HomeMy WebLinkAboutContract 35372AMENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.-`R=% �_
(M&C Needed)
- CQUNTY - OF- TARRANT - S - - -- - - - - - - - - - - _ - - - -
WHEREAS, the City of Fort Worth (City) and Dannenbaum
Engineering Corporation, (Engineer) made and entered into City
Secretary Contract No. 31311 ,(the Contract) which was authorized
by the City Council by M&C C-22115 on the 15t'' day of May 2007
and; subsequently revised by one previous amendment; and
WHEREAS, the Ccr.tract involves engineering services for the
following project:
Engineering Design Services: Street Reconstruction, Water and
Sewer Replacement on 2004 CIP Year 1 Drainage Project, Project No.
00085; DOE No. 4716
WHEREAS, it
to said Contract
maximum fee;
has become necessary to execute Amendment No. 1
to include an increased scope of work and revised
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
F*
Article I, of the Contract is amended to include the
additional engineering services specified in a proposal letter
dated October 16, 2006, copies of which are both attached hereto
and incorporated herein. The cost to City for the additional
services to be performed by Engineer total $47,088.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $149,008.95.
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�ORIGINAL
3.
All other grovisions of the Contract
amended herein shall remain ir. full force
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EXECUTED on this the ��." day c�
in Fort Worth, Tarrant County, Texas.
ATTE3T:
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Marty Hendri
City Secretary
APP RECOM[�NDED:
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A. Douglas Rademaker, P.E.
Director, Department of
Engineering
Dannenbaum EncTineering Corporation
Engineer
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Name:Wavne G. Ahrens, P.E.
Principal
6421 Camp Bowie Blvd
Fort Worth, Texas 76116
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APPROVE�" S TO FOR�I AND,%LEGALITY:
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�Marc A. Ott
Assistant City Manager
DANNENBAUM ENGINEERING CORPORATION � �"�
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6421 CAMP BOWIE BLVD., SUITE 400 FORT WORTH, TEXAS 76116-5421 (817) 763-8883 �,n�
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October 16, 20�5
Mr. Joseph Bergeron, P.E.
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
RE: 2004 Capital Improvements Drainage Project
Sriarhaven-Fieldcrest Drainage Improvements
Supplemental Agreement No. 1
Mr. Bergeron:
As we previously discussed, we evaluated the constructability issues for the above
referenced project. As you know, the primary area of concem is where the storm drain
departs Briarhaven Drive and runs between two houses (reference letter dated December
14, 2005). As an alternate, we began reviewing the feasibility of placing the proposed
storm drain between the two houses immediately to the southwest of the alignment. At
that time, we presented those findings to Steve Eubanks but the project was placed on
hold pending the resolution of some funding issues.
In addition to the issues surrounding the outfall location was the limits of the upstream
reach of he proposed system. In the letter dated December 14, 2005, we proposed three
(3) alternate systems. The TPW Department opted for Alternate No. 2 in that letter. That
system extends beyond the limits of the original project.
Based on recent direction by Steve, the TPW Department is ready to proceed with the
project. The attached Supplemental Agreement No. 1 includes fees for both the re-route
of the downstream portion of the project and the extension of the upstream reach. The
numbers were calculated based on the standard negotiation techniques employed in Fort
Worth and pertinent contract documents are attached.
I am free to attend a meeting at your earliest convenience. If you have any questions in
the meantime, please do not hesitate to call.
Sincerely,
Brian D. O'Neill, P.E.
Project Manager
G:\1210\4095-32�ADMIN\CONTRAC'I�SA#1\L.etter Bergeron 2006-10-16.doc
ATTAC�IMENT "B"
COMPENSATIrJN AND SCHEDULE
2004 CAPITAL IMPROVEMENTS DRAINAGE PROJECT
B3tTARUAVEN-FIELDCREST DR�iINAGE IMPROVEM�NTS
SUPPLEMENTAL AGREEMENT No. l
PROJECT NO. 0008�
I. Compensation:
A. The Engineer shall be compensated a total lump sum fee of $ 47,088.00 as
suminarized in E�ibit "B-3B". Payment of the total lump sum fee shall
be considered full compensation for the services described in E�iibit "A"
for all labor materials, supplies and equipment necessary to complete the
proj ect.
