HomeMy WebLinkAboutContract 35349AMENDMENT NO. 3
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.�r)��
(M&C Required)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and CH2M Hill, Inc.,
(Engineer) made and entered into City Secretary Contract No. 28977, (the
Contract) which was authorized by the City Council by M&C C-19675 on the
29th day of July 2003 and subsequently revised by two previous amendments
and;
WHEREAS, the Contract involves engineering services for the
following project:
Southside II Water Transmission Main from Rolling Hills
Treatrnent Plant to the Crowley Road/Risinger Road
Intersection.
WHEREAS, it has become necessary to execute Amendment No. 3 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their
duly authorized representatives, enter into the following agreement which
amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-22102, adopted by the City
Council on the 8th day of May, 2007, and further amplified in a proposal
letter dated March 8, 2007, copies of which are both attached hereto and
incorporated herein. The cost to City for the additional services to be
performed by Engineer total $89,110.00.
2.
Article II, of the Contract is amended to provide for an increase in
the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$971,359.00.
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3.
All other provisions of the Contract which are not expressly amended
herein shall rema.in in full force and effect.
EXECUTED on this the � day of � , 2007, in Fort
Worth, Tarrant County, Texas.
ATTEST:
Marty Hendri
City Secretary
APPROVAL RECOD�IENDED :
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A. Douglas Rademaker, P.E.
Director, Department of
Engineering
CH2M Hill, Ina.
Engineer
BY�
Nam :James . Parri h, P.E.
Vice- esident
309 W. 7�' Street, Suite 1020
Fort Worth, TX 76102
AS TO F�M ANIy LE GAL I TY :
Assis#f�it/City
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APPROVED•�
Marc A.�Ott
Assistant City Manager
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CH1M HILL
3d9 W. 7°i SfteeL, Suite 1020
Fort YVorih, TX 76162
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Maxch 8, 2007
Mr. AUe Calderoi�, P.E.
City afFort Wortll Enginee�irtg Department
900 Monroe, 2na Floor
Fort Warth, Texas 76102-6317.
Subjec�: Soufik�side II Water Transmission Main frain Rolling Hilts 'V'17T`P io the Intersection
of Risinger and Crawley Roads
Request foz�,Additional Services -,Arnenetment No. 3
Dear Mr. Calderon:
The purpose of this letter is f� request atYthorization £o�r adciitional funding to complete the
5outli.side TI Water TraMsmission ivlain Praject as described herein ii1 the amaunt af $89,110.
Project Histary
This px�oject has gane through several iterations. due to City funding canstraints, property
ownership chariges and construcfiion of new facilities along fhe pipeline route that impacted the
original alignmertt selection, phasing andprojeet schedule.
(7ur original contract arnount was $613,949 auihorized in 2003, �cvhich includecl ex-�.gineerizYg £ees
to package the transrnission main inta three (3) bid packages thaf would be adverEised and
ativarded at one time. The origin�l design for these packages �vas cornplete�l iri Ju1y of 2005,
Amendment No. 1 in the amounE of $8,700 was auiktorized in (�ctnber, 2004 to pez�form a surge
analysis of the pipelin� to size and locat� the appropriate air valves along the pipeline. This
work was completed in July �of 200�.
Because of funding constraints and new development alotlg the transxnis�ion x�ai.n �-nute, the
City requested tltat we break the project. up into four (�) bid packages and advertise them for
bia�.ii�g at t�te saine tia�e in early 2006. Adciitic>nally, the ali�,�iment was zeYiSed to parallel the
futt.�re Risinger Road e�ctensian and wic�ening. New easements and additional surveying were
reqixired to modify the aligitulent. Amendrnent No_ 2 ui the arnount of $24G,539 was authorizea
in early 2006 for perforrning these revisions. The revisions were completed and the 90%o
drawings were and delivered fo the Gity £or final review u� December of 2006.
Currently, due to schedule and funding constraints, the City has requested that the project be
separated into five (5) parts and ad�verEised during five separate time periods. Addi.tionally, to
save Costs, we were directed to revise our original design to incorporate butterflp valves izz lieu
of gaEe valves. We were also. informed by the City's Real Property Department that the
formatPing reqturements for easement doctlments had been revised as of July of 2006 azzd the
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Amendment No. 3
March 8, 2Q07
Page 2
easement documents previously prepared and submitted to the City in early 2006 had #o be
revised to conform witl-� the new format. The additional fees associated with the most xecent
prnject changes are clescribed in the follotivu�g four tasks axid broke out in detail in
Attachrnent 1.
Task 1- Additional Easemerit Preparafi.on and Surveyir�g
This task includes fees necessary fo survey ancl �evise eas�rnent docurnents. Pollow3.ng are the
rEvisions assoeiated with this task:
• Revi.se three existing easements that were pre�viausly completed and deIivered to the City
due to a recently installed gas line near Old Burleson Roacl.
