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HomeMy WebLinkAboutContract 35352-A1 AMENDMENT NO. 1 STATE OF TEXAS S CITY SECRETARY CONTRACT NO.�� (M&C Needed) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and Dunaway Associates, (Engineer) made and entered into City Secretary Contract No. 35352, (the Contract) which was authorized administratively by the City Manager on the 4th day of June 2007; and WHEREAS, the Contract involves engineering services for the following project: Storm Water Utility Project - Randal Mill Culvert Improvements, Project No. 00702: DQE No. 5693; WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in a proposal letter dated March 2, 2009, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $155,573.00. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the: total fee paid by the City for all work and services shall not exceed the sum of $190,073 .00. 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD MYSECRE7ARY 05-72-09 P03:35 IN ORIGINAL FT.WOM, rX \ A EXECUTED on this the l 1 ) day of in Fort Worth, Tarrant County, Texas. ATTEST; Contract- Authorization Marty Hen ix City Secretary 06t-0 APPROVAL RECOMMENDED: APPROVED: William A. Verke , P,E. Fernando Costa Director, Department of Assistant City Manager Transportation and Public Works Dunaway Associates L.P. Engineer By: �7LlLilrV�k,ti� Name: Title: GF n)13- uG Sic-rop: ser'VICC-S APPROVED ASV7 FORM AND LEGALITY: gF Assistant Ci y Corney N ICIAL RECORDY 5ECRETARY.11�D�iTH,TX DUNAWAy DA N0. 2007143 March 2, 2009 Mr. Michael Owen, P.E. City of Fort Worth Department of Engineering Fort Worth, Texas 76102 Reference: Amendment No. 1 Randal Mill Culvert Improvements City Project No. 00702 Mr. Owen: This letter constitutes our request for supplemental authorization for tasks outside the scope of services of our current contract. The additional work includes the following tasks: 1. Alignment Stud - Evaluate and compare the MTP alignment of Randol Mill Road with an alternate alignment recommended by Dunaway. The purpose of the evaluation is to determine whether the westerly two culverts crossing Randol Mill Road in the vicinity of the Mallard Cove subdivision should be eliminated by realigning the road and tributary WF-1. The evaluation will include identifying ROW acquisition needs, environmental impacts, access to residential properties, probable construction costs, and hydraulic considerations. 2. Culvert Design — Provide design and construction bidding documents for six 10' x 8' box culverts crossing Randol Mill Road approximately 750' east of Goldeneye Road. Design will also include widening of tributary WF-1 upstream and downstream of the proposed culverts, erosion prevention, and design of a construction sequence plan, traffic control plan and detour pavement. A summary of the total project is as follows: Basic Fee 1. Original Contract $ 24,500.00 2. Amendment#1 $ 165 573.00 TOTAL 8UDGET $ 190,073.00 MNVBE Participation MNVBE Goal—22% MNVBE% Provided: Amendment No. 1 —23% ($37,6981$165,573) 1501 Merrimac Circle.Suite 100 a Fort Worth,Texas 76107 , tet:817.335.1121 a Metra:817.4 2 9.2135 a Fax:817.335.7437 3 www.dunowayassoclotes.com Amendment No. 1 March 2, 2009 Page 2 Please review the enclosed information. Do not hesitate to call me if you have any questions or require additional information regarding this proposal. Sincerely, DUNAWAY ASSOCIATES, L.P. sl?�0vlv�� Stephen R. James, P.E. Principal Director, Public Sector Services Cover Lettter Amendrnent#1.doc EXHIBIT "A-1" SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") AMENDMENT NO. 1 PROFESSIONAL SERVICES: DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS CITY PROJECT NO. 00702 The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT "A". Work under this attachment includes the preparation of a drainage study for the project area described below and shown graphically an Attachment E: Randal Mill Road Culverts—WF-1, a tributary of West Fork Trinity River, crosses a segment of Randal Mill Road at 3 locations approximately 1 mile east of Loop 820. The culverts at these locations are not adequate to pass the design year storm in accordance with the City's drainage policy. Randal Mill Road experiences frequent flooding at the 2 most westerly culvert locations. Work under this Agreement includes the following: 1. Alignment Stud - Evaluate and compare the MTP alignment of Randal Mill Road with an alternate alignment recommended by Dunaway. The purpose of the evaluation is to determine whether the westerly two culverts crossing Randal Mill Road in the vicinity of the Mallard Cove subdivision should be eliminated by realigning the road and tributary WF-1. The evaluation will include identifying ROW acquisition needs, environmental impacts, access to residential properties, probable construction costs, and hydraulic considerations. 