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HomeMy WebLinkAboutContract 35816-A1MPV,MDkMNT NO. 1 >'��I� STATE OF TEAS S CITY SECRETARY CON�'��� �CT ®. � O - A (No M&C Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and Teague Nall & Perkins, Inc., (Engineer) made and entered into City Secretary Contract No. 35816, (the Contract) which was authorized by the City Council by M&C; C —22294 on the 9t` day of August 2007 ; and WHEREAS, the Contract involves engineering services for the following project: Storm Water Utility Project - Scott -Sunset Drainage Improvements, Project, No. 00628; DOE No. 5560 WHEREAS, it has become necessary to execute Ay-vzendment No. 1 to said Contract to include an increased scope of work and revised, maximum fee; NOW THERETO E- , City and. Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: act.: 1. Article I of the Contract is amended to include the additi ona.l engineering services specified in a proposal letter dated. November 13, 2008, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $20,950.00. 2. Axticle II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the stun of $66,199.00. E) ORIGINAL 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of , 2008, in Fort Worth, Tarrant County, Texas. ATTEST: n n Marty Hendrf*4 City Secretary APPROVAL RECOMMENDED: Greg S' ns, P.E. Acting ire r, Department of Tr tati.on and Public Works Tea all & Perkins, Inc. INE R � By: i Name: Michael A. Jones, P.E. Principal 1100 Macon Street Fort Worth, Texas 76102 APPRC Assis -2- APPROVED: Fernando Costa Assistant City Manager Civil Engineering Surveying Landscape Architecture Planning November 13, 2008 Ms. Dena Johnson, P.E. City of Fort Worth Department of Engineering 1000 Throckmorton Fort Worth, Texas 76102 RE: AMENDMENT NO. I - SCOTT-SUNSET DRAINAGE IMPROVEMENTS ADDITIONAL STUDY CITY OF FORT WORTH PROJECT NO.00628 (TNP Project No. FTW 06304) Dear Ms. Johnson: As per your request, this amendment revises the previous Contract No. 00628, Scott -Sunset Master Drainage Studv. Specifically, this amendment includes provisions for Additional Study as described in the Attached Exhibit A-1, Supplemental Scope of Services and is summarized as follows: a. Evaluate up to two (2) design alternatives for conveyance storm water outside of the paved area for the proposed improvements in Sunset Lane, Scott Street, and Nursery Lane, which will minimize the impact to the existing utilities, paved streets, curbs, and drainage ditches. These alternatives will include an evaluation of non-standard inlets associated with the roadside ditch grading. The work will also include a re -development of the storm sewer models and calculations, due to the anticipated increase of inlets required. Provide a "study -level" assessment of potential utility impacts and/or adjustment that may be required for the construction of the design alternatives versus the traditional curb and gutter inlet and curb inlets. Prepare an opinion of probable construction costs for the proposed design alternatives. Identify preliminary easements and ROW acquisition that may be needed for the construction of the proposed improvements. (NOTE: Preparation of easement and ROW documents is not considered a part of this Amendment). e. Prepare an updated (amended) report/study to document the traditional drainage improvements option versus the alternate design option(s). 