HomeMy WebLinkAboutContract 52026 CITY SECRETARY
CONTRACT N0. 5clo le
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between UniFirst
Corporation ("Seller") and the City of Fort Worth, ("Buyer"), a Texas home rule municipal corporation.
The Cooperative Purchase Agreement includes the following documents which shall be construed in
the order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A—Terms and Conditions;
3. Exhibit B—UniFirst Customer Service Agreement;
4. Exhibit C—Memorandum NJPA Contract No. 062415;
5. Exhibit D—Addendum for Direct Embroidery Shirts; and
6. Exhibit E—Conflict of Interest Questionnaire.
Exhibits A, B, C, D and E, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of a conflict between Exhibit A — Terms and Conditions and
Exhibit C—NJPA Contract No. 062415, then Exhibit A—Terms and Conditions shall control, but only
to the extent allowable under the NJPA Contract No. 062415
Total payment made under this Agreement for the first year by City shall be in an amount not to
exceed Thirty Thousand Dollars($30,000.00).
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Seller. Seller and Buyer have caused this Agreement to be executed
by their duly authorized representatives to be effective as of the date signed below.
[Signature page follows]
E
ErjTARYH
G�G,�ys
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: of this contract,including ensuring all performance
Name: Jay Chapa and reporting requirements.
Title: zAssistant City Manager
Date: v � 1
� By.
APPROVAL RECOMMENDED: Name: Bill Sterner
Title:Public Safety Support Manager
/ APPROVED AS TO FORM AND LEGALITY:
By: u '—.
Name: Joel F.Fitzgerald,PhD
Title: Chief of Police
By:
ATTEST: Name: Matt Murray
Title:Assistant City Attorney
r
CONTRACT AUTHORIZATION:
By: ORT ( � C: Not required
Name: Y4ajW ser, ,P
Title: WSeltary '
*t
VENDOR:
UNIFIRST CORPTION ATTEST:
By: i
Name: d id F14%"CCjr _ By:
Title: c l Name:
Title:
Date: A-aS 1 5
FOFFNK ,
`01 iG, G
A
1. PUBLIC INFORMATION.
Any information submitted to the City of Fort Worth(the "City")may be requested by a member
of the public under the Texas Public Information Act. See TEX. GOV'T CODE ANN. §§ 552.002,
552.128(c) (West Supp. 2006). If the City receives a request for a Seller's proprietary information, the
Seller listed in the request will be notified and given an opportunity to make arguments to the Texas
Attorney General's Office (the "AG") regarding reasons the Seller believes that its information may not
lawfully be released. If Seller does not make arguments or the AG rejects the arguments Seller makes,
Seller's information will be released without penalty to the City.
2. TERM.
This Agreement shall begin on upon execution ("Effective Date") and shall expire on August 18,
2020 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term").
City shall have the option, in its sole discretion, to renew this Agreement under the same terms and
conditions,for up to three(3)one-year renewal options,at City's sole discretion.
3. COMPENSATION.
City shall pay Seller in accordance the provisions of this Agreement and Exhibit`B,"—UniFirst
Customer Service Agreement. Total payment made under this Agreement for the first year by City shall
be in an amount not to exceed Thirty Thousand Dollars ($30,000.00). Seller shall not perform any
additional services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Seller not specified by this Agreement unless City first approves such expenses in
writing.
4. TERMINATION.
4.1. Written Notice. City or Seller may terminate this Agreement at any time and for any reason
by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder,City will notify Seller of such occurrence and
this Agreement shall terminate on the last day of the fiscal period for which appropriations were received
without penalty or expense to City of any kind whatsoever,except as to the portions of the payments herein
agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Seller for services actually rendered up to the effective date of
termination and Seller shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination. Upon termination of this Agreement for any
reason, Seller shall provide City with copies of all completed or partially completed documents prepared
under this Agreement. In the event Seller has received access to City Information or data as a requirement
to perform services hereunder,Seller shall return all City provided data to City in a machine readable format
or other format deemed acceptable to City.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Seller hereby warrants to City that Seller has made full disclosure
in writing of any existing or potential conflicts of interest related to Seller's services under this Agreement.
In the event that any conflicts of interest arise after the Effective Date of this Agreement, Seller hereby
agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Seller, for itself and its officers, agents and employees, agrees
that it shall treat all information provided to it by City ("City Information") as confidential and shall not
disclose any such information to a third party without the prior written approval of City.
5.3 Unauthorized Access. Seller shall store and maintain City Information in a secure manner
and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in
any way. Seller shall notify City immediately if the security or integrity of any City Information has been
compromised or is believed to have been compromised, in which event, Seller shall, in good faith,use all
commercially reasonable efforts to cooperate with City in identifying;what information has been accessed
by unauthorized means and shall fully cooperate with City to protect such City Information from further
unauthorized disclosure.
6. RIGHT TO AUDIT.
Seller agrees that City shall, until the expiration of three (3) years after final payment under this
contract,or the final conclusion of any audit commenced during the said three years,have access to and the
right to examine at reasonable times any directly pertinent books,documents,papers and records,including,
but not limited to, all electronic records, of Seller involving transactions relating to this Agreement at no
additional cost to City. Seller agrees that City shall have access during normal working hours to all
necessary Seller facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section.City shall give Seller reasonable advance notice of
intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Seller shall operate as an independent contractor as to all
rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City.Subject to and in accordance with the conditions and provisions of this Agreement,Seller
shall have the exclusive right to control the details of its operations and activities and be solely responsible
for the acts and omissions of its officers,agents,servants,employees,consultants and subcontractors.Seller
acknowledges that the doctrine of respondeat superior shall not apply as between City, its officers,agents,
servants and employees, and Seller, its officers, agents, employees, servants, and subcontractors. Seller
further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise
between City and Seller. It is further understood that City shall in no way be considered a Co-employer or
a Joint employer of Seller or any officers, agents, servants, employees or subcontractor of Seller. Neither
Seller, nor any officers, agents, servants, employees or subcontractor of Seller shall be entitled to any
employment benefits from City.Seller shall be responsible and liable for any and all payment and reporting
of taxes on behalf of itself, and any of its officers, agents,servants, employees or subcontractor.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY- SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PEJt SONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION-SELLER HEREBY COVENANTS AND AGREES
TO INDEMNIFY,HOLD HARMLESS AND DEFEND CITY,ITS OFFICERS,AGENTS,SERVANTS
AND EMPLOYEES,FROMAND A GAINSTANYAND ALL CLAIMS OR LAWSUITS OFANYKIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO SELLER'S BUSINESS AND ANY
RESULTING LOST PROFITS)AND/OR PERSONAL INJURY,INCLUDING DEATH, TOANYAND
ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
SELLER,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.3 TO THE EXTENT THE AGREEMENT OR ANY OF ITS EXHIBITS REQUIRES
CITY TO INDEMNIFY OR HOLD SELLER OR ANY THIRD PARTY HARMLESS FROM
DAMAGES OFANYKIND OR CHARACTER, CITY OBJECTS TO THESE TERMSAND ANYSUCH
TERMS ARE HEREBY DELETED FROM THE AGREEMENT AND SHALL HAVE NO FORCE OR
EFFECT.
8.4 INTELLECTUAL PROPERTYINDEMNIFICATION—Seller agrees to defend,settle,
or pay, at its own cost and expense, any claim or action against City for infringement of any patent,
copyright,trade mark,trade secret,or similar property right arising from City's use of the software
and/or documentation in accordance with this Agreement, it being understood that this agreement
to defend, settle or pay shall not apply if City modifies or misuses the software and/or
documentation. So long as Seller bears the cost and expense of payment for claims or actions against
City pursuant to this section, Seller shall have the right to conduct the defense of any such claim or
action and all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with
Seller in doing so. In the event City, for whatever reason, assumes the responsibility for payment of
costs and expenses for any claim or action brought against City for infringement arising under this
Agreement, City shall have the sole right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim; however,
Seller shall fully participate and cooperate with City in defense of such claim or action. City agrees
to give Seller timely written notice of any such claim or action, with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or
expenses shall not eliminate Seller's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or,if as a result of a settlement or compromise,such use is materially adversely restricted,
Seller shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to
continue to use the software and/or documentation;or(b)modify the software and/or documentation
to make it non-infringing, provided that such modification does not materially adversely affect
City's authorized use of the software and/or documentation; or (c) replace the software and/or
documentation with equally suitable, compatible, and functionally equivalent non-infringing
software and/or documentation at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Seller terminate this Agreement,and refund all amounts paid
to Seller by City, subsequent to which termination City may seek any and all remedies available to
City under law.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assignment. Seller shall not assign or subcontract any of its duties, obligations or rights
under this Agreement without the prior written consent of City. If City grants consent to an assignment,the
assignee shall execute a written agreement with City and Seller under which the assignee agrees to be bound
by the duties and obligations of Seller under this Agreement. Seller and Assignee shall be jointly liable for
all obligations of Seller under this Agreement prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Seller shall execute a written
agreement with Seller referencing this Agreement under which sub Seller shall agree to be bound by the
duties and obligations of Seller under this Agreement as such duties and obligations may apply.Seller shall
provide City with a fully executed copy of any such subcontract.
