HomeMy WebLinkAboutContract 35018 (2). I Y ��r'�'� A
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INTERLOCAL COOPERATIVE AGREEMENT
Between
THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
and
THE CITY OF FORT WORTH
for
SUSTAINABLE DEVELOPMENT TRANSPORTATION INFRASTRUCTURE PROJECT
WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated
as the Metropolitan Planning Organization for the Dallas-Fort Worth Metropolitan Area by the
Governor of Texas in accordance with federal law; and,
WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected
officials, is the regional transportation policy body associated with NCTCOG and has been and
continues to be a forum for cooperative decisions on transportation; and,
WHEREAS, it is the goal of the RTC to encourage and provide opportunities to develop
sustainable development projects throughout the region; and,
WHEREAS, on April 13, 2006, the RTC approved staff recommendations for selected projects
for implementation of the Sustainable Development Program in the Dallas-Fort Worth
Metropolitan Area for the implementation of transportation improvements related to sustainable
development projects, land banking and local sustainable development planning programs; and,
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code
provides authority for the North Central Texas Council of Governments, and the City of Fort
Worth to enter into this agreement for the provision of governmental functions and services of
mutual interest; and,
WHEREAS, the Governing Body of the Local Government has approved entering into this
Agreement by resolution or ordinance, which is attached hereto and made a part of this
Agreement as Appendix A; and,
WHEREAS, on September 14, 2006, the RTC approved action on the Transportation
Improvement Group Scope for the West Berry Streetscape — GrandMarc Development Project,
and
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the parties agree as follows:
1. Parties.
This Interlocal Cooperative Agreement, hereinafter referred to as the "Agreement",
is made and entered into by and between the North Central Texas Council of
Governments, hereinafter referred to as "NCTCOG", and the Lead Public Sector
Sponsor, the City of Fort Worth, hereinafter referred to as the "SPONSOR".
NCTCOG and the SPONSOR may each be referred to as a"Party", and may be
collectively referred to as "Parties" to this Agreement.
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2. Term of Agreement.
2.1 Scope of Service. The SPONSOR covenants and represents to the NCTCOG
that the SPONSOR shall implement a Sustainable Development Transportation
Infrastructure Project as applied for in the Call for Projects hereinafter referred to
as the "LAND USE DEVELOPMENT" as provided for in Appendix A of this
Agreement. Additionally, the SPONSOR covenants and represents to the
NCTCOG that the SPONSOR shall implement a Sustainable Development
Transportation Infrastructure Project to be funded under this Agreement with the
NCTCOG which shall hereinafter be referred to as the "INFRASTRUCTURE
PROJECT" as provided for in the general Transportation Improvement Group
Scope as provided for in Attachment 6 of the Governing Body Resolution located
in Appendix A of this Agreement.
2.2 Time of Performance. The SPONSOR shall not commence performance of any
portion of the INFRASTRUCTURE PROJECT, nor incur any costs or obligations
associated with those services, until the SPONSOR has received a written Notice
to Proceed from NCTCOG, un�ess otherwise approved in writing by NCTCOG.
The SPONSOR has received a letter of pre-award authority (See Appendix A)
from NCTCOG indicating that pedestrian infrastructure improvements
constructed on the GrandMarc Development block prior to receipt of a Notice to
Proceed from NCTCOG will be eligible for use as part of the local match. All
other work and services required by this Agreement shall be performed between
the effective Notice to Proceed date and the identified completion date, provided
in the Project Milestones, unless otherwise mutually agreed to in writing by
NCTCOG and the SPONSOR. Work performed after May 1, 2009 may not be
eligible for reimbursement.
2.3 Termination. Either party reserves the right to terminate this Agreement in whole
or in part. Notice of termination must be provided in writing, shall set forth the
reasons for termination, and shall provide for a minimum of 30 days to cure the
defect. Termination is effective only in the event the party fails to cure the defect
within the period stated in the termination notice including any written extensions.
If the Agreement is terminated, NCTCOG shall only be liable for payment for
services rendered before the effective date of termination, plus reasonable
contract closeout costs, as mutually agreed upon.
The Parties may terminate this Agreement at any time by mutual written
concurrence. Parties also agree that should a necessitated switch from local
funds to federal funds occur for the INFRASTRUCTURE PROJECT, this
agreement will be terminated.
2.4 Closeouts. Closeouts shall occur upon completion of the Transportation
Improvement Group Scope of the INFRASTRUCTURE PROJECT and complete
receipt of payment and submittal of final closeout reports. Closeout of any or all
projects under this Agreement does not invalidate any continuing obligations
imposed by this Agreement. Proof of good faith efforts toward completion of the
entire LAND USE DEVELOPMENT project may be required by NCTCOG to
complete closeout.
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3. Amendments.
3.1 Agreement. This Agreement embodies all of the agreements of the parties
relating to its subject matter, and supersedes all prior understandings and
agreements regarding such subject matter.
3.2 Severability. In the event any one or more of the provisions contained in this
Agreement shall be for any reason held to be invalid, illegal, or unenforceable in
any respect, such invalidity, illegality, or unenforceability shall not affect any other
provision(s) hereof, and this Agreement shall be revised so as to cure such
invalid, illegal, or unenforceable provision(s) to carry out as near as possible the
original intent of the Parties.
3.3 Changed Circumstances. If future federal, State, or local statute, ordinance,
regulation, rule, or action render this Agreement, in whole or in part, illegal,
invalid, unenforceable, or impractical, the Parties agree to delete and/or to modify
such portions of the Agreement as are necessary to render it valid, enforceable,
and/or practical. Each section, paragraph, or provision of this Agreement shall
be considered severable, and if, for any reason, any section, paragraph, or
provision herein is determined to be invalid under current or future law,
regulation, or rule, such invalidity shall not impair the operation of or otherwise
affect the valid portions of this Agreement.
3.4 Modifications. Modifications to this Agreement must be agreed to in writing.
4. Budget
OPTION 1
4.1 Funding/Reimbursement. The total INFRASTRUCTURE PROJECT cost
estimate for this Agreement is $3,000,000. Upon SPONSOR'S request,
NCTCOG agrees to reimburse SPONSOR 20% of the eligible
INFRASTRUCTURE PROJECT costs after SPONSOR has incurred 80% of the
total INFRASTURCTURE PROJECT costs. The NCTCOG shall reimburse the
remaining 80% of the eligible expenses of the INFRASTRUCTURE PROJECT
cost identified in the Transportation Improvement Group Scope, upon completion
of the INFRASTRUCUTRE PROJECT and completion of other requirements set
forth in this Agreement. Each party paying for the performance of governmental
functions or services will make those payments from current revenues available
to the paying party.
Except as provided above, reimbursements shall not commence until sufficient
documentation of active pursuit towards completion on the entire LAND USE
DEVELOPMENT project has been provided. The required documentation shall
include; a building permit consistent with the site plan in place for the LAND USE
DEVELOPMENT that demonstrates evidence of a tangible sustainable
development consistent with application; evidence of construction on the LAND
USE DEVELOPMENT project; and verified completion of the NCTCOG funded
INFRASTRUCTURE PROJECT.
Final requests for reimbursement must be received no later than 45 days after
the completion date. Any invoices received subsequent to the afore mentioned
date may be deemed ineligible.
Reimbursement shall not exceed the maximum amount of RTC local funds
approved for the INFRASTRUCTURE PROJECT.
4.2 Match/Notice to Proceed. The SPONSOR shall provide the required 20% local
match as outlined in the Resolution, Appendix A. The SPONSOR shall provide a
check payable to the North Central Texas Council of Governments in the amount
of $600,000. A Notice to Proceed will be issued upon receipt of local match and
compliance with Section 11.1.
4.3 Cost Overruns. Cost overruns are the sole responsibility of the SPONSOR.
NCTCOG is not responsible for any costs other than as outlined herin.
5. Payments.
5.1 Ineligible Expenses. NCTCOG funds shall only be used for construction
aspects of the INFRASTRUCTURE PROJECT. The SPONSOR will not be
reimbursed for ineligible expenses which include but are not limited to:
construction or rehabilitation of private buildings, artwork, fountains, installation
and/or rehabilitation of water and sewer lines, parking garages, earthwork
necessary to raise proposed buildings out of the floodplain, and other items not
directly related to mobility. Expenditures such as staffing, travel, lobbying,
permitting, land acquisition unassociated with transportation improvements,
vehicles, advertising, billboards, consumables, and any other non-construction
activities inconsistent with the intent of the Sustainable Development program
are not eligible.