B. The Engineer shall be paid monthly as described in Exhibit "B-1",
Section 1— Method of Payment.
Each Invoice is to be verified as to its accuracy and compliance with the
terms of this contract by an officer of the Engineer.
II. Schedule:
A. Phases 1 and 2 shall be completed 60 days after the "Notice to Proceed"
letter is issued.
The Scope of Services is outlined in Attachment "A", Exhibit "A".
EXHIBIT "B-1"
(SUPPLEMENTAL TO ATTACHMENT B)
METHOD OF PAYMENT
2004 CAPITAL IMPROVElVIENTS DRAINAGE PROJECT
BRIARHAVEN-FIELDCREST DR.AINAGE IMPROVEMENTS
SU'PPLEMENTAL AGREEMENT No. l
PROJECT NO. 00085
I. Method of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the Engineer outlining the estimated current percent complete of the total
proj ect.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibit "A", Conceptual Engineering plan submittal and
approval by the City, a sum not to exceed 30 percent of the total lump sum fee.
Until satisfactory completion of E�ibits "A", Preliminary Construction Plan submittal to
City, a sum not to exceed 60 percent of the total lump sum fee, less previous payments.
Until satisfactory completion of Exhibits "A", Final Construction plan submittal and
approval by the city, a sum not to exceed 90 percent of the total lump sum fee, less
previous payments.
II. Progress Reports
A. The Engineer shall submit to the designated representative of Director of
Department of Engineering monthlyprogress reports covering all phases of
design by the 15`� of every month in the format required by the City.
B. If the Engineer deternzines in the course of making design drawings and
specifications that the construction cost estimate of $ 681,000.00 (as estimated on
Exhibit B-4) will be exceeded, whether by change in the scope of the project,
increased costs or other conditions, the Engineer shall immediately report such
fact to the City's Director of the Deparhnent of Engineering and, if so instructed
by Director of the Engineering Department, shall suspend all work hereunder.
EXHIBIT B-2
(SUPPLEMENT Tf1 ATTACHMEN'I' B)
- - - - - - - _ HOLiRLY RATE SCHEDULE - - -
200� CAPITAL IMPROVEIVIENT5 DRAII�IAGE PROJECT
BRIARHAVEN-FIELDCREST DRAINAGE IMPROETEMENTS
SUPPLEMENTAL AGREEMENT No. l
Project No. 00085
Emplovee Classification Rate/Hour
Principal $258.00
Proj ect Manager/Planner $130.00
Senior Engineer/QA-QC $135.00
RPLS $93.00
Proj ect Engineer $104.00
Design Tech. $78.00
CADD Tech. $ 54.00
Clerical $ 48.00
2-Man Survey Crew $100.00
3-Man Survey Crew $120.00
4-Man Survey Crew $150.00
Reimbursables Cost + 10%
Mileage $0.445 Per Mile
Reproduction work will be at current commercial rates. Subcontractors will be paid for at actual
invoice cost plus ten percent (10%).
4082 Exhibit B-2
EXHIBIT "B-3A"
SUNIlVIARY OF TOTAL PROJECT FEES
2004 CAPITAL IMPROVEMENTS DRAINAGE PROJECT
BRIA1t�IAVEN-FIELDCREST �R.AINAGE IMPROV�IVI�NT5
SUPPLEMENTAL AGREEMENT No. 1
PROJECT NO. 00085
Exhibit Exhibit Scope of Services Total Fee M/WBE %
A Design Services $ 47,088.00 $ 2,814.00 6.0
Construction Assistance $ 0.00 $ 0.00 0.0
TOTAL $ 47,088.00 $ 2,814.00 6.0
% of
Proposed M/WBE Sub-Consultants Services Fees Total Fee
ANA Consultants, LLC Field Survey $ 1,950.00 4.2
Trevino Engineering Support Services Reproduction $ 864.00 1.8
TOTAL $ 2,814.00 6.0
Proposed Non-M1WBE Sub-Consultants _
None
EXHIBIT `B-3B"
FEE SUNIlVIARY
2004 CAPITAL IMPROVEMENTS URAINAGE PROJECT
- - - -- BRIARHAVEN-FIEI,nCRFST DRAINAGE IMPROVEMENTS
�UPPL�IVIENTAL AGREEMENT No. 1
PROJECT NO. 00085
***STORM DRAINAGE***
OPINION OF PROBABLE CONSTRUCTION COSTS � 681,000.00
CURVE "A" 7.6% X 0.85 = 6.460%
ENGINEERING DESIGN
DESIGN SURVEY (600 LF @ $3.25/LF) (ANA)
REPRODUCTION (TESS)
TOTAL PAVING & STORM DRAINAGE FEE
$ 43,993.00
$ 1,950.00
$ 864.00
$ 46,807.00
10% FOR SUB ($ 2,814.00) $ 281.00
TOTAL FEE $ 47 088.00
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
A. SUNIMARY OF TOTAL FEE
Service Description Water Sewer Paving/Drainage Total
Engineering Services $ 0.00 $ 0.00 $ 45,138.00 $ 45,138.00
Surveying Services $ 0.00 $ 0.00 $ 1,950.00 $ 1,950.00
Total $ 0.00 $ 0.00 $ 47,088.00 $ 47,088.00
B. BREAKDOWN OF WATER SEWER AND PAVING FEES (LESS SURVEY FEES)
Total Paving/Drainage Fee (less survey fee) Breakdown by Concept, Preliminary and Final
Design
1. Concept (30%) _(Total Drainage Fee — Paving Survey Fee) x(0.3) _$ 13,541.00
2. Preliminary (60%) _(Total Drainage Fee—Paving Survey Fee)x(0.6) _$ 27,083.00
3. Final (10%) _(Total Drainage Fee — Paving Survey Fee) x(0.1) _$ 4,514.00
In order to ensure sufficient M/WBE participation in this project, we will be using ANA
Consultants for surveying and Trevino and Associates for reprographics. This will result in an
overall 21.5% portion of the contract that will be performed by approved M/WBE firms which
will exceed the target goal of 17% on this project.
EXHIBIT `B-3C"
Supplemental Agreement No. 1
-- - - - - - - Project Ncr 00085
BREAI�OWN FOR REPROD�JCTION FEE AND ADDITIONAL SERVICES FEE
FOR:
REPRODUCTION FEE TOTAL = $ 864.00
6 Sets ofPlans (6 sets x$12/set) _$ 72.00
16 Sets of Plans (16 sets x$12/set) _$ 192.00
50 Sets of Plans (50 sets x$12/set) _$ 600.00
EXHIBIT "B-4"
OPINION OF PROBABLE COST SUMMARY
_ CONCRETE PAVIIvTG
2004 CAPITAL IMPROVEMENTS DRA,INAGE PROJECT
BRIARHAVEN-FIELDCREST DRAINAGE IMPROVEMENTS
Suppiemental Agreement No. 1
Project No. 00085
Drainage Improvements:
Water $ 0.00
Sewer $ 0.00
Paving & Dra.inage $ 681,000.00
TOTAL $ 681,000.00
Dannenbaum Engineerinq Corporation
SUPPLEMENTAL AGREEMENT No. 1
ENGINEER'S PRE-DESIGN OPINIQN OF CONSTRUCTION COST
OUTFALL RE-ROUTE
PROJECT NAME: 2004 Gapital Improvement Drainage Project Date: August 31, 2006
Briarhaven-Fieldcrest Drainage Improvements
Project 00085
DEC Job No. 0040-9b
Project Manager: Gopal Sahu, P.E.
ITEM DESCRIPTION UNIT QUANTITY UNIT TOTAL
�p, PRICE AMOUNT
Paving Improvements:
1 UTILITY ADJUSTMENT LS 0$ 5,000.00 $ -
2 PROVIDE TRAFFIC CONTROL FOR HULEN LS 0 10,000.00 -
3 PROJECT DESIGNATION SIGNS EA 0 500.00 -
4 REMOVE EXISTING ASPHALT PAVEMENT SY 0 3.00 -
5 REMOVE EXISTING CONCRETE PAVEMENT SY 0 8.00 -
6 REMOVE EXIST. 7" CURB & 18" GUTTER LF 0 3.00 -
7 PROP. 21" CL.III R.C.P. LF 30 63.00 1,890.00
8 PROP. 24" CL.III R.C.P. LF 0 74.00 -
9 PROP. 30" CL. III R.C.P. LF 0 80.00 -
10 PROP. 36" CL. III R.C.P. LF 0 100.00 -
11 PROP. 42" CL. III R.C.P. LF 0 125.00 -
12 PROP. 48" CL. III R.C.P. LF 0 175.00 -
13 PROP. 60" CL. III R.C.P. LF 0 200.00 -
14 PROP. 6'X6' R.C.BOX SECTIONS LF 560 400.00 224,000.00
15 PROP. STD. 20' INLET EA 0 3,800.00 -
16 PROP. STD. 15' INLET EA 0 3,100.00 -
17 PROP. STD. 10' INLET EA 0 2,350.00 -
18 PROP. STD. 6' SQUARE MANHOLE EA 2 3,500.00 7,000.00
19 PROP. STD. 5' SQUARE MANHOLE EA 0 3,000.00 -
20 PROP. STD. 4' SQUARE MANHOLE EA 0 2,500.00 -
21 TRENCH SAFETY LF 0 2.00 -
22 TRENCH EXCAVATION & BACKFILL CY 7,200 12.00 86,400.00
23 REMOVE INLET EA 0 500.00 -
24 PROP. STRUCTURAL EXCAVATION CY 10 15.00 150.00
25 PROP. CONC. HEAD,WING,TOE, AND APRONS CY 10 400.00 4,000.00
26 HMAC PAVEMENT REPAIR SY 0 35.00 -
27 CONCRETE PAVEMENT REPAIR SY 0 50.00 -
28 6" THICK TOPSOIL, COMPLETE IN PLACE CY 380 14.00 5,320.00
29 PROP. 7" CURB & 18" GUTTER LF 30 20.00 600.00
30 ADJUST MANHOLE EA 0 350.00 -
SUBTOTAL $ 329,360.00
Contingencies (10%) $ 32,936.00
TOTAL CONSTRUCTION COST $ 362,300.00
g:\1210\0040-95�P,dmin\Project\Conts_$\SA#1 Re-Design Estimate.xls
Dannenbaum Engineering Corporation
SUPPLEMENTAL AGREEMENT No. 1
ENGINEER'S PRELIMINARY OPINION OF CONSTRUCTION COST
ALTERNATIVE SYSTEM
PROJECT NAME: 2004 Capita! Improvement Drainage Project Date: August 31, 2006
- - - Briarhaven-Fieldcrest Drainage Improvements
Project 00085
DEC Job No. 0040-95
Project Manager: Joseph Bergeron, P.E.
ITEM DESCRIPTION UNIT QUANTITY UNIT TOTAL
NO. PRICE AMOUNT
Paving Improvements:
1 UTILITY ADJUSTMENT LS 1$ 5,000.00 $ 5,000.00
2 PROVIDE TRAFFIC CONTROL FOR HULEN LS 1 15,000.00 15,000.00
3 PROJECT DESIGNATION SIGNS EA 2 500.00 1,000.00'
4 REMOVE EXISTING ASPHALT PAVEMENT SY 5,210 3.00 15,630.00
5 REMOVE EXISTING CONCRETE PAVEMENT SY 1,100 8.00 8,800.00
6 REMOVE EXISTING 7" CURB & 18" GUTTER LF 555 3.00 1,665.00
7 PROP. 21" CL.III R.C.P. LF 400 63.00 25,200.00
8 PROP. 24" CL.III R.C.P. LF 480 74.00 35,520.00
9 PROP. 36" CL. III R.C.P. LF 235 100.00 23,500.00
10 PROP. 42" CL. III R.C.P. LF 880 125.00 110,000.00
11 PROP. 48" CL. III R.C.P. LF 175 175.00 30,625.00
12 PROP. 54" CL. III R.C.P. LF 990 190.00 188,100.00
13 PROP. 60" CL. III R.C.P. LF 290 200.00 58,000.00
14 PROP. 6'X6' R.C.BOX LF 540 400.00 216,000.00
15 PROP. STD. 20' INLET EA 19 3,800.00 72,200.00
16 PROP. STD. 10' INLET EA 16 2,350.00 37,600.00
17 PROP. STD. 8' SQUARE MANHOLE EA 1 4,500.00 4,500.00
18 PROP. STD. 6' SQUARE MANHOLE EA 2 3,500.00 7,000.00
19 PROP. STD. 5' SQUARE MANHOLE EA 2 3,000.00 6,000.00
20 PROP. STD. 4' SQUARE MANHOLE EA 5 2,500.00 12,500.00
21 TRENCH SAFETY LF 4,110 2.00 8,220.00
22 TRENCH EXCAVATION & BACKFILL CY 8,385 12.00 100,620.00
23 REMOVE EXISTING INLET EA 4 500.00 2,000.00
24 REMOVE EXISTING STRUCTURE EA 1 2,000.00 2,000.00
25 REMOVE 36" RCP LF 281 5.00 1,405.00
26 PROP. STRUCTURAL EXCAVATION CY 201 15.00 3,015.00
27 PROP. CONCRETE HEADWALL, WING,TOE, AND APRON CY 10 400.00 4,000.00
28 HMAC PAVEMENT REPAIR SY 5,210 35.00 182,350.00
29 CONCRETE PAVEMENT REPAIR SY 1,100 50.00 55,000.00
30 6" THICK TOPSOIL, COMPLETE IN PLACE CY 240 14.00 3,360.00
31 PROP. 7" CURB & 18" GUTTER LF 715 20.00 14,300.00
32 ADJUST MANHOLE EA 5 350.00 1,750.00
33 CONCRETE SIDEWALKS AND DRIVEWAYS SF 2,420 4.50 10,890.00
34 WHEEL CHAIR RAMPS EA 8 500.00 4,000.00
35 REMOVE EXIST. CONCRETE SF 2,420 1.00 2,420.00
36 SODDING SY 1,335 5.00 6,675.00
SUBTOTAL $ 1,275,845.00
Contingencies (10%) 127,584.50
Less: Original Contract Construction Cost (1,047,000.00)
Plus: Outfall Re-Design Construction Cost 324,600.00
TOTAL CONSTRUCTION COST - Supplemental Agreement No. 1 $ 681.000.00
g:\1210\4095-32�Admin\Project\Conts_$WltAnalysis\SA#1 Alternate System Estimate.xls
City of Fort Worth, Texas
Mayor and Cour�cil C�mmunication
COU�lCIL ACTION: Approved on 5/15/2007
DATE: Tuesday, May 15, 2007
LOG NAME: 30AMEND1 BRIAR85 REFERENCE NO.: **C-22115
SUBJECT:
Authorize Amendment No. '� to Engineering Agreement with Dannenbaum En�ineering Corporation
for 2004 Capital Improvements Drainage Project Briarhaven-Fieldcrest Drainage Improvements
(Project No. 00085)
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RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to City
Secretary Contract No. 31311 with Dannenbaum Engineering Corporation, in the amount of $47,088.00 to
provide additional engineering services on the project, thereby increasing the contract by the amount to
$149,008.95.
DISCUSSION:
The 2004 Capital Improvement Program (CIP) includes funds for 2004 Capital Improvements Drainage
Project Briarhaven-Fieldcrest Drainage Improvements.
On January 11, 2005, M&C (C-20483) the City Council authorized the City Manager to execute an
engineering agreement to Dannenbaum Engineering Corporation.
This Amendment Number 1 to the project consists of surveying and the preparation of plans and
specifications for extension of the storm drainage system beyond the limits defined in the initial project
scope.
Dannenbaum Engineering Corporation proposes to perform the additional necessary surveying and design
work for a lump sum fee of $47,088.00. City Staff considers this fee to be fair and reasonable for the scope
of services proposed.
In addition to the contract amount, $9,875.00 is required for project management by the Engineering
Department.
This project is located in COUNCIL DISTRICT 3, Mapsco 89F.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, in the
Street Improvements Fund.
Lo�name: 30AMENDIBRIAR85 Page 1 of 2
TO Fund/Account/Centers
Submit�ed for City Manager's Office by:
Originating De�artment Head: _
Additional Informatiorn-Contact:
Logname: 30AMEND 1 BRIAR85
FROM Fund/Account/Centers
3)C20Q 531200 20328008533 $47,088.00
Marc Ott (8476)
A. _Douglas Rademaker (6157)
Joseph �ergeron (2384)
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