1100 Macon Street • Fort Worth, Texas 76102 • 817.336.5773 phone • 817.336.2813 fax www.tnp-ontine.com No "Additional Services" are anticipated in conjunction with this Amendment; however, this amendment will include the following revisions to the contract values: Original Contract Fee: $ 45,249.00 Amendment No. 1 20,950.00 TOTAL CONTRACT AMOUNT $ 66,199.00 In addition, please note the following Exhibits and Attachments are provided with this cover letter: Exhibit "A-1" Supplemental Scope of Services (Amendment No. 1) Attachment "B" Compensation and Payment Schedule Exhibit "13-31"" Man-hour Projections Attachment "D" Project Schedule Exhibit "D-1" Project Schedule — Projected / Actual Project Dates Attachment "E" Project Location Map Thank you again for your consideration. Please do not hesitate to contact me should you have any questions or need further information. I will be glad to provide clarification and/or explanation wherever needed. We look forward to the opportunity to continue our partnership with the Department of Engineering and our service to the City of Fort Worth. Sincerely, TEAGUE NALL AND PERKINS, INC. Michael A. Jones, P.E. Principal Attachments EXHIBIT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") (Amendment No. 1) ADDITIONAL STUDY SCOTT-SUNSET DRAINAGE IMPROVEMENTS Project No. 00628 ENGINEERING PLANNING/STUDY SERVICES: Additional Study The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work under this, attachment includes engineering services for additional study and an evaluation of design alternatives for the drainage improvement facilities recommended in the "Drainage Study for Future Storm Water Improvements" associated with the "Scott -Sunset Master Drainage Plan" as shown on Exhibit D. The work will include the following: a. Evaluate up to two (2) design alternative for conveyance storm water outside of the paved area for the proposed improvements in Sunset Lane, Scott Street, and Nursery Lane, which will minimize the impact to the existing utilities, paved streets, curbs, and drainage ditches. These alternates will include an evaluation of non-standard inlets associated with the roadside ditch grading. b. Provide a "study -level" assessment of potential utility impacts and/or adjustment that may be required for the construction of the design alternatives versus the traditional curb and gutter inlet and curb inlets. C. Prepare an opinion of probable construction costs for the proposed design alternatives. d. Identify preliminary easements and ROW acquisition that may be needed for the construction of the proposed improvements. (NOTE: Preparation of easement and ROW documents are not considered as part of this Scope of Services.) e. Prepare an updated (amended) report/study to document the traditional drainage improvements option versus the alternate design option(s). Upon receipt of notice to proceed, the ENGINEER will perform the following tasks: EA1-1 Rev 11/02/05 — Revised TNP @ 8/27108 TASK 1 - Initial Data Collection A. Coordination Meetings ENGINEER will attend and document meetings, as required, to discuss and coordinate various aspects of the project and to ensure that the project stays on schedule. For purposes of establishing a level of comfort, two (2) meetings are anticipated. These include the following: 1. One (1) pre -design kick-off meeting, (including the CITY's Department of Engineering, Storm Water Management, and other departments that are impacted by the project); 2. One (1) review meeting at completion of the City's review of the amended Scott - Sunset Master Drainage Plan. B. Data Collection In addition to the data already obtained from the City, the ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain additional data for existing conditions that may impact the project including; utilities, City Master plans, CITY drainage complaint files, existing applicable drainage studies and property ownership as available from the Tax Assessor's office. C. Schedule Submittal and Monthly Progress Report The ENGINEER shall submit a project schedule after the design contract is fully executed. The schedule shall be updated and submitted to the CITY along with monthly progress reports as required under Attachment B of the contract. TASK 2 — Evaluate Desiqn Alternates A. Identify and Evaluate Design Alternates