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Home My WebLink AboutContract 35089AMENDMENT NO. 13 STATE OF TEXAS S CITY SECRETARY CONTRACT NO. � (M&C Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and LopezGarcia Group, (Engineer) made and entered into City Secretary Contract No. 24883, (the Contract) which was authorized by �he City Council by M&C C- 17334 on the 23th day of March, 1999 and subsequently revised by twelve previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Water and Sanitary Sewer Line Relocations for Rosedale Street (U.S. Highway 287 to Forest Park Boulevard). WHEREAS, it has become necessary to execute Amendment No. 13 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: i. Article I, of the Contract is amended to include the additional engineering services specified in M&C C-21975, adopted by the City Council on the 20th day of February, 2007, and further amplified in a proposal letter dated December 29, 2006 copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $104,565.00. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all, work and services performed under the ContraCt, as amended, so that the total fee paid by the City for all work and serviCes shall exceed the sum of $698,486.50. '� c;� �,; �JJ1J ,._ � ,....,.,.. �j 4 ,�% ::' � �;,,1!� �`;, I;;;i,' � IJ �I V�;:��U''�'i� Ii �A� �`'lJ1�y i � . :'; Vc�; � ORI�i1HA1. - 3. All other provisions of the Contract which are amended herein shall remain in full force and effect. EXECUTED on this the �"-t'• day o , Worth, Tarrant County, Texas. ATTEST : 4 Marty Hendri City 5ecretary APPROVAL RECOMN�NDED: A��1� A, glas Rademaker, P.E. Director, Department of Engineering LOPEZGARCIA GROUP Engineer BY : � � , Name: Douglas C. Mikeworth, P.E. Principal � 100 E. 15 Street, Suit� 200 Fort Worth, TX 6102 APPROVED .Assistant FORM AND I,EC'�ALI TY : = '"i� -2 - not expressly 2007, in Fort , '� ��.��.�r contrac�� .utk�o�� x�tica� a �� Date � � VE .. �-__� Marc A. Ott Ass�stant City Manager ,� 1 ��'�I��^ �.-• L °'r� ^ , ° �1 v ''! 1:�v'J:�iU h'�1 �i `'�='"'�� ;�.'i'�j v:l�� ',<<�;::1uLi=ud1U ,,u� r ' � .:';,�' �:�' I �� ''`�� e � , -�.� City of Fort Worth, Texas Mayor and Councif Communication COUNCIL ACTfON: Approved on 2/20/2007 - Ordinance No. 17408-02-2007 DATE: Tuesday, February 20, 2007 LOG NAME: 30R�SEDALE13GAR Page 1 of 4 REFERENCE NO.: **C-21975 SUBJECT: Authorize Execution of Amendment No. 13 to Engineering Agreement with LopezGarcia Group for Water and Sanitary Sewer Main Line Relocations for Rosedale Street (U.S. 287 to Forest Park Boulevard) and Adopt Appropriation Ordinance (City Project No. 00138) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of $118,765.00 from the Water and Sewer Operating Fund to the Water Capital Project Fund in the amount of $53,925.00 and Sewer Capital project Fund in the amount of $64,840.00; 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Water Capital Pro}ect Fund in the amount of $53,925.00 and the Sewer Capital Project Fund in the amount of $64,840.00; and 3. Authorize the City Manager to execute Amendment No. 13 to City Secretary Contract No. 24833 with LopezGarcia Group in the amount of $104,565.00 to provide additional engineering services, thereby increasing the contract amount to $698,4$6_50. Subsequent amendments, if necessary, will be processed administratively up to a$25,000 total. DISCUSSION: On March 23, 1999, (M&C C-17334) the City Council authorized the City Manager to execute an engineering agreement with LopezGarcia Group in the amount of $412,908 for the preparation of plans and specifications for water and sanitary sewer line relocations for Rosedale Street (U.S. Highway 287 to Forest Park Boulevard). The relocations are necessary to facilitate the pavement reconstruction of Rosedale Street that is being managed by the Texas Department of Transportation (TxDOT). In order to expedite construction, the water and sanitary sewer line relocaiion project was divided into three par#s, Contracts 1, 2 and 3. Contract No. 1 (I.H. 35W to S. Main Street) and Contract No. 2(S. Main Street to Forest Park Boulevard) are complete, while Contract 3(I-35 to U.S. 287) will be advertised for bid at a future date. The agreement was subsequently revised by 12 previous �mendments totaling $181,013_50 as follows: • Amendment 1(M&C C-17867, February 22, 2000) in the amount of $40,765.00, provided design for the replacement of several connecting severely deteriorated water and sanitary mains; http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 2/21/2007 Page 2 of 4 • Amendment 2(Administratively approved by the City Manager on