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Home My WebLink AboutContract 35274-A2 AMENDMENT NO. 2 STATE OF TERAS S CITY SECRETARY CONTRACT No.351'1 —AD% (M&C Needed) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and TCB, Inc. , (Engineer) made and entered into City Secretary Contract No. 35274, (the Contract) which was authorized by the City Council by M&C C-22038 on the 3rd day of April 2007; and WHEREAS, the Contract involves engineering services for the following project: Milam-Robinhood Drainage, Far East Fart Worth Drainage, and Wilbarger- Hughes Storm Drain Extension, Project No. 00182. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to reflect the merger and subsequent name change of TCB, Inc. to AECOM USA, Inc. , and to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Change the Engineer name from TCB, Inc. to AECOM USA, Inc. 2. Article I, of the Contract is amended to include the additional engineering services specified in a proposal letter dated November 3, 2008, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $58,253.00. 3. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by OI Irfliu-1AL RECORD CITY SECRETARY �T.WORTH,TX the City for all work and services shall not exceed the sum of $216,513.00- 4. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the Lp day of 2009, in Fort Worth, Tarrant County, Texas. ATTEST, z Contract. Authorizat.i.ou Marty Hendri — - City Secretary Date APPROVAL RECOMMNDED: APPROVED: William Verkes Fernando Costa Director, Department of Assistant City Manager Transportation and Public Warks AECOM USA, INC. Engineer By: Name: on D' dam Vice President 90Q West 15th Street, Suite 500 Austin, TX 78701 APPRO AS TO FORM LEGALITY: Assistant orney OFFICIAL tECO t ilTY SECRETA fi"i:1A#oRTHt TX. ' City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/15/2409 DATE: Tuesday, September 15,2009 REFERENCE NO.: **C-23774 LOG NAME: 20AMEND2—MILAM—ROBINHOOD Authorize Amendment No. 2 to City Secretary Contract No. 35274 to Change the Engineering Firm from TCB Inc.,to AECOM USA,Inc.,and Increase the Amount by$68,263.00 for the Milam—Robinhood Drainage,Far East Fort Worth Drainage and Wilbarger—Hughes Storm Drain Extension(Project No. 00482) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute Amendment No.2 to City Secretary Contract No. 35274 to change the Engineering Firm TCB,Inc.,to AECOM USA,Inc.,and increase the total by$68,253.00, thereby revising the total contract amount to$216,513.00. The Storm Water Management Program was established to reduce flooding in Fort Worth,preserve streams, minimize water pollution and to operate the storm water system in a more effective manner to fully comply with state and federal regulatory requirements.This will be accomplished by infrastructure reconstruction and system maintenance,master planning,enhanced development review and increased public education and outreach. The scope of the original agreement included the design of storm drainage facilities near the intersections of Milam and Robinhood,Meadowbrook and Ederville, and Wilbarger and Hughes. Amendment No. 2 provides additional design services to incorporate roadside ditches and a closed storm drain system for the Meadowbrook and Ederville drainage area. A request for qualifications to provide drainage design was issued by the City in January of 2006 and 24 design consultants submitted statements of qualifications,including TCB,Inc. TCB,Inc., was selected to provide design services for drainage improvements. On October 16,2007,(Ordinance No. 17840-10-2007)City Council authorized the issuance and sale of $25,000,000 in Storm Water(Drainage)Revenue Bonds, Series 2007,to fund a two year Storm Water Capital project program. On April 3,2007,(M&C C-22038)City Council approved an engineering agreement with TCB, Inc„for the design of Milam—Robinhood Drainage,Far East Fort Worth Drainage, and Wilbarger—Hughes Storm Drain Extension for a lump sum fee