HomeMy WebLinkAboutContract 50394-A1 CITY SECRETARY
CONTRACT NO. 5039 y-1r1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 50394
This First Amendment to Fort Worth City Secretary Contract No. 50394 ("First
Amendment") is made between the City of Fort Worth ("FORT WORTH"), a municipal
corporation, acting herein by and through Susan Alanis, its duly authorized Assistant City
Manager and s[Cube] Inc., a New York, S Corporation, ("s[Cube]") acting herein through
Haileab Samuel, its duly authorized Chief Executive Officer.
WHEREAS, FORT WORTH and s[Cube] entered into an Agreement identified as Fort
Worth City Secretary Contract No. 50394 beginning March 16, 2018 (the "Agreement"); and
WHEREAS, s[Cube] wishes to extend the term through May 31, 2019; and
WHEREAS, it is the collective desire of both FORT WORTH and s[Cube] to amend the
Agreement to extend the term of the original Agreement through May 31, 2019, at no additional
cost to FORT WORTH.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT, FORT WORTH and
USER, acting herein by the through their duly authorized representatives, enter into this First
Amendment, which amends the Agreement as follows:
1.
The Agreement Section 2. Term is hereby revised to extend the term of the Agreement
through May 31, 2019 ("Expiration Date") unless terminated earlier in accordance with the
provisions of this Agreement or otherwise extended by the parties, at no additional cost to FORT
WORTH.
2.
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
MAR� � 2019
Cl C�S��P�PRYN
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First Amendment to Fort Worth City Secretary Contract No. -
FT WORTH,TX
Executed this the a/l day oy 12019.
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
By: and reporting requirements.
Name: St2t
Tanis
Title: ACity Manager
Date: B
Name: Steve Streiffert
Approval Recommended: Title: Assistant Director,IT Solutions
Approved as to Form and Legality:
By:
Name:
Title: By:
Name: Joym 9. Strong
Attest: Title: Assistant City Atto�a y
Contract Authorization:
ORT F ..� M&C: N/A
By:
Name: Mary J. kWser
Title: City Secretary P, �
SELLER: TE)W
s[Cube] Inc.
By:
Name: Haileab Samuel
Title: CEO
3/5/2019
Date:
OFFICIAL RECORD
First Amendment to Fort Worth City Secretary Contract No. $RFEA1MY
FT WORTH,TX
M&C Review
Offidal'site:of the City of Fort Worth,Texas,
CITY COUNCIL AGENDA FORT
COU14CI.L AC3 ' Approved on 3M12018
REFERENCE LOG 041MPLEMENTATION OF
DATE: 3/6/2018 NO.: **C-28596 NAME: INFRASTRUCTURE DELIVERY
PROCESSIMPROVEMNT
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize a Nine-Month Professional Services Agreement with [s] Cube Inc., in the
Amount of$252,655.00 for Improvement of Accela Through Consolidation of
Community Facilities Agreement, Infrastructure Plan Review Center and Construction
Project Lifecycles (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a nine-month Professional Services Agreement with [s]
Cube Inc., in the amount of$252,655.00 to improve Accela through consolidation of data, workflows and
related processes in the execution of contracting for and acceptance of developer-led infrastructure
construction for Community Facilities Agreement, Infrastructure Plan Review Center and Construction
project lifecycle.
DISCUSSION:
This Mayor and Council Communication is to authorize a nine-month professional services agreement
with [s] Cube Inc., for Accela consolidation of Community Facilities Agreement (CFA), Infrastructure Plan
Review Center (IPRC) and Construction processes. These processes comprise the project life cycle for
application submission, reviews, approvals, inspections and final closeout of construction and related
activities pertaining to infrastructure, residential and commercial new construction, additions and
remodels. The independent yet inter-related processes follow complex, but mostly manual workflows
that have recognized inefficiencies due to many factors, not the least of which is the lack of a
consolidated tool set and data store for data input, retrieval and reporting across all groups.
City leaders launched the Infrastructure Delivery Process Improvement project to identify areas of
needed improvements related to contracting for and acceptance of developer-led infrastructure
construction. The goal was to reduce lead times, redundancy and variation, eliminate bottlenecks,
improve communication and expedite processing activities. Implementation of these revised processes
has begun and includes a goal of consolidating the systems supporting these processes into a single
data store to standardize across all touch points. This phase of the Infrastructure Delivery Process
Improvement project addresses the need to identify a common toolset to house CFA, IPRC and
Construction activities to improve workflows using Accela.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
The project will commence upon Council approval of this MBC, final execution of the Professional
Services Agreement and creation of the purchase order to [s] Cube Inc. It is anticipated that the project
will complete within six months and include a 90-day warranty program that will extend vendor support
beyond project completion.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25696&councildate=3/6/2018[3/8/2018 3:07:16 PM]
1 MC Review
There will be a one time impact to the General Capital Project budget for Infrastructure Delivery
Database Consolidation in the amount of$252,655.00 to support execution of the Professional Services
Agreement that outlines vendor responsibilities for Accela configuration, interface analysis and
development, workflow enhancements, report creation, data migration and historical conversion,
documentation and end user training.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in
the General Capital Projects budget, as appropriated, and that prior to an expenditure being made, the
participating departments have the responsibility to validate the availability of funds.
IQ
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID 1D Year (Chartfield 2)
Submitted for City Manager's Office 4: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8781)
Additional Information Contact: Dalton Harrell (8032)
ATTACHMENTS
QQubej Form 1295.p-df
http://apps.cfwnet.org/council_packet/mc review.asp?ID=25696&councildate=3/6/2018[3/8/2018 3:07:16 PM]