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HomeMy WebLinkAboutContract 49033-A2 CITY AMENDMENT No . 2 CONTRACT NO. Y TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 49033, (the CONTRACT) which was authorized by M&C C-28194 on the 18th day of April, 2017 in the amount of $291,579. 00; and WHEREAS, the contract was subsequently revised by Amendment No. 1 in the amount of $133,294 . 00 authorized January 9, 2018 (M&C C-28528) ; and WHEREAS, the CONTRACT involves engineering services for the following project: Marine Creek Drainage Basin Parallel Interceptor Phase II Improvements at Various Locations within the Marine Creek Drainage Basin; and WHEREAS, it has become necessary to execute Amendment No.2 to the CONTRACT to include an increased scope of work and revised fee. NOWTHEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated November 27, 2018, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $70,000 .00 . 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $494,873.00 3 . All other provisions of the Contract, which are" n t FFB C��V pressly amended herein, shall remain in full Force "a: RDORD 2079ffect. �' ��`stcKET�AR ( cn s�cgFg9�qrH Page -1- EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED : ENGINEER City of Fort Worth ' Halff Associates, Inc. Jesus J. Chapa Dennis Haar, P.E. Assistant City Manager Public Works Team Leader DATE: --/ DATE: 2-$-U!J APPROVAL RECOMMENDED: Christopher Harder, P.E. Director, Water Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee Title: Project Manager APPROVED AS TO FORM AND LEGALITY: M&C: P A Date: Qz;el' 1295 # Douglas W. Black Senior Assistant City Attor- ATTEST: 61-� ` X Mary J. K se City Secr' to P rR =- OFFICIAL RECORD CITY SECRETARY Page -2- rT. W 0RTH,TX MEN HALFF November 27,2018 32654 Mr.Walter Norwood City of Fort Worth Water Department 200 Texas Street Fort Worth,Texas 76102 RE: Amendment No. 2—Marine Creek Parallel Sanitary Sewer Interceptor M-365 City Project No. 100274 Dear Mr. Norwood: Thank you for meeting with Leah and I this morning. Halff Associates is pleased to present this Amendment No.2 for additional services to City Project No. 100274. Amendment No.2 shall include construction inspection services for the Marine Creek Interceptor M-279-A and M-365 Improvements —Phase II—Part I,a total of approximately 5,190 LF. Per our discussion this morning, we don't see an issue providing part time inspection with augmentation from one of the Water Department inspectors. We can cover most the items listed in the scope however ensuring construction plans are followed" or"ensure specified materials are provided" will be extremely difficult to do with 2 hours/day inspections. Halff can make spot checks and assume that what we are seeing at the time of inspection is what is being done while we are not on site, but there is not 100% guarantee on this. In order to provide construction inspection services for this project, Attachment A of the original contract shall include the following amendments: • TASK 6. CONSTRUCTION PHASE SERVICES. o 6.1.7. Construction Inspection Services—Provide construction inspection services for the project as follows ■ Document work progress in daily work reports. ■ Measure and record pay items placed each day. ■ Maintain project diary each day documenting all project activity inclusive of weather conditions, work items in progress, and its location, and any significant project issues. ■ Review contractor's traffic control set-up. ■ Review all test reports and advise of discrepancies. ■ Inspect sanitary sewer main placement. ■ Insure construction plans are followed. ■ Insure specified materials are provided. NALFF ASSOCIATES,INC. 4000 FOSSIL CREEK BOULEVARD TEL (817)847.1422 W W W.HALFF.COM FORT WORTH,TX 76137-2720 FAX (817)232-9784 .