10. INSURANCE.
Seller shall provide City with certificate(s) of insurance documenting policies of the following
types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Seller, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000 - Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease;pol cy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name City
as an additional insured thereon, as its interests may appear.The term City shall
include its employees, officers, officials, agents, and volunteers in respect to the
contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation(Right
of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to City.Ten(10)days'notice shall be acceptable in the
event of non-payment of premium.Notice shall be sent to the Risk Manager,City
of Fort Worth,200 Texas Street,Fort Worth,Texas 76102,with copies to the Fort
Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the
State of Texas. All insurers must have a minimum rating of A-VII in the current
A.M.Best Key Rating Guide,or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that
required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance documentation shall
not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Seller has obtained all required insurance
shall be delivered to the City prior to Seller proceeding with any work pursuant to
this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES,RULES AND REGULATIONS.
Seller agrees that in the performance of its obligations hereunder,it shall comply with all applicable
federal, state and local laws, ordinances,rules and regulations and that any work it produces in connection
with this Agreement will also comply with all applicable federal,state and local laws,ordinances,rules and
regulations.If City notifies Seller of any violation of such laws,ordinances,rules or regulations,Seller shall
immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Seller,for itself, its personal representatives,assigns, subSellers and successors in interest, as part
of the consideration herein, agrees that in the performance of Seller's duties and obligations hereunder, it
shall not discriminate in the treatment or employment of any individual or group of individuals on any basis
prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY SELLER, ITS PERSONAL REPRESENTATIVES,
ASSIGNS, SUBSELLERSS OR SUCCESSORS IN INTEREST, SELLER AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives,(2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail,registered,return receipt requested,addressed as follows:
To CITY: To SELLER:
City of Fort Worth UniFirst Corporation
Attn:Fernando Costa,Assistant City Manager Attn:
200 Texas Street 2900 Beach Stree i
Fort Worth,TX 76102-6314 Fort Worth,TX 7'i 117
Facsimile:(817)392-8654
With copy to Fort Worth City Attorney's Office at same
address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Seller shall,during the term of this Agreement and additionally for a period of one
year after its termination, solicit for employment or employ, whether as employee or independent
contractor,any person who is or has been employed by the other during the term of this Agreement,without
the prior written consent of the person's employer.Notwithstanding the foregoing,this provision shall not
apply to an employee of either party who responds to a general solicitation of advertisement of employment
by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or surrender
any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Seller to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Seller's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas.If any action,
whether real or asserted, at law or in equity, is brought pursuant to th s Agreement, venue for such action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern
District of Texas,Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
City and Seller shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control, including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a
part of this Agreement,and are not intended to define or limit the scope of any provision of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement or Exhibits A,B, and C.
22. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No amendment,modification,or extension of this Agreement shall be binding upon a party hereto
unless set forth in a written instrument,which is executed by an authorized representative of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A, B and C, contains the entire understanding and agreement
between City and Seller, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
24. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute one and the same
instrument.
25. WARRANTY OF SERVICES.
Seller warrants that its services will be of a high quality and conform to generally prevailing
industry standards.City must give written notice of any breach of this warranty within thirty(30)days from
the date that the services are completed. In such event, at Seller's option, Seller shall either (a) use
commercially reasonable efforts to re-perform the services in a manner that conforms with the warranty,or
(b)refund the fees paid by City to Seller for the nonconforming services.
26. IMMIGRATION NATIONALITY ACT.
Seller shall verify the identity and employment eligibility of its employees who perform work under
this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request
by City, Seller shall provide City with copies of all I-9 forms and supporting eligibility documentation for
each employee who performs work under this Agreement. Seller shall adhere to all Federal and State laws
as well as establish appropriate procedures and controls so that no services will be performed by any Seller
employee who is not legally eligible to perform such services. SELLER SHALL INDEMNIFY CITY
AND HOLD CITY HARMLESS FROM ANY PENALTIES,LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY SELLER, SELLER'S EMPLOYEES,
SUBCONTRACTORS,AGENTS, OR LICENSEES. City, upon written notice to Seller, shall have the
right to immediately terminate this Agreement for violations of this provision by Seller.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation, created, published, displayed, and/or produced in coni unction with the services provided
under this Agreement(collectively, "Work Product"). Further,City shall be the sole and exclusive owner
of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product.
Ownership of the Work Product shall inure to the benefit of City from the date of conception,creation or
fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be considered a"work-made-for-hire" within the meaning
of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is
not considered a"work-made-for-hire"within the meaning of the Copyright Act of 1976,as amended,Seller
hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product, and all
copies thereof, and in and to the copyright,patent,trademark,trade secret, and all other proprietary rights
therein,that City may have or obtain, without further consideration, free from any claim, lien for balance
due,or rights of retention thereto on the part of City.
28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf of the respective party,and that such binding authority has been granted by proper
order,resolution,ordinance or other authorization of the entity.This Agreement and any amendment hereto,
may be executed by any authorized representative of Seller whose name, title and signature is affixed on
the Verification of Signature Authority Form, which is attached hereto as Exhibit"C". Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any amendment
hereto.
29. CHANGE IN COMPANY NAME OR OWNERSHIP
Seller shall notify City's Purchasing Manager, in writing, of a company name, ownership, or
address change for the purpose of maintaining updated City records. The president of Seller or authorized
official must sign the letter. A letter indicating changes in a company name or ownership must be
accompanied with supporting legal documentation such as an updated W-9,documents filed with the state
indicating such change, copy of the board of director's resolution approving the action, or an executed
merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact
future invoice payments.
30. PROHIBITION ON CONTRACTING WITH COMPANIL'S THAT BOYCOTT ISRAEL
Seller acknowledges that in accordance with Chapter 2270 of the Texas Government Code,the City
is prohibited from entering into a contract with a company for goods or services unless the contract contains
a written verification from the company that it: (1)does not boycott Israel; and (2)will not boycott Israel
during the term of the contract. The terms"boycott Israel"and"company"shall have the meanings ascribed
to those terms in Section 808.001 of the Texas Government Code. By signing this contract,Seller certifies
that Seller's signature provides written verification to the City that Seller: (1)does not boycott Israel;
and(2)will not boycott Israel during the term of the contract.
Exhibit"Ba'
PAGE 1 OF 2
NEW ACCOUNT d EXISTING ACCOUNT ❑
INSTALLATION DATE
MMfDD/rM
CUSTOMER SERVICE AGREEMENT
COMPANY NAME(Customer) City of Fort Worth-Fleet&Auto LOC.NO. 829
ADDRESS 2500 Brennan Ave. ROUTE NO.
Fort Worth,TX 76106 DATE 1/16/19
PHONE 817-392-5953 SIC/NAICS
The undersigned(the"CUSTOMER")orders from UniFirst Corporation and/or UniFirst Holdings,Inc.d.b.s.UniFirst and/or UniFirst Canada LTD.
("UNI FIRST")the rental service(s)at the prices and upon the conditions outlined: #
a �IERVICE6 tt
-a r. LOST/ NO.OF TOTAL NO.OF PRICEPER STANDARD/ d
DAMAGED SERVICE PERSONS! TOTALFULL TOTAL
ITEM DESCRIPTION CHANGES/ CHANGE/ NOW z
REPLACEMENT FREQUENCY ISSUE PER t SERVICE VAL-U-LFASE
"`CHARGE PERSON PIECES PIECE STANOAfID
Is/ss Tricolor Motorsport Shirt-08uf/07uf 19.12_ 1 .294 S
Is Enhanced Vis Shirt-013b 21.90 1 .330 S
ss Enhanced Vis Shirt-023b 20.05 1 .302 S
Two-Color Snag Proof Polo-04mt 19.53 1 .334 N
CargoPant-IOai 18.00 1 ,245 S
Hip Jacket-1527 26.95 1 .387 S
Berne Jacket-18bw 36.75 1 .588 S
Minimum weekly charge applies,equal to 75%of the initial weekly install value.
oAMOUINtTHilk CHARGES AMOURIT
Garment preparation per piece .50 Non-stock sizes per piece 20%
Name emblem per piece .35 Special cuts per piece 20%
Company emblem per piece 1.25 Restock/Exchange per piece 1.50
Direct Embroidery: Wearer name per piece n/a Automatic Wiper Replacement n/a
Company name per piece 2.55 Automatic Linen Replacement Ida
DEFE(See description on reverse side) 2.05
PAYMENT TERMS: C.C.D.❑ E.FT.❑ Approved Charge'
a
Tltis agreement is tied to Sourcewell NJPA-US Contract#062415-UFC(Association Code-JPX)
-All details of the Sourcewell Contract#062415 supersede any like verbiage on pg.2 of this agreement.
Approved charge.CUSTOMER agrees to make payments within 30 days The undersigned agrees to all terms on the reverse and attests to have the
of invoice receipt.A late charge of 1 gra%per month(18%per year)for any authority to execute for the named CUSTOMER,and to approve use of any
amount in arrears ma�t'ppli d' personalization—including logosorbrand identities—that has been requested.
SALES REP: , IACCEPTED:
LES Namal DATE CUSTOMER mvnaaee) DATE
ACCEPTEDS:I Zs 15
TIO ;EN grmwre) DA CUSTOMER(Pnnt NamaendT.Oa)
(q.vt.e t+Y'1
LOCATION MANAGER IP,..m Name and Title) E.
'Outeins of othervnse SUndald Mardtendisa are deemed to be NanStendetd MerNandse. aAN reWmad dieds and ded-ned aada/dabd cards subject to$35 prmani g fee.
'Mardtendlsa hhldt l Vdldlessad'a not daanad by UniF,.L aThla Agreement is olf ctm only upon accaptanse by UniFirst location Msneger.
Charge status contingent upon wbmi rg creditworthmass and maybe revoked at UniFirst'.discretion. .
PRINT&SIGN(2)COPIES ON LEGALSIZE(aye'x 14')PAPER'. 0 LOCAL UNIFIRST COPY(SCANNED COPYTO CORPORATE OFFICE) O CUSTOMER COPY I..11263R OSie Rw 010
PAGE 2OF2
CUSTOMER SERVICE AGREEMENTTERMS
REQUIREMENTS SUPPLIED.Customerorders from UniFirst Corp.("UntFirsr')the rental garments and/or other items of the type specified in thisAgreement('Merchandise')
and related pickup/delivery and maintenance services(collectively with Merchandise,"Services')for all of Customer's requirements therefor,at the prices and upon the terms
and conditions set forth herein.Additional Services requested by Customer,verbally or in writing,will also be covered by this Agreement All rental Merchandise supplied to
Customerremains the property of UnTirst.Customer warrants that it is not subject to,and that this Agreement does not interfere or conflict with,any existing agreement for the
supply of the Merchandise or Services covered.
PERFORMANCE GUARANTEE.UNIFIRST GUARANTEES TO DELIVER HIGH-QUALITY SERVICE AT ALL TIMES.All items of Merchandise cleaned,finished,inspected,
repaired and delivered by UniFirst will meet or exceed industry standards,or non-conforming items will be replaced by the next scheduled delivery day at no cost to Customer.
Items of rental Merchandise requiring replacement due to normal wear and tear will be replaced at no cost to Customer,save for any applicable personalization end setup charges.
Customer expressly waives the right to terminate thisAgreement during the initial term or any extension thereof for deficiencies in the quality of Services unless:(1)complaints -.
are first made in writing to UniFirst which set forth the precise nature of any deficiencies;(2)UniFirst is afforded at least 50 days to correct any deficiencies complained of,and
(3)UniFirst fails to cored those deficiencies complained of within 60 days.In the event Customer complies with the foregoing and UniFirst fails to correct such deficiencies,
Customer may terminate this Agreement by written notice to UnlFirst,providing that all previous balances due to UnFirst have been paid in full and that all other conditions
to terminate have been satisfied.Any delay or interruption of the Services provided for in this Agreement by reason of acts of God,fires,explosions,strikes or other industrial
disturbances,or any other rause not within the control of UniFirst,shall not be deemed a breach or violation of this Agreement.
TERM AND RENEWAL.ThisAgreement is effective when signed by both the Customer and UnlFlfsf Location Manager and continues in effect for 60 months after installation
of Merchandise(for new customers)or any renewal date.This Agreement will be renewed automatically and continuously for multiple successive 60-month periods unless
Customer or UniFirst gives written notice of non-renewal to the other at least 90 days prior to the next expiration date.
PRIC ES AND PAYMENTS.Prices are based on 52 weeks of service per year.Any increase(s)to Service Frequency could result in additional charges.On an annual basis,
the prices then in effect will be increased by the greater of the annual percent increase in the Consumer Price Index-All Urban Consumers,Series ID:CUUROOOOSAG,other
goods and services,or by 5%.Additional price increases and other charges may be imposed by separate written notice or by notation on Customer's invoice.Customer may,
however,decline such additional increases or charges by notifying UniFirst in writing within 10 days after receipt of such notice or notation.If Customer declines said additional
price increases,UniFirst may terminate this Agreement.Customer also agrees to pay the other charges and minimum weekly charge herein specified.Charges relating to a
wearer leaving Customer's employ can be terminated by(1)giving notice thereof to UniFirst and(2)returning or paying for any missing Merchandise issued to that individual.
Any Merchandise payments required pursuant to this Agreement will be at the replacement pdre(s)then in effect hereunder.If an authorized Customer representative is not -
available to receive and acknowledge delivery of Merchandise,Customer authorizes UniFirst to make delivery and assumes responsibility for related charges/invoices.
If Customer fails to make timely payment,UniFirst may,at any time and in its sole discretion,terminate this Agreement by giving written notice to Customer,whether or not
UniFirst has previously strictly enforced Customer's obligation to make timely payments.Customer agrees to pay,and will pay,all applicable sales,use,personal property and -
other taxes and assessments arising out of this Agreement.
DEFE CHARGE.Customer's invoices may also include a DEFE charge to cover all or portions of certain expenses including:
D=DELIVERY,or expenses associated with the actual delivery of Services and Merchandise to Customer's place of business,primarily Route Sales Representative
commissions,management salaries,vehicle depreciation,equipment maintenance,insurance,road use charges and local access fees.
E=ENVIRONMENTAL,or expenses(past,present and future)UniFirst absorbs related to wastewater lesting,purification,effluent control,solids disposal,supplies and
equipment for pollution controls and energy conservation and overall regulatory compliance.
F=FUEL,or the gas,diesel fuel,oil and lubricant expenses associated with keeping UniFirst's fleet vehicles on the road and servicing its customers.
E=ENERGY,primarily the natural gas UniFirst uses to run boilers and gas dryers,plus other local utility charges.
MERCHANDISE.Customer acknowledges and agrees to notify all employees that Merchandise supplied is for general occupational use and,except as expressly specified
below,affords no special user protections.Customer further acknowledges that:(1)Customer has unilaterally and independently determined and selected the nature,style,
performance characteristics,number of changes and scope of all Merchandise to be used and the appropriateness of such Merchandise for Customers specific needs or
intended uses;(2)UmFirsl does not have any obligation to advise,and has not advised,Customer concerning the fitness or suitability of the Merchandise for Customer's
intended use;(3)UntFirsl makes no representation,warranty or covenant regarding the performance of the Merchandise(including without limitation Flame Resistant and
Visibility Merchandise).and(4)UniFirst shall in no way be responsible or liable for any injury or harm suffered by any Customer employees while wearing or using any
Merchandise.Customer agrees to indemnity and hold harmless UniFirst and Its employees and agents from and against all claims,injuries or damages to any person or property
resulting from Customers or Customers employee use of the Merchandise,whether or not such claims,injuries or damages arise from any alleged defects in the Merchandise,
Flame Resistant("FR')Merchandise supplied hereunder is intended only to prevent the ignition and burning of fabric away from the point of high heat impingement and to
be self-extinguishing upon removal of the ignition source.FR items will not provide significant protection from bums in the immediate area of high heat contact due to thermal
transfer through the fabric and/or destruction of the fabric in the area of such exposure.FR items are designed for continuous wear as only a secondary level of protection.
Primary protection is still required for work activities where direct or significant exposure to heat or open flame is likely to occur.
Visibility Merchandise is intended to provide Improved conspicuity of lhewearer under daylight conditions and when illuminated by a light source of sufficient candlepower at night.
It is Customer's responsibility to determine the level of conspicuity needed bywearers under specific work conditions.Further,Customer agrees that Visibility Merchandise alone
does not ensure conspicuity of the wearer and that additional safety precautions may be necessary.The Visibility Merchandise supplied satisfied particularANSI/iSEA standards _
only when they were new and unused and only if so labeled.Customer acknowledges that usage and laundering of Visibility Merchandise may adversely affect its conspicuity.
Healthcare/Food-Related Customer acknowledges that:(1)UmFirst does riot guarantee or warrant that the Merchandise selected by Customer or that processed garments
delivered by UniFirst will be appropriate or sufficient to provide a hygienic level adequate for individual Customer's needs;and(2)optional poly-bagging'is recommended
to reduce the risk of cross-contamination of Merchandise,and the failure to utilize such service may adversely affect the efficacy of UniFirst's hygienic cleaning process.
('Poly-0ag services inwr adaMonal ch,rges)
If any Merchandise supplied hereunder is Merchandise that:(1)UniFirst does not stock for whatever reason(including due to style,color,size or brand);(2)consists of
non-UniFirst manufactured or customized FR Merchandise;or(3)consists of Merchandise that has been permanently personalized(in all cases known as"Nonstandard
Merchandise"),then,upon the discontinuance of any Service hereunder at any time for any reason,including expiration,termination,or cancellation of this Agreement,with
or without cause,deletion of any Non-Standard Merchandise from Customers Service Program,or due to employee reductions(in each case a'Discontinuance of Service'),
Customerwill purchase at the time of such Discontinuance of Service all affected Nonstandard Merchandise items then in UniFirst's inventory(in-service,shelf,as well as any
manufacturer's supplies ordered for Customer's use),paying for same the replacement charges then in effect.
Customer agrees not to contaminate any Merchandise with asbestos,heavy metals,solvents,inks or other hazardous or toxic substances(°contaminants').Customer agrees
to pay UniFirst for all Merchandise that is lost,stolen,damaged or abused beyond repair.As a condition to the termination of this Agreement,for whatever reason,Customer
will return to UniFirst all standard Merchandise in good and usable condition or pay for same at the replacement charges then in effect.
OBLIGATIONS AND REMEDIES.If Customer breaches or terminates this Agreement before the expiration date for any reason(other than for UniFirst's failure under the
performance guarantee described above),Customer will pay UniFirst,as liquidated damages and not as a penalty(the parties acknowledging that actual damages would be _
difficult to calculate with reasonable certainty)an amount equal to 50 percent of the average weekly amounts Invoiced in the preceding 26 weeks,multiplied by the number
of weeks remaining In the current term.These damages will be in addition to all other obligations or amounts owed by Customer to UniFirst,including the return of Standard
Merchandise or payment of replacement charges,and the purchase of any Nonstandard Merchandise items as set forth herein.
This Agreement shall be govemed by Massachusetts law(exclusive of choice of law).If a dispute arises from or relates in any way to this Agreement or any alleged breach thereof
at any time,the parties will first attempt to resolve the claim or dispute by negotiation at agreed times)and Iocalion(s).At[negotiations are confidential and will be treated as
settlement negotiations. Any matter not resolved through direct negotiations within 30 days shall be resolved exclusively by final and binding arbitration,conducted in the capital
city of the stale where Customer has its principal place of business(or some other location mutually agreed);pursuant to the Commercial Arbitration Rules of the American ..
Arbitration Association;end,governed by the Federal Arbitration Act,to the exclusion of state law inconsistent therewith.The parties will agree upon one(1)Arbitrator to settle the
controversy or claim.The successful or substantially prevailing party in any proceeding,including any appeals thereof(as determined by the Arbitrator/court)shall recover all of its
costs and expenses including,without limitation,reasonable attorney fees,witness fees and discovery costs,all of which shall be included in and as a part of the judgment or award
rendered hereunder.This provision for Arbitration is specifically enforceable by the parties;the Arbitrator shall have no power to vary or ignore the provisions hereof;and,the
decision of the Arbitrator in accordance herewith,may be entered in any court having jurisdiction thereof.Customer acknowledges that,with respect to all such disputes,it has
voluntarily and knowingly waived any right it may have to a jury that or to participate in a class action or class litigation as a representative of any other persons or as a member of
any class of persons,or to consolidate its claims with those of any other persons or class of persons.If this prohibition against class litigation is ruled to be unenforceable for any
reason in any proceeding,then the prohibition against class litigation shall be void and of no force and effect in that proceeding.
MISCELLANEOUS.The parties agree that this Agreement represents the entire agreement between them.In the event Customer issues a purchase order to UnlFirsl at
any time,none of the standard pre-printed terms and conditions therein shall have any application to this Agreement,or any transactions occurring pursuant hereto or thereto.
UntFirst may,in its sole discretion,assign this Agreement.Customer may not assign this Agreement without the prior written consent of UniFirst.Customer agrees that in
the event it sells or transfers its business,it will require the purchaser or transferee to assume all obligations and responsibilities under this Agreement,provided that such
assumption shall not relieve Customer of its liabilities hereunder,and provided further that any failure by a purchaser or transferee to assume this Agreement shall constitute a
breach and early termination of this Agreement resulting in the obligation to pay all amounts on account thereof as set forth in this Agreement.Neither party will be liable for
any incidental,consequential,special or punitive damages.In no event shall UniFirst's aggregate liability to Customer for any end all claims exceed the sum of all amounts
actually paid by Customer to UniFirst. In the event any portion of this Agreement is held by a court of competent jurisdiction or by a duly appointed arbitrator to be
unenforceable,the balance will remain in effect.All written notices provided to UniFirst must be sent by certified mail to the attention of the Location Manager.In Texas and
certain other locations,UniFirst's business is conducted by,and the term"UniFirst"as used herein means,UniFirst Holdings,Inc.d.b.a.UnlFlrst
ACCEPTED. Customer Signature Date (I have read and agree to all of the above Terms.)
Exhibit "C"
�yEpNMENT A&0
yy FO
Q2G T `9A
JPA
Z YatbW Juba Porch Afl m
arfm co*fi
National Joint Powers Alliance® (herein NJPA)
REQUEST FOR PROPOSAL (herein RFP)
for the procurement of
UNIFORMS AND UNIFORM-RELATED PRODUCTS AND SERVICES
RFP Opening
JUNE 25, 2015
8:00 a.m. Central Time
At the offices of the
National Joint Powers Alliance®
202 12th Street Northeast, Staples, MN 56479
RFP #062415
The National Joint Powers Alliance® (NJPA), on behalf of NJPA and its current and potential member agencies, which
includes all governmental,higher education,K-12 education,not-for-profit,tribal government,and all other public agencies
located in all fifty states,Canada,and internationally, issues this Request For Proposal(RFP)to result in a national contract
solution for the procurement of# 062415 UNIFORMS AND UNIFORM-RELATED PRODUCTS AND SERVICES.
Details of this RFP are available beginning MAY 15,2015. Details may be obtained by letter of request to Jonathan Yahn,
NJPA, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479,or by e-mail at RFP@njpacoop.org. Proposals will be
received until JUNE 24, 2015 at 4:30 p.m. Central Time at the above address and opened JUNE 25, 2015 at 8:00 a.m.
Central Time.
RFP Timeline
MAY 15,2015 Publication of RFP in the print and online version of the USA Today,
in the print and online version of the Salt Lake News within the State of
Utah, in the print and online version of the Daily Journal of Commerce
within the State of Oregon (note: OR entities this pertains to:
http://www.nipacoop.org/oregon-advertising),in the print and online
version of The State within the State of South Carolina, the NJPA website,
MERX, Noticetobidders.com,PublicPurchase.com,Biddingo,and Onvia.
JUNE 9,2015 Pre-Proposal Conference(the webcast/conference call. The
10:00 a.m. Central Time connection information will be sent to all inquirers two business days
before the conference).
JUNE 17,2015 Deadline for RFP questions.
JUNE 24,2015 Deadline for Submission of Proposals. Late responses will be
4:30 p.m. Central Time returned unopened.
JUNE 25,2015 Public Opening of Proposals.
8:00 a.m. Central Time
Direct questions regarding this RFP to:Jonathan Yahn at ionathan.yahnna,nipacoop.org or(218)895-4144.
1
Contract Award
RFP 062415# ;-
FORMD
Formal Offering of PrQRosal
(To be completed Only by Proposer)
UNIFORMS AND UNIFORM RELATED PRODUCTS AND SERVICES
In compliance with the Request for Proposal (RFP) for UNIFORMS AND UNIFORM-RELATED PRODUCTS AND
SERVICES the undersigned warrants that Uwe have examined this RFP and, being familiar with all of the instructions,
terms and conditions,general specifications, expectations,technical specifications, service expectations and any special terms,
do hereby propose,fully commit and agree to furnish the defined equipment/products and related services in full compliance
with all terms,conditions of this RFP,any applicable amendments of this RFP,and all Proposer's Response documentation.
Proposer further understands they accept the full responsibility as the sole source of responsibility of the proposed response
herein and that the performance of any sub-contractors employed by the Proposer in fulfillment of this proposal is the sole
responsibility of the Proposer.
Company Name:UniFirst Corporation Date: June 19,2015
Company Address: 68 Jongin Road _
City:Wilmington State: MA Zip: 01887
Contact Person: Kurt Nussle Title: National Account Executive
Authorized Signature(ink only): �" ~`�" _ Michael E. Ruttner
(Name printed or typed)
40
Form 1
Contract Acceptance and Award
(To be completed only by NJPA)
NJPA!0621151 UNIFORNIS AND UNIFORM-REALTED PRODUCTS AND SERVICES
UniFirst Corporation
Proposer's frill legal name
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
produa/equipment and services contained in your proposal offering according to all terms,conditions,and pricing set forth
in this RFP,any amendments to this RFP,your Response,and any exceptions accepted or rejected by NJPA on Form C.
The effective start date of the Contract will be au4t.4
k
20IS and continue for four years
from the board award date. This contract has the con ' eration of a fifth year renewal option at the discretion of NJPA,
National Joint Powers Alliance® (
NJPA Authorized sib ature:
NJPA Executive Director (Name printed or typed)
Awarded this !day of 20_�_NJPA Contract Number'0624.15-UFC!
NJPA Authorized signature: _ 'If ��---- (}� Oer- )e o-o
NJPA Board Member (Name printed or typed)
Executed this 1 day of `t� 20� NJPA Contract Number E062415-UFC j
Proposer hereby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor Name V} N t R'S l C 0,Z- n
Vendor Authorized signature, Cty L U
S
Title: �� 5 y� (Name printed or typed)
� I L L�
1�
Executed this Ci day of_ 120 ! S NJPA Contract Number 062415-UFC
41
.Form l
EXC1+; TION: TO PROPO AI,,'1'11'.UIV15,C{AINDITIO N;i
...... ..... .. .
AND SOLUTIONS REOUE.8 l: (`rf ;
Company Name; llniVirst C-'oipora(im
Note: OriOuul I►iust Im sir„neil caul insetted in the,msidc Iront cover pouch.
Ally exceptions to the Terms,Cottclitiotts,Specification~,m-Proposal Vorms cotitt►incd herciu shall be noted io writing
and included with tite proposal submittal. Proposer ackiwwledges that the exceptions listed may ca•may not be ttewlited
by N.IPA and may m-may not be included in the final cxmu•acl. N.IPA may elariry excgiliom listed here mud document
the results of,(hose611-ilicalions in the appropriak suction below.
Term,Condition,or NJPA
Scelian/rte Specification T'sxeeptiot► ACCE,PTS
As an incumbent l;ultplier lu N.IPA we
su<rest we use the"rerms slid Conditions
from our existitig agreement.
