HomeMy WebLinkAboutContract 47778-A2R1 �'0,,4777 6121
SECOND AMENDMENT AND FIRST RENEWAL TO
FORT WORTH CITY SECRETARY CONTRACT NO.47778
This Amendment is made between the City of Fort Worth("City"),a municipal corporation,acting
herein by and through Susan Alanis, its duly authorized Assistant City Manager, and Parkeon,Inc.,
a Delaware Corporation("Contractor"),acting herein through Benoit Reliquet, its duly authorized
President.
WHEREAS, City and Contractor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 47778 ("Agreement") for a period of three years beginning March
2, 2016, with the initial term expiring March 1, 2019, and included two one year renewals at the
City's sole discretion;
WHEREAS, the Agreement allows the City to purchase parking meters and related parts
as needed based on specified pricing;
WHEREAS, City's City Council approved the Agreement and authorized an amount up to
$160,000.00 per year:
WHEREAS, an administrative increase for this Agreement was made under City Secretary
Contract No. 47778-A1 ("Amendment")to increase the annual maximum under the Agreement to
$200,000 effective May 28, 2018;
WHEREAS, City needs to purchase more parking meters and related parts than originally
anticipated and received City Council approve to increase the maximum under the Agreement to
$300,000;
WHEREAS, City and Contractor desire to amend the compensation under Section 4 of the
Agreement to establish the annual maximum under this Agreement will now be $300,000.00; and
WHEREAS, City and Contractor desire to renew the Agreement for the first renewal term,
which will begin on March 2, 2019, and expire on March 1, 2020;
NOW THEREFORE, KNOWN ALL BY THESE PRESENT:
1. Fort Worth City Secretary Contract No. 47778 is hereby amended to be effective on December
11, 2018, to delete Section 4 of the Agreement and Amendment in its entirety and replace it
with the following:
"In consideration for the goods and services to be performed under this Agreement,the
O City shall pay Contractor an amount up to $300,000.00 per year in accordance with the
G�\J��,�, provision of this Agreement and the Price Schedule attached as Exhibit `B," which is
oF�� incorporated for all purposes herein. Contractor shall not perform any additional
services for the City not specified by this Agreement unless the City requests and
approves in writing the additional costs for such services. The City shall not be liable
for any additional expenses of Contractor not specified by this Agreement unless the
Second Amendment to Fort Worth City Secretary Contract No. 47778
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City first approves such expenses in writing. City shall place orders as needed based
on the pricing in the Agreement, but the City in no way guarantees it will spend
$300,000.00 per year under this Agreement."
2. Fort Worth City Secretary Contract No. 47778 is hereby renewed for the first renewal option,
which shall begin on March 2, 2019, and expire on March 1,2020.
3. All other terms,provisions, conditions,covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: PARKEON, INC.:
By: By:
Susan"s Benoit4Reliquet
Assistant City M ager President
Date: 1 �41 1� Date: i 4_ i?• 1
APPRO D AS TO FO
AND LE LITY:
By:
JessicaS sv - ~ �
Senior Ass' tart City Attorney :' ~voi,
ATTEST: .
By:
M Kaysej(�,5
City Secretary
M&C for Amendment: C-28968, December 11, 2018
Form 1295: 2018-422187
M&C for Renewal: P-11839, March 1, 2016
Form 1295: 2016-4206
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this
contract, includi ensur' g all performance and reporting requirements.
By:
Name:
Title:
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No. 47778 r- oARY
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT�WoRTH
REFERENCE ** 20PARKING CONTRACT
DATE: 12/11/2018 NO.: C-28968 LOG NAME: AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment to City Secretary Contract No. 47778 with Parkeon,
Inc., to Increase the Annual Contract Amount to $300,000.00 for Parking Equipment and
Services (COUNCIL DISTRICTS 7 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary
Contract No. 47778 with Parkeon, Inc., to increase the annual contract amount to $300,000.00 for
parking equipment and services.
DISCUSSION:
On March 1, 2016, (M&C P-11839) City Council authorized the execution of an agreement with
Parkeon, Inc., in an estimated, not to exceed amount of$160,000.00 for parking equipment and
services for the Transportation and Public Works Department. The initial term of the agreement
began on March 2, 2016, and ends on March 1, 2019. The agreement allows for two additional one-
year terms at the City's option. This agreement allows the City to purchase parking meters and
services on an as-needed basis at unit pricing.
On May 5, 2018, (M&C G-19283) City Council approved adoption of an appropriation ordinance in the
amount of$190,000.00, including $115,000.00 for a capital transfer, to fund the addition of metered
parking in the West 7th Urban Village District. City staff was able to purchase the necessary
equipment and services to install the metered parking in the West 7th Urban Village District, however,
the existing agreement does not have enough capacity to absorb the one-time purchase in addition to
the regular needs under the existing agreement. Thus, the authority approved under M&C P-11839
must be increased to authorize an amendment to the agreement with Parkeon, Inc., to allow the City
to purchase additional equipment and services for the remaining term of the agreement.
This agreement was originally entered into after a Request for Proposal process. The increase in
contract authority is required under Section 2-9 of the City Code. However, this increase is not
considered a change order pursuant to Section 252.048 of the Texas Local Government Code
because the original unit prices under the agreement are not increasing and because the total
amount of$160,000.00 was an estimated cap and not connected to the proposals.
Parking meters for the West 7th Urban Village District are located in COUNCIL DISTRICTS 7 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be
available in the current capital budget as appropriated, of the Municipal Parking Capital Projects Fund
and in the current operating budget as appropriated of the Municipal Parking Operating Fund. Prior to
an expenditure being incurred, the participating department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget I Reference# Amount
ID I I ID I I I Year Chartfield 2
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=2653 8&councildate=l2/11/2018 12/12/2018