HomeMy WebLinkAboutContract 35402�;i`1�`( �.��C�ET/�I�Y"
,.�DI���;''�.C�T i��Q . , City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
CLEAN FLEET VEHICLE PROJECTS
Program lmplementafion and Administration
AGREEMENT COVER SHEET
TYPE OF AGREEMENT: Administration of Reimbursable Activities for City of Fort Worth Clean
Fleet Vehicle Projects
AGREEMENT PERIOD: Signature Date through Closeout (see Section 2.11)
AGREEMENT AMOUNT: See Section 5 and Appendix A
Party
North Central Texas Council of Governments
616 Six Flags Drive, Suite 200, Center Point Two
P. O. Box 5888
Arlington, Texas 76011
Public Sector Sponsor
City of Fort Worth
4100 Columbus Trail
Fort Worth, Texas 76102
Contact Person
Lori Pampell
Transportation Planner
817-695-9232
Ipampell @ nctcog.org
Contact Person
Wayne Corum
Equipment Services Director
(817) 392-5118
wayne.corum @fortworthgov.org
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
INTERLOCAL COOPERATIVE AGREEMENT
Between
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
and
THE CITY OF FORT WORTH
for
CLEAN FLEET VEHICLE PROJECT
WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as
the Metropolitan Planning Organization for the Dallas-Fort Worth Metropolitan Area by the
Governor of Texas in accordance with federal law; and,
WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected
officials, is the regional transportation policy body associated with NCTCOG and has been and
continues to be a forum for cooperative decisions on transportation; and,
WHEREAS, it is the goal of the RTC to encourage the implementation of projects to reduce vehicle
emissions that create ozone; and,
WHEREAS, on April 13, 2006, the RTC approved funding for implementation of a Clean Fleet
Vehicle Call for Projects in the Dallas-Fort Worth Metropolitan Area for the implementation of
projects and programs that reduce nitrogen oxide emissions; and,
WHEREAS, on October 12, 2006, the RTC approved projects for the Clean Fleet Vehicle Call for
Projects in the Dallas-Fort Worth Metropolitan Area which included projects sponsored by The City
of Fort Worth; and,
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code provides
authority for the North Central Texas Council of Governments, and The City of Fort Worth to enter
into this agreement for the provision of governmental functions and services of mutual interest;
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the parties agree as follows:
1. Parties.
1.1 This Interlocal Agreement, hereinafter referred to as the "Agreement", is made and
entered into by and between the North Central Texas Council of Governments,
hereinafter referred to as "NCTCOG", and the Public Sector Sponsor, The City of
Fort Worth, hereinafter referred to as the "SPONSOR". NCTCOG and the
SPONSOR may each be referred to as a"Party", and may be collectively referred to
as "Parties" to this agreement.
2. Terms of Agreement.
2.1 Scope of Services. The SPONSOR covenants and represents to the NCTCOG
that the SPONSOR shall purchase vehicles and/or equipment as provided for in
Appendix A hereinafter referred to as the "SCOPE".
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INTERLOCAL COOPERATIVE AGREEMENT
2.2 Changes to the SCOPE must be agreed to by both parties, in writing. Changes to
the SCOPE do not require amendment to the Agreement; however the SCOPE as
defined in Appendix A, must be updated.
2.3 SPONSOR agrees to complete SCOPE activities in accordance with the 2006 Clean
Fleet Vehicle Call for Projects Specifications, except as otherwise identified in this
Agreement.
2.4 SPONSOR agrees that each SCOPE Activity defined in the SCOPE must result in a
NOx emissions reduction as certified by the U.S. Environmental Protection Agency
(EPA) or verified by the California Air Resources Board (CARB).
2.5 SPONSOR agrees that vehicles purchased under this agreement must be
registered in the Dallas-Fort Worth Nonattainment Area and that not less than 75
percent of the annual usage of vehicles purchased under this agreement must take
place in the Daltas-Fort Worth Nonattainment Area.
2.6 SPONSOR agrees that all vehicles funded under the Agreement must be operated
and maintained in accordance with State Law and the SPONSOR's Clean Fleet
Vehicle Ordinance or Resolution, consistent with the Regional Transportation
Council's Clean Fleet Vehicle Policy.
2.7 SPONSOR agrees that emissions reductions provided by each SCOPE Activity may
be used by NCTCOG to meet air quality requirements and goals.
2.8 Upon request by NCTCOG, the SPONSOR shall, at the cost of the SPONSOR,
install a device for tracking the location of the equipment during the Activity Life as
identified in the SCOPE, and maintain the information recorded by the device. The
SPONSOR shall provide to NCTCOG the information recorded by the device upon
request.
2.9 Vehicle Disposition. For replacement activities, SPONSOR agrees to destroy the
old engine within 90 days of purchasing the replacement vehicle in accordance with
the Clean Fleet Vehicle Call for Projects Specifications, except as provided for in
Article 2.10. A completed Equipment and Engine Disposifion Verification Form
(Appendix B) with proof of engine destruction must be submitted to NCTCOG for
each SCOPE Activity.
2.10 Alternative Vehicle Disposition. NCTCOG may approve the use of alternative
methods of vehicle disposition. SPONSOR shall obtain written approval from
NCTCOG prior to alternative vehicle disposition. A completed Equipment and
Engine Disposition Verification Form (Appendix B) must be submitted to NCTCOG
with invoices for reimbursement.
2.11 Time of Performance. The SPONSOR shall commence performance of the
SCOPE upon execution of this Agreement by NCTCOG and the SPONSOR. This
Agreement shall terminate May 1, 2009, or upon completion of all requirements,
whichever is earlier, unless otherwise terminated by an act as identified in Article
2.12; however, certain reporting requirements identified in this Agreement shall
survive termination of this Agreement.
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INTERLOCAL COOPERATIVE AGREEMENT
2.12 Termination. Either parry reserves the right to terminate this Agreement in whole or
in part. Notice of termination must be provided in writing, shall set forth the reasons
for termination, and shall provide for a minimum of 30 days to cure the defect.
