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STATE OF TEXAS §
COUNTY OF TARRANT §
AGREEMENT FOR CONSULTING SERVICES
BETWEEN
THE CITY OF FORT WORTH AND HELLMUTH, OBATA + KASSABAUM, L.P.,
FOR A PARK, RECREATION AND OPEN SPACE MASTER PLAN USER SURVEY
UPDATE AND OPERATIONS AND MAINTENANCE EXPENDITURE ANALYSIS
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THIS AGREEMENT is made, entered into and executed this �:, •-� fday of April 2007,
by and between the City of Fort Worth, a home rule municipal corporation situated in Tarrant,
Denton and Wise Counties, Texas, acting by and through, Libby Watson, its duly authorized
Assistant City Manager, hereinafter referred to as "City," and Hellmuth, Obata + Kassabaum,
L.P. hereinafter referred to as "Consultant," to provide consulting services.
WITNESSETH:
WHEREAS, City desires to proceed with park and recreation survey research on
consumer attitudes about facilities, user preferences and community prioi7ties for systematic
planning and development of the City's park, open space and trail systems in alignment with a
statistically accurate and demographically sound process; and
WHEREAS, the analysis report will serve as a guide to the most efficient use of funding
that is available to best deliver park and recreation facilities and services in the most appropriate
and equitable manner; and
WHEREAS, Consultant has available and offers to provide personnel and facilities
necessary to perform the services for the Project; and
NOW, THEREFORE, in consideration of the covenants and agreements contained in
this Agreement, the City and Consultant agree as follows:
SECTION I- SERVICES OF THE CONSULTANT
The City hereby contracts with Consultant as an independent contractor, and the
Consultant hereby agrees to perform, within the professional standards normally accepted in the
State of Texas, the professional seivices set out herein in connection with the project as
described in Exhibit A titled, "City of Fort Worth Parks and Community Services Department
Park, Recreation and Open Space Master Plan User Survey Update and Operations and
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HOK, L.P. ;' ��',1�'� '�,� �I��',,� rn) Page 1 of 9
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Maintenance Expenditure Analysis," which is attached hereto and made a part hereof. If, during
the course of performing the services, City and Consultant agree that it is necessary to make
changes in the Project as described in Exhibit A, such changes will be incorporated in the
Agreement by written amendment.
A. The project is generally described as: Park, Recreation, and Open Space Master Plan
User Survey Update and Operations and Maintenance Expenditure Analysis,
hereinafter referred to as the "Project."
SECTION II - SCOPE OF WORK
A. BASIC SERVICES
Consultant agrees to perform those tasks described in Exhibit A. Unless modified in
writing by the parties, the responsibilities of the Consultant shall not exceed the services listed in
Exhibit A.
B. ADDITIONAL SERVICES
City and Consultant agree that incidental services related to the Project, but not covered
in Exhibit A, may be needed during performance of this Agreement. Such categories of services
shall be classified as Additional Services and shall be undertaken under the terms of written
amendments to the Agreement executed by City and Consultant or included in a separate
contract executed by the parties hereto if the Consultant is selected to perform the Additional
Services.
C. TERM OF SERVICE
Term of service is for a term not to exceed 12 weeks following the signing of this
contract by all parties.
SECTION III - AUTHORIZATION PROGRESS AND COMPLETION
The City and Consultant agree that the project is to be completed in accordance with the
project schedule set out in Section II - Scope of Work subsection (C). The Consultant shall
employ manpower and other resources and use professional skill and diligence to meet the
schedule; however, Consultant shall not be responsible for schedule delays resulting from
conditions beyond its control. With written mutual Agreement, the City and the Consultant may
modify the project schedule during the course of the project and if such modifications affect the
Consultant's compensation, it shall be modified accordingly, subject to City approval.
For Additional Services, the authorization by the City shall be in writing and signed by
the parties hereto and shall specifically list the Additional Services to be provided, the schedule
for commencing and completing the Additional Services and the basis for compensation
therefore, all as agreed upon in writing by the City and Consultant.