of$128,780.00. On May 8,2008,Amendment No. i was executed administratively for a lump sum fee of$19,470.00. Amendment No. 1 included services to perform subsurface utility engineering(SUE)for Quality Level "A". Effective January 3,2009,TCB,Inc. was merged with AECOM USA,Inc., (AECOM)and has been reflected as such in the City's database as of March 2009. AECOM proposes to perform the design services under Amendment No.2 for a lump sum fee of$68,263.00. City staff considers the fee to be fair and reasonable for the scope of services proposed. AECOM is in compliance with the City's MIWBE Ordinance by committing to an additional 14 percent MIWBE participation for this Amendment No.2. This project is located in COUNCIL DISTRICT 5,Mapsco 80F. FISCAL INFORMATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated,of the Storm Water Capital Projects 2007 Revenue Bond Fund. FUND CENTERS: TO FunrllAccountlCenter� FROM FundlAccnuntlCenters -- P229 531200 705280048231 $2 54 P229 53 200 205280048232 $31,927, P229 531200205280048233 4 2 P229 5 120 20 280048251 $11,110.00 CERTIFICATIONS: Subruitted for Cily Ma a e 's O five Fernando Costa (6122) Originating Drpartme t Head: William Verkest (7801) Additional Information Contact: David Harbour (7952) ATTACHMEN S 1. Al~COM—A en ment2.pdd 2. — 3. map.pd 4. mweol. df AECOM AECOM 1200 summkl Avenue,5ulte 600,Fort Worlh,Texas 78102-4409 T817,698.6700 F817.698-6701 www.aecom.com November 3,2008 Mr. Richard Argomaniz, P.E., Project Manager City of Fort Worth- Department of Engineering 1000 Throckmorton Fort Worth,TX 76142 Subject: Stormwater Utility--Far East Fort Worth Amendment Request No.2 EdervillelMeadowbrook Storm Drain,Roadside Ditch Design City of Fort Worth Project No. 00482,DOE NO.5422,CS No.35274 Dear Mr. Argomaniz: Attached for your review is TCB's request for Amendment No.2, including additional information requested by Dena Johnson on Monday,November 3,2008.The amendment reflects the design fee associated with the proposed schematic presented during the July 29,2008,project review meeting for the Far Bast FW Meadowbrook and Edervllle drainage improvements area.The proposed schematic delineates roadside ditches and a closed storm drain system discharging to Findlay Park Lake in the City of Arlington. In addition to this area, Steve Eubanks requested tree speciation be provided for the Milam-Robinhood project area. Additional survey will be performed by our subconsultant,Gorrondona&Associates, Inc. Forestry services will be performed by Urban Forestry Consultant, Larry Schaapveld,a non MIWBE firm.A breakdown of fees and Opinion of Probable Construction cost is attached. Summar Additional Services per Exhibit 8-313{includes 10%markup for Subs} $21,435.00 Storm drain design improvements for Meadowbrook and Ederville Area L!16 Total Request .0a Original Contract Amount $ 128,780.00 Amendment Request No. 1 (GAI SUE Services) $ 19,470.40 Amendment Request No. 2 6 263.00 Revised Contract Amount $216,513.00 City MlWBE Goal--22% Total MIWBE Project Participation {$59,5301$216,513,00}=27% if you have any questions, please call me at 817.698.8719. Sincerely, R�Yne.APE Project Manager Attachments jAECOM MCOM 1200 Summit Avenue,Suite 600,Fort Worth,Texas 76102.4409 T817.698,6700 F817,698.6701 mmaecom.com Memorandum Date November 3, 2008 To Dena Johnson From Rick Zohne Subject Storm Water Utility improvements Additional Services Justification DOE No. 5422 Additional Services Task Justification Information: Design Surveys: Per Truett Wilson,the linear foot cost for topographic survey performed by Gorrondona and Associates,Inc.is$3.25 per linear foot. Milam Street Tree Survey,Steve Eubanks requested using an arborlst to provide speciation for trees in parkways along the Milam Street project route during the last review meeting. Melinda Adams,COFW Arborist recommended utilizing the services of Larry Schaapveld for this task. Neighborhood Drainage and Exhibits Preparation Presentation:The