Termination is effective only in the event the party fails to cure the defect within the
period stated in the termination notice including any written extensions. If the
Agreement is terminated, NCTCOG shall only be liable for payment for services
rendered before the effective date of termination.
The Parties may terminate this Agreement at any time by mutual written
concurrence.
2.13 Closeout. Closeouts shall occur upon completion of all SCOPE activities and
complete receipt of payment and submittal of the final closeout reports. Closeout of
this Agreement does not invalidate any continuing obligations imposed by this
Agreement.
3. Amendments.
3.1 Agreement. This Agreement embodies all of the agreements of the parties relating
to its subject matter, supersedes all prior understandings and agreements regarding
such subject matter.
:�.2 Severability. In the event any one or more of the provisions contained in this
Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any
-- respect, such invalidity, illegality, or unenforceability shall not affect any other
:� provision(s) hereof, and this Agreement shall be revised so as to cure such invalid,
-�� illegal, or unenforceable provision(s) to carry out as near as possible the original
- intent of the Parties.
3.3 Changed Circumstances. If future federal, State, or local statute, ordinance,
regulation, rule, or action render this Agreement, in whole or in part, illegal, invalid,
unenforceable, or impractical, the parties agree to delete and/or to modify such
portions of the Agreement as are necessary to render it valid, enforceable, and/or
practical. Each section, paragraph, or provision of this Agreement shall be
considered severable, and if, for any reason, any section, paragraph, or provision
herein is determined to be invalid under current or future law, regulation, or rule,
such invalidity shall not impair the operation of or otherwise affect the valid portions
of this instrument.
3.4 Modifications. Modifications to this Agreement must be reviewed by all parties and
agreed to in writing.
4. Procurement and Property Management.
4.1 The Parties shall adhere to the procurement standards established in Title 49 CFR
§ 18.36.
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INTERLOCAL COOPERATIVE AGREEMENT
4.2 The Parties shall adhere to the property management standard established in Titie
49 CFR §18.32.
5. Budget.
5.1 Funding. The total cost estimate for each SCOPE Activity is provided in the
SCOPE. Congestion Mitigation Air quality programs will fund the Federal Portion of
each SCOPE Activity as identified in the SCOPE.
5.2 Match. The SPONSOR shall contribute funding for the Local Portion of each
SCOPE Activity as outlined in the SCOPE. This match shall be at a minimum
twenty percent (20%) of the eligible and allowable expenses for each SCOPE
Activity. This match shall be deducted from the costs submitted to NCTCOG for
reimbursement.
5.3 Cost Overruns. The SPONSOR is responsible for cost overruns.
6. Payments.
6.1 Reimbursement. Reimbursement shall be made only upon completion of each
SCOPE Activity. Invoices for reimbursement shall include applicable receipts and
shall reflect the total purchase price of the equipment, and shall reflect the Local
Portion for which the SPONSOR is responsible and the Federal Portion for which
NCTCOG is responsible. Invoices shall also include a completed Equipment and
Engine Disposition Verification Form (Appendix B) for each SCOPE Activity.
6.2 Eligible Expenses. . Eligible and allowable expenses are limited to costs
determined by NCTCOG in its sole discretion as eligible costs necessary for the
purchase of equipment as identified in the SCOPE and in accordance with cost
principles established in OMB Circular A-87. Costs incurred prior to execution of
this Agreement shall not be eligible for reimbursement.
6.3 Funding Year. Reimbursement for expenses incurred prior to the Funding Year
identified in SCOPE may be held until the identified Funding Year.
6.4 Deadline for Use of Funds. All eligible expenses for activities funded under this
Agreement must be expended by May 1, 2009 and submitted to NCTCOG no later
than July 1, 2009.
6.5 Availability of Funds. This Agreement and all claims, suits, or obligations arising
under or related to this Agreement are subject to and limited to the receipt and
availability of funds.
7. Rights.
7.1 Authority. The SPONSOR shall have no authority to act for or on behalf of the
NCTCOG except as expressly provided for in this Agreement; no other authority,
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INTERLOCAL COOPERATIVE AGREEMENT
power, use, or joint enterprise is granted or implied. The SPONSOR may not incur
any debts, obligations, expenses, or liabilities of any kind on behalf of NCTCOG
7.2 Assignment. Without the prior written consent of the NCTCOG, the SPONSOR
may not transfer or assign any rights or duties under or any interest in this
Agreement.
8. Miscellaneous Provisions.
8.1 Property Insurance. The SPONSOR must maintain sufficient property insurance
for the repair or replacement of any SCOPE-funded vehicles for the Activity Life as
defined in the SCOPE, unless otherwise expressly agreed upon in writing by
NCTCOG.
8.2 Insurance Claims. Any insurance proceeds received by or on behalf of the
SPONSOR under an insurance policy due to the damage or destruction of a vehicle
or technology funded under this agreement must be utilized to repair or acquire an
equivalent or better low emissions engine or be paid to NCTCOG.
8.3 Emissions Reductions. At the discretion of NCTCOG, the SPONSOR will return
t_- to NCTCOG any reimbursement in proportion to any loss of emission reductions
:�. compared with the volume of emission reductions that was projected in awarding
= the grant, as identified in the SCOPE.
,8.4 Indemnification. To the extent authorized by law, the SPONSOR shall indemnify,
= save and hold NCTCOG/RTC, its officials, officers, and employees harmless from
any and all actions, obligations, claims, damages, expenses, costs of any kind,
.-� debts, negligence, and liabilities arising from, or in any way related to, acts or
omissions of the SPONSOR, its employees, volunteers, subcontractors, or clientele,
in the performance of, or failure to perform under, this Agreement.
8.5 Force Majeure. It is expressly understood and agreed by the parties to this
Agreement that, if the performance of any provision of this Agreement is delayed by
force majeure, defined as reason of war, civil commotion, act of God, governmental
restriction, regulation or interference, fire, explosion, hurricane, flood, failure of
transportation, court injunction, or any circumstances which are reasonably beyond
the control of the party obligated or permitted under the terms of this Agreement to
do or perform the same, regardless of whether any such circumstance is similar to
any of those enumerated herein, the party so obligated or permitted shall be
excused from doing or performing the same during such period of delay, so that the
period of time applicable to such requirement shall be extended for a period of time
equal to the period of time such party was delayed. Each party must inform the
other in writing within reasonable time of the existence of such force majeure.