HOK, L.P. Page 2 of 9
It is understood that this agreement contemplates the full and complete services far this
project including any and all services to complete the wark as outlined in Section I- Services of
the Consultant and Section II - Scope of Work. Nothing contained herein shall be construed as
authorizing additional fees for services necessary for the successful completion of this project
other than Additional Services. The Consultant acknowledges by the execution of this contract
that such contingencies as may be deemed necessary and proper have been included in Section I
- Services of the Consultant and Section II - Scope of Work.
SECTION IV - COMPENSATION
Total compensation for the services described in Section I- Services of the Consultant
and Section II- Scope of Work to be performed by the Consultant shall not exceed $50,000. The
City agrees to pay, and consultant agrees to accept, compensation in accordance with the
methods and schedules set forth in Section I- Services of the Consultant and Section II - Scope
of Work.
SECTION V - INDEMNIF'ICATION
THE CONSULTANT AGREES TO INDEMNIFY AND DEFEND THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND
ALL CLAIMS OR SUITS FOR PROPERTY DAMAGE AND/OR PERSONAL INJURY, TO
ANY AND ALL PERSONS, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE WORK AND SERVICE PERFORMED HEREUNDER BY THE
CONSULTANT OR SUBCONSULTANTS. THE CONSULTANT SHALL DEFEND AT HIS
OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST THE
CITY, ITS OFFICERS, AGENTS AND EMPLOYEES, OR ANY OF THEM, RESULTING
FROM SUCH NEGLIGENT ACT, ERROR OR OMISSION; AND SHALL PAY ALL
EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAY BE INCURRED BY OR
RENDERED AGAINST THEM OR ANY OF THEM IN CONNECTION THEREWITH
RESULTING FROM SUCH NEGLIGENT ACT, ERROR OR OMISSION.
SECTION VI - INSURANCE
6.1 Prior to entering into performance of this agreement, Consultant agrees to obtain and
maintain during the life of this Agreement insurance in at least the following amounts.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Workers' Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim and aggregate
HOK, L.P.
Page 3 of 9
6.2 Certificates of insurance evidencing that the Consultant has obtained all required insurance
shall be delivered to the City prior to Consultant proceeding with the Project.
6.3 The Commercial General Liability policy shall be endorsed to name the City an Additional
Insured thereon, as its interests may appear. The term City shall include its employees, officers,
officials, agents, and volunteers as respects the contracted services.
6.4 Any failure on part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirements.
6.5 A minimum of thirty (30) days notice of cancellation or material change in coverage shall be
provided to the City. A ten (10) days notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the respective Director, Parks and Community Services
Department, with a copy to the respective Assistant City Attorney named in Section XXV -
Notification.
6.6 Insurers for all policies must be authorized to do business in the state of Texas or be
otherwise approved by the City; and, such insurers shall be acceptable to the City in terms of their
financial strength and solvency.
6.7 Any deductible in excess of $5,000 shall be acceptable to and approved by the City's Risk
Management Division.
6.8 Applicable policies shall each be endorsed with a waiver of subrogation in favor of the City.
6.9 The City shall not be responsible far the direct payment of any insurance premiums required
by this Agreement. It is understood that insurance cost is an allowable component of Consultant's
overhead.
6.10 All insurance required herein shall be written on an occurrence basis in order to be approved
by the City. The exception is Professional Liability, which may be written on a claims made basis.
SECTION VII - SUSCONTRACTS
Consultant shall be entitled, to the extent deternuned appropriate by the Consultant, to
subcontract any portion of the service to be performed by Consultant under this Agreement once
Consultant obtains written permission from the City.