August 8, 2001) in the amount of $9,830.00, allowed for increasing the size of some project water mains in order to provide increased capacity; • Amendment 3(Administratively approved by the City Manager on October 19, 2001) in the amount of $3,660.00, provided additional sewer design to accommodate new development within the project area; • Amendment No. 4(Administratively approved by the City Manager on October 19, 2001) in the amount of $12,500.00, allowed for the preparation of a master traffic control plan for the project; • Amendment No. 5(Administratively approved by the City Manager on January 20, 2Q02) in the amount of $14,775.00, allowed for the redesign of a project sewer main in order to accommodate proposed conflicting 72-inch storm drain pipe at the Rosedale Street/12th Avenue/9th Street intersection; • Amendment No. 6(Administratively approved by the City Manager on March 13, 2002) in the amount of $23,203.00, provide survey and design for the relocation of an existing 30-inch water main located between 9th and 12th Avenues and the incorporation into this project, a segment of TxDOT's storm drain plans into this project; • Amendment No. 7(Administratively approved by the City Manager on May 8, 2002) in the amount of $10,742.00, allowed the project plans and specifications to be revised for the relocation of a segment of sanitary sewer main M-30; and • Amendment No. 8(Administratively approved by the City Manager on August 19, 2002) in the amount of $12,076.0�, allowed the project plans to be separated into three independent contracts for bidding and construction purposes; • Amendment No. 9(Administratively approved by the City Manager on September 4, 2002) in the amount of $5,034.75, provided design for increasing the size of a project water main as wetl as the addition of extra gate valves in order to better isolate water systems within the hospital district; • Amendment No. 10 (Administratively approved by the City Manager on September 26, 2002) in the amount of $23,415.00, provided design for increasing the sizes of three project mains to provide increased capacity for projected development; • Amendment No. 11 (Administratively approved by the City Manager on October 18, 2002) in the amount of $11,057.75, provided for additional design and survey to extend some project water mains beyond the original projects limits and the relocation of a project sanitary sewer main; and • Amendment No. 12 (Administratively approved by the City Manager on May 12, 2004) in the amount of $13,955.00, allowed for the incorporation into this project, of some connecting water mains that had been designed by another consultant and the preparation of storm water pollution prevention in plans. Amendment No. 13 will provide the design changes for the additional water and sanitary sewer line relocations due to TxDOT's decision to reduce proposed 28 feet wide median to 16 feet and the elimination of right-turn lanes and bus tum-outs. The revised paving limits extend further north and south along several intersecting streets necessitating increases in the replacement lengths of existing water and sewer mains. http://www.cfwnet.org/council�acket/Reports/mc_print.asp 2/21/2007 Page 3 of 4 Additional survey and design is also necessary for the replacements of these lines. It has been determined by staff that it is necessary to separate the Contract No. 3 plans into two separate plans in order to expedite construction of the remaining project. LopezGarcia Group, proposes to pertorm the necessary design work for a lump sum fee of $104,565.00. City Staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the contract amvunt, $�4,200 (Wafer $6,150; and Sewer $8,�50) is required for project management by the Engineering Department. LopezGarcia Group, is in compliance with the City's M/WBE Ordinance by committing to 24 percent M/WBE participation on this amendment. The City's goal on the project is 13 percent. This project is located in COUNCIL DISTRICT 5 and 8, Mapsco 77M, 78J, K, L, M, 79J, K, L and M. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, af the Water and the Sewer Capital Project Funds. TO Fund/Account/Centers 1_. &2� P253 472045 6081700138ZZ 1 &2� P258 472045 7081700138ZZ � P253 531350 608170013832 � P253 531200 608170013832 � P253 531350 608170013833 � P253 531200 608170013833 � P253 531350 608170013$42 � P253 531200 608170013851 � P253 531350 608170013860 � P253 531350 6Q8170013873 � P253 533010 608170013881 � P25$ 531350 708170013832 � P258 531200 708170013832 FROM FundlAccount/Centers $53,925.00 � P253 531200 608170013832 $6�,840.00 3 P253 531200 608170013833 3 000.00 3 P253 531200 608170013851 $29,033.00 � P258 531200 70817Q�13832 $1,500.00 � P258 531200 708170013851 $12,-0�42.00 1)PE45 538070 0709020 ^ 1)PE45 538070 0609020 $500.00 � P258 53'1200 708170013833 6 300.00 600.00 $500.00 $50.00 $4,000.00 $35,343.00 $29�033.00 $ 7 2,442.00 �6,300.00 $35,343.00 $6,300.00 $64, 840.00 $53,925.00 $15,147.00 http://www, cfwnet. org/council_packetlReports/mc_print. asp 2/Z 1/2007 � P258 531350 708170013833 � P258 531200 708170013833 � P258 53135Q 708170013842 � P258 531200 708170013851 � P258 531350 70$170013860 � P258 531350 708170013873 � P258 533010 7081700138$1 $2,000.00 $15,147.00 $500.00 $6,30�.00 $1,000.00 $500.00 $50.00 Submitted for City Manager's Office by: Originatinq Department Head: Additional Information Contact: Marc A. Ott (8476) A. Douglas Rademaker (6157) Liam Conlon (6824) Page 4 of 4 http://www. cfwnet. org/council�acketlReports/mc�rint. asp 2/21 /2007 L 0 P E Z December 29, 2006 C A R C I A G R O U P Mr. Liam Conlon Project Manager City of Fort Worth - Engineering Department Engineering Services Division 900 Monroe Street, Suite 201 Fort Worth, Texas 76102 RE: Request for Supplemental Agreement (Amendment No. 13) Rosedale Street Improvements Contract No. 3- I.H. 35W to U.S. Hwy. No. 287 Water and Sanitary Sewer Replacements Water Project No. PW77-060770153580 S�w�� Fr�ject N�. FS46-0704n� i 3344G D.O.E. No. 3141 LOPEZGARCIA GROUP Project No. 198005.00 Dear Mr. Conlon: This letter is in response to design changes and scope modifications that have been requested by the City of Fort Worth for the above mentioned project. Project Summary The Rosedale Street Improvements project was awarded to LOPEZGARCIA GROUP (LGGROUP), previously Garcia & Associates, Inc. on March 23, 1999. Though awarded as one design contract, the project was to consist of three (3) construction packages: Contract No. 1— I.H. 35W to S. Main St. Contract No. 2— S. Main St. to Forest Park Blvd. Contract No. 3— I.H. 35W to U.S. Hwy. No. 287 & S. Riverside Dr. (Rosedale St. to U.S. Hwy. No. 287) Contract No. 2 was later split into three (3) smaller construction contracts in order to allow for more competitive bidding. These three construction contracts consisted of: Contract No. 2, UNIT I— Forest Park Blvd. to 9th Ave. Contract No. 2, UNIT II — 9�hAve. to Alston Ave. Contract No. 2, UNIT III — Alston F�ve. to S. Main St. Iggroupinc.com Water Gardens Place,100 East 15th Street, Suite 200, Fort VUorth,Texas, 76102 (817) 390-1000 (817) 882-9462 Fax ' I_ ' � P � � � .4 � � I � I� � � I� � Mr. Liam Conlon City of Fort Worth December 29, 2006 Page 2 With the construction of Contract No. 1 and ali three UNITS of Contract No. 2 complete, Contract No. 3 is the only portion of the original Rosedale Street Improvements project remaining. The 60% submittal for Contract No. 3 was submitted to the City on October 24, 2003. This project has since been put on hold by the City and review comments for the Contract No. 3, 60% submittal were never received by LGGROUP. Design Changes The previous Rosedale Street roadway improvements included a 28' wide median along with right-turn lanes and bus turn-outs. These roadway improvements are currently being redesigned to reduce the median width to 16' and eliminate the right-turn lanes and bus turn- outs. As a result of the proposed changes in the median width, M-22R*, which was not included in LGGROUP'� erig6na! �co�e of ser�ices, is ne�v ir cenf!;ct �r✓ith the north curb line of the �en#er median (See Exhibit 1 for conflict location). Additionally, the revised paving limits extend further north and south along several of the crossing streets increasing the replacement limits for both water and sanitary sewer facilities (See Exhibits 2-9 for locations). The above mentioned roadway modifications, along with the associated storm drain changes, will require a redesign of several of the proposed water and sanitary sewer improvements making previous engineering efforts for these line segments nearly obsolete. See Table '1 — Additional Services for a listing of the water and sanitary sewer line segments and associated modificaiions. The previously designed roadway improvements were created in Microstation V7 using the metric system of units in accordance with TxDOT requirements. The revised paving plans are now being converted to Microstation V8 ana English units in accordance with TxDOT's revised requirements. Though the Rosedale Street Improvement utility plans were previously designed using English units, all of the utility files will need to be updated to Microstation V8 in order to reference the revised