8.6 Contractual Relationship. It is understood and agreed that the relationship
described in this Agreement between the parties is contractual in nature and is not
to be construed to create a partnership of joint venture or agency relationship
between the parties. Nor shall any party be liable for any debts incurred by the
other party in the conduct of such other party's business or functions.
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City of Fort Worth — Clean Fleet Vel�icle
INTERLOCAL COOPERATIVE AGREEMENT
8.7 Captions. The captions, headings, and arrangements used in this Agreement are
for convenience only and shall not in any way affect, limit, amplify, or modify its
terms and provisions.
8.8 Disputes and Remedies. The SPONSOR and NCTCOG shall negotiate in good
faith toward resolving any disputes that arise under this Agreement.
8.9 Public Comment Process. Public meeting and public hearing notices regarding
this project shall be provided to NCTCOG within five (5) days of publication.
Meeting minutes, summaries of communication, and copies of written responses to
public comments and questions shall be transmitted to the NCTCOG Contact
Person as identified on the Agreement Cover Sheet within thirty (30) days following
the meeting.
8.10 Notice. All notices or written communication required or permitted hereunder shall
be deemed to have been given when received if hand delivered or when deposited
in the U.S. mail, postage paid, and addressed. Consent, approval, notice, request,
proposal, or demand from the SPONSOR to NCTCOG regarding this Agreement
shall be in writing and shall be delivered to the addresses shown below.
NCTCOG
Mailing Address: Physical Address:
Michael Morris, P.E., Transportation Director Michael Morris, P.E., Transportation Director
North Central Texas Council of Governments North Central Texas Council of Governments
Transportation Department Transportation Department
P.O. Box 5888 616 Six Flags Drive
Arlington, Texas 76005-5888 Arlington, Texas 76011
Telephone No.: (817) 695-9240
Facsimile No.: (817) 640-3028
SPONSOR
Mailing Address: Physical Address:
Wayne Corum, Equipment Services Director same as mailing
City of Fort Worth
4100 Columbus Trail
Fort Worth, Texas 76102
Telephone No.: (817) 335-5551
9. Accessibility and Maintenance of Records.
9.1 The SPONSOR shall maintain a record keeping system for all of its activities,
including program records and financial management records, which support and
document all expenditures of funds made under this Agreement, in accordance with
federal regulations, state rules, and the Interlocal Cooperative Agreement. This
section shall not be interpreted to require maintenance of multiple exact duplicate
copies of any record or document.
9.2 All records must be maintained for a minimum of four (4) years after PROJECT
closeout. In the event that any litigation or claim is still pending before the expiration
of the four-year period, these records shall be retained until resolution of the
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City of Fort Worth — Clean Fleet Vehicle
INTERIOCAL COOPERATIVE AGREEMENT
litigation or claim. NCTCOG and their duly authorized agents shall have access to all
records that are directly applicable to this Agreement for the purpose of making audit
examinations.
10. Audits or Evaluations
10.1 The SPONSOR shall provide NCTCOG, for its review, a copy of any audit received
as a result of SPONSOR policy or audits of federal and state governments relating
to the expenditure of funds under this Agreement. Such audits shall include or be
accompanied by any applicable audit management letter issued and applicable
responses to the auditor's findings and recommendations. All audits shall be
submitted to NCTCOG within thirty (30) days of receipt of each issued report.
10.2 As applicable, the SPONSOR shall comply with the requirements of the Single Audit
Act of 1984, P.L. 98-502, ensuring that the single audit report includes the coverage
stipulated in OMB Circular No. A-128 through August 31, 2000, and stipulated in
OMB Circular A-133 after August 31, 2000.
10.3 NCTCOG and its funding agency shall be granted access to conduct financial and
program monitoring of funding awarded to the SPONSOR under this Agreement and
to perform an audit of related records. An audit by NCTCOG or its funding agency
may encompass an examination of financial transactions, accounts and reports, as
well as an evaluation of compliance with the terms and conditions of this
Agreement.
11. Reports
11.1 SPONSOR shall provide reports to the NCTCOG Project Manager on the status of
SCOPE activities at reasonable intervals determined by the NCTCOG Project
Manager.
11.2 SPONSOR shall provide to NCTCOG annual Monitoring or Usage Reports on forms
provided by NCTCOG during the Activity Life as defined in the SCOPE. Monitoring
or Usage Reports will include, at minimum, information related to activity use by fuel
consumption, miles traveled and location(s) of operations.
11.3 The SPONSOR shall prepare a Closeout Report to identify actual project costs and
activities. This report shall be provided to NCTCOG in the requested format no later
than sixty (60) days after the SPONSOR's completion of all requirements.
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INTERLOCAL COOPERATIVE AGREEMENT
11.4 All reports prepared by the SPONSOR shall be submitted to the NCTCOG at the
address below:
North Central Texas Council of Governments
Attn: Lori Pampell, Transportation Planner
616 Six Flags Drive
P.O. Box 5888
Arlington, Texas 76005-5888
(817) 695-9232
Ipampell @ nctcog.org
12. Assurances.
12.1 Equal Employment Opportunity. The SPONSOR shall not discriminate against
any employee or applicant for employment because of race, religion, color, sex, or
national origin. The SPONSOR shall take affirmative actions to ensure that
applicants are employed, and that employees are treated, during their employment,
without regard to their race, religion, color, sex, or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection for training, including apprenticeship.
12.2 Nondiscrimination on the Basis of Disability. The SPONSOR agrees that no
otherwise qualified disabled person shall, solely by reason of his disability, be
excluded from participation in, be denied the benefits of, or otherwise be subject to
discrimination under the project. The SPONSOR shall insure that all fixed facility
construction or alteration and all new equipment included in the project comply with
applicable regulations regarding Nondiscrimination on the Basis of Disability in
Programs and Activities Receiving or Benefiting from Federal Financial Assistance,
set forth in 49 CFR, Part 27 and any amendments thereto.