SECTION VIII - ASSIGNMENT AND SUCCESSORS
Consultant may not assign, transfer or otherwise convey any of its rights or obligations
under this Agreement to any party without the prior written consent of the City, which consent
shall not be unreasonably withheld or delayed, conditioned on (i) the prior approval of the
assignee or successor and a finding by the City Council that the proposed assignee or successor
is financially capable of completing the project and (ii) the proposed assignee or successor has
executed a written agreement with the City under which it agrees to assume all covenants and
HOK, L.P. Page 4 of 9
obligations of Consultant under this Agreement, in which case such assignee or successor shall
thereafter be deemed Consultant for all purposes under this Agreement.
SECTION IX- INTEGRATION
This Agreement represents the entire understanding of the City and Consultant as to those
matters contained herein. No prior oral or written understanding shall be of any force or effect
with respect to those matters covered hereunder. This Agreement may not be modified or altered
except in writing, signed by both parties.
SECTION X - INDEPENDENT CONTRACTOR
It is expressly understood and agreed that Consultant shall operate as an independent
contractor in each and every respect hereunder and not as an agent, representative or employee of
the City. Consultant shall have the exclusive right to control all details and day-to-day
operations relative to the project and shall be solely responsible for the acts and omissions of its
officers, agents, servants, employees, contractors, subcontractors, licensees and invitees.
Consultant acknowledges that the doctrine of respondeat superior will not apply as between the
City and Consultant, its officers, agents, servants, employees, contractors, subcontractors,
licensees and invitees. Consultant further agrees that nothing in this Agreement will be
construed as the creation of a partnership or joint enterprise between the City and Consultant.
SECTION XI - CITY'S PROJECT OFFICER
The City's Project Officer shall act for the City and shall be identified in writing at the
time the authorization to proceed is issued.
SECTION XII - SUSPENSION OF SERVICES
The City may suspend, in writing, all or a portion of the services provided under this
Agreement in the event unforeseen circumstances beyond the control of the City make normal
progress in the performance of the services impossible. The Consultant may request that the
services be suspended by notifying the City, in writing, of circumstances that are interfering with
normal progress of the services. The time for completion of the services shall be extended by the
number of days the services are suspended.
SECTION XIII - TERMINATION OF SERVICES
The City may terminate this Agreement at any time for cause or for the convenience of
the City by notice in writing via Certified Mail Return Receipt Requested to the Consultant. In
the event of termination, the Consultant shall stop work upon receipt of notice of termination and
shall be entitled to compensation for professional service fees and for expense reimbursement to
the date of receipt of notice of termination; and the Consultant shall provide to the City all work
product completed or in progress at such date and communicate such recommendations and
conclusions to the City as may have been formed by such date. Consultant shall not be entitled
to any lost or anticipated profits should the City elect to terminate this Agreement.
HOK, L.P. Page 5 of 9
SECTION XIV - FISCAL FUNDING LIMITATION
If far any reason, at any time during any term of this Agreement, the City Council fails to
appropriate funds sufficient for the City to fulfill its obligations under this Agreement, the City
may terminate this Agreement to be effective on the later of (i) thirty (30) days following
delivery by the City to Consultant of written notice of the City's intention to terminate or (ii) the
last date for which funding has been appropriated by the City Council for the purposes set forth
in this Agreement.
SECTION XV - CONSULTANT'S PROJECT OFFICER
The Consultant's Project Officer will be involved in all client meetings, discussion guide
design, moderating focus group sessions, survey document design and final report preparation
and presentations.
SECTION XVI - RIGHT TO AUDIT
16.1 Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this contract, have access to and the right to examine and photocopy any directly
pertinent books, documents, papers and records of the Consultant involving transactions relating
to this contract. Consultant agrees that the City shall have access during normal working hours
to all necessary Consultant facilities and shall be provided adequate and appropriate workspace
in order to conduct audits in compliance with the provisions of this section.