2. Culvert Design — Provide design and construction bidding documents far six 10' x 8' box culverts crossing Randal Mill Road approximately 750' east of Goldeneye Road. Design will also include widening of tributary WF-1 upstream and downstream of the proposed culverts, erosion prevention, and design of a construction sequence plan, traffic control plan and detour pavement. Upon receipt of notice to proceed,the ENGINEER will perform the following tasks: PART A—PRE-ENGINEERING 1. Initial Data Collection EA1-1 02/16/09 Scope of Servlcea Dunaway Associates, L.P. Randal Mill Culverts a. Pre-Design Coordination Meetings ENGINEER will attend and document meetings, as required, to discuss and coordinate various aspects of the project and to ensure that the project stays on schedule. For purposes of establishing a level of comfort, two (2) meetings are anticipated. These include the following: One (1) pre-design kick-off meeting, (including all departments that are impacted by the project). One(1) review meeting at completion of the City's review of the conceptual engineering plans. b. Data Collection In addition to data obtained from the City, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, City Master plans, CITY drainage complaint files, existing applicable drainage studies and property ownership as available from the Tax Assessor's office. C. Coordination with Other Agencies During the concept phase the ENGINEER shall coordinate with all utilities, including utilities owned by the City, TxDOT and railroads. These entities shall also be contacted if applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the project limits. The information obtained shall be shown on the concept plans. The ENGINEER shall show the location of the proposed utility lines, existing utility lines and any adjustments and/or relocation of the existing lines within the project limits. ENGINEER shall complete all forms necessary for City to obtain permit letters from TxDOT and railroads and submit such forms to the City. City shall be responsible for forwarding the forms to the affected agencies for execution. 2. Schedule Submittal and Monthly Progress Report RA1-a 02/16/09 Scope of 8ervicee Dunaway Associates, L.P. Rendvl Mill culvertm The ENGINEER shall submit a project schedule after the design contract is fully executed. The schedule shall be updated and submitted to the CITY along with monthly progress reports as required under Attachment B of the contract. PART B-CONSTRUCTION PLANS AND SPECIFICATIONS 1. Conceptual Engineering i. Surveys for Design a. ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. b. ENGINEER will provide the following information: All plans, field notes, plats, maps, legal descriptions, or other specified documents prepared in conjunction with the requested services shall be provided in a digital format compatible with the electronic data collection and computer aided design and drafting software currently in use by the Transportation and Public Works Department. All text data such as plan and profile, legal descriptions, coordinate files, cut sheets, etc., shall be provided in the American Standard Code for Information Interchange (ASCII)format, and all drawing files shall be provided in Autocad (DWG or DXF)format(currently Release 12), or as otherwise approved in writing by the CITY, and all data collected and generated during the course of the project shall become the property of the CITY. The minimum survey information to be provided on the plans shall include the following: 1. A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: RAI-3 0211fi/U9 scope oP Services Dunaway associates. L.P. Randol Mill Culverts 2. The following information about each Control Point; a. Identified (Existing. City Monument#8901, PK Nail, 518" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only. C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast comer of North Side Drive and North Main Street). 3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. 4. No less than two horizontal bench marks, per line or location. 5. Bearings given on all proposed centerlines, or baselines. 6. Station equations relating utilities to paving, when appropriate. ii. Public Notification a. Prior to conducting design survey, ENGINEER will notify affected residents of the project in writing. The notification letter shall be on company letterhead and shall include the following: project name, limits, City Project No., Consultant's Project Manager and phone no., scope of survey work and design survey schedule. The letter will be reviewed and approved by the City prior to distribution. b. When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. iii. Drainage Computations ENGINEER will review and document the storm water watershed drainage runoff area and existing street, right-of-way and storm sewer capacities for the subject EA1-4 02/16/09 scope of Servicer Dunaway Asaociates, L.P. Randol Mill Culverts site. A drainage area map will be drawn at 1" = 200' scale from available contour maps. Calculations regarding street and right-of-way