®■ �h.Nornood mmm City of Fort Corthvec DepartmentMM. HALFF November 27,2018 Page 2 ■ Insure pavement is saw cut to acceptable lines/ backfill is placed at specified density/ pavement is repaired in accordance with plan details. ■ Review and verify contractor pay request quantities each month prior. ■ Review and verify the contractors progress report each month prior to City payment. ■ Attend final inspection. ■ Prepare a final punch list prior to acceptance of the project. • Advise the City of the status of Contractor's progress on punch list. • Coordinate with City Construction Supervisor each day. o ASSUMPTIONS— ■ Budget includes the cost of a truck and computer for the inspector. ■ Budget includes a travel time to/from jobsite of 1 hour per day. ■ Materials testing to be provided by others. ■ The assumed construction time for Part I is 270 calendar days. ■ Budget assumes an average of 2 hours on site per working day for 205 working days at a rate of$113.75/hour. ■ Overtime,including weekends and holidays,is not included in budget. ■ Fees for inspection services will be billed monthly, based on the number of hours worked. The fees shown below will not be exceeded without authorization from the City. ■ Halff shall not exceed the amendment cost. A summary of the proposed budget for this amendment is as follows: Construction Inspection for Part I $70,000 TOTAL PROPOSED AMENDMENT NO. 2 $70,000 OEM ONE �����` Mc.Nonvood City o E Fort North Water Department ■■■ November 27,2018 Page 3 Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this proposal. Following is project fee summary: Original Contract $291,579 Amendment No. 1 $133,294 Amendment No. 2 $70,000 REVISED CONTRACT AMOUNT $494,873 Sincerely, HALFF ASSOCIATES, INC. 4 An, Leah Hodge,PE, CFM Project Manager C: Tony Sholola, PE Frank Crumb, PE J� 7 §, \ k 36 § ! kBfSj |� I, ;&ALU \ §% &� � �X: 0- / X: 0- §| !° !§ § » )� � i�- �k . . | , 2 \ ) / |! (�)i )|| )\]|i) §t!«|!J,; l��,=�-M ;| ■|! �I! !¥� �!& i|2 2f ! E ! _ ,��� � � � � ■ � !� . & e , ! E § $ _ . § - . / £l ;m2§{ { . >2Ra. !< � ' § ; &, , � k . z| ,■§ : }� , ! - \ ) 7 > (t J.-la ) )k' !• - \■)! !$;4\$§k q |!!!!�!!!!; ©)- -- - - !!� £|� T_���&;a T, 1, �! „l•22,!! /)■! illm ! k k $ ` ° k % � k■ §3� , Row: . �•a�2 §5 &`; � » ` E )� e / f � !| ! , !! !, S ° !| E§| . #!� !�« �f2 \�I City of Fort Worth, Texas For qepuce, &�4 Mayor and Council Communication COUNCIL ACTION: Approved on 1/15/2019 - Ordinance No. 23525-01-2019 & Resolution No. 5029-01-2019 DATE: Tuesday, January 15, 2019 REFERENCE NO.: **C-28990 LOG NAME: 60MARINECREEKPIIP1-VENUS SUBJECT: Authorize Execution of a Contract with Venus Construction Company, Inc., in the Amount of$2,897,370.00 for Marine Creek Interceptor M-279A & M-365 Improvements, Phase Il, Part 1, Provide for Project Costs, Materials Testing and Contingencies for a Total Amount of$3,375,830.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for the Marine Creek Interceptor M-279A & M-365 Improvements Phase 11, Project; and 2. Adopt the attached Appropriation Ordinance increasing appropriations in the Marine Creek Interceptor M-279A & M-365 Improvements Phase II Project in Water and Sewer Commercial Paper Fund in the amount of$3,375,830.00; and 3. Authorize execution of a contract with Venus Construction Company, Inc., in the amount of $2,897,370.00 for Marine Creek Interceptor M-279A & M365 Improvements Phase ll, Part 1 (City Project No. 100274). DISCUSSION: This Mayor and Council Communication provides for the construction of a 42-inch & 36-inch sewer main, extending from Ten Mile Bridge Road and proceeding northerly 5,190 feet. The project will provide additional wastewater capacity to the Marine Creek drainage basin. On April 18, 2017 (M&C C-28194), the City Council authorized an engineering agreement in the amount of $291,579.00 with Halff Associates, Inc., for design of Marine Creek Interceptor M-279A & M-365 Improvements, Phase II. The agreement