12.3 Interest of Public Officials. No member, officer, or employee of the public body or
of a local public body during his tenure or for one year thereafter shall have any
interest, direct or indirect, in this Agreement or the proceeds thereof.
12.4 Noncollusion. The SPONSOR warrants that it has not employed or retained any
company or person, other than a bona fide employee working for it, to solicit or
secure this Agreement, and that it has not paid or agreed to pay any company or
person, other than a bona fide employee, any fee, commission, percentage,
brokerage fee, gift, or any other consideration contingent upon or resulting from the
award or making of this Agreement. If the SPONSOR breaches or violates this
warranty, NCTCOG shall have the right to annul this Agreement without liability or,
in its discretion, to deduct from the Agreement price or consideration, or otherwise
recover the full amount of such fee, commission, brokerage fee, gift, or contingent
fee.
12.5 Gratuities. Any person doing business with or who, reasonably speaking, may do
business with NCTCOG under this Agreement may not make any offer of benefits,
gifts or favors to employees of NCTCOG. Failure on the part of the SPONSOR to
adhere to this policy may result in termination of this Agreement.
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City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
12.6 Debarment/Suspension. The SPONSOR is prohibited from making any award or
permitting any award at any tier to any party which is debarred or suspended or
otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549, Debarment and Suspension. The SPONSOR and its
subcontractors and subgrantees shall comply with the special provision
"Certification Requirements for Recipients of Grants and Cooperative Agreements
Regarding Debarments and Suspensions," which is included as Appendix C of this
agreement.
12.7 Restrictions on Lobbying. Recipients of these funds are prohibited from using
those monies for lobbying purposes; the SPONSOR shall comply with the special
provision "Restrictions on Lobbying," which is included as Appendix D of this
agreement. The SPONSOR shall include a statement of compliance with the
Lobbying Certification and Disclosure of Lobbying Activities in applicable
procurement solicitations. Lobbying Certification and Disclosure of Lobbying
Activities shall be completed by Third-Party contractors and included in Third-Party
contracts, as applicable
12.8 Disadvantaged Business Enterprise (DBE). This Agreement is subject to Title
49, Part 26 of the Code of Federal Regulations entitled Participation by
_ Disadvantaged Business Enterprises in Department of Transportation Financial
Assistance Programs. Upon request, the SPONSOR shall provide DBE certificates
for any DBE receiving funding as a Third Party Contract under this Agreement.
DBE certificates shall be included in executed Third-Party contracts as applicable.
12.9 Compliance with Regulations. During the performance of this Agreement, the
SPONSOR, for itself, its assignees, and successors agrees to comply with all
applicable local, state, and federal regulations.
12.10 Substitution of Subcontractors. NCTCOG must be notified of all substitutions of
subcontracts.
Appendices
The following appendices are attached and made part of this Agreement.
Appendix A Scope of Services & Project Cost Estimate
Appendix B Equipment and Engine Disposition Verification Form
Appendix C Lower Tier Participant Debarment Certification
Appendix D Lobbying Certification and Disclosure of Lobbying Activities
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City of Fort Worth - Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGFiEEMENT
IN WITNESS HEREOF, the p rtie�iave execu his greement in d licate original at Arlington,
Tarrant County, Texas, the day of , 20�.
PUBLIC SECTOR SPONSOR
Signature �f-���
Karen L. Montgomery
Printed Name
Assistant City Manager/CFO
Title
ATTEST:
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NORTH CENTRAL TEXAS COUNCIL
F V RNMENT
R. Michael Eas and
Executive Director
APPROVED AS TO FORM:
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City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Appendix A
Scope of Services
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Heavy Duty Vehicle Replacement Funding Year'
Activity Ford F350 2007
.-� . •
1 Total Activity Cost $30,000.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $24,000.00 reimbursement not to exceed $24,000.00.
Local Portion $6,000.0�
New Vehicle
Vehicle Description Ford F350
Model Year/ Engine Standard 2007 Fuel Use Unknown
Fuel Type Diesel Annual Miles 8,500 miles
Completion Date 8/1/2007 Gross Weight Rating Not Provided
NOx Reduced 0.11 Ibs/day Activity Life 8 years
Cost-Effectiveness $22,348.63
Old Vehicle
Vehicle Description Not Provided
Model Year/ Engine Standard 1991 Annual Fuel Use 534 gal/yr
Fuel Type Not Provided Annual Miles 9,622 miles
Gross Weight Rating 6,000 Ibs
Operating Days 20 days/month
Scope- Light Duty Vehicle Replacemenf Funding Year*
Activity Ford F150 2007
, .•. . •
2 Total Activity Cost $17,850.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $14,280.00 reimbursement not to exceed $14,280.00.
Local Portion $3,570.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 720 gal/yr
Fuel Type Gas Annual Miles 8,635 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.12 Ibs/day Activity Life 5 years
Cost-Effectiveness $218,439.05
Old Vehicle
Vehlcle Description LD Truck - GM 4.3L-V6 Eng
Model Year/ Engine Standard 1989 Annual Fuel Use 451 gallyr
Fuel Type Bifuel/propane Annual Miles 8,635 miles
Gross Weight Rating 5,200 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
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APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year*
Activity Toyota Prius, Hybrid 2007
�-. . �
3 Total Activity Cost $22,535.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $18,028.00 reimbursement not to exceed $18,028.00.
