HomeMy WebLinkAboutContract 35237-A1STATE OF TEXAS
COUNTY OF TARRANT
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AMENDMENT NO. 1
CITY SECRETARY CONTRACT NO. �G�j�j'�.���
(M&C Needed)
WHEREAS, the City of Fort Worth (City) and HALFF
ASSOCIATES,Inc., (Engineer) made and entered into City Secretary
Contract No. 35237, (the Contract) which was authorized by the
City Council by M&C C-21993 on the Sixth day of March 2007; and
WHEREAS, the Contract involves engineering services for the
following project:
Glen Garden Drainage Improvements, Project No. 00476
WHEREAS, it
to said Contract
maximum fee;
has become necessary to execute Amendment No. 1
to include an increased scope of work and revised
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I of the Contract is amended to include the
additional engineering services specified in M&C C-21993,adopted
by the City Council on the Sixth day of March 2007 and further
amplified in a proposal letter dated 06/17/2010, copies of which
are attached hereto and incorporated herein. The cost to City for
the additional design services to be performed by Engineer total
$213,605.
2.
Article II of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $277,255.
City of Fort Worth, Texas
Amendment to Engineering Agreement
PMO Official Release Date: 6.18.2010
Page 1 of 2
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All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the ���`
Worth, Tarrant County, Texas.
ATTEST:
Marty Hendrix'
City Secretary
day of ���� ll�, in Fort
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APPROVAL RECOMN�NDED: APPROVED:
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William A. Verke , P.E. Fernando C a �Lf� �
Director, Assistant City Manager
Department of Transportation and
Public Works
NAT,FF ASSOCIATES, INC.
ENGINEER
By
Name: J. Russell Killen, P.E., CFM
Vice President
4000 Fossil Creek Blvd.
Fort Worth, TX-76137-2720
APPROVED AS TO FORM AND LEGALITY:
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Assistant City Attorney
City of Fort Worth, Texas
Amendment to Engineering Agreement
PMO Official Release Date: 6.18.2010
Page 2 of 2
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ATTACHMENT "A"
Scope for Enqineerinq Desiqn Related Services for Storm Water Improvements Prolects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Bofh the CITY and ENGINEER have attempted to cleariy define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub-consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
The Glen Garden storm sewer system services a drainage area of approximately 332 acres in
the vicinity of the Glen Garden Country Club, which was established in 1912, and contributes
to Sycamore Creek Tributary SC-3. The system consists of approximately 6000 linear feet of
closed conduit storm sewer and 2000 linear feet of defined open channel. In addition, there
are more than 1000 linear feet of shallow swales that flow through the golf course. Numerous
instances of flooding in the streets, houses, and within the Glen Garden Golf Course have
been reported.
Halff Associates, Inc. was authorized by the City of Fort Worth in April 2007 to conduct a
detailed study of the drainage patterns in the vicinity of the Glen Garden Country Club. The
final report, entitled Glen Garden Drainage Study, included a thorough examination of the
existing system conditions and drainage patterns as well as analysis and recommendation of
storm sewer and/or channel improvements aimed at removing or reducing flooding in the
area. Based on the results presented in the study, The City of Fort Worth requested that Halff
Associates Inc provide a proposal for design services.
The Glen Garden Storm Sewer Improvements project includes field surveying, final analysis,
and production of construction plans and technical specifications necessary to construct storm
sewer throughout the Glen Garden Subdivision. The design will utilize the proposed
alignments and sizes for the storm drain system presented in the Glen Garden Drainage
Study, completed by Halff Associates in April 2008. These alignments include the following:
A. A 48" RCP bypass/relief storm sewer line behind homes along Glen Garden
Avenue and a reconfiguration of the downstream channel headwall to
accommodate the relief line. A 54" storm drain line from the golf course property to
the Glen Garden Drive Culvert.
B. A 36" RCP storm sewer line along Gypsy Gulch from Hunting Drive to existing
system at Fairway Drive.
C. A relief storm sewer line from existing system at Hunting Drive to existing system
near Eastline Drive and Fairway Drive. The system ranges in size from 42" RCP to
60" RCP.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 1 OF 14
D. A 36" RCP relief storm sewer line along Gardenia Street to proposed relief line at
Hunting Drive.
In addition, at the request of the City of Fort Worth, a preliminary analysis of the drainage on
Old Mansfield Road, between Hunting Drive and Fairway Drive will also be provided. Area
residents have reported instances of flooding in the area.