16.2 Consultant further agrees to include in all its sub-consultant agreements hereunder a
provision to the effect that the sub-consultant agrees that the City shall, until the expiration of
three (3) years after final payment under the subcontract, have access to and the right to examine
any directly pertinent books, documents, and papers and records of such sub-consultant,
involving transactions to the subcontract, and further, that City shall have access during normal
working hours to all sub-consultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of this article. City
shall give sub-consultants reasonable advance notice of intended audits.
16.3 Consultant and sub-consultant agree to photocopy such documents as may be requested
by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published
in the Texas Administrative Code in effect as of the time copying is performed.
SECTION XVII - AGE
In accordance with the policy ("Policy") of the Executive Branch of the Federal
Government, Consultant covenants that neither it nor any of its officers, members, agents,
employees, program participants or sub-consultants, while engaged in performing this contract,
shall in connection with the employment, advancement or discharge of employees or in
connection with the terms, conditions or privileges of their employment, discriminate against
persons because of their age except on the basis of a bona fide occupational qualification,
retirement plan or statutory requirement.
HOK, L.P. Page 6 of 9
Consultant further covenants that neither it nor its officers, members, agents, employees,
sub-consultants, program participants, or persons acting on their behalf, shall specify, in
solicitations or advertisements for employees to work on this contract, a maximum age limit for
such employment unless the specified maximum age limit is based upon a bona fide occupational
qualification, retuement plan or statutory requirement.
Consultant warrants it will fully comply with the policy and will defend, indemnify and
hold City harmless against any claims or allegations asserted by third parties or sub-consultants
against City arising out of Consultant's and/or sub-consultant's alleged failure to comply with
the above referenced Policy concerning age discrimination in the performance of this agreement.
SECTION XVIII - DISABILITY
In accordance with the provisions of the Americans with Disabilities Act of 1990
("ADA"), Consultant warrants that it and any and all of its sub-consultants will not unlawfully
discriminate on the basis of disability in the provision of services to the general public, nor in the
availability, terms and/or conditions of employment for applicants for employment with, or
employees of Consultant or any of its sub-consultants.
Consultant warrants it will fully comply with ADA's provisions and any other applicable
federal, state and local laws concerning disability and will defend, indemnify and hold City
harmless against any claims or allegations asserted by third parties or sub-consultants against
City arising out of Consultants and/or its sub-consultants' alleged failure to comply with the
above referenced laws concerning disability discrimination in the performance of this agreement.
SECTION XIX - SEVERABILITY
If any provision of the Agreement shall be held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected
or impaired.
SECTION XX - FORCE MAJEURE
It is expressly understood and agreed by the parties to this Agreement that if the
performance of any obligations hereunder is delayed by reason of war; civil commotion; acts of
God; inclement weather; governmental restrictions, regulations, or interferences; fires; strikes;
lockouts, national disasters; riots; material or labor restrictions; transportation problems; or any
other circumstances which are reasonably beyond the control of the part obligated or permitted
under the terms of this Agreement to do or perform the same, regardless of whether any such
circumstance is similar to any of those enumerated or not, the party so obligated or permitted
shall be excused from doing or performing the same during such period of delay, so that the time
period applicable to such design or construction requirement shall be extended for a period of
time equal to the period such part was delayed.
HOK, L.P. Page 7 of 9
SECTION XXI - VENUE AND JURISDICTION
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas - Fort Worth
Division. This Agreement shall be construed in accordance with the laws of the State of Texas.
SECTION XXII - USE OF DOCUMENTS
The original survey results and reports shall become the property of the City upon payment
in full; however, the Consultant may retain reproducible copies of all such documents. City may
use such reports and survey results in any manner it desires. Any reuse on other projects or
additions to this project shall be at the City's sole risk and expressly without liability to Consultant.
SECTION XXIII - PARAGRAPH HEADINGS AND CAPTIONS
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of the Agreement.