Where appropriate, up to two alternate alignments will be evaluated for the proposed storm drains located in Sunset Lane, Scott Street, and Nursery Lane. Each alternate will EA1-2 Rev 11/02/05 — Revised TNP @ 8/27108 include the design of non-standard inlets at certain locations assuming no re -construction of the existing pavement. The objective of each alternate will consider the possible reconstruction of the street at some future date while minimizing, to the extent possible, relocation of the storm sewer. B. Drainage Computations The ENGINEER will review and document the storm water watershed drainage runoff area and existing street, right-of-way, storm sewer capacities for each design alternate. A drainage area map will be drawn at 1" = 200' scale from available contour maps for each alternate design. Calculations regarding street, right-of-way, ditches, and inlet capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided within the amended report. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with City standards. C. Presentation of Results and Evaluation 1. ENGINEER shall submit an amended report which summarizes the design alternates for review and comment to the City 25 working days after the notice to proceed is issued. The amended report shall summarize/compare the traditional drainage improvement concepts with each alternate design. 2. The ENGINEER shall furnish four (4) copies of the amended report which will include appropriate exhibits depicting the layouts, preliminary right-of-way needs and opinion of probable cost for each design alternate. The ENGINEER shall provide a "study -level" assessment of the impact of potential utility adjustments required for construction of these improvements shall submit such evaluation in writing to the City as a part of the amended report for the project. D. As part of the submittal, the ENGINEER will submit for review, a "study -level" opinion of probable cost for each design alternate. E. Upon receipt of the City review comments, the ENGINEER will revise the amended study and re -submit it. TASK 3 — Right of Wav Research A. The ENGINEER will conduct preliminary research for availability of existing easements EA1-3 Rev 11/02/05 — Revised TNP @ 8/27108 where open -cut construction or relocation of existing alignments is probable. Temporary and permanent easements will be evaluated based on available information and recommendations will be made for approval by the City. B. Right-of-way/Easement Preparation and Submittal No right-of-way/easements preparation is included in this scope of services. EM -4 Rev 11102/05— Revised TNP @ 8/27/08 ATTACHMENT "B" COMPENSATION AND PAYMENT SCHEDULE (Amendment No. 1) ADDITIONAL STUDY SCOTT-SUNSET DRAINAGE IMPROVEMENTS Project No. 00628 I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of Twentv Thousand, nine hundred, fiftv dollars ($20,950) for Basic & Additional Services, as summarized in Exhibit "13-313". Payment of the total lump sum fee shall be considered full compensation for the Basic & Additional Services as described in Attachment "A" and Exhibit "A-1", for all labor materials, supplies and equipment necessary to complete the project. B. No Special Services are anticipated for this project. C. The Engineer shall be paid monthly as described in Exhibit "13-1 ", Section I — Method of Payment. D. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. II. Schedule A. A review copy of the amended report, along with opinions of probable costs shall be submitted to the owner to the OWNER within 25 working days after the "Notice to Proceed" letter is issued. B. A revised copy of the amended report shall be submitted within 5 working days after receipt of OWNER's comments regarding the initial submittal of the amended report. C. Special Services will be scheduled and completed as requested by the City. EXHIBIT B-3F MAN-HOUR PROJECTIONS (Amendment No. 1) ADDITIONAL STUDY SCOTT-SUNSET DRAINAGE IMPROVEMENTS CITY PROJECT NO. 00628 CITY OF FORT WORTH / SCOTT-SUNSET Princ PM PE EIT CAD Clerical Reimb Total Hr Task Total ENGINEERING PLANNING/STUDY SERVICES - Additional Work Task 1 - Initial Data Collection - $. A. Kick-off Meeting City 2 2 4 580;, B. Data Collections 4 4 8 86.Oi1 Task 2 - Evaluate Design Alternatives - A. Identify, Re -model, and Evaluate Alternates 2 14 32 28 76 a,270:,: (Includes Re -modeling as well as innovative and non- standard inlet design necessary for project) B. Presentation of Results and Evaluation 2 4 8 8 16 6 44 4,700 (Includes preparation of additional exhibits, model results, and details related to innovated and non-standard inlets.) C. City Review / Comment - D. Final Study Review Meeting (See Task 1.a.2) - - E. Revise and Resubmit Amended Report 2 2 16 8 8 6 42 4,560 (Work anticipates revisions of innovative and non-standard inlets required as part of the City's review) Task 3 - Right of Wav Research - - Preliminary Research 1 4 4 9 980 Total Hours 6 23 66 52 ----------- 24 12' r , - --- - -- -- -'183 - - ------- -------- --- Engineering Fee $ ----- 1:170 - - - - -- -- .:$ 3.860 ------ --- $ 7,920 -- --- ---- $ 4,940 $ ------ -- ---- 2;280 $ 7if si$' $ 20;950 CITY oFFORT WORTH Teague Nall and Perkins, Inc. Scott -Sunset Drainage Improvements Conceptual and Preliminary Design Services (City Project No. uos2x) mry February m Task 2/1 2/8 2/1* 2/22 1 ENG|NEER|NGPLANN7NG/STUDY SERVICES ---i-- Notice tmProceed ---D--' Task 1 -|niUo| Data Collection ---4-- A. Kick Off Meeting ---5-- B. Data Collection � ---6-- Task 'Eva|uate Design Alternatives ---7-- A. Identify and Evaluate Design Alternatives, |.��������||����||/�'�����U||�||||i||' a B. Presentation ofResults and Evaluation ---9 — C. City Review and Comment --170— D. Final Study Review Meeting 2/3 --1�-- E. Revise and Resubmit Amended Report ` ---12 —' Task 3'Right ofWay Research ---13—A. Preliminary Research ] � ' � �� Pmjm�*��m mooSc�du�-Snu Date: Thu 11/1nmo plit`.. . � EXHIBIT "D-1" PROJECT SCHEDULE - PROJECTED / ACTUAL PROJECT DATES (Amendment No. 1) ADDITIONAL STUDY SCOTT-SUNSET DRAINAGE IMPROVEMENTS CITY PROJECT NO. 00628 ID Task Name ENGINEERING PLANNING/STUDY SER\ Notice to Proceed Task 1 Initial Data Collection Kick-off Meeting Data Collection Task 2 Evaluate Design Alternatives A Identify and Evaluate Desing Alternatives B Presentation of Results and Evaluation C City Review and Comment D Final Study Review Meeting E Revise and Resubmit Amended Report Task 2 Evaluate Design Alternatives A Identify and Evaluate Desinq Alternatives Schedule (Working Days) PROJECTED Duration Start Finish 52 Days Mon 12/01/08 Tues 02/10/09 1 Day Mon 12/01/08 Mon 12/01/08 5 Days Mon 12/08/08 Fri 12/12/08 1 Day Mon 12/08/08 Mon 12/08/08 4 Days Mon 12/08/08 Fri 12/12/08 42 Days Mon 12/15/08 Tues 02/10/09 25 Days Mon 12/15/08 Fri 01/16/09 1 Day Mon 01/19/09 Mon 01/19/09 10 Days Tues 01/20/09 Mon 02/02/09 1 Day Tues 02/03/09 Tues 02/03/09 5 Days Wed 02/04/09 Tues 02/10/09 5 Days Mon 12/15/08 Fri 12/19/08 5 Days Mon 12/15/08 Fri 12/19/08 D1-1 ACTUAL Duration Start Finish I I I I I - - - - - WHITE 8ET4LEIWEH WOAD y S _ _ p W - CS - - - - - - T - - NA a --- - -- - / \SPo, ac`� DEAVE 9 LAPoE 5 / I DEAVEWe LANE / I I I I I I III I I is ORAdWLF IA r s�o WED�UDI Lp NE I P.F raTULro mAc\ w y e / fa tF o� zr BCP SD \ � \ vRcwoszB src�nxAxL la � - - $ \ e ATE 94 EE . - - z-rB• c Tee msEr LN �� � \, \ 9COTT TW 4ET bn ll OF 11" R[P 50 I I I nEr wm mrnrn '" zse v cr ce' Rcr I \ +��0*11•-� - LEGENDTS �Ra^o. o luvRolcvcvrs mcxmlm rm -Al A. Pif]AWNARY FORT WORTH N A TEACUENALL AND PERKINS scoTT r suNSET n SCALE 1' 150 �r er �R DATE EXHIBIT E PBane:(317139 B-6p— IBx: (311)93 B-1B19 rao. REVISION e✓ DATE SEP 2G08 ww.lnp-annne.epm PROJECT LOCATION MAP �.;