5.2 Eligible Expenses. Costs must be determined to be the reasonable, necessary,
actual, and eligible costs of conducting an approved activity in accordance with
the Transportation Improvement Group Scope item, Attachment 6 of Appendix A
to be eligible for reimbursement. Eligible transportation infrastructure must be (a)
physically located within or along the limits of the proposed
development/redevelopment zone or, (b) located within walking distance of the
proposed project (1/2 mile or less depending on site conditions), or (c) directly
related to either the roadway or rail access necessary to make the development
viable.
5.3 Availability of Funds. This Agreement and all claims, suits, or obligations
arising under or related to this Agreement are subject to and limited to the receipt
and availability of RTC local funds. If RTC Local Funds are not available due to a
default of local funds being paid to NCTCOG, this contract shall terminate.
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6. Rig hts.
6.1 Authority. The SPONSOR shall have no authority to act for or on behalf of the
NCTCOG. No other authority, power, use, or joint enterprise is granted or
implied. The SPONSOR may not incur any debts, obligations, expenses, or
liabilities of any kind on behalf of NCTCOG
6.2 Assignment. Without the prior written consent of the NCTCOG, the SPONSOR
may not transfer or assign any rights or duties under or any interest in this
Agreement.
6.3 Maintenance. The SPONSOR agrees to construct, own (or secure appropriate
perpetual easement to protect the project from future activities of landowners),
operate (as applicable), and maintain all facilities and/or restoration sites
developed or improved pursuant to this Agreement.
7. Miscellaneous Provisions.
7.1 Indemnification. NCTCOG and the SPONSOR agree that neither party is an
agent, servant, or employee of the other party and agrees it is solely responsible
for its individual acts and deeds as well as the deeds of its contractors,
employees, representatives and agents.
7.2 Force Majeure. It is expressly understood and agreed by the parties to this
Agreement that, if the performance of any provision of this Agreement is delayed
by force majeure, defined as reason of war, civil commotion, act of God,
governmental restriction, regulation or interference, fire, explosion, hurricane,
flood, failure of transportation, court injunction, or any circumstances which are
reasonably beyond the control of the party obligated or permitted under the terms
of this Agreement to do or perform the same, regardless of whether any such
circumstance is similar to any of those enumerated herein, the party so obligated
or permitted shall be excused from doing or performing the same during such
period of delay, so that the period of time applicable to such requirement shall be
extended for a period of time equal to the period of time such party was delayed.
Each party must inform the other in writing within reasonable time of the
existence of such force majeure.
7.3 Contractual Relationship. It is understood and agreed that the relationship
described in this Agreement between the parties is contractual in nature and is
not to be construed to create a partnership of joint venture or agency relationship
between the parties. Nor shall any party be liable for any debts incurred by the
other party in the conduct of such other party's business or functions.
7.4 Blueprints/Designs. The SPONSOR shall provide the NCTCOG with copies
and recent updates of any final blueprints or designs pertaining to the
INFRASTRUCTURE PROJECT and LAND USE DEVELOPMENT upon request.
7.5 Insurance. The SPONSOR shall comply with the insurance requirements
imposed by State and local laws, regulations, and ordinances.
7.6 Captions. The captions, headings, and arrangements used in this Agreement
are for convenience only and shall not in any way affect, limit, amplify, or modify
its terms and provisions.
7.7 Disputes and Remedies. The SPONSOR and NCTCOG shall negotiate in good
faith toward resolving any disputes that arise under this Agreement.
7.8 Public Comment Process. Public meeting and public hearing notices regarding
the INFRASTRUCTURE PROJECT of the LAND USE DEVELOPMENT shall be
provided to the Project Manager within five (5) days of publication. Meeting
minutes, summaries of communication, and copies of written responses to public
comments and questions shall be transmitted to the Project Manager within thirty
(30) days following the meeting
7.9 Notice. All notices to either party by the other party required under this
Agreement shall be in writing and delivered to the addresses shown below. A
copy shall concurrently be provided to the Project Manager, provided on the
Agreement Cover Sheet, of the party receiving notice. Either party's point of
contact may be modified without requiring an amendment to the contract.
NCTCOG
Mailing Address: Physical Address:
Michael Morris, Transportation Director Michael Morris, Transportation Director
North Central Texas Council of Governments North Central Texas Council of Governments
Transportation Department Transportation Department
P.O. Box 5888 616 Six Flags Drive
Arlington, Texas 76005 Arlington, Texas 76005
Telephone No.: (817) 695-9240
Facsimile No.: (817) 640-3028
PUBLIC SPONSOR
Mailing Address: Physical Address:
Scott Bellen, Senior Planner Scott Bellen, Senior Planner
Planning Department Planning Department, 210D
City of Fort Worth City of Fort Worth
1000 Throckmorton 1000 Throckmorton
Fort Worth, TX 76102 Fort Worth, TX 76102
Telephone: (817) 392-6942
Fax: (817) 392-8016
8. Design Standards/Certification.
8.1 Design Guidelines. SPONSOR agrees to design, build, and maintain the
INFRASTRUCTURE PROJECT in compliance with standards and procedures
established by SPONSOR'S governing body.
8.2 Inspections. SPONSOR agrees to perform field inspections at appropriate
intervals to be determined by SPONSOR to ensure project compliance with the
standards and procedures established by SPONSOR'S governing body. Copies
of such reports shall be provided to NCTCOG upon request.
8.3 Certification. As part of any reimbursement request, SPONSOR shall certify to
NCTCOG/RTC that the project meets the standards and procedures established
by SPONSOR'S governing body.
8.4 The SPONSOR shall ensure that all required documents of the
INFRASTRUCTURE PROJECT, including but not limited to insurance
certificates, performance or payment bonds, and required licenses and permits of
a SPONSOR or the SPONSOR'S subcontractors be kept on file, current, and
available to the NCTCOG upon request. Additionally, any relevant performance
documents pertaining to the INFRASTRUCTURE PROJECT, such as
correspondence, evaluations, reports submitted by the subcontractor and/or the
SPONSOR'S contract administration team, payment requests, and copies of
invoices shall be provided to the NCTCOG upon request.
9. Accessibility and Maintenance of Records.
9.1 The SPONSOR shall maintain a record keeping system for all of its activities,
including program records and financial management records, which support and
document all expenditures of funds made under this Agreement, in accordance
with federal regulations, state rules, and the Interlocal Cooperative Agreement.
This section shall not be interpreted to require maintenance of multiple exact
duplicate copies of any record or document.
9.2 All records must be maintained for a minimum of three (3) years after PROJECT
closeout. In the event that any litigation or claim is still pending before the
expiration of the three-year period, these records shall be retained until resolution
of the litigation or claim. NCTCOG and their duly authorized agents shall have
access to all records that are directly applicable to this agreement for the purpose
of making audit(s) examinations.
10. Audits or Evaluations
10.1 The SPONSOR shall provide NCTCOG, for its review, a copy of any audit
received as a result of SPONSOR policy or audits of federal and state
governments relating to the expenditure of grant funds. Such audits shall include
or be accompanied by any applicable audit management letter issued and
applicable responses to the auditor's findings and recommendations. All audits
shall be submitted to NCTCOG within thirty (30) days of receipt of each issued
report.
10.2 NCTCOG reserves the right to conduct financial and program monitoring of all
awards to the SPONSOR and to perform an audit of all records, related to this
Agreement. An audit by NCTCOG may encompass an examination of all
financial transactions, all accounts and reports, as well as an evaluation of
compliance with the terms and conditions of this Agreement.
11. Reports
11.1 The SPONSOR shall provide a list of Supporting Documentation for the
INFRASTRUCTURE PROJECT and the LAND USE DEVELOPMENT to the
NCTCOG Project Manager, prior to issuance of a Notice to Proceed which shall
include;
- Project Milestones and
- Supporting Schedules.
- Site plan,
- Description of intent as to which building permit will be available for
the LAND USE DEVELOPMENT at the end of the
INFRASTRUCTURE PROJECT as part of the Reimbursement
requirement, and
- Before condition photos and narrative report in a format provided by
the NCTCOG.