SECTION XXIV - NO THIRD PARY RIGHTS
The provisions and conditions of this Agreement are solely for the benefit of the City and
Hellmuth, Obata + Kassabaum, L.P., and any lawful assign or successor of Hellmuth, Obata +
Kassabaum, L.P., and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
SECTION XXV - NOTIFICATION
Any communications between City and Consultant shall be given or made by either
mailing by certified mail, return receipt requested or by facsimile with confirmation of receipt to
the party at the address shown below:
CI'TY: CONSULTANT:
Melody Mitchell, Acting Director Mark L. Bowers, Vice President
Parks and Community Services Department Hellmuth, Obata + Kassabaum, L.P.
4200 South Freeway, Suite 2200 2711 N Haskell Ave., Suite 2250, LB 26
Fort Worth, TX 76115-1499 Dallas, TX 75204
Fax (817) 871-5724 Fax (214) 720-6005
WITH COPY TO:
Benita Harper, Assistant City Attarney
City Attorney's Office
1000 Throckmorton
Fort Worth, TX 76102
Fax (817) 392-8359
WITH COPY TO:
Wade C. Peterson, ASLA, Sr. Assoc.
The HOK Planning Group
2711 N Haskell Ave., Suite 2250, LB 26
Dallas, TX 75204
Fax (214) 720-6005
HOK, L.P. Page 8 of 9
SECTION XXVI - COMPLIANCE WITH LAWS, ORDINANCFS, RULES AND REGULATIONS
This Agreement will be subject to all applicable federal, state and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the City's Charter and
ordinances, as amended.
IN TESTIMONY WHEREOF, the City of Fort Worth has caused this instrument to be
signed in triplicate in its name and on its behalf, by its Assistant City Manager, and attested by
its City Secretary, with the Corporate Seal affixed; and the Consultant also has properly executed
this instrument in triplicate copies each of which is deemed an original.
EXECUTED in the City of Fort Worth, this- Z�����ay of April A.D., 2007
ATTEST:
CITY OF FORT WORTH:
BY: �� r \ . _ -`-' �` E`-� r � �- ---�,
Marty Hendrix Libby Wa��on, Assistant City Manager
City Secretary City of Fort Worth
HELLMUTH, OBATA + KASSABAUM, L.P
BY: �1,1. L.'�
Mark L. Bowers, Vice President
Hellmuth, Obata + Kassabaum, L.P.
APPROVED AS TO FORM
AND LEGALITY:
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Benita Harper, Assistant City Attorney
City of Fort Worth
M&Cs C-21733 & C-21793
HOK, L.P.
APPROVAL RECOMMENDED:
,
, ,
BY: �'��'� -�� - � ��' "�;1� ,
Melody itchell, Acting Director
Parks & Community Services Dept.
ATTEST:
Date
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Page 9 of 9 -
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September 1, 2006
William S. Nicholson II, ASLA
theHOKPlanning Group
2001 Ross Avenue, Suite 2800, LB 106
Dallas, Texas 75201
SUBJECT: REQUEST FOR SCOPE OF SERVIC�/FEE PROPOSAL - PARK, RECREATION
AND OPEN SPACE MASTER PLAN USER SURVEY UPDATE AND
OPERATIONS AND MAINTENANCE EXPENDITURE ANALYSIS
Dear Bill,
The Parks and Community Services Department is soliciting proposals for the professional services
required for the preparation of an updated User Survey and Operations and Maintenance Expenditure
Analysis to supplement the City of Fort Worth's current comprehensive Park, Recreation and Open
Space Master Plan. The update to the plan will provide a renewed foundation for systematic planning
and development of the City's park, open space and hail systems.
The City intends to acquire the additional user survey infoimation in alignment with a statistically
accurate and demographically sound process. This process needs to be designed and executed to
achieve an economical and useful statistical analysis of the responses, translated into a priority
matrix.
A desired outcome of the update is a refined program matrix related to user needs for future
incorporation into the Fort Worth Park System. The update will include the development and
refinement of a comprehensive and strategic user survey based upon input from community
leadership, staff of the Parks and Community Seivices Department and expert advice from
professional planners.