capacities and design discharges (5-year and 100-year frequencies) at selected critical locations will be provided. Capacities of existing storm drain will be calculated and shown. The ENGINEER's responsibility includes recommendations for improvements of the existing system as deemed reasonable and consistent with City standards. iv. Conceptual Engineering Plan Submittal a. Conceptual plans shall be submitted to City 50 days after Notice to Proceed Letter is issued. b. The ENGINEER shall furnish four (4) copies of the concept engineering plans which include layouts, preliminary right-of-way needs and cost estimates for the ENGINEER's recommended plan. The ENGINEER shall also evaluate the phasing of the water, sanitary sewer, street and drainage work, and shall submit such evaluation in writing to the City as a part of the concept phase of the project. 2. Preliminary Engineering Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as follows: a. Drainage area maps with drainage calculations and hydraulic computations. Information shown on the plans will be consistent with Part A, Paragraph 1.b. for proposed condition. b. Preliminary project plans and profile sheets which will show the following and shall be on 22"x 34"sheets: Property Ownership Curb Lines Driveways Medians(if applicable) Sidewalks Existing and proposed water and sanitary sewer mains. EA1-5 02/16/09 scope of services Dunaway Associates, L.Q. Randol Mill Culverts C. Proposed roadway profile grades and elevations along each curb line; elevations at all p.v.i.'s; pYs half stations; high and low points;vertical curve information; and pertinent AASHTO calculations. Profiles for existing curbs (if any)and existing ground at the left and right-of-way lines shall be shown. Existing found property corners (e.g. Iron pins) , along the existing right-of- way shall be shown on the plans. Profiles for existing and proposed storm drain mains and leads shall be provided. d. Existing utilities and utility easements will be shown on the roadway plan and profile sheets. ENGINEER will coordinate with utility companies and the City of Fort Worth to ascertain what, if any, future improvements are planned that may impact the project. e. Preliminary roadway cross-sections will be developed, from the survey notes, at intervals not-to-exceed 50 foot along the project length and will extend 10' past the right of way line on both sides of the street. Additional cross-sections at important features including driveways, p.i.'s of intersecting streets, {minimum distance of 100' along cross-street at each P.I.} walks, retaining walls, etc., will also be provided. Profiles of centerline of driveways will also be provided where necessary. Scale will be 1" = 10' horizontal and 1"= 2'vertical. f. Street and intersection layouts. g. Proposed plantprofiile sheets will conform to City of Fort Worth construction legend. Adequate horizontal and vertical control shall be provided on the plan sheets to locate all proposed and existing facilities. Legal descriptions (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. h. Furnish six (6) copies of the final cross-sections on 22" x 34" sheets. Information on these sheets will include centerline station, profile grades and centerline elevations, roadway section (existing and proposed), right- of-way limits. Scale will be 1" = 20' horizontal and 1" = 2'vertical with cross sections plotted with stationing from the bottom of the sheet, and will include laterals and inlets. CITY policy with regard to parking design shall be maintained. Excavation and embankment volumes and end area computations shall also be provided. EA1-6 02/16/09 Scope of services Dunaway Associates. L.P. Randol Mill Culverts I. Right-of-Way Research The ENGINEER will conduct preliminary research for availability of existing easements where open-cut construction or relocation of existing alignments is probable. Temporary and permanent easements will be appropriated based on available information and recommendations will be made for approval by the City. j. Right-of-way/Easement Preparation and Submittal Preparation and submittal of right-of-way, easements and rights-of-entry will be in conformance with "Submittal of Information to Real Property Division for Acquisition of Property". k. Utility Clearance Phase The ENGINEER will consult with the City's Transportation and Public Works Department, Water Department, Department of Engineering, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities that have an impact or influence on the project. ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities. The ENGINEER shall deliver a minimum of 13 sets of approved preliminary construction plans to the City's Utility Coordinator for forwarding to all utility companies,which have facilities within the limits of the project. I. Preliminary Construction Plan Submittal L Preliminary construction plans and specifications shall be submitted to CITY 40 days after approval of Part B, Paragraph iv. ii. The ENGINEER shall deliver two(2)sets of preliminary construction plans and two (2) specifications to CITY for review. Generally, plan sheets shall be organized as follows: EAi-7 02/16/09 Scope of Servicer Dunaway Associates, L.P. Rarndvl Mill Culverts Cover Sheet General Layout and Legend Sheet Drainage Area Map and Computations Plan & Profile Sheets Cross Sections Standard Construction Details Special Details(If applicable) iii. Preliminary submittal shall include a preliminary estimate of probable construction cost with the preliminary plans submitted. Engineer shall assist City in selecting the feasible and or economical solutions to be pursued. M. Review Meetings with City The ENGINEER shall meet with CITY to discuss review comments for preliminary submittal. The CITY shall direct the ENGINEER in writing to proceed with Final Design for Final Review. n. Public Meeting After the preliminary plans have been reviewed and approved by the City, the ENGINEER shall prepare project exhibits, provide the CITY with the database listing the names and addresses of all residents and business to be affected by the proposed project, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and the ENGINEER shall mail the invitation letters to the affected customers, o. Storm Water Pollution Prevention Plan (SWPPP) For projects that disturb an area greater than one (4) acre, ENGINEER will prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the project for use by the Contractor during construction. Engineer will prepare drawings and details for proposed SWPPP improvement that the Contractor must use during construction. Contractor shall be responsible for filing the SWPPP with appropriate regulatory agencies. HAI-s 02/16/09 scope at Services ounaWay Associates, L.P. Randol Mill Culverts p. Traffic Control Plan The ENGINEER may utilize standard traffic reroute configurations posted as "Typicals" on the City's Buzzsaw website. The typicals need not be sealed individually if included in the sealed contract documents. In the event that the "typicals" (as described above) cannot be utilized on the project, the ENGINEER shall prepare a signed and sealed Traffic Control Plan for review and approval by the Traffic Division of the Transportation and Public Works Department . 3. Final Construction Plan Submittal a. Final Construction Documents shall be submitted to CITY 30 days after approval of Part B, Paragraph 2 (b), Following CITY approval of the recommended improvements, the ENGINEER shall prepare final plans and specifications and contract documents to CITY (each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas) and submit two (2) sets of plans and construction contract documents within 15 days of CITY's final approval. Plan sets shall be used for Part C activities. b. ENGINEER's Estimate of Probable Construction Cost The ENGINEER shall submit a final estimate of probable construction cost with the final plans submitted. C. Mylar Submittals The ENGINEER shall submit a final set of mylar drawings for record storage as follows: 1. Street and storm drain plans shall be submitted as one set of plans. Street and storm drain plans shall be separate from water and sanitary sewer plans. All sheets shall be standard size (22"x 34")with all project numbers (TPW and water/sanitary sewer) prominently displayed. EA1-9 02/16/09 scope of Services Dunaway Associates, L.P. Randol Mill Culverts 2. For projects where water/sanitary sewer improvements occur on a TPW Department funded project with no Water funding involved, a separate set of mylars with cover sheet shall be submitted for Water Department. 3. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file. There shall be one (1) PDF file for the TPW plan set and a separate PDF file for the Water plan set. Each PDF file shall contain all associated sheets of the particular plan set. Sin ular PDF files for each sheet of a plan set will not be accepted. PDF files shall conform to naming conventions as follows: 1. TPW file name example - "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the City of Fort Worth, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf Il. Water and Sewer file name example - "X- 35667_org36.pdf"where"X-35667" is the assigned file number obtained from the City of Fort Worth, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF files shall be submitted on one (1) Compact Disk, which will become property of and remain with the City of Fort Worth. Floppy disks zip disks e-mail flash media will not be accepted. 