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IL M Cl m z M00 U Ln (O U) 00' co W N N O O O U O O F- W ❑ C,4 Q LU O o F' U rn 'Fm W 2 o F- I- LLI (M z J rn U U � O O w Q m o U U m 0 z o o CL 0 M LO O m � z Lj w co W Gr.� 0 w O w a z a r Y C0 G a L 0 a� v Y m U Y L 0 Cl) N co N J � U CD p N w E L) m o D rn 00 U `� a` z_ z z O U LL r FORTWORTH MEMORANDUM TO THE RECORD TO: CONTRACT FILE NO. 44743 DATE: January 3, 2019 FROM: Vania Soto, Administrative Assistant City Secretary's Office SUBJECT: REQUEST TO FILE MULTIPLE CHANGE ORDERS TO CITY SECRETARY CONTRACT NO. 44743 BACKGROUND On January 2, 2019,the City Secretary's Office received Change Order Nos. 38, 43 and 45-51 to City Secretary Contract No. 44743. During routine research before filing, it was discovered that previous change orders had never been filed with the City Secretary's Office. The Administrative Assistant requested originals of these documents from Transportation and Public Works for attesting and recording, but was informed that Change Order No. 1, 7, 29 and 33 did not have any documentation and were not received at the City Secretary's Office. Change Order No. 2, 3, 11, 21, 25, 30, 31, 37, 40 and 44 were not required by TXDOT to be signed by the City. All other Change Orders not mentioned have signatures and do not require a memo to record. Therefore, it was requested by Transportation/Public Works that a copy of the change orders or this memo be made the original in order to facilitate the processing of subsequent Change Orders. Correspondence related to the location of the original and the request for filing has been included in the contract file. AUTHORIZATION FOR CONTRACT NUMBER Per the direction of Mary Kayser, City Secretary, the City Secretary's Office has been requested to issue a contract number,and place in the City of Fort Worth's official contract files the Change Orders that were missing. This request has been approve City Secretary's Office From: Weiss,Michael To: Soto.Vania Elizabeth Cc: West.Jennifer;Striker,Karen R. Subject: RE: Previous Change Orders for CSC No.44743 Date: Thursday,January 3,2019 2:26:58 PM Attachments: 000147-C031.pdf 000147-C030.pdf 000147-CO25.pdf 000147-CO21.pdf 000147-C011.pdf 000147-CO3.pdf 000147-CO2.pdf Elizabeth, CO Nos. 2, 3, 11, 21, 25, 30, and 31 are attached and were not required byTxDOT to be signed by the City. I do not have any information about TxDOT's CO Nos. 1, 7, 24, and 29. Thanks, Mike Weiss, P.E., PMP Senior Professional Engineer City of Fort Worth Transportation and Public Works Department Capital Delivery Division 200 Texas Street Fort Worth,TX 76102 (817) 392-8485 Office phone Michael.Weiss&fortworthtexas.gov How am I doing? Please feel free to contact my supervisor: JoAnne.Kamman(a�,fortworthtexas.gov City of Fort Worth- Working together to build a strong community. FORTWORTH. From: Soto, Vania Elizabeth Sent:Thursday,January 3, 2019 1:40 PM To:Weiss, Michael <Michael.Weiss@fortworthtexas.gov>; West,Jennifer <Jennifer.West@fortworthtexas.gov> Cc: Striker, Karen R. <Karen.Striker@fortworthtexas.gov> Subject: RE: Previous Change Orders for CSC No. 44743 Okay. If you have anything from those change orders please send that to me and state in the email that they didn't require a signature or the reason why it wasn't routed for City signatures. Also Jennifer mentioned she couldn't find 1-3, 7, 11,21,24, 25,29-31 do you know where those are? Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Vania.Soto&fortworthtexas.gov From: Weiss, Michael Sent: Thursday,January 3, 2019 1:31 PM To: Soto, Vania Elizabeth <Vania.SotoCcDfortworthtexas.gov>; West,Jennifer <Jennifer.WestCcDfortworthtexas.gov> Cc: Striker, Karen R. <Karen.StrikerPfortworthtexas.gov> Subject: RE: Previous Change Orders for CSC No. 44743 Elizabeth, Change Order Nos. 39, 41, 42, and 43 are attached.TxDOT did not have the City approve CO Nos. 37, 40, or 44. Thanks, Mike Weiss, P.E., PMP Senior Professional Engineer City of Fort Worth Transportation and Public Works Department Capital Delivery Division 200 Texas Street Fort Worth,TX 76102 (817) 392-8485 Office phone Michael.Weiss&fortworthtexas.gov How am I doing? Please feel free to contact my supervisor: JoAnne.Kammanlcfortworthtexas.gov City of Fort Worth- Working together to huild a strong community. FORTWORTH. From: Soto, Vania Elizabeth Sent:Thursday,January 3, 2019 1:22 PM To:West,Jennifer<Jennifer.West(@fortworthtexas.gov>; Weiss, Michael <Michael.WeissPfortworthtexas.gov> Cc: Striker, Karen R. <Karen.Striker(@fortworthtexas.gov> Subject: RE: Previous Change Orders for CSC No. 44743