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Home My WebLink AboutContract 50812-CO1 CFW Change Order Approval COAppr-01 Page 2 of 3 CITY SECRETARY GC�I�TRACTNO. �0$i oZ� 'LOl FORT WORTH.- City of Fort Worth Change Order Request Approval (Change Order Breakdown Available in Links) For Change Order Submittal No.: 1 Change Order No.: COAppr-01 Date Started: 2018-11-16 City Sec. No.: 50812 Date Due: 2019-01-05 Project Name: Randol Mill Road - IH820 to Precinct Line Rd Project Numbers: 100278 DOE Numbers: Project Randol Mill Rd at precinct Line Roundabout Description: Project/Contract Compliance Wilma Smith City Inspector: James Ruiz Manager: Contractor: JLB Contracting COUNCIL ACTION (If Required): M&C Log Name: 20RANDOLMILLROADIMPROVEMENTSCOI M&C Number:_C 2-g54-g" C-o1�`� M&C Date: 2018-11-06 COST AND DAYS SUMMARY: Requested Department: Cost($) Fund Account Center: Days: TPW $ 211,061.71 34014-0200431-5740010-100278-0 30 Total Cost: $ 211,061.71 Total Requested Days: 30 Approval Status: �\ OFFICIAL RECORD A'A CITY SECRETARY FT. WORTH,TX https://projectpoint.buzzsaw.com/ bz_web/Forms/FormPrint.aspx?Siteld=51500&Proces... 12/31/2018 CFW Change Order Approval COAppr-01 Page 3 of 3 Approved: Yes Comments: User: Sam Davis Date: 2018-11-26 6:56 AM Approved: Yes Comments: User: Wilma Smith Date: 2018-12-04 9:19 AM Approved: Yes Comments: User: Lissette Acevedo Date: 2018-12-04 2:00 PM Approved: Yes Comments: User: Ricardo Matute Date: 2018-12-04 4:25 PM Approved: Yes Comments: User: Signing for TPW Director Role Approvals Date: 2018-12-06 9:20 AM Approved: Yes Comments: User: Doug Black Date: 2018-12-18 10:12 PM Atte b r� t `-� !?0 Approved: Yes y Comments: _ User: Susan Alanis F Date: 2018-12-28 2:49 PM J. 8I, Secretary '-'k Required: 1pdZ7,' OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX https://projectpoint.buzzsaw.com/ bz_web/Forms/FormPrint.aspx?SiteId=51500&Proces... 12/31/2018 CFW Change Order Approval COAppr-01 Page 1 of 3 Routinci Assigned To: Due Date: Assigned By: Due Time: Links 2 fortworthgov/Infrastructure Proiects/100278 - Randol Mill Road - IH820 to Precinct Line Rd/Contractor/Chance Orders/JLB/col - revised scooe.xism fortworthgov/Infrastructure Proiects/100278 - Randol Mill Road - IH820 to Precinct Line Rd/Contractor/Chance Orders/3LB/20 Randol Mill Road COI.i)df Attachments(0) No Attachments have been added to this form. /od2-7? https:Hprojectpoint.buzzsaw.com/ bz web/Forms/FonnPrint.aspx?SiteId=51500&Proces... 12/31/2018 M&C Review Page 1 of 3 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOR�YH COUNCIL ACTION: Approved on 11/6/2018 REFERENCE ** 20RANDOL MILL ROAD DATE: 11/6/2018 NO : C-28919 LOG NAME: IMPROVEMENTS CHANGE ORDER 1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 3 to City Secretary Contract No. 47997 with Dunaway Associates, L.P. in the Amount of$27,000.00 for Randol Mill Road Part 2, and Authorize Execution of Change Order No. 1 to City Secretary Contract No. 50812 with JLB Contracting, LLC, in the Amount of$211,061.71 for Randol Mill Road Part 2 (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of Amendment No. 3, in an amount of$27,000.00,to the Engineering Services Agreement with Dunaway Associates, L.P., City Secretary Contract No. 47997, for the additional design of Randol Mill Road at Precinct Line Road to provide pedestrian and drainage requirements for a revised contract amount of$527,673.00; and 2. Authorize the execution of Change Order No. 1 to City Secretary Contract No. 50812 with JLB Contracting, LLC, in the amount of$211,061.71 for Street Improvements on Randol Mill Road at Precinct Line Road, Phase 2, Intersection, thereby increasing the contract to an amount up to $1,364,818.42. i DISCUSSION: Dunaway Associates Professional Engineering Agreement. On June 28, 2016, City Council approved Mayor and Council Communication (M&C C-27806) authorizing execution of an Engineering Services Agreement in the amount of$293,763.00 with Dunaway Associates, City Secretary Contract No. 47997, to provide complete design plans for these improvements. On September 26, 2017, City Council approved M&C C-28398 authorizing Amendment No. 1, in the amount of$166,910.00, for additional professional engineering design work and construction management services. On August 7, 2018, City Council approved M&C C-28773 authorizing Amendment 2, in the amount of $40,000.00 which provided for additional professional engineering services with scope changes regarding modifications to landscaping and pedestrian access to reduce long term maintenance costs and improve pedestrian safety.As the result of scope changes in Amendment 2, additional drainage improvements were required. Dunaway Associates proposes to perform these additional professional services in an amount not to exceed $27,000.00. Staff considers this fee to be fair and reasonable for the scope of services to be provided. $Amounts Project Description M&C No. Approved Initial Contract $293,763.00 Design capacity C-27806 06/28/2016 improvements for Randol Mill Rd Amendment 1 $166,910.00 Dividing the project 2 C-28398 09/26/2017 phases and updating the drainage report Amendment 2 $40,000.00 Scope change for C-28773 08/07/2018 Pedestrian Improvements http://apps.cfwnet.org/council_packet/mc