Supporting Documents may be adjusted without amendments to this Agreement.
The SPONSOR shall submit to the NCTCOG Project Manager for approval
updates to Supporting Documentation of the INFRASTRUCTURE PROJECT.
11.2 At Milestones, provided as consistent with the reporting procedures of the Local
Government SPONSOR, the SPONSOR shall provide to NCTCOG a written
progress report as agreed upon. Each Progress Report shall briefly describe the
work accomplished, problems arising, proposed remedies for those problems,
products completed, and the status of the schedule and budget for the project.
The Progress Report shall be submitted within 30 days of a designated
Milestone.
11.3 The SPONSOR shall provide a copy of building permit and the application for the
permit to the NCTCOG within (2) two weeks of its availability. The permit will be
reviewed for consistency to the original application.
11.4 Using a form prescribed by NCTCOG, the SPONSOR shall submit a Year-End
Report, reflecting all program activity for each fiscal year of the
INFRASTRUCTURE PROJECT until final completion.
11.5 Using a form prescribed by NCTCOG, the SPONSOR shall prepare a closeout
report to document actual project costs and final program activities of the
INFRASTRUCTURE PROJECT to NCTCOG. This report shall be provided to
NCTCOG in the requested format no later than (60) sixty days of the
SPONSORS project completion of the INFRASTRUCTURE PROJECT.
11.6 Using a form prescribed by NCTCOG, the SPONSOR shall prepare a status
report to update activities of the LAND USE DEVELOPMENT to NCTCOG. This
report shall be provided to NCTCOG in the requested format no later than (60)
sixty days of the SPONSORS project completion of the INFRASTRUCTURE
PROJECT.
11.7 Using a form prescribed by the NCTCOG, the SPONSOR shall submit a status
report of the INFRASTRUCTURE PROJECT in April of 2011, five years after the
initial RTC project approval in April of 2006.
11.8 All reports prepared by the SPONSOR shall be submitted to the NCTCOG
Project Manager or their designee.
12. Assurances.
12.1 Equal Employment Opportunity. The SPONSOR shall not discriminate against
any employee or applicant for employment because of race, religion, color, sex,
or national origin. The SPONSOR shall take affirmative actions to ensure that
applicants are employed, and that employees are treated, during their
employment, without regard to their race, religion, color, sex, or national origin.
Such actions shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
12.2 Nondiscrimination on the Basis of Disability. The SPONSOR agrees that no
otherwise qualified disabled person shall, solely by reason of his disability, be
excluded from participation in, be denied the benefits of, or otherwise be subject
to discrimination under the project. The SPONSOR shall insure that all fixed
facility construction or alteration and all new equipment included in the project
comply with applicable regulations regarding Nondiscrimination on the Basis of
Disability in Programs and Activities Receiving or Benefiting from Federal
Financial Assistance, set forth in 49 CFR, Part 27 and any amendments thereto.
12.3 Interest of Public Officials. No member, officer, or employee of the public body
or of a local public body during his tenure or for one year thereafter shall have
any interest, direct or indirect, in this Agreement or the proceeds thereof.
12.4 Noncollusion. The SPONSOR warrants that it has not employed or retained
any company or person, other than a bona fide employee working for it, to solicit
or secure this Agreement, and that it has not paid or agreed to pay any company
or person, other than a bona fide employee, any fee, commission, percentage,
brokerage fee, gift, or any other consideration contingent upon or resulting from
the award or making of this Agreement. If the SPONSOR breaches or violates
this warranty, NCTCOG shall have the right to annul this Agreement without
liability or, in its discretion, to deduct from the Agreement price or consideration,
or otherwise recover the full amount of such fee, commission, brokerage fee, gift,
or contingent fee.
12.5 Gratuities. Any person doing business with or who, reasonably speaking, may
do business with NCTCOG under this Agreement may not make any offer of
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benefits, gifts or favors to employees of NCTCOG. Failure on the part of the
SPONSOR to adhere to this policy may result in termination of this Agreement.
12.6 Debarment/Suspension. The SPONSOR is prohibited from making any award
or permitting any award at any tier to any party which is debarred or suspended
or otherwise excluded from or ineligible for participation in federal assistance
programs under Executive Order 12549, Debarment and Suspension. The
SPONSOR and its subcontractors shall comply with the special provision
"Certification Requirements for Recipients of Grants and Cooperative
Agreements Regarding Debarments and Suspensions," which is included as
Appendix B of this agreement.
12.7 Restrictions on Lobbying. Recipients of these funds are prohibited from using
those monies for lobbying purposes; the SPONSOR shall comply with the special
provision "Restrictions on Lobbying," which is included as Appendix C of this
agreement. The SPONSOR shall include a statement of compliance with the
Lobbying Certification and Disclosure of Lobbying Activities in applicable
procurement solicitations. Lobbying Certification and Disclosure of Lobbying
Activities shall be completed by Third-Party contractors and included in Third-
Party contracts, as applicable.
12.8 Minority and Women Business Enterprise. The SPONSOR shall comply with
SPONSOR'S policies and procedures regarding Minority and Women Business
Enterprise (MWBE) participation in carrying out this Agreement. Upon request,
SPONSOR shall report MWBE participation.
12.9 Compliance with Regulations. During the performance of this Agreement, the
SPONSOR, for itself, its assignees, and successors agrees to comply with all
applicable local, state, and federal regulations.
12.10 Use of Materials. The NCTCOG shall reserve a royalty-free nonexclusive and
irrevocable right to produce, publish, or otherwise use, and to authorize others to
use, the work for government purposes.
12.11 Constitutional Prohibition. The SPONSOR shall not use Grant Funds for the
acquisition, construction, reconstruction, rehabilitation, or operation of structures
used for religious purposes.
Appendices
The following appendices are attached and made part of this Agreement.
Appendix A Public Sponsor Resolution
Appendix B Lower Tier Participant Debarment Certification
Appendix C Lobbying Certification and Disclosure of Lobbying Activities
IN WITNESS HEREOF, the parties have ex�cuted this Agreement in duplicate original at
Arlington, Tarrant County, Texas, the �� day of tJ(j�(.ifY1�,�,Tt, , 20�.
N RT CENTRAL TEXAS COUNCIL OF GOVERNMENTS
/
R. Mi ael Eastland
Executive Director
APPROVED AS TO FORM:
General ncil
PUBLIC SECTOR SPONSOR
ATTEST:
Marty Hendrix
City Secr�tary
Contr c�t Authorization
Date:�`'�-����G �f�����,�
APPROVED AS TO FORM
AN LEGALITY:
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Melinda Ramos
Assistant City Attorney
Date: �['L�� � 0'�
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APP �OVED:
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Libby Wat n
Assistant City Manager
Date: /� -/ � •U �
APPROVAL RECOMMENDED:
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Fernando Costa
Director, Planning Department
Appendix A
Public Sponsor Resolution
City of Fort Worth, Texas
Mayor and Council Communication
CUUNCtL, ACTtON: Approved on 6/20120Q6 - Resolution No� 3371-06-2006 & Ordinance No„
'{ 6998-06-2006
DATE: Tuesday, June 20, 2006
LOG NAME: 22SD WESTBERRY REFERENCE NO.: *�`G-'15244
SUBJECT:
Adopt Resolution Authorizing an Interlocal Agreement with the North Centrai Texas Council of
Governments for the West Berry Street-Grand Marc Sustainable Deveiopment Project, Accept
Funds from NCTCOG, �T�xas Christian University and Phoenix Property, Inc.., Aufhorize a
Memorandum of Unc�erstanding with Texas Christian University, Authorize Transfer of $305,100
from the New Development Fund to the Grants Fund, Adopt Appropriation Ordinance, Au�horize a
Non-interest Bearing Loan of $600,000 from the General Fund to the Grants Fund, and Authorize
Payment to NCTCOG
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RECOMMENDATION:
It is recommended ihat the City Council:
1. Adopt the attached resolution to authorize entering info an interlocal agreement (ILA) with the North
Central Texas Council of Governments (NCTCOG) for the West Berry Street-Grand Marc Sustainab{e
Development project (Project);
2, Authorize the City Manager to accept Sustainable Developmertt funds in the amount of $2,400,000
from NCTGOG;
3. Authorize acceptance of funds from Phoenix Property, Inc., in the amount of $95,430 towards the local
match, authorize fhe execufion of a Memorandum of Understanding or an Enhanced Community Facilifies
Agreement with Texas Christian University (TCU) as appropriate and accept funds firom TCU in the amount
of $199,470 towards the local mafch;
4. Authorize the transfer of $305,100 from the New Development Fund to the Grants �und to use as
matching fiunds for the Project;
5. Adopt the attached appropriation ardinance increasing the estimated receipts and appropriations in the
Grants �und by $3,000,000;
6.. Authorize a nan-interest bearing Ioan from the General �und in #he amount of $600,000 to the Grants
Fund; and
7. Authorize payment af $600,000 to NCTC�G in lieu of administrative fees, wiih the undersfanding that
these funds will be reimburs�d in full upon Project compietion,
L�ISG!!�SlON:
On January 19, 20Q6, (M&C G-15065) the City Council authorized the Planning Department to submit
nominations for seven prajects for funding through the Sustainable Development Program. � Ort r4 ril 13, #he
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Regional Transporfation Council approved funding in #he amount of $2,400,000 for the West Berry Sfreei -
Grand Marc Project. This grant amount requires a local match of $600,000, which brings the total Project
amount to $3,0OO,OQO
TCU has committed to provide $�99,470 towards #his local match requirement. The remaining local match
wiil come from an approved Enhanced Community Facilities Agreement, to which Phoenix Property, )nc.
