HomeMy WebLinkAboutContract 46820-R4 CSC No.48ao—R�
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 4, 2018
Deaf Link, Inc.
14400 Northbrook Dr.Ste. 200
San Antonio,TX 78232
Email:danheller@deaflink.com
Phone: 210-590-7446
Re: NOTICE OF CONTRACT RENEWAL
Accessible Hazard Alert System(AHAS)
Contract No. CSC No.46820(the"Agreement')
Renewal Term No.4: February 1,2019 to January 31, 2020
The above referenced Agreement will expire on January 31,2019. Pursuant to the Agreement, renewals are at the sole option of the
City(Customer). This letter is to inform you that the City is exercising its right to renew the Agreement for an additional one year
period,which will begin immediately upon the expiration of the current term and will end on January 31,2020. All other terms and
conditions of the Agreement remain unchanged. Please return this signed acknowledgment letter,along with a copy of your current
insurance certificate, to the address set forth below, acknowledging receipt of the Notice of Contract Renewal.
Please log into the PeopleSoft Supplier Portal at http://fortworthtexas.gov/purchasing to insure that your company information is correct
and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below.
Sincerely,
Maribel Martinez-Mejia PhD CEM
Fire Department/Office of Emergency Management
817-392-6173—Direct
SIGNATURE SHEET FOLLOWS
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OFFAL RECORD
DEAF LINK, INC. (AHAS)CONTRACT RENEWAL 2019-2020 Cly SECRETARY
FT: WORTH,TX
Re: NOTICE OF CONTRACT RENEWAL
Accessible Hazard Alert System(AHAS)
Contract No. CSC No.46820(the"Agreement")
Renewal Term No.4: February 1,2019 to January 31,2020
VENDOR:
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.46820 for a one-year period ending on January 31,2020
Authorized Signature: Date:
,OVendor Name&Title
CITY OF FORT WORTH: M&C No. N/A
City AttorneyZIZ4ZV-7 Date:
J n B. Strong
Contract Compliance Manager: µ-ms✓ Date: .Z
Homer Robertson,Assistant Fire Chief
Recommended Byy -,. z j Date: ' --s
s E. DaniFir ( R G
ATTEST: Date: 1�(�l `l
Mary J. Kayser,CiWcrdla .
Date: /L31 Zl9
Valerie Washington, ssistant City Manager �—
®FFliUAL RECORD
DEAF LINK, INC. (AHAS)CONTRACT RENEWAL 2019-2020 CITY SECRETARY
FT WORTH,TX
DEAF LIN K
Accessible Hazard Alert System (AHASTM)
Program renewal for the City of Fort Worth,TX
Proposal date: 11-26-2018
Deaf Link proposes renewal of the Accessible Hazard Alert System AHASTM) including Spanish Language
alerts for the City of Fort Worth. The performance period is for February 1, 2019 through January 31S`, 2020.
• Program cost is $63,194 per year.
• Deaf Link offers an option to renew the AHAS program for 1 additional year, February 1,2020
through January 31, 2021 at current pricing.
Scope of work:
1. Deaf Link will provide the City of Fort Worth Office of Emergency Management with 24/7 capability
to send accessible alerts in response to all Emergency Alert System (EAS)event codes for Warnings,
Watches, and Emergencies, Civil Emergency Messages (CEM), Terrorism events, Amber Alerts, and
National Weather Service watches and warnings. AHAS will send alerts at the direction of the Fort
Worth Office of Emergency Management. AHAS will independently monitor the National Weather
Service and send alerts for Threat to Life and Property watches and warnings for Fort Worth.
2. AHASTM program will send accessible web-based alerts in American Sign Language (ASL)video,
English Voice, and Text(maximum length 2 minutes - 150 words). AHAS will also create alerts in
Spanish voice(audio file)with text-based translation. All AHAS alerts are sent in email and SMS
formats with associated URL link embedded in the text. AHAS alerts are receivable on all video and
web enabled cell phones, computers, tablets, and refresh braille readers.
Note: ASL video alerts are created in Broadcast quality formats for possible use by local TV stations.
3. Deaf Link will continue to maintain the FTW AHASTM subscriber registration page. This service is
free to the subscriber other than any carrier costs associated with their broadband(phone or internet)
service provider.
4. Deaf Link will continue to host the FTW AHASTM website providing Fort Worth with a web location
where accessible information about AHAS,Active Alerts, FAQ's and Preparedness videos in ASL,
English voice/text can be viewed by the community. AHAS will also maintain a Spanish language
page for where active alerts can be viewed.
5. Community outreach: Deaf Link can work with the City of Fort Worth in hosting community
meetings to encourage personal preparedness and enrollment in the AHAS program. Meeting locations
are determined and paid for by the City, broadband access for demonstrating AHAS is recommended.
Meetings are a scheduled maximum of 2 hours in length. Deaf Link will charge $1500 per meeting
which includes travel and provision of ASL interpreters.
6. Deaf Link is sole source for the Accessible Hazard Alert System AHASTM program.
Contact information:
Dan Heller 210-590-7446 (cell 210-896-2246) danhellergdeaflink.com
Deaf Link Inc. PO Box 701826 San Antonio, TX 78270
Deaf Link Inc. 14400 Northbrook Dr. suite 200 San Antonio, TX 78232 (Corp office)