review.asp?ID=26434&councildate=11/6/2018 11/16/2018 M&C Review Page 2 of 3 Amendment 3 $27,000.00 Design additional drainage Pending Pending improvements Total 1 $527,673.00 1 - - - JLB Contracting Construction Contract. On May 1, 2018, Mayor and Council Communication (M&C C-28649) the City Council authorized a contract with JLB Contracting, LLC, in the amount of $1,153,756.71 for Street Improvements on Randol Mill Road at Precinct Line Road, Phase 2, Roundabout Intersection, This Change Order No. 1, in the amount of$211,061.71, includes the addition of sidewalks, curb ramps, crosswalks, signage and pavement striping as well as modifications to drainage facilities to accommodate these improvements. These additional improvements were added to provide pedestrian crossings at each approach of the intersection and improved pedestrian movement around the intersections. JLB Contracting has delayed commencement of the project until the final design modifications were completed and this change order issued. The project will begin construction in November 2018 and is expected to be completed in November 2019. A portion of this project will use 2014 Bond Funds. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official intent to reimburse, that was adopted as part of the ordinance canvassing the bond election (Ordinance no. 21241-05-2014) and subsequent actions taken by the Mayor and City Council. M/WBE OFFICE-JLB Contracting, LLC agrees to maintain its initial MBE commitment of 23% that it made on the original contract and extend and maintain that same MBE commitment of 23%to this first change order. Therefore JLB Contracting, LLC remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company. The project is located in COUNCIL DISTRICT 5. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget as appropriated, of the 2014 Bond Program Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds, TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I ID I I Year Chartfield 2 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Wilma Smith (8785) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=26434&councildate=11/6/2018 11/16/2018 M&C Review Page 3 of 3 Form 1295 Dunaway- Randol Mill Amend3.pdf Form 1295 Randol Mill Roundabout .pdf May Randol Mill.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26434&councildate=l 1/6/2018 11/16/2018 FORT WORTH. City of Fort Worth Change Order Request Breakdown ProjectNamel Randol Mill Road-Sanitary Sewer,Paving&Drainage Improvements(Part 2) City Sec# 1 50812 Client Project#(s)l 100279 ContractDrI JLB Contracting,LLC PM Wilma Smith Inspector) Change Order Submittal# Date 911312018 Contract Time Dept. TPW Totals CD Original Contract Amount 1,153,756.71 1,153,756.71 Extras to Date Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $1,153,756.71 $1,153,756.71 Amount of Proposed Change Order $211,022.99 30 Revised Contract Amount $1,364,779.701,364,779.70 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0,00 Additional Funding(if necessary) 1 $211,022,99 $211,022.99 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 16.29% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $1,442,195.89 _ _ ,IUBTIFICATION(RMON51FOR C GE ORDER page- 67 ar City of Fort Worth Change Order Additions Project Name Randol Mill Road-Sanitary Sewer,Paving&Drainage Improvements(Part 2) City Sec# 50812 Client Project# 100278 Contractor RE Contracting,LLC PM Wilma Smith Inspector�� Change Order Submittal# L✓J Date 9I13I2018 ADDITIONS Unit Unit os o a emove ence Unclassified Excavation arner Fir—ee-17amp,Type Barrier Free Kamp, I ype - m ankment by Plan P one Sidewalk,Adjacent to Curb 312 b"Concrete Ddveway Replacement TPW 314 Baribed Wire Fence,Metal Posts ate,Steel Pedestrian Rail Mountable Curb Class V 7P-W- L 404 30"RCP,Class V TPW 43.00000000 LF $254.30 Concrete Channel Drain Pipe,Solid o i dation T000moo TPW $257,892.69 ub Totalditions Change Order Additions Page 1 of 1 Fot'�'43I�I City of Fort Worth Change Order Deletions Project Name Randol Mill Road-Sanitary Sewer,Paving&Drainage Improvements Part 2 City Sec# 50812 Client Project# 100278 Contractorl JLB Contracting,LLC PMJ Wilma Smith Inspector�� Change Order Submittal# L_J Date 9/13/2018 DELETIONS ITEM— DESCRIPTIQN DEPT Qty Unit Unit os o a Remove Asphalt Pvmt 7. Concrete Curb and Gutter 5. Splifter Island IntegralColored extureConcrete TPW 16.000000005.5 Metal eam Guard Fence•Furnish and install5. oncrete Riprap 15084'SLD vmt ar ing vmt a ing vmt Marking HAS(Y) TPW- 124.00000000 Raised Pavement Marker Type - - Furnish/Installum Sign roup Mount City t Remove Sign Panel and Post Remove and Reinstall Sign Panel and Post 509 18'DOT vmt Marking HAE(K TPW fW0000000 LF $7.00 $700.011 TPW 46,869.70 Sub ota a ebons 7 Change Order Deletions Page 1 of 1 Funding Breakdown Sheet CSN: 50812 GPI/. /0 Llr.�7J? Characters needed in each box: 5 7 7 6 6 4 8 Fund Department Account Proj # Activity Bdg Yr CF2 Ref Amount 34014 200431 5740010 100278 002380 9999 14040199 $211,061.71 $ 211,061.71 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Wilma Smith / I�U6U a�w� Name of Employee/Signature Project Manager Title ❑ This form is N/A as No City Funds are associated with this Contract Printed Name Signature OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX