HomeMy WebLinkAboutOrdinance 19971-11-2011Ordinance No. 19971-11-2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE MUNICIPAL COURT TECHNOLOGY PROJECT
SECTION OF THE SPECIAL TRUST FUND IN THE AMOUNT OF $137,225.00,
FROM AVAILABLE FUNDS, FOR EVALUATION OF THE MUNICIPAL COURT
CASE MANAGEMENT SYSTEM; PROVIDING FOR A SEVERABILITY CLAUSE;
MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES;
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011 -2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Municipal Court Technology Project Section of the Special Trust Fund in the amount of $137,225.00, from
available funds, for evaluation of the Municipal Court Case Management System.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 19911 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
AS 7 FORM AND LEGALITY:
ADOPTED AND FFFF.CTIVE: November 15, 2011
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/15/2011 - Ordinance No. 19971 -11- 2011
DATE: Tuesday, November 15, 2011
LOG NAME: 38AGI
REFERENCE NO.: * *C -25283
SUBJECT:
Authorize Execution of an Agreement with The Azimuth Group, Inc., for Evaluation of the Municipal Court
Case Management System for an Amount Up to $137,225.00 and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of an Agreement with The Azimuth Group, Inc. for evaluation of the Municipal
Court Case Management System for an amount up to $137,225.00; and
2. Adopt the attached appropriation ordinance, increasing estimated receipts and appropriations in the
Special Trust Fund, Municipal Court Technology Project by $137,225.00 from available funds.
DISCUSSION:
On January 28, 2003, the City Council approved M &C C- 19450, which authorized the purchase of a Case
Management and Electronic Document Management System for Municipal Court to enhance court
operations. On July 17, 2007, the City Council approved M &C G- 15785, which authorized a software
support and maintenance Agreement for the new system.
Over the years of using the current software, the Municipal Court Services Department has identified
numerous issues related to general usability and product design as well as software support. The City
has more than one option to address these issues, including upgrading the current software and
wholesale replacement with a new Case Management System (CMS). To ensure that the selected
solution best meets the City's needs and to mitigate risks associated with changing or replacing the
existing system, the Department proposes engaging a consultant to conduct a comprehensive
assessment of (i) the court's business processes, organizational structure and functional requirements,
and (ii) the capabilities and limitations of the current system. This information would then be used to
design the functional and technical specifications that would provide for the most effective and efficient
system possible.
A Request for Proposals (RFP) was issued on May 18, 2011, seeking a consultant to provide guidance,
oversight, recommendations and assistance in assessing the court's needs and developing criteria and
specifications for a CMS that would achieve the overall goal for improved services. The City received nine
proposals in response to the RFP.
Responses were evaluated using the following criteria: proposed assessment methodology, qualifications
and experience, completeness and quality of responses regarding project goals and objectives, and cost
of services. After a thorough evaluation that involved scoring written proposals and reviewing vendor
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presentations, finalists were selected and the evaluation team, made up of representatives from the
Municipal Court Services, Financial Management Services and Information Technology Solutions
departments, recommended The Azimuth Group, Inc. (AGI), as the best proposed consultant for the
City. AGI has successfully engaged projects with the City of Southlake, City of New Braunfels, Bexar
County, City of Fort Worth, City of Oklahoma City and other municipalities.
The contract with AGI is structured to provide the following services and deliverables:
1. Needs Assessment - will provide the delivery of a business process assessment, a technical
assessment and identification of issues, risks, opportunities for improvements and constraints.
2. Requirements Analysis - will provide the delivery of functional and technical requirement specifications,
a cost justification assessment, RFP development and vendor evaluation planning.
3. Contract Negotiations - will provide facilitation in the selection of a software and implementation
services vendor, negotiation planning and support in contract development.
The contract amount with AGI will be for $134,750.00 with $13,475.00 reserved in contingency.
On October 25, 2011, the proposed Contract was presented to the City Council's Ad Hoc Municipal Court
Advisory Committee and received a positive response.
If approved, this Contract will begin on November 16, 2011 and shall remain in effect until all services
have been provided under the Agreement. The target completion date for this project is October 31, 2012.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Municipal
Court Services Department and approved by the M/WBE Office because the purchase of goods or
services are from source(s) where subcontracting or supplier opportunities are negligible. Reference
checks were made by the project team as provided by the recommended vendor.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinance, funds will be available in the current operating budget, as appropriated, of the Special Trust
Fund.
FUND CENTERS:
TO Fund /Account/Centers
FE72 431038 03853501000
FE72 539120 03853501000
CERTIFICATIONS:
FROM Fund /Account/Centers
$148,225.00 FE72 539120 03853501000
$148,225.00
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Charles Daniels (6183)
Deidra Emerson (6711)
Dakisha Boone (6737)
Arlethia Dupree (2464)
$148,225.00
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