Local Portion $4,507.00
New Vehicle
Vehicle Description Toyota Prius, Hybrid
Model Year/ Engine Standard 2007 Fuel Use 500 gal/yr
Fuel Type Gas/Electric Annual Miles 9,000 miles
Completion Date 5/6/2007 Gross Weight Rating 3,795 Ibs
NOx Reduced 0.05 Ibs/day Activity Llfe 8 years
Cost-Effectiveness $450,359.47
Old Vehicle
Vehicle Description Automobile - Dodge - Spirit
Model Year/ Engine Standard 1993 Annual Fuel Use 284 gal/yr
Fuel Type Bifuel/propane Annual Miles 5,335 miles
Gross Weight Rating 4,076 Ibs
Operating Days Not Provided
Scope Light Duty Vehicie Replacement Funding Year*
Activity Ford F150 2007
.. . �
4 Total Activity Cost $18,900.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $15,120.00 reimbursement not to exceed $15,120.00.
Local Portion $3,780.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.12 Ibs/day Activity Life 5 years
Cost-Effectiveness $237,532.75
Old Vehicle
Vehicle Description LD Truck - Dodge 3.9L-V6 Eng
Model Year/ Engine Standard 1992 Annual Fuel Use 856 gal/yr
Fuel Type Bifuel/propane Annual Miles 8,408 miles
Gross Weight Rating 4,600 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated ca�endar year and ends on September 30 of the following year.
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APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year'`
Activity Ford F150 2007
.-. � .
5 Total Activity Cost $19,800.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $15,840.00 reimbursement not to exceed $15,840.00.
Local Portion $3,960.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.11 Ibs/day Activity Life 5 years
Cost-Effectiveness $254,411.36
OId Vehicle
Vehicle Description LD Truck - GM 6.2L-VS Eng
Model Year/ Engine Standard 1989 Annual Fuel Use 633 gal/yr
Fuel Type Diesel Annual Miles 8,224 miles
Gross Weight Rating 7,200 Ibs
Operating Days Not Provided
Scope Light Duty Vehicle Replacement : Funding Year` '
Activity Ford F150 _ 2007
• .. . .
6 Total Activity Cost $19,375.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $15,500.00 reimbursement not to exceed $15,500.00.
Local Portion $3,875.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.11 Ibs/day Activity Life 5 years
Cost-Effectiveness $246,078.00
� Old Vehicle
Vehicle Description LD Truck - GM 4.3L-V6 Eng
Model Year/ Engine Standard 1990 Annual Fuel Use 706 gal/yr
Fuel Type Gas Annual Miles 8,320 miles
Gross Weight Rating 6,000 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
3 of 8
APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year*
Activity Toyota Prius, Hybrid 2007
. �.. . .
7 Total Activity Cost $22,535.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $18,028.00 reimbursement not to exceed $18,028.00.
Local Portion $4,507.00
New Vehicle
Vehicle Description Toyota Prius, Hybrid
Model Year/ Engine Standard 2007 Fuel Use 548 gal/yr
Fuel Type Gas/Electric Annual Miles 9,861 miles
Completion Date 5/7/2007 Gross Weight Rating 3,795 Ibs
NOx Reduced 0.09 Ibs/day Activity Life 8 years
Cost-Effectiveness $243,653.56
Old Vehicle
Vehicle Description Automobile - Dodge Spirit -
Model Year/ Engine Standard 1992 Annual Fuel Use 547 gal/yr
Fuel Type Gas Annual Miles 9,861 miles
Gross Weight Rating 4,076 Ibs
Operating Days Not Provided
Scope Light Duty Vehicle Replacement Funding Year*
Activity Ford F150 ' ' 2007
. �., . .
8 Total Activity Cost $19,375.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $15,500.00 reimbursement not to exceed $15,500.00.
Local Portion $3,875.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.1 Ibs/day Activlty Life 5 years
Cost-Effectiveness $295,905.33
Old Vehicle
Vehicle Description LD Truck - GM 62L-V8 Eng
Model Year/ Engine Standard 1990 Annual Fuel Use 532 gal/yr
Fuel Type Diesel Annual Miles 6,919 miles
Gross Weight Rating 7,200 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
4of8
APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year*
Activity Chevy Malibu 2007
, ... , ,
9 Total Activity Cost $16,100.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $12,880.00 reimbursement not to exceed $12,880.00.
Local Portion $3,220.00
New Vehicle
Vehicle Description Chevy Malibu
Model Year/ Engine Standard 2007 Fuel Use 892 gal/yr
Fuel Type Gas Annual Miles 16,054 miles
Completion Date 5/6/2007 Gross Weight Rating 4,175 Ibs
NOx Reduced 0.08 Ibs/day Activity Life 5 years
Cost-Effectiveness $299,924.82
Old Vehicle
Vehicle Description Automobile - Dodge Stratus
Model Year/ Engine Standard 1996 Annual Fuel Use 891 gal/yr
Fuel Type Gas Annual Miles 16,054 miles
Gross Weight Rating 4,200 Ibs
Operating Days Not Provided
Scope Light Duty Vehicle Replacement Funding Year*
Activity Ford F150 . 2007
� �-. . .
-� O Total Activity Cost $19,850.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $15,880.00 reimbursement not to exceed $15,880.00.
Local Portion $3,970.00
New Vehicle
Vehlcle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2007 Gross Weight Raiing 7,700 Ibs
NOx Reduced 0.08 Ibs/day Activity Life 5 years
Cost-Effectiveness $359,664.36
Old Vehicle
Vehicle Description LD Truck - GM 4.3L-V6 Eng
Model Year/ Engine Standard 1989 Annual Fuel Use 354 gal/yr
Fuel Type Gas Annual Miles 5,832 miles
Gross Weight Rating 5,200 Ibs
Operating Days Not Provided
* Funding Year refers to NCTCOG's Fiscai Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
5of8
APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year*
Activity Ford F150 2007
�•. � �
11 Total Activity Cost $19,375.00 NCTCOG will reimburse SO% of expenditures for a total
Federal Portion $15,500.00 reimbursement not to exceed $15,500.00.
