HomeMy WebLinkAboutContract 35371-A2 AMENDMENT NO. 2
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.
(M&C Needed)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and James DeOtte
Engineering, Inc. , (Engineer) made and entered into City Secretary
Contract No. 35371, (the Contract) which was authorized administratively
by the City Manager on the 11th day of .lune 2007; and
WHEREAS, the Contract involves engineering services for the
following project:
Storm Water Utility Project - Edgehill Road Storm Drain Extension,
Project No. 00670: DOE No. 5612
WHEREAS, it has become necessary to execute Amendment No. 2 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in a proposal letter dated July 14, 2010,
copies of which are both attached hereto and incorporated herein. The
cost to City for the additional services to be performed by Engineer
total $139,610.00.
2.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$1.97,332.00.
3.
All other provisions of the Contract and Amendment bio., gbich are
not expressly amended herein shall remain in full force J*WFArRECORD
CITY SECRETARY
FT. WORTH, TX
EXECUTED on this the day of a[ p � , 201() , in Fort
Worth, Tarrant County, Texas.
ATTEST:
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Marty Hendrivo��� � }
City Secretary °Q°Dona°Ov
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APPROVAL RECOM ENDED: ��o ❑° APPROVED:
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William A. Verkest, E. �� °aan000°o❑ *a Fernando Costa
Director, Department of �'�' P,'��r' Assistant City Manager
Transportation and Public Works �����
James DeOtte Engineering, Inc.
Engineer Contract Authori2atiOu
By: f
i 1
Date
Name: James E. DeOtte P.E.
Principal, James DeOtte Engineering, Inc.
6707 Brentwood Stair Rd, Ste 520
Fort Worth TX 76112
APPRO TO FORM AND LEGALITY:
Assista City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
James DeOtte Civil En ineerin
Engineering, Inc. Land Surveying
28 September 2010
Mr. Michael A. Gwen, P.E.
Senior Professional Engineer
Department of Engineering
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
Ref: Amendment#2 for Design Services
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
Project No. 00670; City Secretary Contract# 35371; DOE # 5612
Mr. Owen,
After review of the concept design for the subject project, the scope of the project
has expanded to include storm drain improvements from Camp Bowie Boulevard to just
south of Kirkwood Drive. The existing and proposed project scope and fees are as
shown below.
Original contract:
Scope: Analyze system capacity from Camp Bowie to outfall to determine
requirements in order to end flooding of houses on Waverly Drive. This effort should also
include determination of required additional storm drain, inlets and recommended alignment to
be submitted in a report
Fee Study: $20,960.00
Amendment#1
Scope:. Design and production of construction drawings for Edgehill Road
drainage improvements as described in Drainage Study dated 30 June 2008 and substantially
comprised of design of roadway and storm drain design for approximately 500 linear feet of
street.
Fee Amendment #1: $36,762.00
fax 817-930-0445 6707 Brentwood Stair Road,Suite 520 • Fort worth,Texas 76112 817-446-6877
Amendment#2
Scope: Design and production of construction drawings for Edgehill Road drainage
improvements substantially comprised of design of roadway and storm drain design for
approximately 9,750 linear feet of street.
Fee Amendment#2: $139,610.00
Total Project Fee: $197,332.00
Attached are exhibits and attachments describing the additional scope and fee:
Attachment A Scope of Services
Attachment B Compensation
Attachment E-1 Solution Option Map
Sincerely
(�.' Qo�
Ja eOtke, P.E., R.P.L.S.
President
fax 817-930-0445 6707 Brentwood stair Road; Suite 520 • Fort Worth,Texas 76112 817-446-6877
ATTACHMENT "A"
Scope for Engineering Design Related Services for Storm Water Improvements Projects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub-consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
The objective of this project is to eliminate storm drainage related flooding in the Ridglea
Addition, in the vicinity of Edgehill Drive and Camp Bowie Boulevard, and to improve the
drainage system to bring it into compliance with current City of Fort Worth drainage criteria.