paving and storm drain files. In addition to converting all of the CADD files associated with the utility improvements to Microstation V8, LGGROUP will be required to convert a�l construction drawings from the previous 24"x36" format to the new 22"x34" format in accordance with the Ciiy of Fort Worth's current requirements. The additional fee to provide the above mentioned design changes is $ 41,880.00. See Table 2 — Cost Proposal Summary and Detail for a breakdown of the fees and man-hour projections associated with each of the above tasks. L ' � i' � � � ,a� � � � A � � � �1 4�' Mr. Liam Conlon City of Fort Worth December 29, 2006 Page 3 Additional Survey/Field Reconnaissance Due to the age of the survey for this project (performed in 1996-1998), it will be necessary to verify the accuracy of the survey data by comparing the current survey data with actual field conditions and surface features observed_ Changes are anticipated to have occurred due to development and other infrastructure improvement projects within the area. In addition to changes within the current project limits additional topographic survey will be required at locations where the replacement limits have been extended beyond the current survey data available (See Exhibits 9& 10 for locations). The additional fee to provide the above mentioned surveying services is $ 12,600.00. See Tah�le 2— Cost Proposal Summary and Detail for a breakdown of the fees and man-hour projections associated �,�ith �ach of th� above tasks. Scope Modifications Contract No. 2, Units II and III - In addition to the design changes mentioned above for Contract No. 3, LGGROUP also performed additional design services for Contract No. 2 with the understanding that these services would be fairly negotiated at a later date and included within this amendment. These additional services were documented and are included as Exhibit A. See �fable 2— Cost Proposal Summary and Detail for a breakdown of the fezs and man-hour projections associated with this task. Multiple Construction Contracts — The City has requested that the remaining Contract No. 3 portion of the project be separated into two (2) separate construction units/contracts. This separation should allow for more competitive bidding and provide more flexibility in the construction scheduling. See Table 2— Cost Proposal Summary and Detail for a breakdown of the fees and man-hour projections associated with this task. Traffic Control Plans — These design services for Contract No. 3 were not included in the original scope of services. Construction of Contract No. 1 occurred when the contractor was required to provide these services. Contract No. 2, UNITS I, II and III were amended by Amendment No. 4 in October of 2001 to add these services to LGGROUP's scope of services in the amount of $12,500.00. Since many of the intersection types and traffic control details will be similar to those required for Contract No. 2, LGGROUP proposes to provide these services for Contract No. 3 for a reduced fee of $5,000.00. Storm Water Pollution Prevention Plan (SWPPP) — These design services for Contract No. 3 �vere not included in the original scope of services. Construction of Contract No. 1 and Contract No. 2, UNIT I occurred prior to a SWPPP being required. Contract No. 2, UNITS II and III were amended by Amendment No. 12 in October of 2001 to add these services to LGGROUP's scope of services in the amount of $3,000.00 and $2,500.00 respectively. Due to the larger design limits of Contract No. 3, LGGROUP proposes to provide these services for Contract No. 3 for a fee of $5,000.00. L ' O � E � � A � � � .� !� F� � �9 6� Mr. Liam Conlon City of Fort Worth December 29, 2006 Page 4 Summary - Amendment No. 13 The additional fees to provide the above mentioned additional services are as follows: Proposed Fee LGGROUP ANA Consultants M/WBE Descriqtion Water Sanitarv Sewer Fee (M/WBE) %� Design changes $ 21,170 $ 20,710 $ 31,410 $ 10,470 25.0% Additional Survey/ Field reconnaissance $ 6,300 $ 6,300 $ 12,600 0.0% Scope Modifications $ 20,305 $ 29,780 $ 35,055 $ 15,030 30.0% Total Fee $ 47,775 $ 56,790 $ 79,065 $ 25,500 24.4% * Tize original contract identified the M/WBE participation goal to be 25%. Contract Summary Original Contract Amount $412,908.00 Amendment Nos. 1-12 $181,013.50 Amendment No. 13 - Requested herein $104,565.00 Total Revised Amount $698,486.50 If you have any questions or need additional information concerning this request, please feel free to call me at (817) 390-1000. Sincerely, LOPEZGARCIA GROUP i� <�j2��1. ` + c�`-Gw�----, Brent E. Lewis, P.E. Project Manager