Local Portion $3,875.00
New Vehicle
Vehicle Descriptlon Ford F150
Model Yead Engine Standard 2007 Fuel Use 965 gal/yr
Fuel Type Gas Annual Miles 11,574 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.16 Ibs/day Activity Life 5 years
Cost-Effectiveness $176,893.81
Old Vehicle
Vehicle Description LD Truck - GM 4.3L-V6 Eng
Model Year/ Engine Standard 1990 Annual Fuel Use 543 gal/yr
Fuel Type Bifuel/ropane Annual Miles 11,574 miles
Gross Weight Rating Not Provided
Operating Days Not Provided
Scope L1ght Duty Vehicle Replacement Funding Year''
Activity Ford F150 - 2007
• .-. . �
1 2 Total Activity Cost $15,675.00 NCTCOG will reimburse SO% of expenditures for a total
Federal Portion $12,540.00 reimbursement not to exceed $12,540.00.
Local Portion $3,135.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2007 Fuel Use 789 gal/yr
Fuel Type Gas Annual Miles 9,465 miles
Completion Date 5/1/2007 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.07 ibs/day Activity Life 5 years
Cost-Effectiveness $336,541.01
Old Vehicle
Vehicle Description LD Truck - Ford F150
Model Year/ Engine Standard 1998 Annual Fuel Use 1,082 gal/yr
Fuel Type Bifuel/propane Annual Miles 9,465 miles
Gross Weight Rating 6,600 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
6 of 8
APPENDIX A
SCOPE
Scope Light Duty Vehicle Replacement Funding Year*
Activity Ford F150 2008
.-. � �
.� 3 Total Activity Cost $21,125.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $16,900.00 reimbursement not to exceed $16,900.00.
Local Portion $4,225.00
New Vehicle
Vehicle Descrlption Ford F150
Model Year/ Engine Standard 2008 Fuel Use 1,316 gal/yr
Fuel Type Gas Annual Miles 15,798 miles
Completion Date 5/1/2008 Gross Weight Rating 7,700 Ibs
NOx Reduced 0.11 Ibs/day Activity Life 5 years
Cost-Effectiveness $271,735.06
Old Vehicle
Vehicle Description LD Truck - Dodge BR1500
Model Year/ Engine Standard 1996 Annual Fuel Use 1,394 gal/yr
Fuel Type Bifuel/propane Annual Miles 15,798 miles
Gross Weight Rating 6,400 Ibs
Operating Days Not Provided
Scope. Light Duty Vehicle Replacement Funding Year*:
Activity Ford F150 2008
.-. . •
14 Total Activity Cost $20,058.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $16,046.40 reimbursement not to exceed $16,046.40.
Local Portion $4,011.60
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2008 Fuel Use 607 gal/yr
Fuel Type Gas Annual Miles 8,500 miles
Completion Date 5/1/2008 Gross Weight Rating 7700 Ibs
NOx Reduced 0.06 Ibs/day Activity Life 5 years
Cost-Effectiveness $459,903.52
Old Vehicle
Vehicle Description LD Truck - GMC S15
Model Year/ Engine Standard 1989 Annual Fuel Use 399 gal/yr
Fuel Type Gas Annual Miles 6,913 miles
Gross Weight Rating 5,000 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
7of8
APPENDIX A
SCOPE
Scope Activities for City of Fort Worth
Scope Light Duty Vehicle Replacement Funding Year*
Activity Ford F150 2008
� ,.� � .
1 5 Total Activity Cost $17,900.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $14,320.00 reimbursement not to exceed $14,320.00.
Local Portion $3,580.00
New Vehicle
Vehicle Description Ford F150
Model Year/ Engine Standard 2008 Fuel Use 782 gal/yr
Fuel Type Gas Annual Miles 9,386 miles
Completion Date 5/1/2008 Gross Weight Rating 7700 Ibs
NOx Reduced 0.13 Ibs/day Activity Life 5 years
Cost-Effectiveness $201,524.05
Old Vehicle
Vehicle Description LD Truck - GMC - Jimmy
Model Year! Engine Standard 1990 Annual Fuel Use 848 gal/yr
Fuel Type Bifuel/propane Annual Miles 9,386 miles
Gross Weight Rating 6,100 Ibs
Operating Days Not Provided
Scope " Light Duty.Vehicle Replacement Funding Year*
Activity Ford Escape Hybrid ' 2007
� .-. . •
16 Total Activity Cost $23,325.00 NCTCOG will reimburse 80% of expenditures for a total
Federal Portion $18,660.00 reimbursement not to exceed $18,660.00.
Local Portion $4,665.00
New Vehicle
Vehicle Description Ford Escape Hybrid
Model Year/ Engine Standard 2007 Fuel Use 607 gal/yr
Fuel Type Gas/Electric Annual Miles 8,500 miles
Completion Date 6/6/2007 Gross Weight Rating 4,792 Ibs
NOx Reduced 0.09 Ibs/day Activity Life 8 years
Cost-Effectiveness $243,734.61
Old Vehicle
Vehicle Description LD Truck - GMC - 1500
Model Year/ Engine Standard 1987 Annual Fuel Use 364 gal/yr
Fuel Type Gas Annual Miles 4,360 miles
Gross Weight Rating 5,000 Ibs
Operating Days Not Provided
' Funding Year refers to NCTCOG's Fiscal Year which begins October 1 prior to the associated calendar year and ends on September 30 of the following year.
8 of 8
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Appendix B
Equipment and Engine Disposition Verification Form
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
NCTCOG — Clean Fleet Vehicle Project
Equipment and Engine Disposition Verification Form
Engine Information:
Engine information is listed on the engine's emissions label, usually located on the topside of
the engine. The serial number should also be stamped on the engine block.
Engine Serial Number:
Engine Make: Engine Model: Engine Year:
This information must be provided. However, if you are unable to find some of the information,
such as the engine serial number, provide an explanation below:
Vehicle/Equipment Information:
Please provide information on the vehicle%quipment being replaced. Refer to the vehicle's
Operations Manual or contact the dealer for information.
Vehicle/Equipment Identification Number:
Vehicle/Equipment Make: Model: Year:
This information must be provided. However, if you are unable to find some of the information,
such as the engine serial number, provide an explanation below:
Certification:
I, the undersigned, certify that to the best of my knowledge all submitted information is true. I
understand that the NCTCOG may not award grant funding or may require reimbursement of
funds if disposition requirements are not met.