The design phase will include plan submittals at 30, 60, 90, and 100-percent completion and
submittal of technical specifications and cost estimates at the 60, 90, and 100-percent
milestones. The construction drawings will include an overall project layout, drainage
calculations, plan and profile sheets, stormwater pollution control, relevant construction
details, and other sheets necessary to construct the project. The scope will also consist of
meetings and coordination with the CITY as well as construction phase services.
Task 1.
Task 2.
Task 3.
Task 4.
Task 7.
Task 8.
Task 9.
1nl�T�ifC�7:3 ' : • C 11 �
Design Management
Conceptual Design
Preliminary Design
Final Design
ROW/Easement Services
Survey Services
Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 2 OF 14
• Conduct and document monthly project update meetings with CITY Project Manager.
If a design phase review meeting occurs within a given month, no additional meeting
will be required for that month.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document biweekly design team meetings.
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately refiected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• All meetings will be attended by the Project Manager and one (1) Project
Engineer.
• Monthly project status meetings will be scheduled for a given month if no design
phase review meeting is required during that month.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 3 OF 14
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (such as
TxDOT and railroads), CITY Master Plans, CITY drainage complaint files,
existing applicable drainage studies, FEMA floodplain and floodway maps,
existing models of project area (if any) and property ownership as available from
the Tax Assessor's office.
• The following is applicable at all locations that require water service line
replacement: The ENGINEER shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be replaced on the project and shall
identify existing sample stations and fire line locations.
2.2. Drainage Computations
ENGINEER will delineate the watershed based on contour data and field
verification and document existing street, right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200'
scale from available 2-foot contour data with the countours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right-of-
way capacities and design discharges (5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
in the project area where 100-year runoff exceeds available storm drain and
right-of-way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
2.3. Pollutant Removal
• ENGINEER will conduct an internal discussion of opportunities for storm water
pollutant removal through the use of BMP's with the entire project team.
• Provide documentation of the discussion and recommendations will be provided
as part of the Conceptual Design Package submitted to the City at the 30%
benchmark.
• Attend one (1) meeting with the City to discuss the storm water BMP possibilities
and recommendations.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGWEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 4 OF 14
• If the addition of storm water BMP's results in a substantial increase in design
effort, a change order will be required to compiete the project.
2.4. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B as described below.
The SUE shall be performed in accordance with Cl/ASCE 38-02.
Qualitv Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as builY' or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number ofjointly buried cables; and
encasement.
Quality Level C(includes tasks as described for Qualitv Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B(includes tasks as described for Quality Level C)
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 5 OF 14
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
2.5. The Conceptual Design Package shall include the following:
• Written summary of final design analysis for Glen Garden Drainage
Improvements. Design summary shall include results of final modeling as well as
findings for the analysis along Old Mansfield Road.
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right-of-way, proposed easements,
and existing utilities gathered during the SUE within the project limits.
• Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
ASSUMPTIONS
Previous drainage analysis of the Glen Garden Drainage System was done using
MWHSoft O InfoWorks SD (formerly Wallingford InfoWorks SD) as part of the
Glen Garden Drainage Study, completed by Halff Associates, Inc in April 2008.
Pipe and inlet capacity, as well as capacity of open channels and roadways will
be based off the analysis findings. The ENGINEER shall adjust the InfoWorks
model to reflect changes encountered during the design process.
ATTACHMENT "A"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 6 OF 14
• The ENGINEER will also perform a preliminary analysis of the drainage patterns
along Old Mansfield Road between Hunting Drive and Fairway Drive. Additional
design requested by the CITY as a result of this drainage analysis will require a
Contract Amendment.
• Conceptual design drawings will include approximately 25 sheets not including
SUE plan sheets.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02.
• 8 copies of the conceptual design package will be delivered. Drawings will be
half size (11" x 17").
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings shall include the following:
• Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm
Water Management Design Manual, March 2006.
A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 7 OF 14
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
[the following apply for projects with a significant paving component]
• Station equations relating utilities to paving, when appropriate.
Proposed roadway profile grades and elevations along each curb line; elevations
at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and
pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing
ground at the left and right of right-of-way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right-of-way shall be shown on
the plans. Profiles for existing and proposed storm drain mains and laterals shall
be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surFace profile.
Preliminary roadway and/or channel cross-sections will be developed, from the
survey notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10 foot past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, P.I.'s of intersecting
streets, (minimum distance of 100 foot along cross-street at each P.I.) walks,
retaining walls, etc., will also be provided. Profiles of centerline of driveways will
also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2'
vertical. Excavation and embankment volumes and end area computations shall
also be provided.