has committed $95,430 ar+d the City has committed $305,100.
In Iieu of charging administrative fees, NCTCOG requires that the local match of $�00,000 be paid before
they will issue a Notice to Proceed on the Project,. NCTCOG will return fhese funds to the City when
expendi#ures have reached 80% of the Project total, and retain the inferest earned fio cover administrative
costs,
Upon approval of fhis M&C, staff will complete the following acfivities:
• Submit the resolutian to NCTCOG on or before Friday, July 14, for cons'sderation by th� SurFace
Transportafion Technical Committee, the Regional Transportation Council, and the Executive Board of
NCTCOG,
Upon approval. by the aforementioned bodies, work �vith NC7COG to execute an inter[ocal agreement
and work with TCU to execute a Memorandum of Understanding or an Enhanced Community Facilities
Agreement as appropriate.
• Submit payment of $600,OOd to NCTCOG, which will be reimbursed in entirety upon completion of fhe
Project.
• After receipt of a Notice io Proceed, issue a request for qualifications from appropriate engineering
firms..
This project is located in COUNCIL DfSTRICT 9.
FISCAt INF�RMATIONICERTIFICATION:
The �inance Director certifies that upon approval of the above recommendatians, receipt of the funding,
and ado{�tion of the attached appropriation ordinance, funds will be avaiiable in the current operating
budget, as appropriated, of the Grants Fund.
TO FundlAccountlCenters
GR76 220Q01 000203110000
GR76 5NARIOUS) 0222031 1 001 0
GR76 488395 022203110000
GR76 488395 02220311000Q
GR76 472202 022203110000
GR76 159000 000203110000
GR76 451409 022203110000
$soa,000.00
$3,000,000.00
$199.470.00
$95,430.00
$305,100.00
$soo.00a.00
$2,400.000.00
Submiited for City Manager's Office by:
Originatirtg Department Mead:
Additional Infarmation Contact:
FROM Fund/AccounflCenters
GGQ1 136076 0000000
C202 538070 979770040783
Libby Watson (6183)
Fernando Costa (8042)
Scott Bellen (69�2}
$soo.000.00
$305,1 DO_00
r__..,._.,,,. _.., ��rr� '(7TG C�-►'�L'U D V Pa�e 2 of 2
A Resolution
N4. 3371-06-2005
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL AGREEMENT
VVITH THE NORTH CENTRAL TEXAS COUNCIL OF G�VERNMENTS
FOR RECEIPT AND USE �F SUSTAINABLE DEVELOPMENT PROJECT GRANT FUNDS
FOR THE WEST BERRY STREET DEVELOPMENT PROJECT
(WEST BERRY STREET FROM UNNERSITI' DRIVE TO WA.ITS AVENUE)
WHEREAS the REgional Transpoziation Council, comprised primar7ly of�local elected officials, is the
regional transpoz�tation policy boa.r�d associated with the Noi�th Central 7exas Cauncil of' Goveznments
{"NCICOG"), and is the regional fbr�um fot cooperative decisions on tzanspoi�tation; and,
WHEREAS on .Tanuary 19, 2006, the City Council adopted M&C G-150bS authorizing the City
Manager to nominate the West Beny Street/Grand Mat�c Project ("1'roject"} foz the NCTCOG
Sustainable Developmerzt Pz�ogram foz� str�eetscape improvements along West Betiy Stzeet between
Unive�sity Drive and Waits Avenue, along Univeisity Drive between Beixy Stseet and Bowie Street, ar�d
azound the Gxand Mazc building on Waits, Gr�een, Bowie, and West Berry Streeis; and
WHEREAS the City of'Fari Wor�th submitted a sustainable development p;roject application for the
West Beiiy St�eet/Gz�and Marc Project to NCICOG pzior to the .Tanuasy 20, 2006 deadline; a��.d,
WHEREAS on Februazy 24, 2006, NCTCOG nominated the City of' Fozt Wozth ("City") to receive a
grant in the amount of' $2,400,000 (the "Crrant") ttuough the Sustainable Develop:ment Program foz the
Pzoject; an.d
WHEREAS on Apzil 14, 2005, the Regional Iz�ansportation Council appzoved $40,61 million for• the
ctu:�ent Susta.inable Development Call foz� Projects, az�d on April 1.3, 2006 app�•oved funding in the
amount of $2,400,000 for the Project; and,
WHEREAS the Regional Izanspoztation Council appioved the "Resolution Establishing Manageznent
of'Sustainable Developrnent Pxojects" on May 11, 2006; and,
WHEREAS the Regional Ir•anspoztation Cout�cil requited the subrnittal of this iesolution piior to the
executian ofan interlocal agzeement with the North Centr�al Texas Council of'Goveznments; and,
WI-�REAS the Cit� of'Foxi Worth will sezve as the lead Project contact; and,
����t` �� ���'�' ����i'�
Resolution No.. 3371-06-2006
WHEREAS the City of' F ort Warth suppozis the over all land use concept and development of� the Gt�and
Marc develapment and Pzoject scope as applied for in the oiiginal Sustainable Development Call fbr
Pzojects application (Attachments 1-3); endozses t11e Project scope; confiims pasticipation of piivate
sectoi� partners (Texas Ckazistiaxz Univezsity and Phoenix Pzoperties); and appzoves project timing to be
complete by May l, 2009; and,
WHEREAS the City of'Fort Worth will fivad or pass thxough funds from the private sector fbt� a
�ninimum local cash match of 20 percent ($600,000) of the total project cost ($3,000,000,.) The local
cash match will be paid piiot to receipt of� the Notice to Proceed and will be reimbursed in its entirety
when expenditures ieach 80 percent of the P��oject total.. Additionally, SO percent of'the total Pzoject
cost will be reixz�btused upon completion of the pzoject; and,
WHEREAS the City of' Fort Wox�th has received a letter of' pre-awazd autharity from NCTCOG
indicating that pedest�ian infrastructi.�e impz�ovements constructed on the Grand�ar�c Development
block (estimated at $400,530) prioz to receipt o#� a Notice to Pzoceed f�om NCICOG will be eligible for
use as pa.rt of the local naatch upon adoption of this zesolution, execution of an interlocal agz�eement with
NC7COG, az�d recezpt of a Notice to Proceed from NCTCOG; and,
W�TER.EAS the Ciry of Foi�t Worth will be zesponsible foi any cost ovezxuns, not the Regional
Iranspoztation Council; and,
WHEREAS infrastYucture built with local funds will fbllow the administ�ative process and design
standai�ds of the City of Foi�t Wor�h.. If fedez�al funds must be used, the Ciiy of Poit Wortli suppoz�ts the
use of'state and fedezal design guidelines; and,
WHEREAS t1�e City of For� Wozih acknowledges that all funding is handled orz a reimbursement basis.,
Expenditures in excess of' the local match amount of $600,000 rr�ade prior to signing an interlocal
agxeement on the project and receipt o;f a Notice to �'roceed will n.ot be eligible expenses; an.d,
WFIEREAS the Ciry of Fori Wozth selects Option 1, "Standa.i•d �'i�actice Option" as outlined in.