ADDENDUM ONE TO NJPA
CONTRACT#D 12111-UFC NJPA
Accepts
ht the even( that a program c►greemew
between an NJPA Metttber anti UniFirsl
C'orpa►atiat►is eawrecl into dm-hig the above-
uamed NJPA awarded ccmtt- cm periad but
has an end elate that letmimites after the
NJPA coutracl expiration,the terms Rud
coadilians orthe nwartied NJPA contract
shall exleml through(lie prog►•am etid elate.
Ir
Provuser'x Siguature, y�/ - __. _ Date: 1.�_---
NJPA Clarifications:
Any proposed exception not explicitly accepted by NJPA is hereby rt jetted and will not be Part of
the NJPA Contract
;�i
ZO
Date
Contract Award
RFP 062415#
FORM D P.-
`#
Formal Offering of Proposal
(To be completed Only by Proposer)
UNIFORMS AND UNIFORM-RELATED PRODUCTS AND SERVICES
In compliance with the Request for Proposal (RFP) for UNIFORMS AND UNIFORM-RELATED PRODUCTS AND
SERVICES the undersigned warrants that Uwe have examined this RFP and, being familiar with all of the instructions,
terms and conditions, general specifications, expectations,technical specifications, service expectations and any special terms,
do hereby propose,fully commit and agree to furnish the defined equipment/products and related services in full compliance
with all terms,conditions of this RFP,any applicable amendments of this RFP,and all Proposer's Response documentation.
Proposer father understands they accept the full responsibility as the sole source of responsibility of the proposed response
herein and that the performance of any sub-contractors employed by the Proposer in fulfillment of this proposal is the sole
responsibility of the Proposer.
Company Name: UniFirst Corporation Date: June 19,2015
Company Address: 68 Jonspin Road
City: Wilmington State: MA Zip: 01887
Contact Person: Kurt Nussle Title: National Account Executive
Authorized Signature(ink only): Michael E. Ruttner
(Name printed or typed)
40
Form E
Contract Acceptance and Award
(To be completed only by NJPA)
NJPA 067-4151 UNIFORMS AND UNIFORM-REALTED PRODUCTS AND SERVICES
UniFirst Corporation
Proposer's full legal name
Your proposal is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined
product/equipment and services contained in your proposal offering according to all terms,conditions,and pricing set forth
in this RFP,any amendments to this RFP,your Response,and any exceptions accepted or rejected by NJPA on Form C.
The effective start date of the Contract will be tl(J i20__L_c� _and continue for four years
from the board award date. This contract has the consitleration of a fifth year renewal option at the discretion of NJPA.
National Joint Powers Alliance® (1
NJPA Authorized signature; ,..•r^ ��, ((�Q, ,
NJPA Executive Director (Name printed or typed)
Awarded this day of 20 _ _ NJPA Contract Number b624.15-UFC!
NJPA Authorized signature: --- L Q✓���
C `NJPA Board Member (Name printed or typed)
Executed this 1 Oj day of 20__� NJPA Contract Numberb62415-UFC'
Proposer hereby accepts contract award including all accepted exceptions and NJPA clarifications identified on FORM C.
Vendor Name �� N l 1�7 (LS T C'_U 6Z-
Vendor Authorized signature: Q Gy Lck ro rcl
S
Title: �� y� (Name printed or typed)
j�, � � ! L
Executed this Q day of 1 i " ,20 l NJPA Contract Number;062415-UFC!
41
i
i
Form E
PROPOSER ASSU AN OF COMPI.IAN.CE
Proposal Affidavit Signature Page
PROPOSER'S AFFIDAVIT
The undersigned, representing the persons, firms and corporations joining in the submission of the foregoing proposal
(such persons, firms and corporations hereinafter being referred to as the"Proposer"),being duly sworn on his/her oath,
states to the best of his/her belief and knowledge:
1. The undersigned certifies the Proposer is submitting their proposal under their true and correct name,the Proposer
has been properly originated and legally exists in good standing in its state of residence, that the Proposer
possesses, or will possess prior to the delivery of any equipment/products and related services, all applicable
licenses necessary for such delivery to NJPA members agencies nationally,and that they are authorized to act on
behalf of,and encumber the"Proposer"in this Contract;and
2. To the best of my knowledge,no Proposer or Potential Proposer,nor any person duly representing the same,has
directly or indirectly entered into any agreement or arrangement with any other Proposers,Potential Proposers,
any official or employee of the NJPA, or any person, firm or corporation under contract with the NJPA in an
effort to influence either the offering or non-offering of certain prices,terms,and conditions relating to this RFP
which tends to,or does,lessen or destroy free competition of the Contract sought for by this RFP;and
3. The Proposer or any person on his/her behalf,has not agreed,connived or colluded to produce a deceptive show
of competition in the manner of the proposal or award of the referenced contract;and
4. Neither the Proposer nor any officer, director, partner, member or associate of the Proposer, nor any of its
employees directly involved in obtaining contracts with the NJPA or any subdivision of the NJPA, has been
convicted of false pretenses,attempted false pretenses or conspiracy to commit false pretenses,bribery,attempted
bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January
1, 1985;and
5. The Proposer has examined and understands the terns, conditions, scope, contract opportunity, specifications
request and other documents of this solicitation and that any and all exceptions have been noted in writing and
have been included with the proposal submittal;and
6. If awarded a contract,the Proposer will provide the equipment/products and/or services to qualifying members
of the NJPA in accordance with the terms, conditions, scope of this RFP, Proposer offered specifications and
other documents of this solicitation;and
7. The undersigned,being familiar with and understand the expectations requested and outlined in this RFP under
consideration, hereby proposes to deliver through valid requests, Purchase Orders or other acceptable forms
ordering and procurement by NJPA Members. Unless otherwise indicated, requested and agreed to on a valid
purchase order per this RFP, only new, unused and first quality equipment/products and related services are to
be transacted with NJPA Members relating to an awarded contract;and
8. The Proposer has carefully checked the accuracy of all proposed products/equipment and related services and
listed total price per unit of purchase in this proposal to include shipping and delivery considerations. In addition,
the Proposer accepts all general terms and conditions of this RFP, including all responsibilities of commitment
as outlined and proposed;acid
42
9. In submitting this proposal,it is understood that the right is reserved by the NJPA to reject any or all proposals and
it is agreed by all parties that this proposal may not be withdrawn during a period of 90 days from the date proposals
were opened regarding this RFP;and
10. The Proposer certifies that in performing this Contract they will comply with all applicable provisions of(lie
federal,state,and local laws,regulations,rules,and orders;and
11. The Proposer understands that submitted proposals which are marked`confidential"in their entirety,or those in
which a significant portion of the submitted proposal is marked "nonpublic"will not be accepted by NJPA.
Pursuant to Minnesota Statute §13.37 only specific parts of the proposal may be labeled a "trade secret." All
proposals are nonpublic until the contract is awarded;at which time, both successful and unsuccessful vendors'
proposals become public information.
12. The Proposer understands and agrees that NJPA will not be responsible for any information contained within the
proposal.
13. By signing below, the Proposer understands it is his or her responsibility as the Vendor to act in protection of
labeled information and agree to defend and indenurify NJPA for honoring such designation. Proposer duly
realizes failure to so act will constitute a complete waiver and all submitted information will become public
information; additionally failure to label any information that is released by NJPA shall constitute a complete
waiver of any and all claims for damages caused by the release of the inforniation.
[The rest of this page has been left intentionally blank, Signature page below]
f
I
i
43
BY signing below, Proposer is acknowledging that he or she has read, understnulds and agrees to comply with the terms
and conditions specified above.
Company Naive: UniFiiUCappq!IJ
Contact Person for Questions: KuttNLUSle _
Ii—ei-esponsible ort ing`-g out flus roposer s esponseTorm
Address: 68 Jonspin Road
City/Slate/zip: Wilmington,MA 01887
Telephone Number: 888-851-2474 x302 Fax Number: 615-399-5290
E-mail Address: kimssle(rbunifirst.com .
Authorized Signature: �lC+
Authorized Name (typed): Michael E.RLIRIICr
Title: Vice President National Accounts
Date:Jute 19 2015
Notarized
ALLA ILCtIENISO
Notary Public
Massachusetts
Commission rxpiros Oce 15,2011
Subscribed and sworn to before we this_ � � day of �-� 20_��
Notary Public in and for the County of __Stale of 1114_
My commission expires:
Signawre: _--
Form P e
PROPOSER QUESTIONNAIRE
Paynicut Terms,Warranty, Prodncts/l ryuipuient/Services,Pricing anti Delivery,Industry Specific
Proluoser Name: UniFirsl Corporation
Questionnaire completed by: Kurt Nussle
Payment Ternns and Financing Options
1) Identify your payment terms if applicable.(Net 30,etc.)
We currently have Net 30 payment terms with NJPA.
2) Identify any applicable leasing or other financing options as defined hereilu.
Not Applicable.
3) Briefly describe your proposed order process for this proposal and contract award. (Note: order process may be
modified or refined during an NJPA member's final Contract phase process).
There are multiple ordering approaches which might be of interest to y.nr under the proposed program.They are
listed below along with the primary advantages associated with each.
