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FORTWORTH
MEMORANDUM TO THE RECORD
TO: CONTRACT FILE NO. 44743
DATE: January 3, 2019
FROM: Vania Soto, Administrative Assistant
City Secretary's Office
SUBJECT: REQUEST TO FILE MULTIPLE CHANGE ORDERS TO CITY SECRETARY
CONTRACT NO. 44743
BACKGROUND
On January 2, 2019,the City Secretary's Office received Change Order Nos. 38, 43 and 45-51 to City
Secretary Contract No. 44743. During routine research before filing, it was discovered that previous
change orders had never been filed with the City Secretary's Office. The Administrative Assistant
requested originals of these documents from Transportation and Public Works for attesting and
recording, but was informed that Change Order No. 1, 7, 29 and 33 did not have any documentation
and were not received at the City Secretary's Office. Change Order No. 2, 3, 11, 21, 25, 30, 31, 37,
40 and 44 were not required by TXDOT to be signed by the City. All other Change Orders not
mentioned have signatures and do not require a memo to record. Therefore, it was requested by
Transportation/Public Works that a copy of the change orders or this memo be made the original in
order to facilitate the processing of subsequent Change Orders. Correspondence related to the
location of the original and the request for filing has been included in the contract file.
AUTHORIZATION FOR CONTRACT NUMBER
Per the direction of Mary Kayser, City Secretary, the City Secretary's Office has been requested to
issue a contract number,and place in the City of Fort Worth's official contract files the Change Orders
that were missing.
This request has been approve
City Secretary's Office
From: Weiss,Michael
To: Soto.Vania Elizabeth
Cc: West.Jennifer;Striker,Karen R.
Subject: RE: Previous Change Orders for CSC No.44743
Date: Thursday,January 3,2019 2:26:58 PM
Attachments: 000147-C031.pdf
000147-C030.pdf
000147-CO25.pdf
000147-CO21.pdf
000147-C011.pdf
000147-CO3.pdf
000147-CO2.pdf
Elizabeth,
CO Nos. 2, 3, 11, 21, 25, 30, and 31 are attached and were not required byTxDOT to be signed by
the City.
I do not have any information about TxDOT's CO Nos. 1, 7, 24, and 29.
Thanks,
Mike Weiss, P.E., PMP
Senior Professional Engineer
City of Fort Worth Transportation and Public Works Department
Capital Delivery Division
200 Texas Street
Fort Worth,TX 76102
(817) 392-8485 Office phone
Michael.Weiss&fortworthtexas.gov
How am I doing?
Please feel free to contact my supervisor: JoAnne.Kamman(a�,fortworthtexas.gov
City of Fort Worth- Working together to build a strong community.
FORTWORTH.
From: Soto, Vania Elizabeth
Sent:Thursday,January 3, 2019 1:40 PM
To:Weiss, Michael <Michael.Weiss@fortworthtexas.gov>; West,Jennifer
<Jennifer.West@fortworthtexas.gov>
Cc: Striker, Karen R. <Karen.Striker@fortworthtexas.gov>
Subject: RE: Previous Change Orders for CSC No. 44743
Okay. If you have anything from those change orders please send that to me and state in the email
that they didn't require a signature or the reason why it wasn't routed for City signatures.
Also Jennifer mentioned she couldn't find 1-3, 7, 11,21,24, 25,29-31 do you know where those
are?
Vania E. Soto
Administrative Assistant
City Secretary's Office
817-392-6090
Vania.Soto&fortworthtexas.gov
From: Weiss, Michael
Sent: Thursday,January 3, 2019 1:31 PM
To: Soto, Vania Elizabeth <Vania.SotoCcDfortworthtexas.gov>; West,Jennifer
<Jennifer.WestCcDfortworthtexas.gov>
Cc: Striker, Karen R. <Karen.StrikerPfortworthtexas.gov>
Subject: RE: Previous Change Orders for CSC No. 44743
Elizabeth,
Change Order Nos. 39, 41, 42, and 43 are attached.TxDOT did not have the City approve CO Nos. 37,
40, or 44.
Thanks,
Mike Weiss, P.E., PMP
Senior Professional Engineer
City of Fort Worth Transportation and Public Works Department
Capital Delivery Division
200 Texas Street
Fort Worth,TX 76102
(817) 392-8485 Office phone
Michael.Weiss&fortworthtexas.gov
How am I doing?
Please feel free to contact my supervisor: JoAnne.Kammanlcfortworthtexas.gov
City of Fort Worth- Working together to huild a strong community.
FORTWORTH.
From: Soto, Vania Elizabeth
Sent:Thursday,January 3, 2019 1:22 PM
To:West,Jennifer<Jennifer.West(@fortworthtexas.gov>; Weiss, Michael
<Michael.WeissPfortworthtexas.gov>
Cc: Striker, Karen R. <Karen.Striker(@fortworthtexas.gov>
Subject: RE: Previous Change Orders for CSC No. 44743