4. For information on the proper manner to submit PDF files and to obtain a file number for the project, contact the Department of Engineering Vault at telephone number(817) EAI-10 02/16/09 Scope of Services PuRaway Associates, L.P. Randol Mill culverts 352-8426. File numbers will not be issued to a project unless the DOE number and proper fund codes have been assigned and are in the Department of Engineering database. PART C- PRE-CONSTRUCTION ASSISTANCE Administration a. Bid Documents The ENGINEER shall upload all plans and contract documents onto Suzzsaw for access to potential bidders. Hard copies of plans and contract documents will not be printed or sold to potential bidders. b. Bidding Assistance The ENGINEER shall assist the CITY during this phase including preparation and delivery of any additional addenda prior to bid opening to plan holders and respond to questions submitted to DOE by prospective bidders. Engineer shall attend the scheduled pre-bid conference. The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and electronic format and return four (4) copies of the bid tabulation, along with the contract documents to the City within three (3)working days after bid openings. C. Construction Documents The ENGINEER will make available for construction, upon request by the CITY, up to twenty (20) sets of the final approved and dated plans and specifications and contract documents for the projects to the CITY for distribution to the selected contractor and City construction personnel. d. Assistance During Construction EAl-11 02/16/05 scope of services Dunaway Associates, L-P. Randal Mill Culverts The ENGINEER shall attend the pre-construction conference for the project. The ENGINEER shall also consult with and advise the CITY on design and/or construction changes, if necessary. aA1-I2 oa1i61oa Scope of services Dunaway Associates, L-P. Randol Mill Culverts ATTACHMENT "B" AMENDMENT NO. 'I DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS CITY PROJECT NO. 00702 I. Compensation A. The Engineer shall be compensated a total lump sum fee of $165,573 as summarized in Exhibit "13-3". Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment "A" and Exhibit "A-1" for all labor materials, supplies and equipment necessary to complete the project. All permitting, application and similar project fees will be paid directly by the City. B. The Engineer shall be paid in monthly partial payments as described in Exhibit "13-1", Section 1 — Method of Payment. C. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. II. Schedule(Working Days)—Refer to Attachment D for the complete schedule. A. A concept report shall be submitted within 50 working days after the "Notice to Proceed" letter is issued. B. A preliminary report shall be submitted within 40 working days after approval of the concept report. C. A final report shall be submitted within 30 working days after approval of the preliminary report. B-1 3/02/2009 Compensation/Schedule Dunaway Associates, L.P. Randol Mill Road Culverts EXHIBIT "B-1" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO. 1 DESIGN FOR RANDGL MILL CULVERTS IMPROVMENTS CITY PROJECT NO. 00702 I. Method of Payment Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice from the ENGINEER outlining the estimated current percent complete of the total project. The aggregate of such monthly partial fee payments shall not exceed the following: Until delivery of the concept report, a sum not to exceed 30 percent of the total lump sum fee. Until delivery of the preliminary report, a sum not to exceed 60 percent of the total lump sum fee. Until delivery of the final report, a sum not to exceed 90 percent of the total lump sum fee. The balance of fee, less previous payments, shall be payable after approval of the final report by the City. II. Progress Reports A. The ENGINEER shall submit to the designated representative of the Director of the Transportation and Public Works Department monthly progress reports covering all phases of the project in the format required by the City. SBI-1 2/16/2009 Compensation/Schedule Runaway Associates, L.P. Randol Mill Road Culverts EXHIBIT "B-2" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO. 1 HOURLY RATE SCHEDULE DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS CITY PROJECT NO. 00702 2009 Standard Rate Schedule* Employee Classification Rate/Hour(or Range) i Administrative $55-$75 Cadd Technician $60-$95 Design Technician $80-$110 Department Director $150-$190 Design Engineer $90-$130 j Project Manager $90-$145 r Principal -- $150-$220 Special Consulting $225 Reimbursable Cast+ 10% Mileage $0.550 Per Mile Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual invoice cost plus ten percent(10%). 