3.2. Geotechnical Investigation/Pavement Design
Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 8 OF 14
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shali prepare project exhibits, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Ciearance
The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, and government agencies to determine the approximate location
of above and underground utilities, and other facilities (current and future) that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall deliver approved preliminary construction plans to the
CITY's Utility Coordinator for forwarding to all utility companies which have facilities
within the limits of the project.
3.7 Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
ASSUMPTIONS
• Drainage calculations will be completed using MWHSoft O InfoWorks SD.
Relevant information, including pipe and inlet capacity and hydraulic grade
elevations will be provided on the construction drawings. The design report will
be referenced for more detailed information.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• 4 borings at an average bore depth of 20 feet each will be provided. 7 borings at
an average depth of 15 feet each will be provided.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
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• Traffic Control "Typicals" will be utilized to the extent possible. It is assumed an
additional 4 project specific traffic control sheets will be developed.
• 4 copies of the geotechnical report will be delivered to the CITY.
• 10 full size (22" x 34") plans will be delivered for Utility Clearance.
• 1 full size (22" x 34") plans will be delivered for Constructability Review.
• 8 half size (11" x 17") drawings will be delivered for Preliminary Design.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
• Preliminary design drawings will include approximately 40 sheets not including
SUE plan sheets or City Standard Detail sheets.
DELIVERABLES
A. Preliminary Design drawings
B. Utility Clearance drawings
C. Geotechnical Report
D. Documentation of key design decisions (Project Decision Log)
E. Estimates of probable construction cost
F. Public Meeting exhibits
G. Traffic Control Plans
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
fol lows:
• Final draft construction plans and specifications shall be submitted to CITY per the
approved Project Schedule.
• The ENGINEER shall submit a final design estimate of probable construction cost with
the final design plans submitted. This estimate shall use ONLY standard CITY bid items.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
ASSUMPTIONS
• Drainage calculations will be completed using MWHSoft O InfoWorks SD.
Relevant information, including pipe and inlet capacity and hydraulic grade
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 10 OF 14
elevations will be provided on the construction drawings. The design report will
be referenced for more detailed information.
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• 8 half size (11" x 17") and 1 full size (22" x 34") drawings and 2 specifications wili
be delivered for the 90% design.
• 1 full size (22" x 34") drawings and 2 specifications will be delivered for the 100%
design.
• Final design drawings will include approximately 50 sheets not including SUE
plan sheets or City Standard Detail sheets.
DELIVERABLES
A. 90% construction plans specifications.
B. 100% construction plans and specifications.
C. Documentation of key design decisions (Project Decision Log).
D. Detailed estimates of probable construction cost for the authorized construction
project, including summaries of bid items and quantities using the CITY's
standard bid items and format.
E. Original cover mylar for the signatures of authorized CITY officials.
F. One (1) original mylar plan set for official record.
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY's Project Manager.
7.1. Right-of-Way Research
• The ENGINEER shall determine rights-of-way and easement needs for
construction of the project. Required temporary and permanent easements will
be identified based on available information and recommendations will be made
for approval by the CITY.
7.2 Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
7.3 Temporary Right of Entry Preparation and Submittal
• Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 11 OF 14
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• ENGINEER assumes nine (9) easement exhibits and metes and bounds
descriptions.
Right-of-Way research includes review of property/right-of-way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on-ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
TAD, right-of-way takings, easement vacations and abandonments, right-of-way
vacations, and street closures.
DELIVERABLES
A. Right-of-Way, easement exhibits and metes and bounds provided on CITY forms
B. Temporary Right of Entry Letters
TASK 8. SURVEY.
ENGINEER will provide survey support as follows.
8.1 Design Survey
ENGINEER will perForm field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, utilities as required by the SUE, structures, trees (measure caliper, identify
overall canopy, and have qualified arborist identify species of trees), and other
features relevant to the final plan sheets. Existing drainage at intersections will
be verified by field surveys. Spot elevations will be shown on intersection layouts
with cross slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 12 OF 14
corner of North Side Drive and North Main Street).
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property for field survey, the ENGINEER shall prepare, mail and
obtain Temporary Right of Entry from landowners.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
8.3. Construction Survey
• Be available to the CITY on matters concerning the layout of the project during its
construction
ASSUMPTIONS
• Construction Survey will be the responsibility of the CONTRACTOR.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows.
9.1. Storm Water Pollution Prevention Plan
For projects that disturb an area greater than one (1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SW PPP with
appropriate regulatory agencies.
ASSUMPTIONS
• No Conditional Letter of Map Revision (CLOMR) or Letter of Map Revision
(LOMR) will be required as part of the Glen Garden Storm Sewer Improvements.
If the ENGINEER and CITY determine that a LOMR is beneficial, additional
services can be provided through a change order.
• The alignments recommended in the Glen Garden Drainage Study do not require
the disturbance of more than 500 linear feet. No environmental services are
anticipated. If changes to the recommended alignments result in the need for
environmental services, those services may be provided through a change order.
• Permit preparation will begin after approval of the Conceptual Design.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 13 OF 14
• One 1 meeting is assumed with the Fort Worth Transportation and Public
Works Department for the SWPPP permit.
DELIVERABLES
A. One (1) Storm Water Pollution Prevention Plan (SWPPP)
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existinq Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
ATTACHMENT "A" TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES (REV 10-29-09)
PAGE 14 OF 14
ATTACHMENT B
COMPENSATION
Design Services for
Glen Garden Storm Sewer Improvements
City Project No. 00476
Lump Sum Project
Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $213,605.00 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
IIi. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.19.2010
Page 1 of 3
I�
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Halff Associates, Inc. Engineering Services $165,005.00 77.25
Subsurface Utility
Engineering
Proposed M/WBE Sub-Consultants
Gorrondona & Associates, Field Survey $38,800.00 18.16
Inc. Easement Preparation
Non-M/WBE Consultants
CMJ Engineering, Inc. Geotechnical Services $9,800.00 4.59
TOTAL $213,605.00 100%
Project Number & Name Total Fee M/WBE Fee M/WBE %
$213,605.00 $38,800.00 18.16%
City M/WBE Goal = 18% Consultant Committed Goal = 18%
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.192010
Page 2 of 3
�
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth, Texas
Attachment B
PMO Official Release Date: 5.19.2010
Page 3 of 3
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Attachment B- Level of Effort Supplement
TASK/HOUR BREAKDOWN
Design Services for
Glen Garden Storm Sewer Improvements
City Project No. 00476
Labor(hours Expense
Task Description Project Project Project EIT CADD Administrative Total Labor Subconsultant Total Expense Task Sub
Task No. Director Manager Engineer Cost Trave4 Reproduction Cost Total
Rate $205 $140 $100 $85 $75 $55 MWBE Non-MWBE
1.0 Desi n Mana ement 13 45 38 4 0 24 $14,425 $0 $0 $0 $0 $0 $14,425
1.1 Managing the Team
1.1.1 Internal Team Meetings 2 4 4 4 $1,710 $0 $1,710
1.1.2 QA/QC 4 8 16 $3,540 $0 $3,540
1.2 Communications and Reporting
1.2.1 Pre-Design Coordination Meeting 1 2 2 $685 $0 $685
1.2.2 [monthly, bi-monthly, monthly] Project Update Meetings 8 8 $1,920 $0 $1,920
1.2.3 Desi n Submittal Review Meetin s 2 8 8 $2,330 $0 $2,330
1.2.4 Prepare Baseline Schedule 1 3 $625 $0 $625
1.2.5 Prepare Monthly Progress Reports with Schedule 3 12 $2,295 $0 $2,295
1.2.6 Prepare Monthly MWBE Reports 12 $660 $0 $660
1.2.7 Invoicing 12 $660 $0 $660
2.0 Conceptual Desi n 30-Percent 12 76 152 306 82 20 $61,560 $0 $0 $0 $260 $260 $61,820
2.1 Data Collection 4 8 8 $2,040 $0 $2,040
2.2 Drainage Computations and Drainage Area Map 16 32 48 $9,520 $175 $175 $9,695
2.3 Pollutant Removal 4 8 8 12 $3,760 $0 $3,760