Date
Signature
Printed Name and Title
P/ease comp/ete and ATTACH Secfion 1 OR Section 2 based on the applica6le activity and aftach any
additional supporting documentation:
Section 1: Complete if the vehicle/engine was rendered permanently inoperable or destroyed.
Section 2: Complete if an Alternative Disposition Plan was approved by the NCTCOG.
Ciry of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Equipment and Engine Disposition Verification Form
Section 1: Verification of Destruction
Complete this section if the old engine and, for replacement projects, the old vehicle or
equipment were destroyed.
Repower Project Verification: l certify that fhe old engine has been destroyed or
rendered permanently inoperable by the following method (initial one):
A hole has been drilled into the old engine block.
-or-
, The old engine has been completely destroyed by (provide details on the
destruction method below):
Replacement Project Verification: I certify the engine and the vehicle or equipment have
been destroyed or rendered permanently inoperable (inifial all that apply):
A hole has been drilled into the old engine block.
The frame rails or major structural components of the old vehicle or equipment
have been cut.
-or-
The old engine and vehicle/equipment have been completely destroyed by
(explain details on the destruction method below):
If the vehicle/equipment was rendered inoperable or destroyed by a third-party, such as a
recycler, salvage yard or disposal facility, please list the entity. The NCTCOG may contact the
entity for information.
Information:
Name and Title:
Company:
Phone Number: -- - -
Address:
Required Documentation
Provide any written documentation provided by the salvage or recycling company and any other
supporting documentation, such as photographs, forms, etc.
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Equipment and Engine Disposition Verification Form
Section 2: Verification of Implementation of Alternative Disposition Plan
Complete this section and initial below, if alternative disposition arrangements were approved
by the NCTCOG.
Describe the actions taken to implement the approved alternative disposition arrangements. Be
sure to list the location of the engine, vehicle, or equipment. You may attach additional pages if
i iCCCaaai v.
If the:engine, vehicle, or equipment was transferred to another location within your company, or
if ownership was transferred to another entity, please list the location and contact information.
The NCTCOG may contact the entity for information. (Attach any information provided by the
third-party to verify ihe status of the vehicle%quipment and engine).
Required Documentation
Provide any written documentation provided by the salvage or recycling company and
any other supporting documentation, such as photographs, forms, etc.
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Appendix C
Lower Tier Participation Debarment Certification
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
LOWER TIER PARTICIPANT DEBARMENT CERTIFICATION
(Negotiated Contracts)
xaren L. Montqomery , being duly
(Name of certifying official)
sworn or under penalty of perjury under the laws of the United States, certifies that neither
City of Fort Worth
(Name of lower tier participant)
are presently:
• debarred, suspended, proposed for debarment,
• declared ineligible,
• or voluntarily excluded from participation in this transaction
by any federal department or agency
nor its principals
Where the above identified lower tier participant is unable to certify to any of the above
statements in this certification, such prospective participant shall indicate below to whom the
exception applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award but will be considered in determining
contractor responsibility. Providing false information may result in criminal prosecution or
administrative sz.ictions.
EXCEPTIONS:
Signature of �ertifying Official
Assistant City Manager/CFO
Title
�
Date of Certification
�
Form 1734 6'�a�"V ������� �`-� �O
TPFSo 91 ������ ,��C� LEC�ALITYs
��� (�l ��� ` � . �� _ - ,
��:°,;:;;;! ;�,!�T CITY ATT NEY
City of Fort Worth — Clean Fleet Vehicle
INTERLOCAL COOPERATIVE AGREEMENT
Appendix D
Lobbying Certification and Disclosure of Lobbying Activities
LOBBYING CERTIFICATION
FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension continuation, renewal amendment, or modification of any federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person fnr infl�:Qncirg or attempti�g to influence an officer or ernpioyee ofi any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall compiete and submit Standard Form - LLL, "Disclosure Form to Report
Lobbying," in accordance with its ir,structions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Signature
TxDOT
1-91
TPFS
Assistant City Manager/CFO
Title
City of Fort Worth
Agency
`��� 9
Date
���PRov�� As To
�C��iM AND �E�ALITY�
�� � �,
,�,t_�1 �( � L.
ASS ST�INT CITY TT � EY
INSTRUCTIONS FOR COMPLETION OF SF-LLL DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime recipient, at the initiation or receipt of a
covered action, or a material change to a previous filing. The filing of a form is required for each payment or agreement to make payment to
any lobbying entity for in(luencing or attempting to influence an employee of the NCTCOG, a Member of the Regional Transportation Council
(RTC), an officer or employee of the Regional Transportation Council (RTC), or an employee of a Member of the Regional Transportation
Council (RTC) in connection with a covered action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form
is inadequate. Complete all items that apply for both the initial filing and material change report.
1. Identify the type of covered action for which lobbying activity is and/or has been secured to influence the outcome of a covered
action.
2. Identify the status of the covered action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted
report by this reporting entity for this covered action.
4. Enter the full name address city, state and zip code of the reporting entity. Check the appropriate classification of the reporting
antity tl�at designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee e,g., the first
subawardee of the prime is the ist tier. Subawards include but are not limited to subcontracts, subgrants and contract awards
under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, ciry, state and zip code of the
prime recipient.
6. Enter the name of the agency making the award or loan commitment.
7. Enter the program name or description for the covered action (item 1.)
8. Enter the most appropriate identifying number availabie for action identified in item 1(e.g., Request for Proposal (RFP) number;
invitation for Bid (B) number, grant announcement number; the contract grant, or loan award number; the applicatioNproposal
control number assigned by the agency.) Include prefixes, e.g. "RFP-DE-90-001."
9. For a covered action where there has been an award or loan commitment by the agency, enter the amount of the award/loan
commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 40
to influence the covered action.
(b) Enter the full names of the individuals(s) performing services, and include full address if different from 10(a). Enter Last
Name, First Name and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity
(item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a
material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature
and value of the in-kind payment.