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services (NOT INCLUDED IN THIS CONTRACT)
Task 6. Construction Phase Services (NOT INCLUDED IN THIS CONTRACT)
Task 7. ROW/Easement Services
Task 8. Survey Services
Task 9. Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
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• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
• Conduct and document a total of 4 project update meetings with CITY Project
Manager.
■ Conduct review meetings with the CITY at the end of each design phase.
■ Conduct and document monthly design team meetings.
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
■ Complete Monthly MANBE Report Form and Final Summary Payment Report Form at
the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• It is assumed that a total of 4 update meetings will be held aside from the
meetings at the end of each design phase.
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E, Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly MIWBE Report Form and Final Summary Payment Report Form
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TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (such as
TxDOT and railroads), CITY Master Plans, CITY drainage complaint files,
existing applicable drainage studies, FEMA floodplain and floodway maps,
existing models of project area (if any) and property ownership as available from
the Tax Assessor's office.
• The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main: The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute/relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE investigation has been performed). The Level A SUE will be
performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design; or(3) by the Contractor after the project has been bid, by means of a
bid item to that effect. In all options, the ENGINEER shall propose appropriate de-
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated.
• The following is applicable at all locations that require water service line
replacement: The ENGINEER shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be replaced on the project and shall
identify existing sample stations and fire line locations.
2.2. Drainage Computations
• ENGINEER will delineate the watershed based on contour data and field
verification and document existing street; right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200'
scale from available 2-foot contour data with the countours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right-of-
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way capacities and design discharges (5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
in the project area where 100-year runoff exceeds available storm drain and
right-of-way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B, as described below.
The SUE shall be performed in accordance with CIIASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
■ Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level ❑
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
■ Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
Survey surface features of subsurface utility facilities or systems.
The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
■ Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
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• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B includes tasks as described for Quality Level C
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
2.4. The Conceptual Design Package shall include the following:
■ Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design
concept.
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
■ Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right-of-way, proposed easements,
and existing utilities gathered during the SUE within the project limits.
■ Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
ASSUMPTIONS
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• All storm water calculations and design shall conform to the City of Fort Worth
Storm Wafer Management Design Manual, March 2006.
• The SUE (Level B) and SUE plan sheets shall be in accordance with CI/ASCE
38-02.
■ 8 copies of the conceptual design package will be delivered. Drawings will be
half size (1 V x 17").
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
• One design review meeting will be held.
DELIVERABLES
A. Conceptual Design Package to include pians, decision log, and updated cost
estimate.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
3.1. Development of Preliminary Design Drawings shall include the following:
■ Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Storm
Water Management Design Manual, March 2006.
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument#8901, PK
Nail, 518" Iron Rod); X,Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinates on City Datum only; descriptive
location (i.e. set in the centerline of the inlet in the South curb line of North Side
Drive at the East end of radius at the Southeast corner of North Side Drive and
North Main Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
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details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections_
• Station equations relating utilities to paving, when appropriate.
■ Proposed roadway profile grades and elevations along each curb line; elevations
at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and
pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing
ground at the left and right of right-of-way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right-of-way shall be shown on
the plans. Profiles for existing and proposed storm drain mains and laterals shall
be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
• Preliminary roadway and/or channel cross-sections will be developed, from the
survey notes, at intervals not-to-exceed 55 foot along the project length and will
extend 10 foot past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, P.I.'s of intersecting
streets, {minimum distance of 140 foot along cross-street at each P.1.)walks,
retaining walls, etc., will also be provided. Profiles of centerline of driveways will
also be provided where necessary. Scale will be 1" =20' horizontal and V =2'
vertical. Excavation and embankment volumes and end area computations shall
also be provided.
3.2. Geotechnical Investigation/Pavement Design
■ Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
■ Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
• After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help
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explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Clearance
■ The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, and government agencies to determine the approximate location
of above and underground utilities, and other facilities (current and future)that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall deliver approved preliminary construction plans to the
CITY's Utility Coordinator for forwarding to all utility companies which have facilities
within the limits of the project.
3.7 Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
ASSUMPTIONS
■ All storm water calculations and design shall conform to the City of Fort Worth
Storm Wafer Management Design Manual, March 2006.
• 5 borings at an average bore depth of 10 feet each will be provided.
• Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an
additional 2 project specific traffic control sheets will be developed.
• 4 copies of the geotechnical report will be delivered to the CITY. The report will
NOT include pavement design
• 1❑full size (22" x 34") plans will be delivered for Utility Clearance.
• 1 full size (22" x 34") plans will be delivered for Constructability Review.
■ 8 half size (11"x 17") drawings will be delivered for Preliminary Design.
■ ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
• Drawings will include: Cover sheet, Control sheet, Drainage Area Map, Drainage
Calculation sheet, 5 storm drain plan and profile sheets, paving sheet, 1 SUE
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plan, 1 water and sewer sheet, 2 traffic control sheets, storm detail sheet, 2
paving detail sheets, 2 water and sewer detail sheets, TxDOT cover sheet,
TxDOT Drainage area Map, Plan and Profile sheet for culvert street crossings,
29 TxDOT Traffic Control sheets for a total of approximately 51 sheets.
DELIVERABLES
A. Preliminary Design drawings
B. Utility Clearance drawings
C. Geotechnical Report
D. Documentation of key design decisions (Project Decision Log)
E. Estimates of probable construction cost
F. Public Meeting exhibits
G. Traffic Control Plans
TASK 4. FINAL DESIGN (90 PERCENT)AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans and specifications shall be submitted to CITY per the
approved Project Schedule.
■ The ENGINEER shall submit a final design estimate of probable construction cost with
the final design plans submitted. This estimate shall use ONLY standard CITY bid items.
■ Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
ASSUMPTIONS
• All storm water calculations and design shall conform to the City of Fort Worth Storm
Water Management Design Manual, March 2008.
8 half size (11" x 17") and 1 full size (22" x 34") drawings and 2 specifications will be
delivered for the 90% design.
1 full size (22" x 34") drawings and 2 specifications will be delivered for the 100% design.
• Drawings will include: Cover sheet, Control sheet, Drainage Area Map, Drainage
Calculation sheet, 5 storm drain plan and profile sheets, paving sheet, 1 SUE plan, 1
water and sewer sheet, 2 traffic control sheets, storm detail sheet, 2 paving detail
sheets, 2 water and sewer detail sheets, TxDOT cover sheet, TxDOT Drainage area
Map, Plan and Profile sheet for culvert street crossings, 29 TxDOT Traffic Control sheets
for a total of approximately 51 sheets.
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DELIVERABLES
A. 90% construction plans specifications.
B. 100% construction plans and specifications.
C. Documentation of key design decisions (Project Decision Log).
D. Detailed estimates of probable construction cost for the authorized construction project,
including summaries of bid items and quantities using the CITY's standard bid items and
format.
E. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
Bid phase services are not included in this contract and must be added by amendment.
TASK 5. CONSTRUCTION PHASE SERVICES.
Construction phase services are not included in this contract and must be added by
amendment.
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. Right-of-Way Research
• The ENGINEER will conduct property research and prepare right-of-way base
maps for design or study purposes of affected and adjacent properties located
within the project limits. The SURVEYOR will prepare the base map based on
property/right-of way record(s) research and available on-ground property
information (i.e. Iron rods, fences, stakes, etc.). The SURVEYOR is not
performing title research on the property, but is expected to research all available
existing property records based on current internet based Tarrant Appraisal
District (TAD) information available at the start of the project. Any chain of title
research, parent tract research, research for easements, right-of-way
takings, easement vacations and abandonment(s), right-of-way vacation(s),
and/or street closures are considered additional services and will require
additional compensation following approval of the city's project manager.
7.2 Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
7.3 Temporary Right of Entry Preparation and Submittal
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• Prior to construction, the ENGINEER shall prepare mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• 4 Permanent and 4 Temporary Construction Easements
DELIVERABLES
A. Easement exhibits and metes and bounds provided on CITY forms.
B. Temporary Right of Entry Letters
TASK 8. SURVEY.
ENGINEER will provide survey support as follows.
8.1 Design Survey
■ ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, utilities as required by the SIDE, structures, trees (measure caliper, identify
overall canopy, and have qualified arborist identify species of trees), and other
features relevant to the final plan sheets. Existing drainage at intersections will
be verified by field surveys. Spot elevations will be shown on intersection layouts
with cross slope to fit intersecting grade lines.
■ The minimum survey information to be provided on the pians shall include the
following:
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument#8901, PK Nail, 518" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinates on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
8.2. Temporary Right of Entry Preparation and Submittal
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• Prior to entering property for field survey, the ENGINEER shall prepare mail and
obtain Temporary Right of Entry from landowners.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows.
9.1. Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one (1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies.
9.2. Environmental Services—No Corps of Engineers related permits (i.e. 404 or
Individual Permits) are anticipated.
9.3. No CLOMRILOMR is anticipated on this project.
9.4. Texas Department of Transportation (TxDOT) Permit
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits.
• Completing all forms/applications necessary.
• Submitting forms/applications for CITY and TxDOT review
• Submitting revised forms for agency review
■ Responding to agency comments and requests
ASSUMPTIONS
1 Drainage Utility Permit with TxDOT
DELIVERABLES
A. Approved 1 TxDOT permit prior to construction.
B. Storm Water Pollution Prevention Plan (SWPPP) will be provided.
ATTAGHMENT'A'TQ STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES{REV 9101=9}
PAGE 12 OF 13
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
■ Construction management and inspection services
■ Performance of materials testing or specialty testing services.
■ Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
■ Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
• Bid phase and construction phase services.
ATTACHMENT'A'TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 910112009)
PAGE 13 OF 13
ATTACHMENT "B"
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
COMPENSATION AND SCHEDULE
I. Compensation
A. The Engineer shall be compensated a total lump sum fee of $ 139,610.00 as
summarized in Exhibit "B-3" Payment of the total lump sum fee shall be
considered full compensation for the services described in Attachment A for all
labor materials, supplies, and equipment necessary to complete the project.
B. The Engineer shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the Engineer.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 270
calendar days after the "Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans -60 calendar days.
B. Preliminary Engineering Plans and Contract Documents - 120 calendar days.
C. Final Engineering Plans and Contract Documents - 30 calendar days.
D. Final Pians and Contract Documents for Bid Advertisement -60 calendar days.
E. Construction —240 calendar days.
Attachment Kdoc
B - 1
EXHIBIT "B-'I"
METHOD OF PAYMENT
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
(SUPPLEMENT TO ATTACHMENT "B")
I. Method of Payment
Partial payment shall be made to the ENGINEER monthly upon City's approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Conceptual Engineering plan submittal and approval by
the City, a sum not to exceed 30 percent of the total lump sum fee (less surveying and
bidding/construction phase services).
Until satisfactory completion of Preliminary Construction Plan submittal and approval by
the City, a sum not to exceed 60 percent of the total lump sum fee (less previous
payments, surveying and bidding/construction phase services).
Until satisfactory completion of Final Construction plan submittal and approval by the
City, a sum not to exceed 90 percent of the total lump sum fee (less previous payments,
surveying and bidding/construction phase services).
The balance of the earnings (less previous payments, surveying and
bidding/construction phase services) shall be payable when the project is advertised.
Surveying and Bidding/Construction services shall be paid after services are rendered.
11. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of the
Department of Engineering monthly progress reports covering all phases of
design by the last day of every month in the format required by the City.
B. if Engineer determines in the course of making design drawings and
specifications that the opinion of probable construction cost of $1,465,445.00 (as
estimated in Exhibit B-5 will be exceeded, whether by change in the scope of the
project, increased cost or other conditions, the Engineer shall immediately report
such fact to the City's Director of the Department Transportation and Public
Works and, if so instructed by the Director of the Transportation and Public
Works shall suspend all work hereunder.
Attachment B.doc
B -2
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
(SUPPLEMENT TO ATTACHMENT "B")
2008 Standard Hourly Rate Schedule
Employee Classification Rate/Hour(Range)
Principal Engineer $1201 hour
Project Manager/Planner $901 hour
R.P.L.S. $1201 hour
R.P.L.S. (Principal) $1201 hour
Design Engineer $65-$801 hour
Designer/ CAD Operator $65-$1051 hour
Survey Technician $801 hour
Clerical $401 hour
Survey Crew $1351 hour
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus.
Attachment B.doc
B2 - 1
EXHIBIT "B-3A"
(Supplement to Attachment B)
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount %
Prime Consultant:
James DeOtte Engineering $117,916.90 84.5%
Engineering, Inc.
Proposed MIWBE
Sub-Consultants Amount 15.5 %
Gorrondona and Topographic, Land $16,420.00 11.8%
Associates, Inc. Surveying Services and
Subsurface Utility
Engineering
L.A. Blueline Reproduction $ 5,273.14 3.7%
Proiec# Description Scope of Services Total Fee MWBE Fee Percent
Engineering Services Storm Drain Design $139,610.00 $ 21,693.10 15.5%
MWBE Goal 15.0%
Attachment B.doc
B - 2
EXHIBIT "B-3A"
(Supplement to Attachment B)
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
SUMMARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
A. SUMMARY OF TOTAL FEE
Service Description Total
Engineering Services $ 93,138.00
Special Services $ 35,722.00
Surveying Services $ 10,750.00
—7 Total $ 139,510.00
B. BREAKDOWN OF STORM WATER FEES LESS SURVEY FEES
1. Total Fee (less survey and permitting fee) Breakdown by Concept, Preliminary and Final
Design
a. Concept (30%) = (Total Fee— Survey) x (0.3) _ $ 38,558.00
b. Preliminary (60%) = (Total Fee— Survey Fee) x (0.6) _ $ 77,316.00
c. Final (10%) = (Total Fee— Survey Fee) x (0.1) $ 12,886.00
Attachment B.doc
B-3
EXHIBIT 4&B-3B"
(Supplement to Attachment B)
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
FEES FOR SURVEYING SERVICES
Surveying and Subsurface Utility Engineering Services:
Establish Horizontal and Vertical Control, Topographic and planimetric survey
_ $ 6,750.00
Boundary survey and preparation of 8 easements (4 permanent and 4 temporary
construction)
_ $ 4,000.00
Subsurface Utility Engineering Level B
_ $ 5,670.00
Total Surveying and Subsurface Utility Engineering Services
$ 16,420.00
Attachment Moe
B—4
EXHIBIT "B-3C"
(Supplement to Attachment B)
Design Services for
EDGEHILL ROAD DRAINAGE IMPROVEMENTS
City Project No. 00670
AMENDMENT No. 2
FEE FOR REPRODUCTION SERVICES
Printing & Reproduction:
Edgehill DRAINAGE IMPROVEMENTS
Design Report: $ NIA
Preliminary & Utility Clearance:
13 sets of Const. Plans $1.80/sht. x 20 sht.lplan x 13 $ 468.00
6 sets of Const. Plans $1.801sht. x 20sht.lplan x 6 $ 216.00
2 set of specifications $0.201sht. X 140sheets x 2 $ 56.00
Sub-total $ 744.00
Final Plans:
2 sets of Const. Plans $1.80/Sheet x 51 sht.lplan x 2 $ 183.60
2 set of specifications $0.201sht. X 140sheets x 2 $ 56.00
Sub-total $ 239.60
TxD0T Permit Plans
9 sets of Permit Pians $1.80/Sheet x 40 sht.lplan x 9 $ 648.00
Subtotal $ 648.00
Bid Documents:
54 Sets of Const. Plans $1.80/sheet x 51 Sht.IPlan x 50 $ 4,590.00
50 set of specifications $0.201sht. X 140sheets x 50 $ 1,400.00
Sub-total $ 5,990.00
Mounted Exhibits for Public Meeting $ 300.00