2.4 Subsurface Utility Engineering 16 48 110 50 $20,140 $0 $20,140
2.5 Design Drawings 8 24 48 112 32 20 $22,820 $85 $85 $22,905
2.6 Project Decision Log 4 $560 $0 $560
2.7 Construction Estimate 4 8 16 $2,720 $0 $2,720
3.0 Prelimina Design (60 Percent 12 54 96 168 48 24 $38,820 $0 $9,800 $0 $920 $10,720 $49,548
3.1 Preliminary Design Drawings 8 32 64 128 48 24 $28,320 $320 $320 $28,640
3.2 Geotechnical Investigation/Pavement Design $0 $9,800 $9,800 $9,800
3.3 Constructability Review 2 4 4 $1,370 $0 $1,370
3.4 Public Meeting 2 4 8 $1,770 $100 $10Q $1,870
3.5 Utility Clearance 3 6 12 $2,040 $500 $500 $2,540
3.6 Traffic Control Plan 3 6 12 $2,040 $0 $2,040
3.7 Project Decision Log 4 $560 $0 $560
3.8 Construction Estimate 4 8 16 $2,720 $0 $2,720
4.0 Final Design 12 50 96 192 40 40 $40,580 $0 $0 $0 $1,130 $1,130 $41,710
4.1 Final Draft (90°/o) Construction Plans and Specifications 8 24 56 112 40 20 $24,220 $540 $540 $24,760
4.2 Final (100%) Plans and Specifications 4 12 28 56 20 $11,160 $590 $590 $11,750
4.3 Project Decision Logs (90% and 100%) 8 $1,120 $0 $1,120
4.4 Construction Estimates (90% and 100%) 6 12 24 $4,080 $0 $4,080
5.0 Bid Phase 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0
5.1 Bid Support
5.1.1 Sell Contract Documents and Maintain Plan Holders List $0 $0 $0
5.1.2 Issue Addenda $0 $0 $0
5.1.3 Attend Pre-bid Conference $0 $0 $0
5.1.4 Attend Bid Opening $0 $0 $0
5.1.5 Tabulate Bids and Recommend Award $0 $0 $0
5.1.6 Issue Conformed Contract Documents $0 $0 $0
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Glen Garden Storm Sewer lmprovements
City Project No. 00476
I. CHANGES AND AMENDMENTS TO STANDARD ENGINEERING
AGREEMENT
No changes to the Standard Engineering Agreement
City of Fort Worth, Texas
Attachment C
PMO Release Date: 05.19.2010
Page I of ]
GLEN GARDEN STORM SEWER IMPROVEMENTS
BASELINE SCHEDULE
ID rTask Name j Duration Start Finish `;Dec'10
;� —._1.----.—...----=----- ' i28 � 5 s 12 :19 �,
— _.._.-�_.------.._..---- ' �
1 ! Task 1- Design Management 257 days Mon 12/6l10 I Tue 11/29/11 ;
2 � lssue Design Notice to Proceed ' 0 days Mon 12/6/10 ' Mon 12/6/10 ;: 1yg
--, _ . __ ;_. _. ! .
3 � Pre-Design Coordination Meeting 0 days Mon 12/6/90 ' Mon 12/6/10 12/6
4 ; Prepare Baseline Schedule 5 days Mon 12l6/10 ' Fri 12/10/10 ;:
5 I Project Management 252 days Mon 12l13/10 : Tue 11l29/1'i ::
; =-__= .-
_
. ._._.
6 � Task 2- Conceptual Design (30%) 100 days Mon 12/13/10 ; Fri 4/29l11 =
--i. _ _ ___ _ __ ____. __ _.
7 I Data Collection 5 days Mon 12/13/10 : Fri �2/17/10 : �__
_� Drainage Computations and Drainage Area Map 25 days Mon 12/20/10 i Fri 1l21/11 � __ _
9 Subsurface Utiliry Engineering 25 days Mon 12/13/10 Fri 1/14/11 ` -=-_ ==-=-
� - --._. _; _.
10 Prepare Conceptual Engineering Plans (30%) 30 days Mon 2/7/11 Fri 3/18/11 ;
— .._._.._ ... _....__ _ _....
_
11 � Review Conceptual Engineering Plans (30%) 10 days Mon 3/21/11 : Fri 4/1/11 :
12 i Conceptual Construcfion Estimate �0 days Mon 3/21/11 ` Fri 4/1/11 ;
13 � Project Decision Log 1 day Mon 4/4l11 Mon 4/4/11 `.
. ; ._
14 Conceptual Design Package Submittal 0 days Fri 4/1/11 : Fri 4/1/11 ::
--._ _ .. _ . _ .. _ .. _.