Attachments 4 and S and will thezefore not assume fihe risk associated with Option 2; arxd,
WHEREAS as of June 20, 2006, this Projeci does not require special exceptions, vaxiances or• t�equu�e
action on othez� outstanding local r•eguiation issues; and,
WHEREAS the City will utilize the Crxant funds for work on the Project as outlined in ar� znter�local
agreement that the City must execute with NCICOG in accordance with the Pz�oject Scope desc�iptions
and project total as described in Attachment 6.. The City Manager will have the authoiity to m.ove ftiunds
between the categories as needed, as long as the total pro,ject cost is not exceeded; and,
��"�� �� �`+��� ���,'�� � , -
,
� �;����.J%:�� ;'��U'�'�
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Resolution No. 3371-06-2Q06
WHEREAS City of� Fart Worth concuYs with the Regional Iranspottation Council resolution
{Attachment 7) and pr�ogram rules (Attachment 8) with the e�ception of'the provision that expendituies
made pzior to szgning an interlocal agt�eement on the project will not be eligible expenses;
NOW, THEREFORE, BE IT RESOLVED BI' THE CITY COUNCIL OF TI�E CITY OF FORT
WORTH THAT:
The City Council heteby authoiizes the City Manager to execute an Intet•local Ag�eement wiih
NCTCOG and/or Texas Depaitrnent o:f� Transportation fbY z�eceipt o��Gratat funds fot the West Beir�
St��eet/Giand Maic Pzoject..
Al'1D IT IS SO RESOLVED.
Adopted this -�Oth day of June 2006..
AITEST:
By� � --' `- ---- - -- --
Maxty Hend:cix
City S ecxetary
A�P��U�L�
�I�� C�����"'�i�.
JUN 2 � <<�i�6
,
� �-C=��r��_a��
Citg Seczetas; o. ;t:.a
Cily af Fort 5�o3in, Texas
��'�""� ��F �`��'�` i�`�1►�'tl'�
Attachment 1
West Ber�ry Street Pr�ojec� Descr�iption
This proposal would enhance the s#�eetscape of West Beixy Str�eet to cornplement the
Grandmarc development in the Beriy/University urban village and the Iexas Christian
University campus.. These proposed st�eet enhancements would extend Phase One ofthe
Berty Street Project {a street reconsttuction project on West Beri,y Street) to include thr•ee
blocks between Univezsit� Street and Waits Avenue, impzovements along University
Dzive to Bowie Si��eet, and seive the Gxandmarc development pro�ject and Texas Chz�istian
University campus., Construction has recently begun on Phase One between Waits
Avenue and �oi�est Park Avenue..
West Ber�y St�•eet is ci.urently a six-lane arterial with no median or landscaping.. These
thr�ee biocks will be designed to connply with the vision of�the Beti,y Street Revitalization
Plan, and will follow the design elements as established in the Construction Documents
for Phase One. The design elements include a.rticulated intezsection desi�s, landscaped
medians, widened sidewalks, on.-si�eet par�king, landscaping along the str�eet's edge, and
st��eet fiuniture.,
Ihe Grand Marc development mixes ground flooz retail with residential on the uppe��
floozs. The pzoject also includes sttuciured pa.tking located bettiveen the two sections of'
the building to sexve both residents a.nd �pat��ons of the businesses. This vertically
integtated pzoject occupies the entii•e block area facing Bowie Stxeet on the noith, Waits
Avenue on the east, Berry Street on the south, and C`neene Avenue on the vvest., Ihe
rr�ajority of'this block has been occupied by suiface paiking to serve the ICU catnpus.,
The Gtand Marc development and the pzoposed stseetscape enhancements directly
addz�ess the focus azeas ofthe Sus#ainable Developzneni Progtarn. Ihe Gzand Maxc is
located a half'nnile $�ozn the inteisection of Clebuine Road and Bet�y Street, which has
been designated as a future xail station in NCICOG's Regional Rail Cozxidoi Repoxi,. In
additzon, ihis i�ll pxoject replaces a sur�'ace parking lot with a vettical mixed-use
building in a low-incorrze area (CDBG eligible),. A Neighborhood Empoweiment Zone
(NEZ) has been created around the Ber�y/Universzty urban village.,
Aftachment 2
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Attachment 4
West Berry 5treetscape - City of Fort Worth N/A I$2,400,000 $600,�00 June - 06
Grand Marc
A�tachment 5
NCTCOG Sustainable Development Cal1 for Projects
Project Impiemenfation Pr�ocess
R'►C Action to App�ove Sustainable Development Projects (0411310F)
1
Leatl Public Sponsor• chooses
Option 1, "Standard Practice Option"
.�
Resoluiion of Governing Body
submitted to NCTCOG (no later than
5 p�m,., Je�ly 44, 2006)°
�
RTC Action to Approve Project Scope
and Placement in 71P
1
Sign Inter�local Agreerrient with
NCTCOG�
1
Lead PuhEic Sponsor provides 20°/a cash
match to NC7COG
�
NCTCOG issues Notice to Proceecf 2
1
Begin construc#ion using "Pr�ojeci
Staging" date as a sfart date
1
Gz�j,�"'C�i�Q�ce�`�i$�O�ER7C Local
.�
Fund portion
1
�.2e�i�r�u �-�Q„�n�flc�t�,� am t��
1
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�rr'��.�1� , �� 0 1 . J,�..- ��:+:�
'4�
par�[on,��uppr��cor��t�iio�
1
Lead Public Sponsor chooses
Option 2, "Local Float Option"
1
Resolution of Governing Body
submitted to NCTCOG {no la#er tF�an
a p.m, July 14, 2006)'
1
RTC Action to Approve Project Scope
and P[acement in TIP
1
Sign Interlocal Agreement with
NCTCOG�
1
� �����������������
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„, a.-�:'a„4nrr�r�n� .
1
NCTCOG issues Notice to Proceed {at
snonsor's riskl2 3
�
Begin construction on a locally set time
schedule
�
ProjecE Completion
1
�,., �- � -,�k- � -�- �,x„
�e�t1'it�ue���nen€�o�8�0 lo- 1�7'C��'�Cal F�nt�
�So���s _af#�t �,ssig�ted .�r�ee� �tagin�
,�rou�", d�te - --
2 Expenses incurred prior to Notice to F'roceed are ineligible for reimbursement.
3 Project may proceed, however, NCTCOG reimbursement is contingent upon NCTCOG receipt of RTC Local Funds
Revised May 2006 Page 1 of 2
NCTCOG Sustainabfe Devetopment Call for Projecfis
Required Lead Pubfic Sponsor �ecision Regarding Project Start Date
The impact of the staging group on project timing is dependent on a local choice between two options
Option 1, "Standard Practice Option" means the project waits unfil funds for the project are in a North
Central Texas Council of Goverr�ments (NCTCOG) account.. Opfion 2, "Local Float Option" means the
project begins after NCTCOG signs a contract with a local agency providing RTC Local Funds to
NCTCOG and the local project sponsor (public ar private) floats' the project until NCTCOG receives
��q �
payment of RTC Local Funds to a NCTCOG account. A re uired element of the Governing Body
Resolution is the lead pubJic sponsor decision to select Option 1 or Option 2 ln either case,
transportation improvements cannot be reimbursed prior to the assigned "project sfaging" date.
Option 1
"Standard Practice Option"
Lead public sponsor uses the assigned "project
staging" date as a start date for the projecf,
pending the receipt of a Notice to Proceed.
ff RTC Local Funds are not available due to a
default of local funds being paid to NC7COG,
fhe project may be switched to federal funding
This default situaiion would require a new
contract with TxDOT and may result in a delay
in the project.
For example, this default situation would occur if
a NCTCOG member loca! government with a
contract with NCTCOG to make payment of
RTC Local Funds to NCTCOG is in violation of
iheir contract wifh NCiCOG
OR
Option 2
"Local Float Option"
1.ead public sponsor uses the assigned "project
staging" date as a date for reimbursement only
and begins the project on a locally sef time
schedule that begins after a project agreement
is signed with NCTCOG.
