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Home My WebLink AboutContract 48409-R3 �qi J", ' CSC No. 8 L4 Oct—IR 3 ��N 25 2p19 lE e">t ,a AZN CITY OF FORT WORTH � ( S51, I toCB TRACT RENEWAL NOTICE Azurc War ,LLC Water Solutions 2813 Callegati Drivt 'west Haven, 0651 Re. NOTICE OF CONTRACT RENEWAL Odor Control Saviom Contract No.CSC No.43409 Renewal Term No.3.January 26,2019 to January 25,2020 The above ed Contract will expire on January 23, 2019. Pursuant to the Co• ccnuwt renew"I am at the sole--litioa ofthe City.This letter is to inform you that the City is exercising its right to renew CSC No. 48fon an additional one year period, which will begin immediately upon the expiration of the current term and will end an January 25,2020 or expenditum of fimdmg,wbicbever a3 ..All other tems and conditions of CSC No. 48409 remain unebanged- Plasse return this signed wl e ent Icna, along with a cM of your c cardficate, to the address set forth below, acknewleclging receipt of the Notice of Contact Renewal. Please log=to Online at insure that yoo-P compawl niis correct and up-to-date. It you have any questions concerning this Corso.'Renewal Notice,plesse contact me at the telephone number listed below, Sincerely yours, Darla Mamles Parts Material Supervisor Village Wates Reclamation and Rtuw Division 817-392-4932 By: .,�� . . Dates hi. . Printed'Name,andT OFR WORTH: ATTEST; `�E jz m Chaps,AssidFant CftyManagar J. w, Ci Secretary Date. ( M&C No. AP ®FFICilLiT�:,10 LROJEU Ab 1O r' cnh , CITY SECRETARY 1� CSCO No.48409 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE Contract compliance Manager: By signing I acknowledge that I am the person responsible For the monitoring and administration of the contract, including ensuring all performance and reporting requirements. Name of Employee Title OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX EXHIBIT A ADDITIONAL VENDORS FOR ODOR CONTROL SERVICES PROPOSAL PAGE Ghlodros DioxlilejRadved:From Purats,&Sulfuric Acid,Feadafacksl. Description Gravltv Mc Estimate Unitof U.dt Cmt Total Coat Quandtv Measure Chlorine D•roAde,which is gemeraW onsite from the delivery of Purate and Sulfuric Arid.Cost of delivery for Purate and Sulfuric Acid is included in the unit cost Chlorine Dimdde will be used for treating anaerobicaUy digested sludge prior to dewatering.Average sludge lbws 275,000 Ibslyr $4.46 $1,220,925.00 are 0-9 MGD(625 gpm). Estimated quantity of chlorine d icadde is based on treating sludge at appmArnately 100 ppm fox 365 days. Feed Station S -trrmkey cast to set up a feed station,Including squOment,piping,appurtences,labor. monitoringlalanrwtgltelemehy Instrumentation,storage tarda and spy owftinment,fending,site concrete pad,etc.As 1 EA 87,000.00 - needed,City will obtain easements,build access roads, obtain property owner permissions,and provide water and electricity service. Feed Station Montfdv Fee-Monthly fee per vendor- k*Wed feed stftn(does not include treatment product). Does not appfeed station is provided and maintained 12 EA $0.00 y if by City. HZS Monitoring Site Monthly Fee-Monthly The per 12 EA $0.00 hydrogen sulfide monitoring site. 0-dor Control Service Monthly Management Fee.including 12 EA $0.00 administration,web services,and reporting. Total . S 1007 .09 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/15/2016 DATE: Tuesday,November 15,2016 REFERENCE NO,: **P-11969 LOG NAME: 13P16-0402 ADDITIONAL ODOR CONTROL MJR WATER SUBJECT: Amend Mayor and Council Communication P-11830 to Add An Additional Vendor and Authorize Contract with Azure Water Services,LLC d/b/a Water Solutions for Odor Control Services for the Water Department(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council amend Mayor and Council Communication P-11830 to add an additional vendor and authorize a contract with Azure Water Services,LLC d/b/a Water Solutions for odor control services for the Water Department. DISCUSSION: The Water Department will use this contract to provide odor control products and services in the Village Creek Reclamation Facility(Village Creek Wastewater Treatment Plant)on an as needed basis. This contract will be added to the multiple vendor list for odor control products and services awarded January 26,2016(M&C P-11830). No additional funding or procurement capacity is needed at this time. RFP ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star-Telegram eve1y Wednesday from September 21,2016 through October 19,2016. The evaluation factors consisted of customer service, product quality and performance,monitoring systems or data availability and proposed contract price. Forty-nine vendors were solicited from the purchasing vendor database system; three responses were received. The proposals were reviewed by an evaluation committee consisting of staff from the Village Creek Wastewater Treatment Plant. The proposal from Azure Water Services,LLC d/b/a Water Solutions was determined to present the best value to the City. PRICE ANALYSIS -There is no price comparison under this contract to previously awarded on January 26,2016 (M&C P-11830). No guarantee was made that a specific amount of goods and services would be purchased. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount of up to$50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS -Upon City Council's approval,the contract will begin upon complete execution and expire on January 25,2018. RENEWAL OPTIONS-This contract may be renewed for up to three successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE-A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office, in accordance with the BDE ordinance,because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as appropriated,of the Water Department and that prior to an expenditure being made,the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): io Fund Department Account project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account project program Activity Budget Reference# Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for Ci, Manager's Office by: Jay Chapa (5804) Originating DcUartment Read: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Jane Rogers (8385) ATTACHMENTS 1. 16-0402 EPLS 16.12df (CFW Internal) 2. 16-0402 MWBE Waiver.ndf (CF W Internal) 3. 16-0402 Water Solutions 1295 Form.idf (Public) 4. WATER-16-00360278.pdf (CFW Internal)