'These rates are subject to adjustment after December 2009 ss2-1 2/16/2004 Hourly Rate schedule Dunaway Associates, L.P. Randol Mill Road Culver" EXHIBIT"13-3A" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 SUMMARY OF TOTAL PROJECT FEES DESIGN FOR RAND OL MILL CULVERTS IMPROVEMENTS City Project No. 00762 Consult Prime Responsi6llltV Fee Amount Percen Prime Consultant Dunaway Associates,L.P. Engineering&Project Management $ 127.875 77% Mi'WBE Consultants: Gorrondona&Associates.Inc. Topo Survey,SUE $ 28,275 17% STL Engineers Geotechnical,Pavement Design Report $ 5,923 4% ANA SWPPP $ 3,500 2% Total Fee Amount $ 165.573 100'% Prolect Description Scope of Service Total Fe MIWBE Fee Percen Engineering Services Drainage&Paving Design $ 185,573 $ 37.590 23% City's MW BE goal for this protect 22% ExhlbRB-3.xls EB-3A EXHISIT"9.313" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 PROFESSIONAL SERVICES FEE SUMMARY DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 00702 RANDOL MILL ROAD CULVERT ENGINEERING DESIGN Opinion of Probable Construction Costs X Curve A X 85% $ 960,000 7,55% 85% $ 61,698 SURVEY $ 19,725 REPRODUCTION $ 4,730 ADDITIONAL SERVICES $ 75,740 10%FOR SUB $ 3,770 TOTAL $ 165,573 Exhibi U-3.xls ES-3S EXHIBIT"B-3C" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO. 1 TOTAL FEE SUMMARY&DESIGN FEE BREAKDOWN DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 00702 A SUMMARY OF TOTAL FEE Service Description Randol Mill Rd.Culvert Engineering Services $ 70,108 Additional Services $ 75,740 Surveying Fee $ 19,725 Total $ 165,573 B BREAKDOWN OF DESIGN FEES (Less Survey Fees) 1. Total Design Fee for Randol Mill Culvert(less Survey Fees)Breakdowr a. Concept(30%)=(Total Design Fee-Survey F $ 43,754 b. Preliminary(60%)=[Total Design Fee-Surve $ 87,509 c. Final(10%)=(Total Design Fee-Survey Fees $ 14,585 $ 145,848 Exhibi[&3.xls E13-3C1 EXHIBIT"B-3C" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 PROFESSIONAL SERVICES FEE BREAKDOWN DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 00702 Hours Task Description Dept.Mgr Eng. Tech. Clerical Billing Rate $190 $125 $93 $65 A.Alignment Investi!Saation 1 Investigate and compare MTP and Alternate alignment ROW needs a. Set profile grade(above the 100-yr flood elev.) 1 2 8 $1,184 b. Prepare template for proposed roadway section&develop cross-sections 1 6 12 $2,056 c. Use cross section construction limits to estimate ROW needs 1 8 8 $1,934 For both alignments,develop WF-1 channel improvements(flowline, d. alignment,and cross-section) 1 18 18 S4,114 2 Investigate and compare MTP and Alternate alignment impacts on floodplain Overlay both alignments(MTP and Alternate)with ftoodplaIn limits a. developed as part of this assignment. 1 4 5497 3 Develop opinion of probable cost a. Estimate ROW acquisition costs for both roadway alternatives 1 2 4 $812 b. Estimate roadway construction costs for both alternatives 1 2 4 5812 C. Estimate WF-1 realignment costs for both alternatives 1 2 4 $812 4 Report and exhibits - a. Letter report 2 24 $3,380 b. Exhibits 1 4 40 S4,410 Totaf Hours 10 69 102 0 $24,011 Expenses $665 Total Budget $1,900 $8,625 $9,486 $o $20,676 EB-3C2 EXHIBIT"B-3C" (SUPPLEMENT TO ATTACHMENT BJ AMENDMENT NO. 1 PROFESSIONAL SERVICES FEE BREAKDOWN DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 80702 Task Dept.Mgr, Proj.Eng. CAD Tech. Clerical $190 $125 $93 $65 SW PPP a.Documentation(From ANA proposal) $3,500 Subsurface Utfllty Engineering(SUE) a.Plan sheets(From Gorrondona proposal) $8,550 Geotechnical Engineering&Pavement Design Report a.Documentation(From STL proposal) $5,923 Monthly Reports a.Project duration=10 months @ 0.5 hr/mth 5 $950 Meetings a.Gas Pad meetings,site visits,exhibits 8 8 $2,264 b.Field Meeting w/construction(assume 1 @ 2 hr) 2 2 $630 c.Design Meetings(assume 3 @ 1.5 hr ea) 4.5 4.5 $1,418 d.Pre-construction meeting(1 @ 1.5 hr) 1.5 $188 e.Public meeting(1)attendance&exhibits 2 2 4 $1,002 f.Public meeting-mailing notices(labor) 1 4 $353 g.Public meeting-mailing notices(non-labor) $500 $6,354 Bid Assistance a.Assistance during advertisement 2 2 $634 b.Attendance at pre-bid conference 1.5 $188 c.Attendance at hid opening 1.5 $188 d.Bid tabulation&recommendation of award 0.5 2 2 $475 $1,480 Erosion Control Plan a.Erosion control plans(far 2 roadway con stuction phases) 2 8 16 $2,868 b.Scour computations(channel) 4 $500 c.Erosion control plan(for channel improvements) 2 6 16 $2,618 $5,986 Traffic Control Plan a.Advance Warning Sign Layout 0.5 8 12 $2,211 b.Phase 1 TCP(for detour road construction)&details 1 16 22 $4,236 c.Phase 2 TCP(for final pavement construction)&details 1 16 22 $4,236 $10,683 EB-3C3 EXHIBIT"B-3C" ;SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 PROFESSIONAL SERVICES FEE BREAKDOWN DESIGN FOR RANOOL M I LL C ULVE RTS I M P ROVEM ENTS City P-Nj t No.0D707 PRICE MEMORANDUM DUNAWAY DEPT: ENVIRONMENTAL SERVICES NAME OF FIRM: Dunaway Associales,L.P. PROJECT TITLE: RandoII Mill Culvert LOCATION: Fort Worth.Texas TASK PERMIT TASK TOTAL TASK MGRj PMI Senlor EnginearJ ES ES GPS WP XPENSE: M I ELEMENTS MAN- SENIOR TM Env.Scl. r.Env.Sc Decatur 1 I HOURS $210.OD E180.0D 5136.72 $103.13 598.00 S58.0D S20.D0 $55.00 1 I WOUS Dellneallon WOUS Held visit and maps 6 4 4 4 $50.110 j WOOS Report 39 2 24 2 2 $100.00 j 0 SD.00 j 0 $0100 12 50,00 TOTAL TASK MAN-HOURS 48 6 0 0 0 28 2 4 2 $0.90 TOTAL TASK DIRECT LABOR $4,310.00 S1.2E0.00 $0.00 $0.00 $9.00 $2,744.00 $116.00 S6D.00 S110AD I TOTAL TASK EXPENSES $165.00 $150.00 _S.4 475.011 z I NWP Permit Report preparaltOn 0 4 24 1 $150.00 j Coordination with USACE 24 12 12 $50.00 a SO-OD 0 $0.00 0 SO-00 