Rental:
• Route Sales Representative: Speed,accuracy,and cununediate sizing
• Phone-Primary Advantages: Speed and interactivity, faxed confirmation
• Fax-Primary Advantages: Speed and accuracy, faxed confirmation
Direct Sale:
• Custom Store Front / Internet- This on-line ordering has the primary advantages of :
convenience, interactivity, colored pictures, descriptions, sizes, allowance programs, spending
limits,multiple payment methods,program nnanagement/accountability,secure-Verisign®
• Custom Broelture/Mail In - Primary Advantages: Available to all employees with or without
internet access,color picture,descriptions,prices,includes pre-printed order forms,convenence
• IVlail-Primary Advantage(died sale):Accuracy,faxed confirmation
• Phone-Primary Advantages: Speed and interactivity, faxed confirmation
• Fax-Primary Advantages: Speed and accuracy, faxed confirmation
• E-Mail-Primary Advantages: Spced,accuracy,electronic record,electronic confirmation.
a. Please specify if you will be including your dealer network in this proposal.If so,please specify how involved
they will bc.(For example,will lie Dealer accept the P.O.?),and how are we to verify(lie specific dealer is pari
of your network?
We do not require the use ol'a dealer network.
4) Do you accept the P-card procurement and payment process?
Yes. Customers can pay weekly invoices using a company credit or f card. Our accounts receivable department
will apply the weekly invoice amounts to the credit or P card for each customer location
Warranh
5) Describe, in detail, your Manufacture Warranty Program including conditions and requirements to qualify, claims
procedure,and overall structure.
All items of Merchandise delivered by UniFirst will conform to NJPA's specifications set forth in Schedule a of
our National Service Agreement and meet or exceed customary industry standards of quality,or non-conforming
items will be replaced by UniFirst by the following normal delivery at no cost to Customer. All of the Services
performed shall be executed in a good and workmanlike manner by qualified and careful workers,in accordance
with industry standards of care and diligence normally practiced by firm performing services of a similar nature
and in accordance with this Agreement.
6) Do all warranties cover all products/equipment parts and labor?
See response to question 5(five)above.
7) Do warranties impose usage limit restrictions?
See response to question 5(five)above.
8) Do warranties cover the expense of technicians travel time and mileage to perform warranty repairs?
See response to question 5(five)above.
9) Please list any other limitations or circumstances that would not be covered under your warranty.
See response to question 5(five)above.
10) Please list any geographic regions of the United States for which you cannot provide a certified technician to perform
warranty repairs. How will NJPA Members in these regions be provided service for warranty repair?
See response to question 5(five)above.
Equipment/Product/Services,Pricing,and Delivery
11)Provide a general narrative description of the equipment/products and related services you are offering in your proposal.
Standard Work wear:
From factory coveralls,to lab coats,to foodservice smocks-UniFirst'Industrial Wear line offers apparel for
workers in virtually every occupation.Beyond a complete selection of primary garments,cover-ups,and
outerwear,UniFirst also provides accessory items like gloves,hats,footwear,and protective gear-making"head-
to-toe"outfitting more than just a marketing slogan.Most of the line's apparel items boast our Industrial Laundry
Safe seal,meaning they are ideally constructed to hold up to UniFirst'rigorous industrial laundry process.
Compared to home laundering,we use stronger detergents,longer agitation cycles,and higher temperatures to get
even hard-use clothing their cleanest. UniFirst currently self-manufactures over 70%of its overall industrial
garment needs.
Flame Resistant Apparel:
Wherever business is hot(literally),UniFirst is on the job.Our flame-resistant apparel offers important secondary
protection from flash fire,electric arcs,and other potentially hazardous flame conditions.Our FR garments look
and feel comfortable,but offer great durability and the added protection of flame-resistance. UniFirst currently
self manufactures over half of its overall FR needs.UniFirst also carries Flame Resistant Apparel specific for the
foodservice industry—Samples are available
Hi Visibility Garments:
For those whose jobs place them in potentially hazardous traffic environments,UniFirst offers the latest HIGH-
VISIBILIY WORKWEAR SOLUTIONS.Our ANSI compliant Hi-Vis garments make workers visible to drivers
at much greater distances than simple enhanced visibility wear. And workers who are more easily seen by
motorists and oncoming traffic are safer and happier on the job.
Corporate Casual Attire:
All across North America, the casual dress trend has taken hold.But the need for professional polish remains as
strong as ever.Ui0irst responds with Corporate Casual attire that allows employees to"dress down"while
maintaining a decidedly business-like look.Our growing Corporate Casual line includes hundreds of items,all
available with our own embroidered or screen-printed personalization. In this and other product categories,
UniFirst offers the industry's fastest new installation and replenishment service available,thanks largely to our
ISO 9001-2000 registered, 320,000 sq.ft.Owensboro,KY Central Distribution Facility,the only such facility in
the industrial rental garment business.
Floorcare and Dust Control Services:
Creating a safe,attractive workplace is a process that begins from the ground up.It's no wonder,then,that
UniFirst' flooreare products are underfoot in offices and factories from coast-to-coast.Through our rental
programs,we regularly clean and rotate items,saving businesses significant maintenance time and expense.
Supplying walk-off and logo mats; scraper and anti-fatigue mats;wet and dry mops;as well as various wiping
products,UniFirst keeps workplaces clean and inviting,while protecting employees and CUSTOMERS alike.
Ur0irst self-manufactures over 70%of its total floorcare needs(mats and dust mops)from its Arkansas
manufacturing facility so that we provide customers with an even greater level of value,color selection,and
overall value than was previously available.
Restroom Services:
In business,quality and image are around-the-clock imperatives,often extending beyond work apparel. Restroom
Services from UniFirst benefits both a company's employees and its Customers.Products such as hand soaps,
sanitizers,air fresheners,disposable towels and tissue,as well as required dispensers,address health and sanitary
concerns,while conveying a focus on cleanliness that speaks of a total commitment to quality.As with all
UniFirst rental programs our Route Representative monitors your usage and provides timely product refills and
supplementary services.
12)Provide a general narrative description of your pricing model identifyin_; how the model works (line item and/or
published catalog percentage discount).
In general, UniFirst provides service quotes to its Customers that represent its very best prices for the projected
volume of business and the associated terms and conditions of service, as determined by our review of the RFP
documents.This does not mean,however,that we necessarily expect to receive all of this business immediately,or
even necessarily within the first year or two of the term of our Agreement, for that matter, as we realize that we
frequently are required to await the natural expiration (by their term,) of any pre-existing agreements that our
Customer might then have in place with any third party vendors.
As with all things there is at least one exception to this general rule, which would arise in the event that a given
Customer elected to award all of its business to two or more preferred vendors,each of whom was then expected to
solicit business from each Customer operating location. In this instance, we would downgrade the value of the
projected business volumes(raise the bid prices that we initially quoted)and then offer incentives(reduced prices)
to be granted upon the attainment of certain specified earned revenue thresholds. The most Customer friendly
option is the former,where our very best prices are offered from day one of the Agreement.
Once our agreement is finalized our Account Management System ensures that only those products and prices
enabled in the agreement can be invoiced locally. Consistent application of products and pricing across all of the
local NJPA operations is guaranteed.
Furthennore all requests for exceptions(additions)to the originally negotiated contract requirements must be
processed through predefined channels for approval.All pricing will be developed using the same pricing model
used in the original bid effort to incorporate the same volume considerations.
Rental Services Include:
Water-wash of Rented Uniforms and Rented Items.Including inspection of all gannents during the cleaning
process said the pressing of all gannents at no additional cost
Delivery of clean Rented Uniforms and Rented Items,on a stated weekly schedule.
Removal of soiled Rented Uniforms and Rented Items,on a stated schedule.
➢ Existing garments may be exchanged due to an Employee's changing size requirements at no cost to the
Customer,though the emblem and garment preparation charges specified by agreement will apply.
➢ All Garment repairs needed due to normal wear and tear will be done at no cost to the Customer.
UniFirst will automatically replace garments before they become so worn as to impact either appearance or
function.This replacement will be done at no charge to the Customer,though the emblem and garment
preparation charges specified by agreement will apply.
13)Please quantify the discount range presented in this response pricing as a percentage discount from MSRP/published
list.
NJPA's program pricing is constant across the nation and therefore the discount/savings varies by market; i.e.
savings on the NJPA program might be as high as 60-70%in metropolitan markets such as NYC whereas in central
Kentucky the savings might only be 20-30%. Across the board it's safe to say the average savings when compared
to'local pricing'is 30-40%.
14)Provide an overall proposed statement of method of pricing for individual line items,percentage discount off published
product/equipment catalogs and/or category pricing percentage discount with regard to all equipment/products and
related services and being proposed.Provide a SKU number for each item being proposed.
UniFirst evaluates the total potential volume for any particular National Account customer and prices the entire in
accordance with our pricing models. Total usage levels are evaluated as part of the pricing,and Un First takes this
into consideration and leverages the total potential of each account in order to came up with the most competitive
rates available.
15) Propose a strategy,process,and specific method of facilitating"Sourced Equipment/Products and/or related Services"
(AKA,"Open Market"items or"Non-Standard Options").
UniFirst is a full-service provider of textile services,with much of the products being manufactured and much of
the services being provided directly byUniFirst. As a part of our continued growth,we have aligned ourselves
with several trusted vendor partners whenever we have customer requirements that don't align with our
manufacturing core competencies(i.e.Non-Standard Options). All vendor partners must pass through our Vendor
Approval process to ensure that they are financially solvent,and adhere to all manufacturing best practices and
appropriate child/forced labor laws. Our vendor partners have been carefully selected based on product
offering/breadth,stocking position,and mutual business goals.This is an on-going effort to leverage our influence
over these vendor partners in order to better guarantee the quality of services provided by any such vendor to any
one of our customers. As an industry leader,UniFirst is able to leverage our size in order to negotiate the most
favorable pricing and terms in the industry, a benefit that gets passed on directly to our customers.
