HomeMy WebLinkAboutContract 35399-A3Cil� � �L��3�`��f���
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THIRD RENEWAL OF CONTRACT
BETWEEN
THE CITY OF FORT WORTH
AND
SMART CITY NETWORKS LIMITED PARTNERSHIP
FOR
TELECOMMUNICATIONS AND DATE SERVICES CONTRACT
This Third Contract Renewal is made and entered into by and between the City of Fort
Worth, a home-rule municipal corporation of the State of Texas, located within Tarrant, Denton,
Wise and Parlcer Counties, (hereinafter referred to as "City"), acting by and through its duly
authorized Assistant City Manager, and Smart City Networks Limited Partnership,
(hereinafter referred to as "Smart City" and/or "Contractor").
WITNESSETH:
WHEREAS, on June 11, 2002, the City entered into an agreement with Smart City to
provide exclusive telecommunications and data service for the facility users and exhibitors at the
Fort Worth Convention Center (M&C G19120, City Secretary Contract No. 28044; and
WHEREAS, the primary term of the contract was for five years through June 10, 2007
with an option to renew for five one-year terms upon approval of the City Council;
WHEREAS, on April 30, 2007, Smart City submitted its request to exercise the first one
(1) year option to renew the contract under the same terms and conditions as the original
contract;
WHEREAS, on May 29, 2007 the City Council approved the current contract be
renewed for a term of one year to begin on June 11, 2007 and expire on June 10, 2008, and
authorized the City Manager to sign the four remaining renewal options on the contract (M&C
G22143), City Secretary Contract No. 35399;
WHEREAS, on December 10, 2007, Smart City submitted its request to exercise the
Second one (1) year option to renew the contract under the same terms and conditions as the
original contract;
WHEREAS, on February 25, 2009, the City Council approved the Second renewal for a
term of one year to begin June 11, 2008 and expire on June 10, 2009 and authorized the City
Manager to sign the three remaining renewal options on the contract (M&C C-22143), City
Secretary Contract No. 35399-A2;
WHEREAS, on December 20, 2008, Smart City submitted its request to exercise the
Third one (1) year option to renew the contract under the same terms and conditions as the
original contract;
NOW THEREFORE, in consideration of the covenants and agreement hereafter set
forth, the parties hereto agree to as follows:
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Section II, "Term" is hereby amended in its entirety to read as follows:
II. TERM
The third renewal term shall be for one (1) year beginning on June 11, 2009 and ending
June 10, 2010.
In addition to the initial term hereof, the City and Contractor may mutually agree
annually to exercise the option to use a one (1) year renewal of this Contract, not to exceed two
(2) one-year renewal options. Either party wishing to renew this Contract shall provide a written
notice of the request to renew for an additional one (1) year, no less than 180 days prior to the
end of the then current term. If either party does not object within ninety (90) days after receipt
of such notice, this Contract shall be renewed for the additional one (1) year period. The two (2)
one-year renewals of this Contract may be autharized by the City Manager's office (Approved
by M&C G22143).
All of the terms and provisions of the original Contract between the City and the
Contractor shall remain in full force and effect except as specifically amended herein.
EXECUTED on this �� S� day of � , 2009.
�
ATTEST: CITY OF FORT WORTH
��
Marty Hendri
City Secretary
M&C C-22143
APPROV,ED AS TO FORM
Cherl I�. Byles '" `'"
Assistant City Attorney
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By: �%i'� .
Tom Higgins
Assistant City Manager
SMART CITY NETWORKS
LIMITED PARTNERSHIP
�.�1�� --
Mark Hale , Pres' ent
��FICf�1L RECQR�? `
'-�ITY �ECR�TARI(
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/29/2007
_ _ _
DATE: Tuesday, May 29, 2007 REFERENCE NO.: **C-22143
LOG NAME: 25SMARTCITY
SUBJECT:
Authorize to Exercise the Option to Renew and Amend the Contract with Smart City Networks to Provide
Exclusive Communications Services for Facility Users and Exhibitors at the Fort Worth Convention Center
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to exercise the option to renew the contract between Smart City Networks
Limited Partnership and the City of Fort Worth, to provide exclusive communications services for the
Facility Users and Exhibitors at the Fort Worth Convention Center for a period of one year beginning June
11, 2007 and ending June 10, 2008, with four one-year extensions; and
2. Authorize an amendment to the contract to authorize the City Manager, in lieu of the City Council, to
execute the four remaining renewal options in order to expedite the renewal process.
DISCUSSION:
On June 11, 2002, the City (M&C C-19120, City Secretary Contract No. 28044) entered into an agreement
with Smart City Networks to provide exclusive telecommunication and data services for the facility users
and exhibitors at the Fort Worth Convention Center. The primary term of the contract was for five years,
from June 11, 2002 through June 10, 2007. The contract provided an option for five one-year renewal
terms upon approval of City Council.
Smart City has met the terms and conditions of the contract and has submitted a request to exercise the
first renewal option. Smart City has paid the City of Fort Worth commissions in excess of $205,000 during
the initial term of the contract. It is recommended that the current contract be renewed for a term of one
year to begin on June 11, 2007 and expire June 10, 2008. Under the provisions of the contract, Smart
City will continue to pay the City the established commission rates.
Additionally, City staff is recommending the contract be amended to authorize the City Manager, rather
than the City Council, to exercise the remaining four renewal options in order to expedite the renewal
process.
The Fort Worth Convention Center is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Finance Director certifies that the Public Events Department is responsible for the collection and
deposit of funds under this contract.
FUND CENTERS:
Logname: 250MNI2008 Page 1 of 2
TO Fund/AccountlCenters FROM Fund/Account/Centers
GG01 443443 0252000 0.00
CERTIFICATIONS:
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
No attachments found.
Joe Paniagua (6575)
Kirk Slaughter (2501)
Betty Tanner (2502)
Logname: 250MNI2008 Page 2 of 2