• Revise Ehe easement through Parcel No. 20 to alko�v the City to obta3n a 60' right-of-way in
lieu of a 50' easement
• Nineteen (79) easement descriptions and exhibits prepared �nd subrnifted had to be revised
to reflect the Ciiy's ne�vest formatting requirements t11at were adopied in July of 2006.
The estixxtated fees for Task 1 are'�6,U$5
Task 2 � 1Vleetings
Our origin�l coiiEract included up �a tllree (3) re�tie�n✓ zneeti�Zgs. Due to various alignment
cizanges, distribut3.oxz systezz� coiuiecfions �nd Cily c usloirxer cooraiiia�ioii a�ieetu�gs rtu�
ineluded ixi o�rr ariginal scape of serv�ices. This task includes fees for twelve (12) additional
rneeting� betwee� June and December of 20Q6 canducted wikh various Gity departments
(Waier, Engineering; and Real ProperEy) to coordin�te tie-ins, constr�c�ian phasing, and
ea.se�m.ent acquisitian duc to thc ali�irncnt changcs.
The estimated fees for Task 2 are $9,450
Task 3�- Divide into 5 Project Parts
This Eask covers separating the praject into 5 Parts, as oppased �o the rurre�tt 4 U;nits.
Additional work resulting fratn the division infa � Pa�fs irtclude:
* Additional "Front-end" dra�ving sheets for 1 new part (cover sheet, site plan, location plzn,
easernerit �lan, alignzxient data sheet)
• Modificatian of the existi�ng front-end drawings on the original 4 parts
• Division of existing drawing sheets (plan/�ro:file, SWPPP, traffic contral, etc.) into
additional units.
• Modification of Specificatians and ereation of additional Proposal Forms
•.A.dclitional bidding servi�ces to include 5 pre-bid conferences
• Adclitiorial services during construchon required to review submittals and coordinaE� with
five contracts in lieu of 4.
The esiimated fees for Task 3 are $ 41,094
Task 4- Revised Existing Drawings to Incorporate Butterfly Valves in Lieu of gate Valves.
FTW\Request Far Additional Services Authorizatiqn
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Amendment Nn. 3
March 8, 2007
Page 3
The �estim;ated fees far Task 4 are $32,482
A suYnmar� of the total pxoject is as follflyvs:
Contract Descri' tior� i Fee
Originai Contract Design, bid, and construction services for 43,775 L� of raw $6�3,949
water transmission main,
Amendment No. 1 Perform su e anaf sis. '$8,700
Amendment No. 2 Redesign of 13;600 feet of 4S" pipe, redesign of 12,500 feet of :$259,600
54" pipe, design of an additiona18,40p feef of water di5trih�itian i
1e
Amendment No. 3 Revlsion from 4 parts to 5 parts. :$89,110
TUTAL PROJECT ' �97y,859
Please indicaEe yotir a�Xtho:rization by si�ning and returning an originai cok�y oE fhis lefter to us at yo-�ir
earlxest con�renience. If you ha-ve any questions or requ�e additional information, please do not hesitate
to contact Doug Bigle�n at (972) 663-2228 or Chad Sim.mo�,s af (817}'870-1129.
Sincerely,
CH2M HILL
c
ames J. rrish, P.E.
Vice President
Encl.: Attachrnerit 1
cc: Mr. Robert Terxell w/encl.
FTW\Request For Additional Services Authorization
�
�Dou las/K. i len, P'.E.
g g
SenYor Praject Manager
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Attachment 1
Southside II Water Transmission Main
Proposed Fee, Amendment No. 3
SUBCONSULTANT
TASK ACTIVITY DESCRIPTION GRADE HOURS RATE LABOR SERVICES TOTAL
1 Easements and Surve in
Revise 3 Easements $ 1,725
Revise Parcel 20 Easement $ 1,410
Revise format of 19 easements E3 19 $105.75 $2,009
E5 4 $156.75 $627
Marku on Subconsultant $314
Total Task 1 Fee $ 2,950 $ 3,135 $ 6,085
2 Meetin s
E3 36 $105.75 $3,807
E5 36 $156.75 $5,643
Totai Task 2 Fee $ 9,450 $ - $ 9,450
3 Divide Into 5 Pro'ect Parts
1 new cover sheets T4 4$105.75 $ 423
1 new site lans T4 4$105.75 $ 423
1 new location lans T4 4$105.75 $ 423
1 new ali nment data sheets T4 4$105.75 $ 423
1 new easement lans T4 4$105.75 $ 423
modi 4 cover sheets T4 8$105.75 $ 846
modi 4 site lans T4 8$105.75 $ 846
modi 4location lans T4 8$105.75 $ 846
modi 4 ali nment data sheets T4 8$105.75 $ 846
modi 4 easement lans T4 8$105.75 $ 846
modi 4 Pro'ect summa sheets- site lan, index T4 8$105.75 $ 846
en ineerin E3 40 $105.75 $ 4,230 $ 7,271
E5 10 $156.75 $ 1,568
new bid tabs in s ecs E3 24 $105.75 $ 2,538
additional ublic meetin E3 8$105.75 $ 846
E5 4 $156.75 $ 627
additional biddin services E3 16 $105.75 $ 1,692
E5 8 $156.75 $ 1,254
additionai SDC efforts E3 48 $105.75 $ 5,076
E5 48 $156.75 $ 7,524
Additional Re roduction 274 500
Marku on subconsultant 10% $ 777
Total Task 3 Fee $ 33,323 $7,771 $ 41,094
4 Revise Drawin s to Incor orate BFVs
34 sheets affected to revise callouts and raise rofiles E5 48 $156.75 $7,524
Add valves to tees at all connection points affects 10
sheets E3 96 $105.75 $10,152
Revise Cit Std BFV vault details T4 140 $105.75 $14,805
284
Total Task 4 Fee $ 32,481 $ $ 32,481
Total Amendment 3 Fee $ 89,110
Amendment 3 Summ
Total CH2M HILL Cost $ 78,204
Total M/WBE SubConsultant Cost $ 10,906
AMENDMENT NO. 3 FEE $ 89,110
M/WBE Percentage = 12.24°/a
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/8/2007 - Ordinance No. 17536-05-2007
DATE: Tuesday, May 08, 2007
LOG NAME: 30CH2 AMEND 3
Yage 1
REFERENCE NO.: *�`C-22102
SUBJECT:
Authorize Amendment No. 3 to Engineering Agreement with CH2M Hill, Inc., for Southside II Water
Transmission Main from Rolling Hills Treatment Plant to the Crowley Road/Risinger Road
Intersection and Adopt Appropriation Ordinance (City Project No. 00303)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $89,110.00 from the Water and Sewer Operating Fund to the Water Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Water Capital Project Fund in the amount of $89,110.00; and
3. Authorize the City Manager to execute Amendment N
CH2M Hill, Inc., in the amount of $89,110.00 to provide
thereby increasing the contract amount to $971,359.00.
DISCUSSION:
o. 3 to City Secretary Contract No. 19675 with
additional engineering services on the project,
On July 29, 2003, (M&C C-19675) the City Council authorized the City Manager to execute an agreement
with CH2M Hill, Inc., in the amount of $613,949.00 for the design of Southside II Water Transmission Main
from Rolling Hills Treatment Plant to the Crowley Road/Risinger Road intersection.
The project includes design for the installation of a 48-inch water main on Risinger Road from Crowley
Road to Oak Grove Road and a 54-inch water main on Oak Grove Road from Everman Road to the Rolling
Hills Water Treatment Plant.
The agreement was subsequently revised by two previous amendments totaling $268,300.00 as follows:
• Amendment No. 1(administratively approved by the City Manager on November 4, 2004) in the amount of
$8,700.00, provided for a surge modeling analysis for protection of the water main.
• Amendment No. 2(M&C C-21177, December 6, 2005) in the amount of $259,600.00, primarily provided
for realignment of the 48 and 54-inch water mains in order to accommodate the alignment proposed for the
future Risinger Road and to also avoid conflicts with previously unknown and recently installed private
utilities within the project area.
Amendment No. 3 will provide for the additional engineering services ,as requested by the Water
Department for the incorporation of butterfly valves in lieu of gate valves on tl�e project. The amendment will
http://www. cfwnet. org/council_packetlReports/mc�rint. asp 5/9/200 ;
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also allow for additional easement preparation and surveying on the project. It is also necessary to divide
the project into five separate plan sets for bidding and advertising purposes in order to expedite
construction.
CH2M Hill, Inc., proposes to provide the necessary additional engineering services for a lump sum fee of
$89,110.00. Staff considers this amount to be fair and reasonable.
CH2M Hill, Inc., is in compliance with the City's M/WBE Ordinance by committing to 12 percent M/WBE
participation on this amendment. The City's goal on this amendment is 8 percent.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be avaitable in the current capital budgets, as appropriated, of
the Water Capital Projects Fund.
TO Fund/AccountlCenters
1&2
P264 472045 6081400303ZZ
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P264 531200 608140030332
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P264 531200 608140030333
�
P264 531200 608140030351
$89,110.00
$70,563.00
$12,462.00
$6,085.00
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
http ://www. cfwnet. org/council_packetlReports/mc_print. asp
FROM Fund/Account/Centers
P264 531200 608140030332 $70,563.00
P264 531200 608140030333
P264 53120� 608140030351
1)PE45 538010 0709020
Marc A. Ott (8476)
A. Douglas Rademaker (6157)
Abe Calderon (7963)
$12,462.00
$6,085.00
$89,110.00
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