Final Mylars for Record Purposes $9,90/sheet x 45 x 1 $ 445.50
Reproduction of SWPPP $ 300.00
Printing & Reproduction Total $ 8,663.10
Less Amendment#1 $ 3,390.00
Printing Amendment#2 $ 5,273.10
Attachment B.doc
B--5
EXHIBIT "B-4"
ENGINEERING SERVICES—TASKMOUR BREAKDOWN
(Supplement to Attachment B)
<Consultant t❑ provide detailed table (spreadsheet) breaking out the tasks/hours covering ALL
scope included in Attachment A>
Attachment 6.doc
B-6
EXHIBIT "B-5"
OPINION OF PROBABLE CONSTRUCTION COSTS
(Supplement to Attachment By
Attachment B.doc
B -7
Exhibit"B-5"
Opinion of Probable Construction Cost
Edgehill Road Drainage
City Project No.00670
Amendment#2
Edgehill Road Drainage Improvements - 9-28-10
DOE Project Manager: Mr. Michael Owen, PE
CITY PROJECT #00670 FORTWORTH
CITY SECRETARY CONTRACT#35371
COUNCIL DISTRICT 3
MAPSCO REF.74P
FORT WORTH MAPS 2018-380,2018-384,2024-380,2024-384
PAY ITEM CITY UNIT ITEM DESCRIPTION UNIT PRICE AMOUNT
1 900 SY Unclassified Street Excavation $15.00 $13,500.00
2 1,500 SY 6" HMAC Paving $20.00 $30,000.00
3 250 LF Saw Cut Existing paving $25.00 $6,250.00
4 1,600 SY Lime Stabilization $20.00 $32,000.00
5 1 EA 20' Standard Curb Inlet $5,000.00 $5,000.00
6 1 EA 15' Custom Inlet $10,000.00 $10,000.00
7 200 LF 30"Class III RCP $150.00 $30,000.00
8 800 LF 6" Curb $10.00 $8,000.00
9 22.0 TN Lime $50.00 $1,100,00
10 250 SY Sodding $25.00 $6,250.00
11 1,500 LF 6" Curb $10.00 $15,000.00
12 1 LS Utility Adjustment $2,000.00 $2,000.00
13 3,000 SY Pavement Reconstruction Asphalt $35.00 $105,000.00
14 1,400 SY Concrete Pavement Demolition $10,00 $14,000.00
15 1,400 SY Concrete Trench Re pair 20 feet wide $25.00 $35,000.00
16 200 LF Bare Under Camp Bowie $600.00 $120,000.00
17 2,000 SY Hydro Mulch $1.00 $2,000.00
18 1 EA SWPPP $2,000.00 $2,000.00
19 3 EA Junction Structures $15,000.00 $45,000.00
20 300 LF 36" RCP $150.00 $45,000.00
21 1,800 LF 60" RCP $400.00 $720,000.00
22 4 EA Storm Sewer MH 6.0' Dia. $2,200.00 $8,800.00
23 8 EA 10' Curb Inlet $1,800.00 $14,4100.00
24 1 1 EA 60" Headwall $4,000.00 $4,000.00
James De0t e Engineeg, Inc. sub-Total 1,274.300.00
CW�*� MemrinMANAOMNT 15%Cont 191.145.00
007 6rsntwood Stair Rood
Suftn 520
ENGINEERING Fo.t 817), 7QXa4 76112
[81744&-8877 Total 1.465,445.00
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LEGEND
EXISTING 60"STORM DRAIN
PROPOSED SWRU DRAIN PROJECT MAP
EDGEH ILL DRAINAGE IMPROVEMENTS
CITY PROJECT#00670
CITY SECRETARY CONTRACT#36371 CITY OF FORT WORTH TEXAS
DOE#5612 PREPARED FOR,
04
COUNCIL DISTRICT 3 1 OF FORT WORTH
000 DIROCKWORTON
MAPSCO REF.74P FORT WORTH,TEXAS 76102
200 a m 400 FORT WORTH MAPS James DeOfte 6707 BRENTWOOD STAIR RD- cm E.gl—j.q
Engineering,Iola. 'wl ft,cph."T"5"76112 L_
2018-3 80,2098-384, IT"os_ d S.—yng
(0 7)446 6a77
GRAPHIC SCALE IN FEET 2024-380,2024-384 ",,AwN"tN7,1,. =-I EXHIBIT El
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/28/2010
DATE: Tuesday,September 28,2010 REFERENCE NO.: **C-24484
LOG NAME: 20AMEND2—EDGEH9_L DRAINAGE
SUBJECT:
Authorize Amendment No. 2 in the Amount of$139,610.00 to City Secretary Contract No. 35371,an
Engineering Agreement with James DeOtte Engineering, Inc.,for the Storm Water Utility Project–
Edgehill Road Storm Drain Extension(COUNCIL.DISTRICT 3)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No.2 with
Jaynes DeOtte Engineering,Inc.,in the amount of$139,510.00 to City Secretary Contract No. 35371,thereby
revising the total contract cost to$197,332.00.
DISCUSSION:
The Storm Water Management Program was established to reduce flooding in Fort Worth,preserve streams,
minimize water pollution and to operate the storm water system in a more effective manner to fully comply
with state and federal regulatory requirements.This will be accomplished by infrastructure reconstruction
and system maintenance, master planning,enhanced development review, and increased public education and
outreach.
On September 22,2009, (Ordinance No. 18838-09-2009)the City Council approved the issuance and sale
of$45,000,000.00 in revenue bonds in Storm Water Capital Projects Bond 2009 Fund,to fund a two--year
storm water capital project program.
Flooding of properties along Edgehill have been reported to the City. Storm Water identified that a study of
the area and subsequent design was required to address the flooding issues.
A request for qualifications to provide drainage design was issued by the City in January of 2006.
Twenty—four design consultants submitted statements of qualifications,including James DeOtte Engineering,
Inc.
James DeOtte Engineering,Inc., was selected to study the drainage in the subject area and provide
subsequent design services for drainage improvements.
On June 11, 2007, the City Manager executed administratively an engineering agreement with James DeOtte
Engineering,Inc.,for the study of the Edgehill Road Storm Drain Extension project. It was anticipated that
the study project would be expanded to a design project.
On December 16, 2008,the City Council authorized the City Manager to execute an amendment to provide
design services for the Edgehill Drive storm drain extension.
After completion of the Concept Design Report,it was identified that expansion of the scope and limits of the
project was required to address additional flooding issue in the immediate proximity.
Amendment No. 2 will provide design of the expanded project,including storm drain improvements along
Edgehill from West Camp Bowie Boulevard to south of Kirkwood.
James DeOtte Engineering,Inc.,proposes to perform the design services for a lump sum fee of$139,610.00.
City staff considers the fee to be fair and reasonable for the scope of services proposed.
In addition to the contract amount,$51,318.00 is required for additional project management by the
Transportation/Public Works Department.
James DeOtte Engineering,Inc.,is in compliance with the City's MIWBE Ordinance by committing to 16
percent MIVIWBE participation.The City's goal on the project is 15 percent.
This project is located in COUNCIL DISTRICT 3,Mapsco 74P.
FISCAL INFORMATIOlH:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated,of the Storm Water Capital Projects Bond 2009 Fund.
FUND CENTERS:
TO Fund./Account/Cent=s FROM Fund/AccountlCe teas
P227 531200 20328006 $139.610.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Michael Owen (7952)
ATTACHMEN'T'S
1. FAR-00670-00003—A2.12df
2. fundingverification.doc
3.M AND C 00670.ndf
4. MWBE 0067 pd