HomeMy WebLinkAboutContract 48490-A2 AMENDMENT No. 2
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. ,
(CONSULTANT) made and entered into City Secretary Contract No. 48490,
(the CONTRACT) which was authorized by M&C C-28006 on the 6th day of
December, 2016 in the amount of $800, 000. 00; and
WHEREAS, the CONTRACT was subsequently renewed and amended by
Amendment Number 1/Renewal Number 1 providing for the additional amount
of $500, 000. 00 which was previously authorized by M&C C-28006 on December
6, 2016; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Channel Inventory and Mapping Project; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and CONSULTANT, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a revised scope of work dated February
16, 2018, a copy of which is attached hereto and incorporated herein.
The cost to City for the additional professional services to be performed
by CONSULTATN totals $172, 000. 00.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $1, 472, 000 . 00 .
3 .
All other provisions of the Contract, as renewed and amended, which
are not expressly amended herein, shall remain in full force and effect .
OFFICIAL RECORD
Page -1- CITY SECRETARY
o�Fo�� 1�r, FT. WORTH,Tit
EXECUTED and EFFECTIVE as of the date subscribed by the City` s
designated Assistant City Manager.
APPROVED:
City of Fort Worth ENGINEER
Halff Associates, Inc.
04;5�� a04==�'
Sus n lanis Erin Atkinson
Assi ant City Manager Vice President
DATE: DATE: 1/21/2019
SAOPR;L RECOM E DED:
Steooke, Inte im Director,
Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C:
'�E� Date :
1295# aN$_ ogaag
Douglas W. Black
Assistant City Attorney
ATTEST:
t`
Maly J. 'K s -r` &`f
City Secretary `,
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
r irements,,,
N T ME
TITL
OFFICIAL.RECORD
CITY SECRETARY
Page -2- FT. WORTH TX
Scope of Work: Channel Inventory Condition Assessment
The current scope of work for the Channel Inventory project includes locating and identifying the types
of open channels,and the structures within the open channels,throughout the City of Fort Worth. Halff
is using aerial imagery to align the stream network and identify possible structures within the channels.
After the initial data preparation has been completed using desktop GIS, Halff anticipates performing
field data collection on approximately 500 miles of stream to verify the types of channels and structures.
In an effort to support the Channel and Structure Rehabilitation Programs, Halff is proposing to modify
the Channel Inventory scope of work to include channel and structure condition assessments during the
planned field data collection efforts. The modifications to the original scope of work will include tasks to
support collecting information needed for the City's existing Stormwater Channel Rating form,
developing a rating form for the condition of the structures,collecting field photos to help document
the conditions,and transferring the information to the City's Accela work order system. The specific
tasks that will be added to the current scope of work include:
1. Work with the City to develop a Stormwater Channel Structure Rating form that is in line with
the existing Stormwater Channel Rating form to document condition factors including
displacement, erosion around the structure, deterioration,and structural function
2. Follow the City's existing Stormwater Channel Rating form and collect the data related to
sedimentation, erosion,vegetation, utility damage, and structural component condition
3. Coordinate field data collection training with City staff to ensure consistent data collection
standards are used by Halff and are in line with the City's condition assessment procedures
4. Modify the geodatabase schema used by Halff for field data collection to support the Channel
and Channel Structure Rating forms
5. Conduct condition assessments with EITs in conjunction with the inventory process being
conducted by GIS analysts, Halff anticipates performing an average of five(5) condition
assessments per mile of channel along with collecting field photos to document the conditions
6. Provide lists of unique ID values for channels and structures with condition assessments on a
mapshed basis to the City so blank Accela tickets can be generated
7. Populate the Accela tickets with the channel and structure condition assessment information
using a login to Accela provided by the City.
Cost estimates:
1. Project Management(tasks 1-4)...........................$25,000
2. Condition Assessment(task 5) ........................... $125,000
3. Accela Data Entry(tasks 6-7) .................................$22,000
Total...................................................................... $172,000
Channel inventory Project Page 1 of 1 2/16/2018
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1/15/2019
DATE: Tuesday, January 15, 2019 REFERENCE NO.: **C-28988
LOG NAME: 20SWM CHANNEL INVENTORY AMENDMENT 2
SUBJECT:
Authorize Execution of Amendment No. 2, in the Amount of$172,000.00 to the Professional Services
Agreement with Halff Associates, Inc., for Channel Inventory and Mapping for a Revised Contract Amount
of$1,472,000.00 and an Extension of the Contract Term, and Authorize Transfer of Funds (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize transfer of$172,000.00 in previously appropriated funds in the Stormwater Capital Projects
Fund (52002) from available funds to the GIS Data Management Project (P0013), Data Collection and
Asset Management Project (100429); and
2. Authorize execution of Amendment No. 2 in the amount of$172,000.00 to the Professional Services
Agreement with Halff Associates, Inc., as renewed, City Secretary Contract No. 48490-A1 R1 for
Channel Inventory and Mapping Project for a revised contract amount of$1,472,000.00 and extend
the contract term by 18 months.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize Amendment No. 2 to the
Professional Services Agreement with Halff Associates, Inc., for additional time and funding to modify the
Channel Inventory scope of work to include the condition assessment of Stormwater drainage channels
and structures and to extend the contract term by an additional 18 months. The original agreement was
approved by City Council on December 6, 2016 (M&C C-28006), in the amount $800,000.00 and was
renewed and amended (September 28, 2018) resulting in a total contract amount not to exceed
$1,300,000.00.
The modifications to the original scope of work will include collecting information needed for the City's
existing Stormwater Channel Rating as well as developing a condition rating for channel structures and
assessing condition at all locations visited during the contract. By better understanding the condition of the
Channels and their associated structures both engineers and field personnel can make better life-cycle
decisions about asset repair and maintenance for prioritizing resources.
Halff Associates, Inc., agrees to provide the additional services for$172,000.00 bringing the total contract
amount to $1,472,000.00.
This contract will have no impact on the Stormwater annual operating budget.
M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to
Logname: 20SWM CHANNEL INVENTORY AMENDMENT 2 Page 1 of 2
18% SBE participation on Amendment No. 2 on this project. The City's SBE goal on Amendment No. 2 is
18%.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be available
in the current capital budget, as appropriated, of the Stormwater Capital Projects Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project Program Activity Budget Reference Amount
ID ID Year #
(Chartfield
2
FROM
Fund DepartmentAccount Project Program Activity Budget Reference Amount
ID ID Year #
(Chartfield
2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Elizabeth Young (6785)
ATTACHMENTS
1. BDE Compliance Memo Halff.pdf (CFW internal)
2. FID Table 201-lalff Channel Inv Amend.pd (CFW Internal)
3. Form 1295 Halff Assoc Channel Inventory 2018-426577 Redacted.pdf (Public)
4. SAM Active.pdf (CFW Internal)
Logname: 20SWM CHANNEL INVENTORY AMENDMENT 2 Page 2 of 2