The final user suivey update and operations and maintenance expenditure analysis must meet the
Texas Parks & Wildlife Deparhnent's Park, Recreation and Open Space Master Plan Guidelines
related to the Texas Recreation and Parks Account Program. Additionally, professional services
perfoimed shall be predicated on a proposed lump sum budget in the following amount for each
service requested:
■ Self-administered questionnaire (by hand) and calculating responses -$32,000
■ In-field intercept using Personal Digital Assistants (PDAs) and a digital database -$18,000
The following general tasks are anticipated in preparing the update:
■ Develop an approved survey process and survey;
■ Develop an approved operations and maintenance expenditure analysis process;
■ Conduct 600 intercept suiveys;
■ Create a database from intercept suiveys;
■ Develop Survey Priority Matrix;
Py,S&COMq�U ' Correlate assessed needs to resources;
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3oe�� a� ��o os�m� ■ Prepare an action plan;
°�e �*�" PARKS AND COMMUNITY SERVICES DEPARTMENT
.:oa�
.*,,,.. �. THE CITY OF FORT WORTH * 4200 SOUTH FREEWAY * FORT WORTH, TE�cas 76115-1499
817-871-PARK * Fax 817-871-5724
�'�., Printed on recycled paper
EXHIBIT A
Page 2 of 3
Develop an operations and maintenance expenditure analysis to benchmark against other
cities of similar size and park inventories;
Document the master planning update process and products; and
Other tasks necessary to complete the update of the master plan.
SUBMITTAL REQUIREMENTS
Consultants responding to the request for scope of services are asked to submit proposals to the City
of Fort Worth Parks and Community Services Department that adhere to the following requirements.
The Consultant shall bear any cost of the preparation of the proposal.
Proposal Contents - Proposals submitted shall contain the following:
1) A firm overview describing the firm's history, Texas office location(s), primary lines of seivice,
and number of years providing those services.
2) Organization of project team.
3) A statement defining the consultants understanding of the purpose of the update.
4) A detailed description of the work program, and process to be employed by the consultant
including a projected completion schedule with milestone dates identified. The detailed
description should include:
a) The work program broken down chronologically by task;
b) Milestones where reports, documents, or graphics will be delivered; and
c) Technical factors involved in each task.
5) A description of best practices and innovative techniques or tools that will be utilized to achieve
the process.
6) A brief listing of parks and recreation projects the consultant team key staff inembers have
undertaken within the last ten years, including all previous wark performed for the City of Fort
Worth Parks and Community Services Department.
7) A listing of the qualifications of each member of the consultant team assigned to this study.
Include prior experience in planning projects. Also, indicate any professional memberships held
by the team members, project management experience, educational background and total years
experience in park and recreation planning.
8) A list of references with contact names and telephone numbers for key projects.
9) The name of the principal contact and authorized negotiator for the firm or individual submitting
the proposal.
Proposal Format - The Proposal shall be submitted in an 8.5" by 11" format. Use of fold out
graphics is acceptable. Four (4) copies of the proposal shall be submitted to the Parks and
Community Services Department via postal mail or hand delivered to:
City of Fort Worth
Parks and Community Services Department
4200 South Freeway, Suite 2200
Fort Worth, TX 76115
ATTN: Germaine Joseph
Questions pertaining to this request for scope of services can be addressed in writing to the Parks and
Community Services Department, Attention: Germaine Joseph at the listed address, by e-mailing
Germaine.Joseph(a�fortworthgov.org, or by fax to (817) 871-5724.
theHOKPlanning Group
Request for Proposal
Page 2 of 3
EXHIBIT A
Page 3 of 3
MINORITY AND WOMEN BUSINESS ENTERPRISE PROVISIONS
All proposers shall note that it is the policy of the City of Fort Worth to ensure the full and equitable
participation of Minority and Women Business Enterprises (M/WBE) in the procurement of services
with a fee of $25,000 or more by establishing a M/WBE goal. The M/WBE goal on this project is
10%.