In situations where our vendor partner's products are used to support our customers,we will issue standard
UniFirst(bulk)Purchase Orders for merchandise,on an as necessary basis. These orders will be filled and
shipped directly to our distribution center in Owensboro,KY. Our vendor partners will then invoice UniFirst
directly for their services. All other services(order administration,pick,pack,ship,customer services and overall
program administration and management)will be directly performed by UniFirst personnel,utilizing UniFirst
owned equipment and facilities.
16) Describe your NJPA customer volume rebate programs,as applicable.
UniFirst will pay a quarterly rebate of 2%based on the rental charges for all NJPA members that utilize the UniFirst
program. The rebate check will be calculated and issued within 30 days of the quarter end.
17) Identify any Total Cost of Acquisition(as defined herein)cost(s)which is N OT included"Pricing"submitted with your
proposal response. Identify to whom these charges are payable to and their relationship to Proposer.
This is open for discussion.The pricing schedules attached to this proposal are not influenced by garments
already in use by other suppliers.
IS)If freight,delivery or shipping is an additional cost to the NJPA member, c":escribe in detail the complete shippiig and
delivery program.
Rental:The delivery cost is included in the weekly rental rate.
Direct Sales: Pricing is quoted F.O.B. Origin, sans applicable sal ss taxes, with applicable freight and handlin
charges being prepaid and added to the shipment invoice.
• United States - All Purchased Items are shipped via UPS standard ground service from our IS(
registered Central Distribution Center in Owensboro, KlY, unless instructions to the contrary ar
specified on the order.
• Canada-All Purchased Items are shipped via Canadian Post standard ground service from our Centri,
Distribution Center in Oakville, ON,unless instructions to the contrary are specified on the order.
Expedited shipping(overnight)is available via FedEx or UPS Express. The cost of expedited shipping will b
calculated on a case by case basis and we will pass along the true cost of shipping.
19)As an important part of the evaluation of your offer,indicate the level of pricing you are offering.
Prices offered in this proposal are:
a.Pricing is the same as typically offered to an individual municipality,Higher Ed or school
district.
b. Pricing is the same as typically offered to GPOs,c-,operative procurement organizations or
state purchasing departments.
X c.Better than typically offered to GPOs,cooperatk a procurement organizations or state
purchasing departments.
d.Other;please describe.
20)Do you offer quantity or volume discounts?
YES X_NO Outline guidelines and program.
UniFirst evaluates the total potential volume for any particular National Account customer and prices the
entire in accordance with our pricing models. Total usage lev°.Is are evaluated as pail of the pricing,and
UniFirst takes this into consideration and leverages the total pc tential of each account in order to cone up
with the most competitive rates available. Rather than provide volume discounts we are offering our very
best price to all NJPA regardless of size.
21) Describe in detail your proposed exchange and return progrann(s)and policy(s).
Direct Sale:
1.) UniFirst will accept Program Merchandise(Those gannents which are part of your contracted program) for
return credit or exchange. This includes garments that have been embroidered that can be re-used to fulfill a future
order.Garments that are direct embroidered with the employee's first names or garments that receive personalization
that are not included as part of your Program Merchandise(Example:Garments ordered from our catalog that are not
included in your contracted merchandise)cannot be returned for credit or exchange. The reason for this policy is that
we cannot re-use these garments to fulfill any future orders. To limit returns due to siring errors,UniFirst will provide
sizing kits to be distributed among your locations at no charge. Additional charges will apply when exchanging non-
similar Program Merchandise items(Example:Shirt for a jacket)or returning properly shipped items that are free from
defect for credit. In these cases a 15%re-stocking fee will apply. UniFirst will not assume any liability,or issue any
credits for freight charges incurred for the return or re-shipment of Program Merchandise or non-Program Merchandise
items,unless such return or re-shipment was necessitated by Supplier error.
PLEASE SEE DIRECT PURCHASE AGREEMENT LANGUAGE: WARRANTY AND RETURN POLICY
BELOW:
Supplier guarantees that all Program Merchandise items delivered hereunder shall be in accordance with the
specifications approved or adopted by Customer, be of merchantable quality and free from workmanship
defects resulting from normal wear and tear for one (1) year following the date of purchase, color shifting,
normal shrinkage and fading excluded. If Customer determines,at its own discretion,that the quality of any
such item is not satisfactory it may return such item to Supplier and Supplier shall send a replacement,or issue
a credit to Customer. Merchandise Items,other than the Program Merchandise items specifically identified
herein, that receive direct embroidery,once shipped,may not be returned for credit or exchange,unless the
return was necessitated by Supplier error. Supplier will credit Customer for returned Program Merchandise
items and re-bill for the exchange. Exchanging non-similar Program Merchandise items or returning properly
shipped items that are free from defect for credit will result in a fifteen percent(15%)re-stocking fee. Supplier
will not assume any liability,or issue any credits for freight charges incurred for the return or re-shipment of
Program Merchandise items,unless such return or re-shipment was necessitated by Supplier error.
2.) Return Process
Each box that is shipped contains a packing list that includes the necessary user friendly paperwork needed to complete
an exchange. This packing list is divided into two sections. Shipped garments and are shown at the top and the return
exchange portion is shown at the bottom. A pre-addressed shipping label is also included to be torn off and placed
over the top of the original shipping label on the box you received your garments in.
On the Return portion of the packing slip fill in the appropriate columns: RTN QTY:Quantity returning,RSN: Reason
Code-found below,Action Code: (A)Exchange or(B)Issue refund or credit.
*Garments must be returned clean,unwashed,un wore:and in new condition. These garments will be used to futfl-l1
future ordersplaced against diem.
FOR EXCHANGES:
1.Call your assigned National Accounts Manager.This will expedite the process and we can begin shipping you your
new garments while the other garments are being returned. All shipped garments will be billed and credits will be
applied once we have received the returned garments.
2.Enter the item/color/and size in the EXCHANGE FOR colunun of the packing list.
3.To ship products back,follow the RETURN INSTRUCTIONS.
FOR RETURNS:
1.Include the Return/Exchange portion of the packing list with the merchandise in a securely wrapped package.
2.On the pre-printed shipping label addressed to Ui0irst:Check either Retuni or Exchange,
3. Ship via UPS or Insured Parcel Post.
4. Save remainder of packing slip for your records.
Rental:
We do not offer warranties on the garments employed in our rental ser vices programs. This is because we can not
control or otherwise influence the uses to which these garments may,be placed or the environments in which the
utilization may occur. Notwithstanding this fact,any garment placed into service that was defective in any way,at
the time of its installation, would be immediately replaced at no additional charge to you. And, we take care to
inspect every rental garment every time we handle it. Upon pick-up and return to our service center,each garment
receives a comprehensive ten point inspection. This system is backed-up by our wearer communication system
which provides a continuous supply of service request tags at your place:of business so that any special repair needs
can also be flagged by wearers to ensure that they get our immediate attention.
Our Change-As-Needed system provides for the automatic replacemer.t of garments before they become so worn
as to impact appearance or function. And,unlike many(if not all)of our competitors,UniFirst replaces all garments
which wear out as a consequence of normal wear and tear with"new" arments.
We also recognize that not every employee stays the same size over time,so we provide for clothing size exchanges
whenever necessary.
22)Specifically identify those shipping and delivery and exchange and returns programs as they relate to Alaska and Hawaii
and any related off shore delivery of contracted products/equipment and related services.
As previously mentioned,due to the cost of doing business in Alaska and Hawaii, Subcontractors in these states may
charge a minimum of two times the prices quoted above. We will do our best to find a Subcontractor that will honor
the program pricing, however actual prices are a function of the product in the program and the Subcontractors local
business practices. Any alternative pricing for Alaska and Hawaii will be submitted for your approval prior to
subcontracting any of your sites to a third party.
In general,the return process would be similar to the one described in question 21.
23)Please describe any self-audit process/program you plan to employ to verify compliance with your anticipated contract
with NJPA.Please be as specific as possible.
During the Term, UniFirst will, upon not less than thirty(30) business days prior written request, make
available to NJPA no more than once per calendar year, at UniFirst's corporate offices, during normal
business hours,the invoice reports and/or invoice documents from UniFirst pertaining to all invoices sent
by UniFirst and payments made by NJPA members for all Products and Services procured under this
Agreement. NJPA may employ an independent auditor or NJPA may choose to conduct such audit on its
own behalf. UniFirst shall have the right to approve the independent auditor,which approval shall not be
unreasonably withheld. Upon approval and after the auditor has executed an appropriate confidentiality
agreement, UniFirst will permit the auditor to review the relevant UniFirst documents. NJPA shall be
responsible for paying the auditor's fees. The parties will make; every reasonable effort to fairly and
equitably resolve discrepancies to the satisfaction of both parties.
ludustrt•511ccific Itcrns
24) FAI)Iain the differences and unique advantages betwecll your products and(hose of your closest col III)etitors. give
specific examples that demonstrate product lontJevi(y or wear-resistance.
25) tf applicable, please outline:how your direct buy, rental,or leasing;solutions complement the value of your program
and offerings.
