HomeMy WebLinkAboutContract 46941-A1 _ J
CITY SECRETARY CONTRACT NO. b� _
AMENDMENT NO.1 TO
PRINT SERVICES AGREEMENT
XPEAM,LLC,D/B/A JOHNSONS PRESS
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a Texas home rule municipal corporation, acting by and through Susan Alanis, its duly
authorized Assistant City Manager, and J-Peam, LLC d/b/a JohnSons Press (hereafter
"Vendor"), a Texas limited liability company, acting by and through Adrian Hernandez, its duly
authorized Owner, each individually referred to as a"party" and collectively referred to as the
"parties."
WHEREAS,the parties have previously entered into a City of Port Worth City Secretary
Contract No. 46941 (the "Contract"), which was executed on August 18, 2015 and which has
been renewed to be effective until February 4,2019; and
WHEREAS,the Contract is for the purpose of printing and related services for the City;
and
WHEREAS,the City and Vendor now wish to amend the Contract to provide additional
services and to increase the estimated annual agreement amount pursuant to the original
Contract; and
NOW, THEREFORE, City and Vendor acting herein by the through their duly
authorized representatives,enter into the following agreement to amend the contract:
1.
Invoicing and Compensation. The estimated maximum amount to be paid under to the
Contract to the Vendor shall be amended to$600,000.00 per year.
2.
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
[Signature page follows]
RECEIVED �. ..
i OFFICIAL RECORD
CIIYOFFOA ACITY SECRETARY
CITYSECRETQW AY
FT WORTH,TX
i
ACCEPTED AND AGREED:
CITY OF FORT WORTH: XPEAM,LLC D/B/A JOHNSONS PRESS:
By: By: 0 -
L:��x
N ne usan Alanis Name: Adrian Hernandez
Assistant City Manager Title: Owner
Date: 13 170 11 Date:
APPROVAL OMMENDED:
ATTEST:
B :
Y
Name: Cynthia Garcia
Title: Assistant Director By:
ATTEST: 0
d'
By. t' --f
Maty Kayse - _
City Secretar
CONTRACT COMPLIANCE MANAGED:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
and reporting • i ements.
By:
Name: Cynthia Garcia
Title: Assistant Director
APPROVED AS TO FORM AND LEGALITY:
By: lee il�lu-1/
Name: Matthew A.Murray
Title: Assistant City Attorney .
CONTRACT AUTHORIZATION:
M&C:P-12286 0)%' 170
la/l l/a0 l% 11-95
OFFICIAL RECOk�,-
CITY SECRET`
FT. WORTH
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fot��H
COUNCIL ACTION: Approved on 12/11/2018
DATE: 12/11/2018 REFERENCE NO.: **P-12286 LOG NAME: 13PAMEND
PRINTING K
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendments to the Contracts with J-Peam, LLC, d/b/a JohnSons
Press, AC Printing, LLC and Stone Shield Investments, LLC, d/b/a Digital Press, for
Printing and Related Services to Increase each Contract from $300,000.00 to $600,000.00
Annually for a New Combined Amount of Up to $1,800,000.00 Per Year(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of amendments to the contracts with.J-Peam,
LLC, d/b/a JohnSons Press, AC Printing, LLC and Stone Shield Investments, LLC, d/b/a Digital Press, for
printing and related services to increase each contract from $300,000.00 to$600,000.00 annually for a new
combined amount of up to $1,800,000 per year.
DISCUSSION:
On August 4, 2015, the City Council approved entering into contracts with J-Peam, LLC d/b/a JohnSons
Press, AC Printing, LLC and Stone Shield Investments, LLC, d/b/a Digital Press, (Vendors) for printing and
related services (M&C C-27402). Under the contracts, goods and services to be ordered include stationary,
envelopes, forms, annual reports, brochures, booklets and business cards. Each of the three Vendor
contracts were set at an estimated amount of up to $300,000.00 annually with an initial term of eighteen
months expiring on February 4, 2017. The contracts also contain two one-year renewal options. Currently,
the contracts are in the second renewal term.
These contracts were originally entered into after a Request for Proposal process. The increase in contract
authority is required under Section 2-9 of the City Code, however, these increases are not considered a
change order pursuant to Section 252.048 of the Texas Local Government Code because the original
contract amounts—the unit prices—are not increasing and because the total amount of$300,000.00 per
original contract was an estimated, artificial cap and not connected to the proposals.
Because of the City's printing needs, staff recommends amending the Vendor contracts to increase of each
contract to an amount up to $600,000.00 per year. As in the original agreements, the contracts do not
guarantee that a specific amount of services will be purchased, however the amendment would allow City
Departments to spend up to $600,000.00 annually with each Vendor so long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as appropriated,
of the participating departments. Prior to an expenditure being made, the participating Department has the
responsibility to validate the availability of funds.
BQN\15-0178\CG
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26605&councildate=l 2/11/2018 12/31/2018
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TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfleld'2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia B. Garcia (8525)
ATTACHMENTS
AC Printing 1295 Redacted.pdf
Digital Press Form 1295 Redacted.pdf
John Sons Press 1295 Redacted.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=26605&councildate=12/11/2018 12/31/2018