0 $0.00 a $0.09 0 $0.08 i TOTAL TASK MAN-HOURS zd 16 0 0 9 38 0 0 1 TOTAL TASK DIRECT LABOR S6,943.00 $3,360.00 $0.00 SD.00 $0.00 53,528.00 50.00 $0.00 $55.00 TOTAL TASK EXPENSES $220.00 $200.00 I S 7,1G3.99 TOTAL MANHOURS 95 72 22 O 0 0 64 2 4 3 TOTAL DIRECT LABOR(CATEGORIES) $11,253.0 $11.253 $4.620 SO SD $0 1 58,272 1 $118 1 sea $165 TOTAL LABOR 551,253 TOTAL EXPENSES 5359 TOTAL $11,836 EB-3C4 EXHIBIT"13-313" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 FEES FOR SURVEYING SERVICES DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 00702 RANOOL MILL ROA©CULVERT Topographic Surveys 1,900 LF x $ 6.50 $ 12,350 Temp.Construction Easements 5 @ $ 500 $ 2,500 Permanent Easements 5 @ $ 800 $ 4,000 Temp.ROE Documents 7 @ $ 125 $ 875 SURVEY SERVICES TOTAL $ 19,728 ExhibUB-3.xis E13-31) EXHIBIT"B-3E" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO. 1 FEES FOR REPRODUCTION SERVICES DESIGN FOR RANDOL WILL CULVERTS IMPROVEMENTS City Project No. 00702 1 Concept Reports— SETS $1 SHEET SHEETS TOTAL Plans ($0.5/sheet x sheets/set) 7 $ 0.50 25 $ 88 2 Preliminary Design— Plans ($0.5/sheet x sheets/set) 8 $ 0.50 25 $ 100 Specs ($0.25/page x pages/report) 2 $ 0.25 350 $ 175 3 f=inal Design— Plans ($2.201sheet x sheets/set) 7 $ 2.20 25 $ 385 Specs ($0.25/page x pages/report) 7 $ 0.25 350 $ 613 4 Construction Plans ($2.20/sheet x sheets/set) 20 $ 2.20 25 $ 1,100 Specs ($0.25/page x pages/report) 20 $ 0.25 350 $ 1,750 5 Final Mylars Plans ($15.20/sheat x sheets/set) 1 $ 15.20 25 $ 380 6 Public Meetings Mounted Exhibits ($35.00/sheet x sheets/set) 1 $ 35.00 4 $ 140 Reproduction Services Subtotal-Randol Mill Culverts $ 4,730 Reproduction Services Total $ 4,730 ExhibitB-3.xls E13-3E EXHIBIT"e-31F" (SUPPLEMENT TO ATTACHMENT e) AMENDMENT NO, i FEES FOR ADDITIONAL SERVICES DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS City Project No. 00702 RANDOL MILL ROAD CULVERT Alignment Study $ 20,676 Subsurface Utility Engineering $ 8,550 WOUS Delineation(for Alignment Study) $ 4,475 404 Nationwide Permit $ 7,163 SWPPP $ 3,500 Geotechnical Investigation, Pavement Design Report $ 5,923 Monthly Reports $ 950 Meetings(Design,Pre-construction,Public) $ 8,354 Bid Assistance $ 1,480 Erosion Control Plan $ 5,986 Traffic Control Plan $ 10,6$3 Additional Services Total $ 75,740 Exhlb11B-3.x1s EB-31F EXHIBIT"64" (SUPPLEMENT TO ATTACHMENT B) AMENDMENT NO.1 OPINION OF PROBABLE CONSTRUCTION COST DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS CITY PROJECT NO.00702 PRELIMINARY ESTIMATE OF PROBABLE CONSTRUCTION COST Randol Mill Road-2 Lane Section Including Box Culverts CITY OF FORT WORTH,TEXAS ITEM ITEM DESCRIPTION ESTIMATED UNIT PRICE AMOUNT NO. QUANTITY PER UNIT [PREP ROW,MOBILtZATION&REMOVALS 100 Pre are Ri ht-cf-Wa 10 STA $3,000.00 530,000 305 Remove Asphalt Paving-Saiv,Haul,Stk I,Red 12700 ISY 1 $3.00 $8,100 500 Mobilization-7%of Items+Contingencies 11 LS1 $62,790 $62,790 SUBTOTAL PREP ROW&REMOVALS $100,800 TRAFFIC CONTROL 241 Traffic Control-$3,500 per 100' 10 STA $3,500-70 $35,000 SUBTOTAL TRAFFIC CONTROL $35,008 PAVING 110 Excavation-Roadway 2,000 CY $6.00 $12,000 132 Embankment-Typ D Class 3 9,250 CY $5.50 $50,875 260 Lime Treated Sub rade-8" 2,900 SY $2.00 $51800 260 Lime 361bs1s 52 TON $93.00 $4,836 340 Hot Mix Type"D" 2,700 SY 7"thick 1,090 TON $80.00 $87,200 530 Gravel Driveway 192 SY $21.00 $4,025 544 IMBGF 300 LF $25.00 $7,500 462 10'x'9'Box Culverts 6 110' 660 LF $515.00 $339,900 Headwalls 2 120'ea 2.0 EA $40,000.00 $80,000 Channel Excavation 2600 CY $6.00 $15,600 Gabion Ri ra 516 CY $230.00 $118 578 SUBTOTAL DRAINAGE $554,078 SIGNING dr PAVEMENT MARKINGS 644 ISigning&Object Markers-$6,000 per mild 10.19 MILE 1 $6,000.001 $1,140 666 1 Pavement Markings Tem ora -$7,500 per mile 0.19 MILE $5,000.00 $950 666 Pavement Ma r ki nq s Permanent -$5,500 2er mile 10.19 MILE $7,500.00 $1,425 SUBTOTAL SIGNING&PAVEMENT MARKING $3,5151 164 lFiber Mulch Seeding 10.8 JAG 1 $1,000.00 $826 167 jSW3P-LUMP SUM_-Drainage Channel 11.00 ILS I 56,000.00 I56,000 167 jSW3P-Roadway 0.19 MILE $30.000.001 $5,700 SUBTOTAL SW31P $12,526 10°I Contingencies 11 ILS $81,545.52 $81,546 TOTAL CONSTRUCTION COST $959,7911 T En ineerin &Environmental 0 LS $0.00AS960,00 Construction Phase Services 0 LS 50.0cin Bond Issuance and Debt Service 0 LS $ST ALL ACTIVITIES E13.4 ATTACHMENT"C" AMENDMENT NO. 1 CHANGES AND AMENDMENTS TO STANDARD ENGINEERING AGREEMENT AND ATTACHMENT A DESIGN FOR RANDOL MILL CULVERTS IMPROVEMENTS CITY PROJECT NO. 00702 1. To Part B. 2. n. Public Meeting, add the following: For this project, the database listing the names and addresses of all residents and business to be affected by the proposed project shall be limited to property owners within 1,000 feet of the limits of the proposed construction work. 2. To Part B. 2. P. Traffic Control Plan, add the following: This scope of services will not include detailed traffic control plans unless the ENGINEER provides a separate scope of services and fee estimate in the"Additional Services" section of Exhibit B. For this project the ENGINEER will provide detailed traffic control pians for the construction of a box culvert crossing Randol Mill Road. C-1 2/15/2009 Changes F Amendments Dunaway Associates,L.P. Randol'Nill Culverts i� LL 'a. g' f nj i r I a d s e e CFO O d v,a:e9la '�' agg`e p�d vo =oprp m d 8 8 C 3 n r-�k a d 3 7 ��v nd NC` s � �rr7'��gryyCJ-Nr"�3�cy�7^ug�i��3 �11a��p"�payN��'���a��p�ti6�,a1�y���y�y��'�atltlar v�'pp popp p�' e�op�pe�a p�aa.p�p t � ioJ = � ��1.f m o gN� lo e ia a`9 o b Eg jit o a s g a a E-E:e D o o _$o w 3 e.a $ € +gypp ? a s; { i U3� aaa`�e�� L=LLaa" xuam 4U E a=rc�a „ E j pp Yb. s9 2c i� s 4 2 t V et + !Y 4 � t P 1 1. " `"—r�la '°M A In 'R.n �,N.