_. . . _ . _ .... . __ _._ . _
15 City Review of Conceptual Design Package 20 days Mon 4/4/11 ; Fri 4/29/11 :;
16 Task 3- Preliminary Design (60%) &1 days Mon 5/2/11 ; Mon 8/22/91 :�
'17 Geotechnical Investigation 20 days Mon 5/2111 Fri 5/27/11 :;
_ _ _. _ _ _ _.._ _ .... _ _._ _._.: �
18 Prepare Preliminary Plans and Specifications (60%) 35 days Mon 5/16/11 ' Fri 7/1/'11 ;�
--- ........ . . ..._ .. _. . ... .._..._. . ._..........__ .. __. __...... . . . __..... __. ___ _ ; . . . .._ _.......... . . ; �
19 Review Preliminary Plans and Specificafions (60%) 10 days Mon 7/4/11 Fri 7/15/11 ;;
20 Preliminary Construction Estimate 10 days Mon 7/4/11 " Fri 7l15/11 ';
21 Preliminary Plans and Specifications Submittal 0 days Fri 7/15/11 Fri 7/15/11 �;
_.. _.___..._. ._... __ _. _. ___...._ _. __ _ _ _ _ .. _ . _. _: ;
22 Project Decision Log 1 day Mon 7/18/91 ' Mon 7/18/11 ;;
_ _..._ _ _.......... _..... __.. _. _ . ....._... •
� ry g _..._ __.. y :
23 Ci Review of Prelimina Desi n 20 da s Tue 7/19/11 Mon 8/15/19 :'
24 Constructability Review 20 days Tue 7/19/11 ; Mon 8/15/11 �
25 Utility Clearance 20 days Tue 7/19/1 � Mon 8/15/11 �
_....._ _ - __ _ _.. ...._. _ .__..__ __ _ _._ _.. _. _... _ _........ ..:
26 Public Meeting 5 days Tue 8l16l11 ; Mon 8/22l11 ;:
_ . _. �
27 Task 4- Final Design (90% and 100%) 66 days Tue 8/23/11 . Tue 1�/221�1 ;�
----- ; ,
28 Prepare Final Draft Plans and Specifications (90%) ; 30 days Tue 8/23/11 Mon 10/3/11 �
29 Review Final Draft Plans and Specfications (90%) 5 days Tue 10/411 �; Mon 1 Q/10/11 :;
__._.... _..._ . _.
_ ._ ....
30 Final Draft Construction Estimafe 5 days Tue 10/4/11 Mon 10/10/11 ;�
_.... _.... _... ; _ _._ ,
31 Project Decision Log 1 day Tue 10/11/11 . Tue 10/11/11 :;
---. _ _ ; ;
32 Final Draft Plans and SpecificaYions Submittal 0 days Mon 10l10/11 ; Mon 10/10/11 ;;
33 City Review of Final Draft Design 10 days Tue 10/11/11 Mon 10/24/11 =�
_o . . . .............. . _ .. : .......... . - :
34 Prepare Final Plans and Specifications (100%) ; 15 days Tue 10/25/11 : Mon 11/74/11 �
_... _.. _ . ..._ ..__ _._ ......... ..... _:. . .. _._._.__.. _ _.. _ _ _.. .. '
35 Review Final Plans and Specfications (100%) 5 days Tue 11/15/11 . Mon 1�/21/11 ;�
— _ _ ___ .. . _. .. _ _ _ _ . _ _ _ - ,
36 Final Construction Estimate 5 days Tue 11/15/11 ; Mon 91/21/11 :;
37 Project Decision Log 1 day Tue 11/22/11 : Tue 11/22/19 ;;
_._.... _ . _ __. ,
_
38 Final Plans and Specifications Submittal ' 0 days Tue 11I22/11 : Tue 19/22/11 ;�
_... _. . ;_ _..
:
_.
39 Task 7- ROWIEasement Services 20 days Mon 7/4/11 , Fri 7/29/'17 ::
40 ROW and Easement Research, Preparation, Submitta( 20 days Mon 7/4/11 ; Fri 7/29/11 :;
41 Task 8- Survey 40 days Mon 12/13/70 ; Fri 2/4/11 =:
_ _ . _ _ _ __ . .
42 , Design Survey 40 days Mon 12/13/10 ; Fri 2/4/11 `: .:::.:.:.:.:.. :
+ -- - -
_ _..__. _........._ _ _....__............ _..... _ ;
..
4� Task 9- Permitting 5 days Tue 10/4H 1 Mon 10/10/11 ;�
Print Date: Fri 11/19/10
Project: Halff-BL-1
Feb'11 � Mar'1'I
orrondona & Associates
44 4 Storm Water Pollution Prevention Plan (SWPPP) 5 days Tue 10/4/11 ; Mon 10/10/11 ;; •
Project: 08-6164-Glen Garden Design _ _ _ _ _
Date: Fri 11/19/10 Task - -- --- Progress Summary External Tasks ��
Splif , , ,, Milesfone ♦ Project Summary Extemal Milestone
Page 1
Attachment D- Tier3 Consultant Baseline Schedule
Jul'l1 �AUq'11 iSeD'11 'Ocf'11 Nov'�1 f�ar'11 la
Fort Worth T1PW
�,�.� � CMJ Engineering, Inc.
Deadline
�
7/15
'��;`'~`�'� City of Fort Worth T/PW
.� ,..,.
�`����?,����� City of Fort Worth T/PW
= �� _>�. �
z'.5 z � :.rLr� :.