5faff is authorized to develop interlocal
agreements with RTC Local Funds that allow
immediate construction with reimbursement to
the lead public sponsor contingeni upon the
receipt of RTC Local Funds by NCTCOG
Please note, NCTCOG will nof sign Sustainable
Development Project interlocal agreements untif
NCTCOG signs agreement(s) to receive RTC
Local Funds. If a lead public sponsor selects
this option, choosing to move forward and
cornplete their project prior to the assigned
reimbursement date, fhe lead public sponsor
will be "ai risk" with regard to the default of loca)
funds being paid to NCTCOG, This option may
preclude switching to Federal Funds in the
event that RTC Local Funds are unavailable
For example, this default situafion would occur if
a NCTCOG member local government with a
contract with NC7COG to make payment of
RTC Local Funds to NCTCOG is in violation af
their contract with NCTCOG.
Revised May 2006 Page 2 of 2
ATTACHMENT 6
NCTCOG Sustainable Devefopment Call for Projects
Project Scope for West Berry Street
Pr�oject #: 337
Pr�oject Name: West Berry Streetscape - Grand Marc
----_`- � t-'.-u._ '=:::T�:;.,u.�.Ss. -.n:.:�r:'=ps.`y�_;a�Ei;� -' s� z" �i i':'_3�4:wc
;«_�- - - �. - - � ;,�. _L _� ��:�=��5��.,=�;;° --v,, <._:,>- � - =`,�;..��;B�td et �:
,.. ��-r, _ __
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Sidewalks, crosswalks, benches, trash receptacles,
Pedestrian Amenities shade trees, li htin , edestrian laza $283,03D.00
Construction of new/extended trails or connection to
existing/planned traif, route signage, fandscaping,
Bic cle Trail li htin , e ress/access from existin / lanned trail $0.00
Installation of landscaping f�atures along
Landsca in trans ortation facifities $0.00
Pedestrian shelters, pedesfrian iinkages to transit
center, signage, passenger waiting areas, trash
Bus Transit rece tacles, landsca in $0.00
Station construction, pedestrian linkages to station,
Raii �Transit si na e, landsca in $0.00
Signal installation, signal retiming, equipment
Traffic Si nals u rades $226,420.00
Left turn lanes, right turn lanes, improvements to
Intersection lm rovements' intersection eomet , landsca in $0.00
Capacity expansion, reconstruction, frontage road
Street Constructian 2 ad'ustments, ram reversals, landsca in $2,490,550_�0
TOTAL PR(�JECT G�ST (Federal � Loca[ Funds) $3,Od0,000.00
� Required Information far Intersection lmprovemen#s
Description of exact
intersection of cross streets
Descriptian of the work to be
performed on each approach
fo intersection
2 Required Information for Street Construcfiion
Street Name West Ber Street and Universit Drive
West Berry Stree# between University Drive and Waifs Avenue
To/From Limits Universit Drive between Ber Street and Bowie Street
Reducing seven lane to four fane plus median/turn lane and on-street
Number of Lanes arkin
Divided/Undivided Facil
wna, �,;�, p, r �� ,, ri
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A#��chmer�� ?
RESOLl3T14N E3TABLISHlNG MANAGEMENT OF SUS7'AINABLE
qEVEL�FMENT PROJECT'S
R06-Q5
WHER�AS, th� Norih Centrai Texas Council of Governmenfs has been designated as the
Metropolitan Planning Organization for the �afias-Fort Worth Metropoiitan Area by fhe Govemor of
Texas in accordance with federal lav�; and,
WHER�A5, the Regional "fransportation Councif comprised primarify of facal elected
o�ciafs, is the regiona{ fransportetion policy body associated with fhe No�th Central7exas Couneit
vf Govemmenfs, and has been and continues ta be a fnrum for cooperative deCisions on
transportatiorf; and,
WHEREAS, the Dallas-ForE Worth area is a federally designated nor�atiainment ar�a for
the pollutant ozone, and air quali#y impac#s the pubJic and economic health of the �ntire region;
and,
W!-f�R�AS, th� Regional Transportaiion Council is responsible for airqualiiy conformity;
and fhe Ctean Air Act Amendmenfs of 1990 require that in air quaiify nonattainment areas,
fransparfation plans and impravemeni programs conform to the applicable air quality
imp(ementation plan; and,
WH�REAS, the Regio�al Transpor�fatFon CounciPs first Sustainable Development CaU fvr
Projecfs successfully implemented a wide variety of prtljects and was awarded the inaugural Smart
Moves: Transportation Strategies for Smar� Grawth Award sponsored by tfie Environmer�tal
Protectio� Agency, the American Association of_State Highway and Transportation Officials, and
the Federal Highway Administration; and,
NVH�REAS, the �Zegional "iransportation Cauncil appraved $40 B1 milfion for the current
Sustainable Develvpment Ca(l far Projecfs an April 14, 20CY; and,
WHEREAS, on Apri! 13, 2006, tha Regianal Transportation Counci( a�aproved the projects
uncier the Sustainable Uevelopmant Cal! for Projects, the use of f�egiona! TransportatiQr� Council
Locaf Funds pending the receipt of bcal funding agreement{s), and tt►e requirement that a
resolution of the (ead public sponso�s goveming body for each project be submitted to NCY'COG
c�ffrces by 5 p m, July 14, 2UQ6.
NOW, 'fHEREFORE, BE IT HEREBY �iESOLVED T'YiA7:
Sectian i. The R�gional 'T'ranspor�ation CounciE apprnves the project scope and
iirr�irig for inclusion in ihe Transportation (mprovemeni Program affer
receiving Governing Bady Resolufions for indivicival projects.
Sectian.2. Standard practice is to issue a notice to proceed in the year ih�t funds
are available In order to expedite benef�fs of the program, staff is
authorixed to develop agreements that affow immediate construction wiih
reirribursement pending receipt Qf Regi�nal -T�ransportation Counci( L4cal
Funds. The lead Public Sponsor wil! sign an agreement that siates they
unders#and tFte risk of such cpnstruction.
Section 3., Funds retumed from infrastrucfu�e investmenfs and planning prajects
unable to rnave farward wiil be rea�lncaYed fa ihe nexi Sustairtable
Developmenf Cail for Projects
Section 4. Selected land banking prdjecis wifl be requEred to retum to tfie Narth Centra!
Texas Cavncil of Gvvernmerrts, at a minimum, the Regianal �Fransportafion
Council Locaf Funds uport resale or lease of land acquirad under the
program Reasanable costs wi11 be considered A Lanc! Banking Program
will be esfablished for feature projects
Section �. rhe Land Banking Program is to be administered as land acquisition fior
TT economic devebpment purposes
Section B_ Regional Transpor�ation Council acfion is required to reprogram funds from
any Sustainable nevelopmer�t Progr•am or Projects
Section i_ This resolution will be transmitted to ail local governments wiih Regional
^ TransporfaG�n Counci! selectsd prajects under the 5ustainable Developmenf
Call for Projects
Sectiot� 8. T'hi r�solution shail be in effect isnmediately upon its adoption
� 1� ,
�� ��'��—
Wendy Davis, Ch ir
{�egional. Transpo tion Council
Councilmember, Gify of Fort Worth
1 hereby certify that this resolufion was ad�pted by the Regional Transportation Council of
ihe North Central Texas Council of Governmenfs for fhe d Ilas-Fort tNorth Metropalitan Area on
May 1 �, 20D6
�,,,_ ....
.-- �./v
T Oscar'�revino, P E, Secretary ` �,
Regionai TransporEation Council
Mayor, Cify of North Richland Hills
A�tachment 8
RULES FOR NCTCOG'S SUSTAINABLE DEVELOPMLNT CALL FOR PROJECTS
General Conditions
1. Praject applicants may access the online applicafion beginning November 1, 2005,
at: www dfwinfo cam/trans/landuse/ioir�f venture/2005.html. Online appfications
must be submitted by 5 p�m., January 20, 2006.
2.. (n addition to an electronic submittal, all applicants must submit fwo paper
copies of a complefed and signed applicafion �a NCTCOG offices by
5 p„m�, January 20, 2006, Incomplete applications or those nat received by the
deadfine wi(I not be accepfad. Supplemental information wilf not be accepted after
the deadline..