The M/WBE information shall be submitted with the proposal and include: (1) the name, address and
telephone number of each M/WBE; (2) the description of the work to be performed by each M/WBE;
and (3) the approximate dollar amount/percentage of the participation. The M/WBE fiim(s) must be
located or doing business in the City's geographic market area at the time of proposal opening. The
City's geographic market includes the following nine (9) counties: Tarrant, Parker, Johnson, Collin,
Dallas, Denton, Ellis, Kaufman and Rockwall. The M/WBE firm(s) must also be currently certified
or in the process of being certified by the North Central Texas Regional Certification Agency
(NCTRCA), or Texas Department of Transportation (TxDOT), Highway Division prior to
recommendation for award being made to the City Council.
If you fail to meet the stated M/WBE goal, in part or in whole, then a detailed explanation must be
submitted to explain the Good and Honest Efforts your firtn made to secure M/WBE participation.
Failure to submit the M/WBE participation information or the detailed explanation of the proposer's
good and Hones Efforts to meet or exceed the stated M/WBE goal, may render the proposal non-
responsive. The M/WBE plan will be part of the final weighted selection criteria. In order to
deteimine whether the M/WBE sub-consultant is certified for use on this project, please contact the
City of Fort Worth's M/WBE Office at (817) 392-6104 for certification assistance.
PARK MASTER PLAN UPDATE PRELIMINARY TIMELINE
1. Request for Scope of Services Issued ..............................................................August 2006
2. Request City Council approval to execute professional services agreement............September 2006
3. Develop approved survey process and survey .. . . . . . . . . . . . . . . . . . . . . . . . . . ..... . ..... . . . . . . . . September 2006
4. Develop approved maintenance expenditure analysis process ...........................September 2006
5. Conduct Surveys ... ... . .......... . . .... . .. .. . . . . .. . ..... . . ............................... cto er - November 2006
O b
6. Final Report ....................................................................................November 2006
Should you have any questions, please contact me at (817) 871-5710.
Sincerely,
��,�� ' �
����-�-. �
Germaine V. Joseph, Planner
Parks and Community Services Department
Cc: David Creek, Park Planning Superintendent, PACS
Harold Pitchford, Acting Assistant Director, PACS
Project File
theHOKPlanning Group
Request for Proposal
Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/24/2006
--- �.���-ns-.�-�- _
DATE: Tuesday, October 24, 2006
LOG NAME: 80HOK CORRECTED REFERENCE NO.: **C-21793
SUBJECT:
Approve the Correction of M&C C-21733 for the Authorization of Execution of the Professional
Services Agreement with Hellmuth, Obata & Kassabaum, L.P. to Conduct the Parks and Community
Services Department Needs Assessment Study
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RECOMMENDATION:
It is recommended that the City Council approve the correction of M&C C-21733 for the authorization of the
execution of a professional services agreement with Hellmuth, Obata & Kassabaum, L.P. in an amount not
to exceed $50,000 to conduct the 2006 Parks and Community Services Department Needs Assessment
Study to update the Park, Recreation and Open Space Master Plan.
DISCUSSION:
On September 26, 2006, (M&C C-21733) the City Council authorized the execution of a Professional
Services Agreement with William S. Nicholson II, Individually and d/b/a theHOKPlanningGroup, to conduct
the 2006 Parks and Community Services Department Needs Assessment Study to update the Park,
Recreation and Open Space Master Plan.
Subsequent to the approval of M&C C-21733, City staff became aware that the previously identified
Nicholson/HOK Planning's legal name for business in the State of Texas is Hellmuth,Obata & Kassabaum,
L.P.; William S. Nicholson II being an employee and theHOKPlanningGroup being a marketing
name. Therefore, it is necessary to correct the previous authorization to execute a contract with William S.