�����,��,�; City of Fort Worth T/PW
Gorrondona & Associates
'10/10 ;
� ;
��CitY of Fort Worth T/PW
. 11(22
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FORT WORTH
DOE 5`i I �o CONTRACT
CAPITAL PROJECT 00 y 7(D BID NUMBER
(Please check one)
MinoritylWomen Business Enterprise Office
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR/SUBCONSULTANT
FOR A CONTRACT ADMENDMENTlCHANGE ORDERSI OR EXTRA WORK
(TO INCLUDE EXTENSION OR RENEWAL OPTION)
JOTE: Pursuant to City of Fort Worth M/WBE Ordinance, MIWBE firms participating in the program must have current certification status with the
ity of Fort Worth prior to award of a contract where they are counted towards subcontracting participation. If the City of Fo�t Worth determines that
�e firm is not currently MIWBE certified for City of Fort Worth subcontracts that firm should immediately submit a completed and signed CerGfica6on
ffidavit to the North Texas Regional Certificabon Agency, 624 Six Flags Drive, Suite 100, Arlington, TX 76011.]
1. NameofCon�ract GL�N G'�4RD�N S�,Qr7 S�l�r2 ti�I��oV�MENTs
Z. Value of Amendment/Change Order $ z b 9. g y 5 Amendment/Change Order No. I
3. Name of OfferodPrime Contractor or Consultant Ei4LFF q SS' o G i<}TES , �n(c.
4. The undersigned MWBE firm is prepared to perForm the following described work and/or supply the material listed in
connection with the above project (where applicable specify "supply" or "install" or both):
PRoVldc�' 7q7POGR�qPi�/C SURV�`� �}N1� M�T�S s}N/) ,r30UNOS
D�SClz��T7oN5 FD2 UP Ta N�NE (9'� ��SE%�F�V-r5 at the price of $ 3 8. g ��
,
G�2RvNDqN�1 � ASSOG/AT�S /�yC
(Name of MNVBE Firm) �
v —�• �
/y" /
Circle one �Owner uthorized Agent MIWBE flrtn) Type or Print Name
� � �� y�� - i `�z`(
(Phone Number)
�- zz- ��,
(Date)
G"�• �G'�� !f� I( S D l�1
(Signature of Owner u MIWBE firm)
t�Ui�'' yi�-1 �G.�
(Fax Number)
I HEREBY DECLARE AND AFFIRM that I, .�. �� !� r� n am the duly authorized representative of
CirCle one (Ownerl uthorized Agen
,�/L� L F� q S S O C/q �i�S �//�(C , and that I have personalfy reviewed the material and
Name of OfferodP�ime
facts set forth in this Letter of Intent to Perform. To the best of my knowledge, information and belief, the facts in this form are true, and no
material facts have been omitted.
Pursuant to the City of Fort Worth MIWBE Ordinance, any person [entiry] who makes a false or fraudulent statement in connection
with participabon of a MNVBE in any City of Fort Wo�th contract may be referred for debarment procedures under the City of Fort
Worth MIWBE Ordinance.
I do solemnly swear or affirm that the signatures contained herein and the information provided by the offeror/prime are true and
correct, and at I authoriz d on behalf of the offeror/prime to make the a�davit.
/,
J. (�55C �iC�t HALFF q550c�s��5, ING.
Circle One ( ed uthorized Agen Type or Print Name (Name of OfferodPrime) Type or Print
� 7�2� f lD
(Sig ' ure of OMmer or Authorized Agent) (Date) '�
-- �8�7) 8�-7 ��2Z -- �g� � Z 3 z- q7 ��-
(Phone Number) (Fax Number)
Ol/14/09
C1TY �F F�RT WORTH
AMENDMENTS, CHANGE ORDERS or EXTRA W4RK
CONTRACT C�MPLIANCE MEMORANDUM
TH1S FORM MUST BE ATTACHED TD THE RUUTING "M & C" BEFC}RE LEGAL
AND CITY MANAGER APPROVAL
To:
From:
Vibhuti Pandey
(underline ap�pri;
E Office
Dafe: Ju[y 26, 2�10
�n the Amount of $2U9,84v.00
) Project Manager Buyer Department Director
TPW-0047G, 5416
Project Number
8509
Extension
Pro�e�t�B�a: Amendrnent No. 'i for the Desiqn ofi Glen Garden Storm Water
Drainage fm�rovements
1. Compliance with the Cify's NUWBE Ordinance as it re[ates fo amendments, which
exc�ed ten precent ('i4%) of the original contract amount has been achieved by one
of �he �ollowing methods:
a). is in compliance with the City's M/WBE Ord€nance by commiiting to an additiona[
0% M/V1/BE participation on this Amendment/Change Order No._
I�). Halff Associafes, Inc. is in compiiance with the City's M/WBE Ordinance by
commitfiing to an additionaf 1$ °/a MNVBE participation on tY�is Am�ndment/Change
Order No. '1 . The City's gaal on this amentiment, change ortler or extra work is 1$ %.
c). is in compliance with the City's M/WBE Ordinance 4y documenting good faith effart.