3. Projects must be consistenf with the Regionaf Transportation Council approved
ScreeninglProject Selectian Process and the Regiona! Transportation Council
approved Sustainable Development Areas of Interest.
4. Projects may be funded with federal or local funds. Projects built with federal
funds will foliow the standard Texas Department of Transportation
(TxDOT)/Federal administrative process and design standards. Projects built with
Iocal funds wi(I follow the administrative process and design standards of the
public sector sponsor under an interlocal agreement with NCTCOG.
5.. All funding is handled on a reimbursement basis and expenditures made prior to
signing an agreement on the project will not be eligible expenses. lf f�deral funds
are involved, expenditures made prior ta receipt of a Federal Project Authorization
and Agreernent (FPAA) are not eligible.
6.. A public agency must sponsor each application. The sponsoring public agency will
serve as the lead project contact.
7. AI! projects require a minimum local cash match of 20% of the total project cost.
Over-matching the project is allowed.
8. Cost overruns will not be the responsibifity of the Regionaf Transportation Council.
Local partners will be responsible for any cost overruns.
RULES FOR NCTCOG'S SUSTAINABLE DEVELOPMENT CALL FOR PROJECTS Page 1
9. The Western subregion ailocation is $12.59 million.. The combined total requests
from each individual public sector agency in the Western subregion shall not
exceed this amount,
Genera! Condiiions continued
10. The Eastern subregion allocation is $28,02 million.. The combined tofal requests
from sach individual public secfor agency in the Eastern subregion shafl not
exceed this amount.
11. The Regional Transpor�ation Gouncil will approve a{I final projects and funding
levels.
12. The R�gional Transpor�ation Council reserves the right to remove funding from a
project thai is no longer supported by boih local partners.
13, The Regional TransporEation Council reserves the right to remove funding from a
project for which ihe locaf sponsor is unable or unwilling to sign a local agreement
to implement the project or cannot provide the required 20% local match.
14. All funds that are unexp�nded or removed from a project return ta ihe regional
Sustainable Deve(opment Program for future funding initiatives.
Conditions for� Local Sustainable Develo ment P[annin Pro rams
1. No individual project funding request may exceed $300,000.
2.. Proposals must create the planning foundation or strat�gic assistance necessary
for a development project that would be eligible and competitive for the
Sustainable Development Call for Projects, Applicants are encouraged to submit
Sustainable Development programs that include (but are not limited to): objectives
creating urban design standards for an area, creating a tax incremenf refinance
zone, or imples-nenting a public outreach campaign prorrtoting iivable communities.
3. No private sector sponsor is required.
Conditions for Land Bankin Pro'ec#s
1_ The Regiona[ Transportatian Council has established that no more than 20% of
the total funciing allocated to the Sustainable Development Program be spent on
RULES FOR NCTCOG S SUSTAINABLE DEVELOPMENT CALL FOR PROJECTS
��;�t�'�������,'!� a��'v'��1�1�'
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ac,��81'� c;��l;?�IL'd��1��
lI R ;:4��;.�.,IUS' i� �' �9
U� .v'�:i1� UJ1� �til.
land banking. Thus, no individual iand banking fun8ing request may exceed $8.1
million.
Conditions for Land Bankinq Proiects (continaed)
2. Individual project meetings will be required for land banking applicants. NCTCOG
staff will schedule these meetings after January 20, 2006.
3, No private sector spansor is required
4.. The sponsoring public agency must provide to NCTCOG a resolution of its
governing body, endorsing receipt of the award, and intent to participate in a land
banking program within 90 days of Regional Transportation Council action to
select the project.
Conditions for Trans or�taiion Infrastructure Pro'ecis
1. No individual project funding requesf may exceed $i million.
2.. Zoning and development codes necessary to allow the development to be built
musf be in place by the January 20, 2006, dead[ine.
3., A letter of support from an active private-sector partner currently working on a
development in the impacted area is required..
4. The sponsaring public agency must demonstrate a public/private partnership.
Public entities may include a county, city, transit authority, or special district.
Private sector partners may incfude for-profit private developers, not-for-}�rofit
homebuilders, Independen# Schoof Districts, housing authorities, colleges,
universities, tax increment refinance zones, and public improvement districts.
Local government suppart is required for all applications..
5, ltems ineliqible for reimbursement include, but are nof limited to; construction or
rehabi{itation of private buildings, artwork, fountains, installation and/or
rehabilitation of water and sewer fines, parking garages, earthwork necessary to
raise proposed buildings out of the floodplain, and other items not direcfly re{ated
to mobility. Certain caiegories ofi federal funds may be more r�strictive.
6. Transportaiion infrastructure efiqible for reimbursement include, but are not limited
to: roadways, intersection improvements, bus stops, sidewaifcs, shade trees,
landscaping, pedes#rian/bicyclist amenities, crosswalks, bicycle paths, transit
stations, right of way or easements necessary for transportation facilities. Certain
categories of federal funds may be more restrictive.,
ULES FOR NC7COG'S SUSTAINABLE DEVELOPMENT CALL FOR PROJECTS Page 3
Conditions for Trans ortation Infrastructure Pro'ects continued
7.. Eligible transportaiion infrastructure must be (a) physically located within or along
the limits of the proposed development/redevelopment zone or, (b) locaied within
wafking distance of the proposed project (1/2 mile ar less depending on site
conditions), or (c) clirectly related to either the roadway or rail access necessary to
make ihe devel�pment viable.
8. The sponsoring public agency must provide to NCTCOG a resolution of its
governing body, endorsing receipt of the award, and confirming the private sector
partner within 90 days of Regional Transportation Cauncil action to select the
project.
RULES FOR NCTCOG'S SUS7AlNABLE DEVELOPMENT CALL FOR PROJECTS
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Appendix B
Lower Tier Participation Debarment Certification
LOWER TIER PARTICIPANT DEBARMENT CERTIFICATION
(Negotiated Contracts)
Libbv Watson, Assistant Citv Manaqer being duly
(Name of certifying official)
sworn or under penalty of perjury under the laws of the United States, certifies that neither
the Citv of Fort Worth nor its principals
(Name of lower tier participant)
are presently:
� debarred, suspended, proposed for debarment,
• declared ineligible,
• or voluntarily excluded from participation in this transaction
by any federal department or agency
Where the above identified lower tier participant is unable to certify to any of the above
statements in this certification, such prospective participant shall indicate below to whom the
exception applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award but will be considered in determining
contractor responsibility. Providing false information may result in criminal prosecution or
administrative sanctions.
EXCEPTIONS:
�
Signature of C�f�ifying Official
Assistant Citv Manaqer
Title
�� f �--�� �
Date of Certification
Form 1734
Rev.10-91
TPFS
Appendix C
Lobbying Certification and Disclosure of Lobbying Activities
LOBBYING CERTIFICATION
FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of the NCTCOG, a Member of
the Regional Transportation Council (RTC), an officer or employee of the Regional
Transportation Council (RTC), or an employee of a Member of the Regional Transportation
Council (RTC) in connection with the awarding of any contract, the making of any grant, the
making of any loan, the entering into of any cooperative agreement, and the extension
continuation, renewal amendment, or modification of any contract, grant, loan, or cooperative
agreement.
(2) If any funds other than awarded Sustainable Development Call for Projects funds have been
paid or will be paid to any person for influencing or attempting to influence an employee of the
NCTCOG, a Member of the Regional Transportation Council (RTC), an officer or employee of
the Regional Transportation Council (RTC), or an employee of a Member of the Regional
Transportation Council (RTC) in connection with this contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form
to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction. � .
