HomeMy WebLinkAboutOrdinance 20007-12-2011Ordinance No. 20007 -12 -2011
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE INDICATED FUNDS IN THE AMOUNT OF
$21,910,024.00, FOR THE PURPOSE OF ENCUMBRANCE ROLLOVERS AND
DESIGNATED EXPENDITURES; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2011 -2012 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
General Fund in the amount of $5,515,118.00 from existing encumbrance reserves; in the Municipal Airport
Fund in the amount of $1,383,952.00 and decreasing the unaudited, unreserved, undesignated retained
earnings by the same amount; in the Municipal Golf Fund in the amount of $236,367.00 and decreasing the
unaudited, unreserved, undesignated retained earnings by the same amount; in the Water and Sewer Fund in
the amount of $3,978,757.00 and decreasing the unaudited, unreserved, undesignated retained earnings by
the same amount; in the Solid Waster Fund in the amount of $31,670.00 and decreasing the unaudited,
unreserved, undesignated retained earnings by the same amount; in the Stormwater Utility Fund in the
amount out $7,673,459.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the
same amount; in the Capital Projects Services Fund by $254,069.00 and decreasing the unaudited,
unreserved, undesignated retained earnings by the same amount; in the Equipment Services Fund by
$45,016.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the same amount;
in the Information Systems Fund in the amount of $496,969.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount; in the Culture and Tourism Fund in the amount of
$1,349,515.00 and decreasing the unaudited, unreserved, undesignated retained earnings by the same
amount; in the Crime Control and Prevention District Fund in the amount of $378,449.00 from existing
encumbrances reserves; in the Environmental Management Fund in the amount of $83,504.00 and
decreasing the unaudited, unreserved, undesignated retained earnings by the same amount; in the Federal
Awarded Assets Fund in the amount of $469,114.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount; and in the State Awarded Assets Fund in the amount of $14,065.00
and decreasing the unaudited, unreserved, undesignated retained earnings by the same amount, for the
purpose of encumbrance rollovers and designated expenditures.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 19911 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant Cit ttorney
ADOPTED AND EFFECTIVE: December 13, 2011
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12113/2011 - Ordinance No. 20007 -12 -2011
DATE: Tuesday, December 13, 2011
LOG NAME: 02FY2012ROLLOVER
REFERENCE NO.: * *G -17464
SUBJECT:
Adopt Supplemental Appropriation Ordinance for Fiscal Year 2011 for Rollover Encumbrances (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council adopt the attached supplemental appropriation ordinance
increasing appropriations by the indicated amounts in the following funds:
1. General Fund by $5,515,118.00 from existing encumbrance reserves;
2. Municipal Airports Fund by $1,383,952.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
3. Municipal Golf Fund by $236,367.00 and decreasing the unaudited, unreserved, undesignated retained
earnings by the same amount;
4. Water and Sewer Fund by $3,978,757.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
5. Solid Waste Fund by $31,670.00 and decreasing the unaudited, unreserved, undesignated retained
earnings by the same amount;
6. Stormwater Utility Fund by $7,673,459.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
7. Capital Projects Services Fund by $254,069.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount;
8. Equipment Services Fund by $45,016.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
9. Information Systems Fund by $496,969.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
10. Culture and Tourism Fund by $1,349,515.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount;
11. Crime Control and Prevention District Fund by $378,449.00 from existing encumbrance reserves;
12. Environmental Management Fund by $83,504.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount;
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13. Federal Awarded Assets Fund by $469,114.00 and decreasing the unaudited, unreserved,
undesignated retained earnings by the same amount; and
14. State Awarded Assets Fund by $14,065.00 and decreasing the unaudited, unreserved, undesignated
retained earnings by the same amount.
DISCUSSION:
The attached supplemental appropriation ordinance increases the Fiscal Year 2012 budget for
expenditures, specifically encumbered rollovers. A list of encumbrances by fund, department and amount
is included below.
EXPLANATION OF ENCUMBRANCE ROLLOVERS:
Encumbrances are used to reserve a portion of a department's budget for a specific purchase, most often
identified by a contract or purchase order. As goods are received or services rendered, the encumbered
amount is reduced by the amount of the expenditure (expense).
As annual appropriations expire on September 30th of each year, amounts encumbered on that date roll
over to the new fiscal year to become encumbered against the new budget. However, the corresponding
funds are not rolled over into the new fiscal year. The unspent funds from the expired fiscal year become
savings that are applied to the fund balance at year -end. Therefore, large value purchases must be
reappropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts
and other commitments without adversely impacting the new fiscal year's operating budget programs and
services. The source of funds for these new appropriations is the savings that resulted from the open
obligations.
The rollover of funds from the previous year to the current fiscal year requires both an increase in
appropriations to accommodate the item and a corresponding decrease in Unreserved, Undesignated
Fund balance or Retained Earnings. The following items, including fund, department and amount of the
supplemental appropriations are recommended for rollover into the Fiscal Year 2012 budget:
GENERALFUND
Financial Management Services
Law
Library
Municipal Courts
Non - Departmental
Office of City Auditor
Parks and Community Services
:Planning and Development
Police
Transportation and Public Works
$ 100,000.00
$ 113,290.00;
$ 23,000.00;
$ 136,916.00'
$ 622,379.00
$
138,465.00
$
290,840.00'.
$
99,932.00
$
149,420.00'
$3,192,668.00
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GENERAL FUND TOTAL
$5,515,118.00
WATER AND SEWER FUND
CAPITAL PROJECTS SERVICES FUND
...... .............
Department Amount
Transportation and Public Works - Capital '$254,069.00
Projects
EQUIPMENT SERVICES FUND
Department Amount,
Equipment Services $45,016.00
INFORMATION SYSTEMS FUND
Department Amount'.
Information Technology Services $496,969.00
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CULTURE & TOURISM FUND
Public Events
.._._- ........ ______- _ � _ __. ..._w _ .........
CRIME CONTROL AND PREVENTION
DISTRICT
__ ---------------- ----- ._.. W. __ __
Department
Amount
$1,349,515.00
Police ;$378,449.00
ENVIRONMENTAL MANAGEMENT FUND
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budgets, as appropriated, of the various funds. Upon approval, the unaudited, unreserved,
undesignated fund balances and the unaudited cash balances of the following funds will exceed the
minimum reserves as outlined in the Financial Management Policy Statements:
............ ... _ ... ---- __ _ _- .. _.v_ ............. ... __._.. _.....__.
Undesignated Fund Balances
____ ___._ ................... �..._.�...
Unaudited Cash Balances
General Fund
p p ... _
Municipal Airports Fund
_ _ � __�
Culture and Tourism Fund
Municipal Golf Fund
.Crime Control and Prevention District
Water and Sewer Fund
Fund
Environmental Management Fund
Solid Waste Fund
Federal Awarded Assets Fund
Stormwater Utility Fund
State Awarded Assets Fund
Capital Projects Services
Fund
Equipment Services Fund
Information Systems Fund
FUND CENTERS:
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TO Fund /Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating_ Department Head:
Additional Information Contact:
FROM Fund /Account/Centers
Tom Higgins (6192)
Horatio Porter (2379)
Aaron Cummins (8542)
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