was subsequently revised by Amendment No. 1 in the amount of $133,294.00 authorized January 9, 2018 (M&C C-28528). The Agreement requires additional funding to cover costs associated with Amendment No. 2 in the amount of$70,000.00, that provides for inspection assistance on the project. Construction of the project was advertised for bid on August 9, 2018 and August 16, 2018 in the Fort Worth Star-Telegram. On September 6, 2018, the following bids were received: T,egname: 60MARINECREEKPIIPI-VENUS Page I of 4 `Bidder lAmount Time of jCompletion 1270 Venus Construction Company, Inc. '$2,897,370.00�D YS alendar "William J. Schultz, Inc., dba Circle C Construction_ ^ $2,915,310.00 iCompany _.......... _____ 'S.J. Louis Construction of Texas, Ltd. ;$3,047,961.50 ;Ark Contracting Services, LLC -� $3,137,505.00 'Condie Construction Company, Inc. $3,600,216.00 Nountain Cascade of Texas, LLC _ j$4,144,242.00 Thalle Construction Company $4,493,139.50 In addition to the contract amount, $333,591.00 is required for project management, material testing and city inspection and $144,869.00 is provided for project contingency. This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one- percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital Improvement Plan on September 26, 2017. This City Council adopted plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. This debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds. Construction for Phase II, Part 1 is anticipated to commence in March 2019 and be completed by December 2019. This project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. This project will have no impact on the Water Department's Operating Budget when complete. M/WBE OFFICE—Venus Construction Company, Inc., is in compliance with the City's BDE Ordinance by committing to eight percent MBE participation and documenting good faith effort. Venus Construction Company, Inc., identified several subcontracting and supplier opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 25 percent. The project is located in COUNCIL DISTRICT 2. T,evname: 60MARINECREEKPIIP I-VENUS Page 2 of 4 FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in Water& Sewer Commercial Paper Fund for the Marine Creek Interceptor M-279A & M-365 Improvements, Phase II Project. The Water and Sewer Commercial Paper Fund includes authority of$150,000,000 for the purpose of providing interim funding for Water and Sewer Capital Projects. After this transfer, the balance will be $97,858,130.00 for future capital projects. Funding for the Marine Creek Interceptor M-279A & M365 Improvements, Phase II project is as depicted below: FUND Existing Additional (Project Total* Appropriations Appropriations I 1 I 'Water & Sewer Capital 4j =Projects Fund 56002 $604,873.00 i $0.00 ? $604,873.00 i j } 'Water & Sewer Commercial Paper Fund 56016 $0.00 $3,375,830.00 $3,375,830.00 s ?Project Total I $604,873.00 $3,375,830.00 1$3,980,703.00; I I * Numbers rounded for presentation purposes. FUND IDENTIFIERS (FIDs): TO Fund Department Accoun Project Program ctivity Budget Reference # moun ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # moun ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Walter Norwood (5026) ATTACHMENTS 1. 60MARINECREEKPH2P1-VENUS- REIMB RESOLUTION.docx (Public) 2. 60MARINECREEKPIIP1-VENUS 56016 A019Rey.docx (Public) 3. 60MARINECREEKPIIP1-VENUS Compliance Memo.pdf (CFW Internal) 4. 60MARINECREEKPIIP1-VENUS FID Table (Dan).docx (CFW Internal) 5. 60MARINECREEKPIIP1-VENUS Form 1295 2018-426757 Redacted.pdf (Public) Logname: 60MARINECREEKPIIPI-VENUS Page 3 of 4 6. 60MARINECREEKPIIP1-VENUS Map.pdf (Public) 7. 60MARINECREEKPiIP1-VENUS SAM.pd (CFW Internal) Logname: 60MARINECREEKPIIPI-VENUS Paye 4 of 4 a� N O E Q x IIx a� U o O O Q Q a a a. c • �c c � •• O O O • 0 0 • Q Q 4 .. 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