Nicholson II, Individually and d/b/a theHOKPlanningGroup and to authorize execution of the contract with
Hellmuth, Obata & Kassabaum, L.P. With the exception of the company name change, all points discussed
in M&C C-21733 regarding the referenced project are still correct.
Needs Assessment Surveys continue to be a major component of service delivery market analysis
conducted by the Parks and Community Services Department (PACSD). Needs assessments were
performed in 1991 when the PACSD developed its first strategic plan, in 1997, 2001 and 2003 for the
development and updating of the Park, Recreation and Open Space Master Plan.
PACSD staff will use the information derived from the Needs Assessment Survey to (1) assess the market
for park and recreation facilities and services, (2) determine park facility needs, (3) determine and set
benchmarks; and (4) establish or modify facility standards.
M/WBE - Hellmuth, Obata & Kassabaum, L.P. is in compliance with the City's M/WBE Ordinance by
committing to 10 percent M/WBE participation. The City's goal on this project is 10 percent.
Logname: 80HOK CORRECTED Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office bk
Originating Department Head:
Additional Information Contact:
FROM Fund/Account/Centers
GG01 539120 0809015
GG01 539120 0801000
Libby Watson (6183)
Melody Mitchell (Acting) (5704)
David Creek (5744)
$19,000.00
$31.000.00
Logname: 80HOK CORRECTED Page 2 of 2
City of Fort Worth, Texas
Mayor and Councii Communication
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COUNCIL ACTION: Approved on 9/26/2006
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DATE: Tuesday, September 26, 2006
LOG NAME: 80HOK REFERENCE NO.: **C-21733
SUBJECT:
Authorize Execution of a Professional Services Agreement with William S. Nicholson II, Individually
and d/b/a theHOKPlanningGroup, to Conduct the Parks and Community Services Department
Needs Assessment Study
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RECOMMENDATION:
It is recommended that the City Council authorize the execution of a professional services agreement with
William S. Nicholson II, individually and d/b/a theHOKPlanningGroup in an amount not to exceed $50,000 to
conduct the 2006 Parks and Community Services Department Needs Assessment Study to update the
Park, Recreation and Open Space Master Plan.
DISCUSSION:
Needs Assessment Surveys continue to be a major component of service delivery market analysis
conducted by the Parks and Community Services Department (PACSD). Needs assessments were
performed in 1991 when the PACSD developed its first strategic plan, in 1997, 2001 and 2003 for the
development and updating of the Park, Recreation and Open Space Master Plan.
PACSD staff will use the information derived from the Needs Assessment Survey to
for park and recreation facilities and services, (2) determine park facility needs,
benchmarks; and (4) establish or modify facility standards.
The following is a summary of the scope of services to be performed:
(1) assess the market
(3) determine and set
. Questionnaire - The survey instrument will be developed and delivered by the consultant through an
in-field intercept to collect the necessary data to assess performance and City service delivery. The
final survey will be tested and approved by City staff prior to execution. Field intercept sites will be
randomly selected by geography and delivered in Spanish or English in alignment with the
demographics of our citizens.
Interviews - The City-wide intercept survey sample size will ensure a 95% confidence level with 600
completed surveys.
. Final Report - The consultant will prepare a written summary and analysis of the survey data with an
operations and maintenance expenditure analysis benchmarking other cities of similar size and park
inventories; and submit a report for City staff review.
M/WBE - William S. Nicholson II, individually and d/b/a theHOKPlanningGroup is in compliance with the
City's M/WBE Ordinance by committing to 10 percent M/WBE participation. The City's goal on this project
is 10 percent.
Logname: 80HOK Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, of
the General Fund.
TO Fund/Account/Centers
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
Logname: 80HOK
FROM Fund/Account/Centers
GG01 539120 0809015
GG01 539120 0801000
Libby Watson (6183)
Melody Mitchell (Acting) (5704)
David Creek (5744)
$19,000.00
$31,000.00
Page 2 of 2