�
���
�
Signature
Assistant City Manaqer
Title
Citv of Fort Worth
Agency
Date
TxDOT
1-91
TPFS
rv-��--v�
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities
(See instructions for public burden disclosure)
1. Type of Action: 2. Status of Action: 3. Report Type:
❑ a. contract �=i a. bid/offer/application r� a. initial filing
❑ b. grant � b. initial award �� b. material charge
❑ c. cooperative agreement ❑ c. post-award
❑ d. loan For Material Change Only:
n e. loan guarantee year quarter
❑ f. loan insurance date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter
❑ Prime ❑ Tier if known Name and Address of Prime:
6. Department Agency: 7. Program Name/Description:
8. Action Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address if
(if individual, last name, first name, MI): different from No. 10a)
(last name, first name, MI):
(attach Continuation Sheet(s) SF-LLL-A, if necessary
11. Amount of Payment (check all that apply): 13. Type of Payment (check all that appiy):
❑ a. retainer
$ � actual � planned ❑ b. one-time fee
C c. commission
12. Form of payment (check all that apply): ❑ d. contingent fee
❑ a. cash ❑ e. deferred
� b. in-kind specify: nature ❑ f. other; specify:
value
14. Brief Description of Services Performed or to be Performed and Date(s) of Service including officer(s), employee(s), or
Member(s) contacted, for Payment indicated in Item 11:
(attach Continuation Sheet(s) SF-LLL-A, if necessary)
15. Continuation sheet(s) SF-LLL-A attached: �� Yes ❑ No
16. This disclosure of lobbying activities is a material
representation of fact upon which reliance was placed
by the tier above when this transaction was made or Signature:
entered into. This information will be available for
public inspection. Print
Name•
Title:
Telephone:
Date:
NCTCOG Use Only: Authorized for Local Reproduction Standard Form - LLL
_� _���-�_�-__�.�-�_-a.�t�
i�. n,i � . r ;-;; ;;� -
���1��,JJ;�� ����u��o�
N � �; :a �,,-, �
Gl Il �C 1'
�v �' ���;��� ..��,,
��� '?':"�'U:�n'� �'�i�.
INSTRUCTIONS FOR COMPLETION OF SF-LLL DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime recipient, at the initiation or receipt of a
covered action, or a material change to a previous filing. The filing of a form is required for each payment or agreement to make payment to
any lobbying entity for influencing or attempting to influence an employee of the NCTCOG, a Member of the Regional Transportation Council
(RTC), an officer or employee of the Regional Transportation Council (RTC), or an employee of a Member of the Regional Transportation
Council (RTC) in connection with a covered action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form
is inadequate. Complete all items that apply for both the initial filing and material change report.
1. Identify the type of covered action for which lobbying activity is and/or has been secured to influence the outcome of a covered
action.
2. Identify the status of the covered action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted
report by this reporting entity for this covered action.
4. Enter the fuli name address city, state and zip code of the reporting entity. Check the appropriate classification of the reporting
entity that designates if it is or expects to be a prime or subaward recipient. Identify the tier of the subawardee e.g., the first
subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards
under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the
prime recipient.
6. Enter the name of the agency making the award or loan commitment.
7. Enter the program name or description for the covered action (item 1.)
8. Enter the most appropriate identifying number available for action identified in item 1(e.g., Request for Proposal (RFP) number;
invitation for Bid (B) number, grant announcement number; the contract grant, or loan award number; the application/proposal
control number assigned by the agency.) Include prefixes, e.g. "RFP-DE-90-001."
9. For a covered action where there has been an award or loan commitment by the agency, enter the amount of the award/loan
commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 40
to influence the covered action.
(b) Enter the full names of the individuals(s) performing services, and include full address if different from 10(a). Enter Last
Name, First Name and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity
(item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a
material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature
and value of the in-kind payment.
13. Check the appropriate boxes(s). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contract with officials.
Identify the employee of the NCTCOG, the Member of the Regional Transportation Council (RTC), an officer or employee of the
Regional Transportation Council (RTC), or the employee of a Member of the Regional Transportation Council (RTC) in connection
with a covered.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and the telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information.
DISCLOSURE OF LOBBYING ACTIVITIES
CONTINUATION SHEET
Reporting
Page of
Authorized for Local Reproduction
Standard Form - LLL-A
North Central Texas Gouncil Of Governments
February 16, 2007
Via Certified Mail Return Receipt No.: 7005 1820 0000 7035 1870
Mr. Scott Bellen, Senior Planner
Planning Department
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
Dear Mr. Bellen:
Enclosed is an executed original Interlocal Cooperative Agreement between the North
Central Texas Council of Governments (NCTCOG) and City of Fort Worth for the
Sustainable Development Infrastructure Project, specifically West Berry Streetscape-
Grandmarc Development.
The City of Fort Worth is not authorized to incur any charges on this project until NCTCOG
issues a Notice to Proceed. Issuance of a Notice to Proceed will be contingent upon receipt
and approval of required documents outlined in Section 11.1 of the Agreement and upon
receipt of the required local cash match. For your convenience, an invoice in the amount of
$600,000 is enclosed.
NCTCOG looks forward to working with the City of Fort Worth on this project. If you have
any project related questions, please contact Alicia Hopkins at (817) 608-2380. If you have
any agreement related questions, please contact Karla Weaver at (817) 608-2376.
Sincerely,
. � • ��1 Kli�
`T �
Dan Kessler
Assistant Director of Transportation
KW:jh
Enclosures
cc: Alicia Hopkins, AICP, Principal Transportation Planner, NCTCOG
West Berry Streetscape-Grandmarc Development Project File
616 Six Flags Drive, Centerpoint Two
P. O. Box 5888, Arlington, Texas 76005-5888
(817) 640-3300 FAX: 817-640-7806 � recycled paper
www. nctcog. org
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
P.O. BOX 5888
ARLINGTON, TEXAS 76005-5888
BILL TO: CITY OF FORT WORTH - PLANNING DEPT
ATTN: SCOTT BELLEN, SR PLANNER
1000 THROCKMORTON
FORT WORTH, TX 76102
PO Number
Terms
Net 30
Description Attendants
West Berry Streetscape-Grandmarc Development
Sustainable Development Infrastructure Project
(PLEASE PUT PROJECT NAME ON REMITTANCE
MAKE CHECK PAYABLE TO: NCTCOG
mail to: NCTCOG
ATTN: ACCOUNTS RECEIVABLE
P.O. BOX 5888
ARLINGTON, TX 76005-5888
INVOICE NUMBER:
INVOICE DATE:
DUE DATE:
Project Code
Total Amount Due
$600,000.00
1 /23/2007
2/23/2007
For inquiries contact Administration at (817) 608-2309.
Please remit yellow copy of invoice with payment and
reference invoice number on check stub. If your agency
is tax exempt, please fax your exemption certificate
to (817) 640-7806 Attn: Accounts Receivable.
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
P.O. BOX 5888
ARLINGTON, TEXAS 76005-5888
BILL TO: CITY OF FORT WORTH - PLANNING DEPT
ATTN: SCOTT BELLEN, SR. PLANNER
1000 THROCKMORTON
FORT WORTH, TX 76102
PO Number
Description
Terms
Net 30
Attendants
West Berry Streetscape-Grandmarc Development
Sustainable Development Infrastructure Project
(PLEASE PUT PROJECT NAME ON REMITTANCE)
MAKE CHECK PAYABLE TO: NCTCOG
mail to: NCTCOG
ATTN: ACCOUNTS RECEIVABLE
P.O. BOX 5888
ARLINGTON, TX 76005-5888
INVOICE NUMBER:
INVOICE DATE:
DUE DATE:
Project Code
1 /23/2007
2/23/2007
Total Amount Due
$600,000.00
For inquiries contact Administration at (817) 608-2309.
Please remit yellow copy of invoice with payment and
reference invoice number on check stub. If your agency
is tax exempt, please fax your exemption certificate
to (817) 640-7806 Attn: Accounts Receivable.
SUSTAINABLE DEVELOPMENT TRANSPORTATION INFRASTRUCTURE PROJECT
Program Implementation and Administration
AGREEMENT COVER SHEET
TYPE OF AGREEMENT: Administration of Grant Activities for the City of Fort Worth and the
West Berry Streetscape — GrandMarc Development Project
AGREEMENT PERIOD: signature date through closure
AGREEMENT AMOUNT: $3,000,000 ($2,400,000 RTC Local Funds &$600,000 Local Match)
North Central Texas Council of Governments
616 Six Flags Drive, Suite 200, Center Point Two
P. O. Box 5888
Arlington, Texas 76011
Public Sector Sponsor
Planning Department
1000 Throckmorton
Fort Worth, Texas 76102
Planning Department
1000 Throckmorton
Fort Worth, Texas 76102
Project Manager:
Alicia Hopkins
817-608-2380
Sustainable Development
Coordinator:
Scott Bellen
(817)-392-6942
Project Manager:
Scott Bellen
(817) 392-6942