^A A ffi�Y :;��N��!7'x-a �I g! c o E 11 a i A � 3 a P - FO W k Ei a � a a 'a �e ��a:aaaa�� aa =tial � F_ TSa' 'a �a'' ' gi v_vv -v 9 4 v o_o v'= Im v' Im Sia o $'i n a a a a fI7 'ry C 9 9.2 R;N 0.v,R RP R 9$n 93 ti n R 9111 o$9 o' g m 33 a s e I` F a` N ❑ ae yvaov7 w ! 4 �a` oaf z A e o n N ry n e e e N ry N n N N u n ry ry �$ f'� — - N rvNgH H��PpC QRS 8 0l da I 1 I �irr a m'N'Ig' c u'3 m s m s m g:: n�.'; .2.9tQ m 9 e :e'v;$^o m$ S`��m d .1 m �66 I E I - .- City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/5/2009 DATE: Tuesday, May 05, 2069 REFERENCE NO.: C-23497 LOG NAME: 20AMEND1 RANDOLMILL SUBJECT: Authorize Amendment No. 1 to City Secretary Contract No. 35352 in the Amount of$155,573.06, an Engineering Agreement with Dunaway Associates, LP, for the Design of the Randol Mill Culvert Improvements RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to City Secretary Contract No. 35352 in the amount of$165,573.00, an Engineering Agreement with Dunaway Associates, LP, thereby revising the total contract cost to $190,073.00. DISCUSSION: The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with state and federal regulatory requirements. This will be accomplished by infrastructure reconstruction and system maintenance, master planning, enhanced development review and increased public education and outreach. On October 16, 2007, (Ordinance No. 17840-10-2007) City Council authorized the issuance and sale of $25,000,000.00 in Storm Water(Drainage) Revenue Bonds, Series 2007, to fund a two year Storm Water Capital Project program. WF-1, a tributary of West Fork Trinity River, crosses a segment of Randol Mill Road at three locations. The culverts at these locations are not adequate to pass the design year storm in accordance with the City's drainage policy. Randol Mill Road experiences frequent flooding at the two most westerly culvert locations. The City issued a Request for Qualifications to provide drainage design in January 2006. Statements of Qualifications were submitted by 24 design consultants, including Dunaway Associates, LP. Dunaway Associates, LP, was selected to study the drainage in the subject area and provide subsequent design services for drainage improvements. On June 4, 2607, the City Manager executed administratively an Engineering Agreement with Dunaway Associates, LP, for the study of the Randol Mill Culvert Improvements. It was anticipated that the study project would be expanded to a design project. The study has been completed and the following proposed improvements have been recommended: * Construction of six— 10 foot by 8 foot box culverts crossing Randol Mill Road approximately 750 foot east of Golden Eye Road and widening and providing erosion protection upstream and downstream from Logname: 20AMENDIRANDOLMILL Page 1 of 2 the new culverts. Amendment No. 1 will provide an alignment study for Randol Mill Road and the design and preparation of engineering plans and contract documents for the bidding and construction of the recommended improvements. Dunaway Associates, LP, proposes to perform the design services for a lump sum fee of$155,573.00. City staff considers the fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $38,400.04 is required for project management by the Transportation/Public Works Department. Dunaway Associates, LP, is in compliance with the City's MANBE Ordinance by committing to 23 percent MIWBE participation on this Amendment No. 1. The City's goal on this Amendment is 22 percent. This project is located in COUNCIL DISTRICT 4, Mapsco, 66L. FISCAL INFORMATION I CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated of the Storm Water Capital Projects 2007 Revenue Bond Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers P229 531200 204280070231 143,L54.00 P229 531200 204280070232 $87,509.00 P229 531200 204280070233 $14.585.00 P229 531200 204280070251 $19.725.00 CERTIFICATIONS: Submitted for City Manager's Office by; Fernando Costa (8476) Originating Department Head: William Verkest (7801) Additional Information Contact: Michael Owen (8079) ATTACHMENTS 1. 20AMENDRANDOL�3},pdf (Public) 2. 2QAMEND1RANDOLMILL 3 . df (CFW Internal) 3. BFT- 102.pdf (CFW Internal) 4. Randol Mill 3 . df (CFW Internal) Logname. 20AMEND 1 RANDOLMILL Page 2 of 2