The City's goal on this amendment, change order or extra work is 4%.
d). is in compiiance with #he City's M/WBE Ordinance by approval of a waiver request
of ths MNVBE requirement. The City's goal on this amendment, change order or extra
WOfk 15 Q %.
05/11/99
M&C Review
?�. � � � ���
Page 1 of 2
C1fTEriai site of ti2e City of Fart U'���ril�, ie.xas
A"�'J��� Y���)�i.�:��
COUNCIL ACTION: Approved on 11/16/2010
_ _. __ _ _ _. _
DATE: 11/16/2010N�FERENCE**C-24593 NAME: 20AMENDI_GLEN_GARDEN_DRAINAGE
CODE: C TYPE: CONSENTPUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 1 in the Amount of $213,605.00 to City Secretary Contract No.
35237, an Engineering Agreement with Halff Associates, Inc., for the Storm Water Utility
Project-Glen Garden Drainage Improvements (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 in
the amount of $213,605.00 to City Secretary Contract No. 35237, an Engineering Agreement with
Halff Associates Inc., for the Storm Water Utility Project-Glen Garden drainage improvements thereby
revising the total contract cost to $277,255.00.
DISCUSSION:
The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve
streams, minimize water pollution and to operate the storm water system in a more effective manner
to fully comply with state and federal regulatory requirements. This will be accomplished by
infrastructure reconstruction and system maintenance, master planning, enhanced development
review, and increased public education and outreach.
On October 16, 2007, (Ordinance No. 17840-10-2007) the City Council authorized the issuance and
sale of $25,000,000.00 in revenue bonds for Storm Water Capital Project Revenue Bond 07 Fund, to
fund a two year Storm Water Capital project program.
A Request for Qualifications (RFQ) to provide drainage design was issued by the City in January
2006 and 24 design consultants submitted statements of qualifications, including Halff Associates,
Inc.
Halff Associates, Inc., was selected to evaluate a drainage channel and storm drain system along the
west edge of Glen Garden Country Club and to provide subsequent design services for drainage
improvements.
On April 25, 2007, the City Council authorized the City Manager to execute an engineering
agreement with Halff Associates, Inc., (M&C C-21993) in the amount of $63,650.00 for the study of
Glen Gardens Drainage tmprovements (City Secretary Contract No. 35237). It was anticipated that
the study project would be expanded to a design project.
The study has been completed and the following proposed improvements have been recommended:
• A 48 inch bypass/relief storm sewer line behind homes along Glen Garden Avenue and a
reconfiguration of the downstream channel headwall to accommodate the relief line.
• A 54 inch storm sewer line from the golf course property to the Glen Garden Drive Culvert.
• A 36 inch storm sewer line along Gypsy Gulch from Hunting Drive to existing system at Fairway
Drive.
• A relief storm sewer line from the existing system at Hunting Drive to the existing system near
Eastline Drive and Fairway Drive. The system ranges in size from 42 inches to 60 inches.
• A 36 inch relief storm sewer line along Gardenia Street to the proposed relief line at Hunting Drive.
http://www.fortworthgov.orglcouncil_packet/mc_review.asp?ID=14295&councildate=ll... 11/19/2010
M&C Review
Amendment No. 1 will provide the design and preparation of engineering plans and contract
documents for the bidding and construction of the recommended improvements.
Page 2 of 2
Halff Associates, Inc., proposes to perform the design services for a lump sum fee of $213,605.00.
City staff considers the fee to be fair and reasonable for the scope of services proposed.
Halff Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 18 percent
M/WBE participation. The City's goal on the project is 18 percent.
This project is located in COUNCIL DISTRICT 8, Mapsco 92 A/E.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated of the Storm Water Capital Project Revenue Bond 07 Fund.
TO Fund/Account/Centers
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
M AND C 00476.pdf
FROM Fund/Account/Centers
P229 531200 208280047630 $179,795.00
P229 531200 208280047650 $33,810.00
Fernando Costa (6122)
William Verkest (7801)
Vibhuti Pandey (2323)
http://www.fortworthgov.org/council_packet/mc_review.asp?ID=14295&councildate=ll... 11/19/2010