13. Check the appropriate boxes(s). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contract with officials.
Identify the employee of the NCTCOG, the Member ot the Regional Transportation Council (RTC), an officer or employee of the
Regional Transportation Council (RTC), or the employee of a Member of the Regional Transportation Council (RTC) in connection
with a covered.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and the telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information.
Page 1 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/17/2007 - Ordinance No. 17505-04-2007
DATE: Tuesday, April 17, 2007
LOG NAME: 21RTCALTFUELVEH REFERENCE NO.: **C-22064
SUBJECT:
Authorize Execution of a Grant Agreement with the Regional Transportation Council of the North
Central Texas Council of Governments for Reimbursement for the Purchase of 16 Alternate Fueled
or Low Emission Vehicles and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute the grant agreement with the Regional Transportation Council
(RTC) of the North Central Texas Council of Governments (NCTCOG) in the amount of $323,777.60 for the
purchase of 16 vehicles (alternate fueled and low emission);
2. Authorize the City Manager to accept an amount not to exceed $259,022 in federal funds passed through
the North Central Texas Council of Governments for the reimbursement of the purchase of 16 vehicles
(alternate fueled and low emission);
3. Authorize the transfer of $64,755.60 from General Fund various departments operating budget to the
Grant Fund for the City's 20 percent match of the purchase;
4. Authorize the reduction in appropriations in various General Fund Departments and increase
appropriations in General Fund Non-departmental in the amount of $226,076.00 for the purchase of
additional vehicles; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Grant Fund by $323,777.60.
DISCUSSION:
The Dallas/Fort Worth Metropolitan Area is categorized as a non-attainment area for ozone. As such, the
Clean Air Act Amendments of 1990 require the area to show control strategies that will reduce emissions.
The Regional Transportation Council (RTC), serving as the transportation policy board of the Metropolitan
Planning Organization for the Dallas-Fort Worth area, initiated the 2006 Clean Fleet Vehicle Call for
Projects. Funding for this project is through the US Department of Transportation, CFDA No. 20.205,
Highway Planning and Construction and are allocated in the Transportation Improvement Program (TIP)
and subsequently approved as part of the Statewide Transportation Improvement Program
(STIP). Through this funding program, the RTC will fund clean vehicle projects to help reduce Nitrogen
Oxide (NOx) emissions from local government fleet vehicles. Eligible project types include new purchases,
replacements, retrofits, repowers, and conversions of heavy-duty and light-duty vehicles. Funds can be
used to reimburse up to 80 percent of the purchase price less residual value of a new replacement vehicle.
On April 4, 2006, the City Council adopted the Clean Fleet Vehicle Resolution (Resolution No. 3334-04-
2006) that outlined the acquisition, operational and maintenance standards required for submission to the
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 6/20/2007
Page 2 of 3
2006 Clean Fleet Vehicle Call for Projects. On June 28, 2006, the Equipment Services Department
submitted the response to the Call for Projects. Out of the 56 vehicles submitted for repiacement, 16
vehicles met the criteria and are recommended by NCTCOG for funding. During fiscal years 2007 through
2009, the recommended vehicles include 12 light duty vehicles and one heavy duty vehicle that significantly
reduce emissions, and three electric hybrid vehicles.
The cost associated with purchasing these vehicies less the estimated residual value is
$323,777.60. Funding for the replacement of these vehicles was approved with the adoption of the FY2007
budget. Based on the RTC Program guidelines, the City is eligible to be reimbursed for 80 percent of that
cost, or $259,022.00. These vehicles will be purchased using funds from the established grant fund that will
be comprised of 80 percent appropriation based on funds awarded through the grant and 20 percent of
funds transferred from departments. The remaining funds in the department accounts shall be transferred
to the General Fund Non-departmental budget and used to buy additional replacement
vehicles. Reimbursement is contingent upon the vehicle being disposed in accordance with guidelines
established in the agreement. Current guidelines indicate that the engine and/or vehicle must be destroyed
or rendered inoperative, and documentation must be provided. Alternate methods of disposal may be
approved by NTCOG prior to filing for the reimbursement.
The additional $226,076.00 in non-departmental will be used to replace six additional vehicles in the City's
fleet. The six additional replacement vehicles consists of two light duty vehicles, two heavy duty vehicles,
and two off road vehicles. Of the six vehicles, The Parks and Community Services (PACS) Department will
receive four. The remaining two vehicles go to the Transportation/Public Works department and to the
Public Events department.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon execution of the grant agreement with the Regional Transportation
Council of the North Central Texas Council of Governments and adoption of the attached appropriation
ordinance, funds will be available in the current capital budget, as appropriated, of the Grant Fund.
TO Fund/Account/Centers
GG01 541360 0909103 $226,076.00
GR76 451409 021203179000 $259,022.00
GR76 541360 021203179000 $323,778.00
GR76 472001 021203179000 $64,755.60
FROM Fund/Account/Centers
GG01 538070 0808031 $11,710.00
GG01 538070 0909103
GG01 538070 02050
GG01 538070 0808021
GG01 538070 0909103
GG01 538070 0368020
GG01 538070 0504031
GG01 538070 0504001
GG01 538070 0807041
GG01 538070 0909103
GG01 538070 0807010
GG01 538070 0809030
GG01 541360 0808031
GG01 541360 0205002
GG01 541360 0808021
GG01 541360 0807021
GG01 541360 0368020
GG01 541360 0504031
$4,225.00
$3,570.00
$3,780.00
$3,580.00
$12,392.00
$3,135.00
$4, 507.00
$3,875.00
$4, 011.60
$3,970.00
$6,000.00
$46,840.00
$14,280.00
$15,120.00
$14,320.00
$49,568.00
$12,540.00
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 6/20/2007
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
GG01 541360 0504001
GG01 541360 0807041
GG01 541360 0807010
GG01 541360 0809030
Karen Montgomery (6222)
Wayne Corum (5118)
Don Walker (5105)
Page 3 of 3
$18,028.00
$15,500.00
$15,880.00
$24,000.00
http://www.cfwnet.org/council�acket/Reports/mc�rint.asp 6/20/2007