporating CLIENT's brand into advertising materials as needed.
2.Agent of CLIENT. AGENCY will at all times be acting as an agent of CLIENT while performing its services hereunder.
3.Special Services.
AGENCY will perform special services as requested by CLIENT. These services will include but not be limited to:
a.Developing materials to support recruiting events including portable display units,brochures and posters;
b.Developing and/or implementing direct mail programs;
c.Implementing advertising&media plans through various CLIENT designated mediums,(Banners,Fliers, Posters etc.).
d.Job fair registration.
e.On-line banner advertising.
f.Radio/TV/Theater media outlets.
4.Reports.
AGENCY will provide the following reports to CLIENT at no charge as needed:
Report Tvpe FreClUency
Monthly Activity Monthly
Quarterly Activity Quarterly
Annual Activity January of each year.
The Monthly,Quarterly and Annual activity report is a summary of the weekly activities and a breakdown of the ad
placements by choice of Publication,Date, Keyword or department code.CLIENT reserves the right from time to time to
request other Ad Hoc reports as necessary.
S.Estimated Annual Advertising Cost.
To Be Determined/at discretion of client.
FIRST AMENDMENT OF CSC NO.49875 Page 4 of 4