task fee has been reduced to$2,060.00. Utility Coordination:The fee has been reduced to$554,00.Although the city distributes plans to the franchise utilities, the consultant PM invariably handles coordination issues required. Fiber optic lines In addition to the usual utilities found in residential streets are prevalent in the project design locations. City of Arlington Coordination:The coordination fee has been reduced to$1,216.00. The basis for the fee estimated accounts for three hours of Tony's time and 4 hours of my time over the duration of project.Design review, revisions,drive time,coordinating inter-city agreements with both cities,verbal and etectronle mail communication time required were elements factored in the task fee. Please call Tony or myself if you would like to discuss. Sincerely, � Xh Rick Zohne AECOM EXHIBIT B-3B STORM WATER UTILITY DRAINAGE IMPROVEMENTS MEADOWBROOK DRIVE and EDERVILLE ROAD MILAM STREET FROM VAN NETTA TO MARTHAS CHANNEL Part A-Conceptual Design, and Part B- Plans and Specifications Transportation and Public Works Total Roadside Ditch and Storm Drain Construction $ 706,290 TPW,Water and Sewer Basic Services Total $ 46x$27 (Construction Cost x 7.8%(ASCE Curve"A")x 85%) Additional Services: TPW Draina e1DOE $ 9,750 ($3.251LF) Design Surveys Milam Street Tree Survey $ 350 (S. Eubanks request item) Hec-Ras Ditch Analysis $ 6,495 Exhibits Preparation and Public Meeting $ 2,060 Franchise Utility Coordination $ 555 City of Arlington Coordination $ 1,216 10% Markup for Subs $ 1,010 Addnl.Services TPW/DOE: $ 21,436 Additional Services Total: $ 21,436 TOTAL PROJECT FEE $ 68,263 STORM WATER UTILITY DRAINAGE IMPROVEMENTS_ 3 _ MEADOWBROOK DRIVE FROM EDERVILLE RD.TO DOTTIE LYNN BOULEVARD CITY OF FORT WORTH PROJECT ECT NO'00482,13 NO.6422, TCB PROJECT NO,60012873 LTCB PROJECT NO.6001 83 �- PAY _ TOTAL UNIT Svom Draln Construcllvn ITEM UNIT ITEM DESCRIPTION QTY PRICE QTY AMOUNT 1 LS (UTILITY ADJUSTMENT Exlstln S rinkier S stem f 1 $3,500.00 1.0000 $ 3,500 2 SF SAWCUT AND REMOVE EXISTING CONCRETE DRIVEWAY 360 S4.00 360 S 1,440 3 CY UNCLASSIFIED CHANNEL EXCAVATION 1,070 518.00 1070 $ 19,260 4 CY UNCLASSIFIED TRENCH EXCAVATION 3,000 $3.75 1070 $ 4,013 5 LF PROPOSED 27-INCH CL III RCP ALL DEPTHS 220 $105.00 220 $ 23,100 6 LF PROPOSED 30-INCH CL III RCP ALL DEPTHS 9.000 $110.00 1,000 $ 110,000 7 LF PROPOSED 33-INCH CL III RCP ALL DEPTHS 390 5115.00 390 $ 44,850 8 LF PROPOSED 36-INCH CL III RCP ALL DEPTHS 430 $120.013 430 $ 61,600 9 LF PROPOSED 42-INCH CL III RCP ALL DEPTHS 990 $140.00 190 $ 26,600 10 LF PROPOSED 48-INCH CL III RCP ALL DEPTHS 320 $14500 320 $ 46,400 11 LF PROPOSED 66-INCH CL III ALL DEPTHS 740 $155.00 740 S 114,700 12 LF PROPOSED 66-INCH CL HDPE ALL DEPTHS 60 $14500 601$ 8,7G0 13 EA PROPOSED STND. 2 FT.DROP INLET 6 $600.00 6 $ 3.600 14 EA PROPOSED STND. 4 FT.DROP INLET 1 $700,01) 1 $ 700 15 EA PROPOSED STND. 5 FT.DROP INLET 1 $800.00 1 $ 800 16 EA PROPOSED STND. 10 FT.CURB INLET 2 $2,500.00 2 $ 5,000 17 EA PROPOSED STND. 20 FT.CURB INLET 2 $4,400.00 2 $ 8.800 18 EA 5 FT.SQUARE STORM DRAIN MANHOLE 3 $1,850.00 3 $ 5,550 19 EA fib INCH TYPE"B"HEADWALL 1 $850000 1 $ 8,500 20 CY GROUTED ROCK RUBBLE RIPRAP AT OUTFALL 15 $95.00 15 $ 1,425 21 TON HMAC for DRIVEWAY REPAIR 8"Thick 7 $125.00 7 $ 875 22 SF CONCRETE DRIVEWAY REPAIR 6"ThICk 360 $8.00 360 $ 2,080 23 SY SODDING 5200 $1.00 5200 $ 6,200 24 CY TOPSOIL 475 $16.00 475 $ 7,600 25 LF TRENCH SAFETY 3.350 $1.00 3350 $ 3.350 26 SY PAVEMENT 2-INCH HMAC ON 6 INCH FLEX BASE-TEMPORARY 34 $26.00 34 $ 884 27 LF PAVEMENT 2-INCH HMAC ON 2127 CONC,BASE STR-028 60 $65.00 1747 $ 913,555 28 LS EROSION CONTROL 1 $6,000.00 1 $ 6,000 29 LF 8-Inch WATER LOWERING 1 $5,500.00 1 $ 5,500 30 EA RELOCATE I-INCH COPPER SERVICE 8 $200.00 8 $ 1,603 31 EA RELOCATE METER BOX 8 $200.00 8 S 1,600 32 LS TRAFFIC CONTROL 1 $4,500.00 1 5 4,500 ! I SUBTOTAL TOTAL( i $ '642 082 10%CONTINGENCY] I s 64,208 I TOTAL! I I $ 708,290 GRAND TOTAL; I I I S 706.290 I E I f