Reut
Ut irst full service uniform reutal programs iududct
When you participate in a firll-service UniFll'Sl wlifornl program, up-front clothing investments are elini Baled.
We outfit employees in the clothing of your choice,provide weekly cleaning,garment maintenance, and issue
replacements as necessary. We handle all the program administration for your employee unifornis and services,
elinunating the worries and headaches.And it's all for one tow weekly charge per employee(or per product).
How our rental programs work
More than 200 UniFirst service centers lln•oughoul the U.S,and Canada provide a total uniform and Facility
Service package. Willi a full service rental program,you get:
o Professional on-site needs analysis
• More than 17,000 product sku's to choose from
o Measurenient/fitling of each wearer conducted at your location(s)
o Specified number of garments for each individual
o Professional laundering and finishing
• Regularly scheduled uniforn deliveries and product replenislunent
o Inspection of all garments for rips, flatus, missing buttons, etc.
o Automatic garment repairs
Automatic replacement of worn or overly damaged garments
o inventory control with itemization by employee(or product)
Quick outfitting of new employees
Triple Pro Service
You'll get three dedicated UniFisl professionals working on your account at all times.There's a dependable
Route Sales Representative who'll keep your program running smoothly day in and day out,a Service Manager
whose primary responsibility is to see that you're getting everything you need when you need it,and a helpful
local Customer Service Representative who's always ready to provide immediate assistance.T11.1-ough the efforts
of this hard-working learn, we guarantee 24-hour response to any problem, question,or request.
Lease
Uniflust Val-U-Lease uniform programs include:
Depending upon individual needs, you may prefer aur Val-U-Lease program. You enjoy the service,convenience,
and all the benefits ol'our Pull Service Unifortn_Rental Program, with the exception of the scheduled laundering
services. But if you need occasional laundering, we can arrange that, loo. And you'll still receive our wlifornl
repair, replacement, and mailllellance
sci vices, as needed.
How our Val-U-Lease programs work
Willi it Unil-irst Val-U-Lease program,you elinlinale up-front clothing investments in favor of low weekly
charges. You're only billed for(lie number of workers actually Nil uniform." idle clothing costs are avoided alld
you get top-quality, stylish uniforms of your choice...complete with custom compruly emblems and nulrc.
Employees take care of uniform cleaning,hilt the take care of everything else:
• Professional on-site needs analysis
• More than 17,000 product sku's to choose from
• Measurement/tilting of each wearer conducted at your locatim(s)
• Full program management
• Automatic garment repairs
• Automatic replacement of worn or overly damaged garments
Triple Pro Service
You'll get three dedicated UniFirst professionals working on your acccnnrl at all times."there's a dependable
Route Sales Representative who'll keep your program r uviuig snnoothl),day in and day out,a Service Manager
whose primary responsibility is to sec that you're getting everything
you need when you need it,and a lielpful local Customer Service Repr:senlative who's always ready to provide
immediate assistance.Through the efforts of this hard-working team,we guarantee 24-hour response to any
problem,question,or request.
ffiLy
UniFirst direct purchase programs include:
For companies that prefer to own their employees'workwear,UniFirst offers great pricing and an extensive
selection tluough our Direct Purchase Programs. All our uniform rental items are available for purchase.You may
choose from thousands of UniFirst-manufactured products or other popular brands from trusted names like
Carhartt,Berne,Lee,Dickies,Wrangler,Riggs,Nike,Red Kap,Dri-Duck,and Jerzees.You can even have
custom uniforms designed just for your company!
Trust UniFirst for all your workwear needs including industrial shirts and pants,coveralls,outerwear,corporate
wear,specialized protective clothing,ancillary products and more.
Need occasional cleaning to manufacturer's specifications?We can still be counted on.Just ask your UtvFist
representative for details.
N'Vhy buy from UnWirst?
o Savings over retail stores • UniFirst-made and other top name brands
• 200,000 product skit's to choose from • Personalization and customization
• ISO certified ilianuracturing facilities • Custom prograin options _
• ISO certified central distribution center • Un parralelled UtuFirst Service
26) Discuss any unique advantages that your offering delivers in terms of efficiency,ease of shipping,and flexibility.
UniFirst envisions a combination program whereby [lie full weight of our ISO Certified Distribution Center
Capabilities and our National Service Coverage can be brought to bear on the NJPA requirements.Direct Sale and
Rental programs are all supported from a merchandise perspective by our Owensboro, KY "state-of-the-art"
Distribution Center. This facility has been built with the specific objective of providing the fastest most accurate
order turnaround times in the industry and we are confident that this wil I enhance the UniFirst value proposition for
NJPA locations.
Orin proposal represents"Best in Class" pricing based upon the NJPA revenue projections provided in [lie NJPA
bid documents. Furthermore we offer the following value-added services:
• ISO Certified Manufacturing and Distribution: Vendor manufactures and distributes the majority of its
garments through a strict process controlled ISO certified manufacturing and distribution system.This
capability allows Vendor to better manage its supply chain and negotiate favorable rates with fabric mulls.
The ISO Certification ensures that consistently high quality uranufactured gannents will be delivered to
(lie Client in a timely manner, through a proven documented distribution system.
S Guaranteed rates and charges:Our proprietary Account Management System(AMS/Mozart)guarantees
only the charges authorized and specified in our service agreement can be invoiced.Only the items of
merchandise and/or services specifically authorized in the agreement can be provided to client.Items of
merchandise and/service not authorized in the enabling service agreement can only be invoiced with prior
client approval.
• Virtually Unlimited Catalog: By using our partnerships with our long term vendor partners,our catalog is
essentially limitless. Even if a desired garment is not currently manufactured by UniFirst,or featured in
our Workwear Direct catalog,by leveraging our relationships with our trusted vendor partners.we can
guarantee best in class pricing and service for any work apparel item.
Service excellence is central to our culture.It begins with highly trained Customer Representatives who are
fully dedicated to total Customer satisfaction and extends to all the contact personnel in our National
Accounts Group who specialize in dealing quickly and efficiently to ensure that the specific service
requirements of our National Account Customers are understood and consistently applied by our entire field
Customer service centers. The detailed process by which we manage the authorization and installation of
services to each of the NJPA operating locations is contained elsewhere within this proposal.
27)What other unique features(i.e.,ones that are not offered by your competitors)of your company or its services would
benefit NJFA members?
First, Customer Commitment. UniFirst is dedicated to excellence in service and total customer satisfaction. For
seventy six years we've known the importance of excellent customer service and we've dedicated ourselves to
achieving it. Now in our seventh decade of service we continue working toward perfecting the process.
UniFirst'overall Customer retention rate for the past 3 years is over 95%. Over the past 10 years our annual
percentage of controllable lost accounts has remained under 5%and our contract renewal rate has actually
increased year to year. With industry averages approaching 90%,we believe we are setting the pace for business
retention in the industry.The"Customers for Life"programs and overall business philosophy is a key
differentiation between UniFirst and its competitors.
Our corporate mission is to be recognized as the leading provider of quality uniform products and services for
business. Our careful focus on serving each customer's special needs and providing total satisfaction enables us
to grow,to provide an equitable return on investment,and to create opportunities for our team partners.
We are committed to conducting our business in a fair,honest,and responsible manner in accordance with all
environmental and government regulations and with the highest standards of business ethics.
With a core business dedicated to the rental,lease,and sale of work clothing,unifonns,and career wear to
business,we recognize that our continued success depends on the skill,creativity and initiative of all our team
partners. That is why we are constantly seeking bright,talented,self-motivated individuals to help us extend our
record of success into the 21 st century.
Second,UniFirst presses ALL shirts. UniFirst'customers have told us that they are looking for a clean, f
professional appearance for all employees. In today's marketplace many employees come in regular contact with !
both customers and prospective customers. Their employees'appearance means a lot.That is why UniFirst goes
the extra mile to press all shirts and not just the executive shirts. The pressing of the shirts not only provides you
and your employees with a garment to be proud of,it also allows UniFirst additional time to examine the garment
for needed repairs. This added step that our competitors leave out allows UniFirst to catch those needed repairs
that might otherwise slip through the cracks.
A third difference that UniFirst offers can.be looked at as a basic philosophy of doing business. This basic
philosophy is summed up with three main thoughts;honesty,mutual trust and respect,and results for today and
tomorrow. While these thoughts may seem sappy and overused they form the foundation for how we approach
day to day business at UniFirst.
i
You will not hear UniFirsl over commlit jusl to win your business. MI(: will honestly[ell you what we can and
what we eannol do. We reel that this is the only way to earn your business.
UniFiist reels shat a relationship buil[on mutual [rum and respect will allow both parties to accomplish their
necessary objectives. No one wins irone party to an agreement loses. Because all orour business' partnerships
begin wilh an hones(commihnen[ to what we can and cannot do,trust and respect naturally develop between
UnlFh-st and our cuslomCrs.
While the program that we put in place addresses today's objectives wv must constantly be looking to solving
tomorrow's challenges. That means new technology,new products and services but most orall it means Having a
relationship that fosters commitment to meet tomorrow's requirements. UniFhst is committed to making lids a
long-terns relationship with NJPA. We wan(to be business partners I:cr a long time.
Signature:
Date:_ Iq
DocuSign Envelope ID:39EAB3AE-8830-4D9D-8654-9375E6D862D6
Letter of Agreement
To Extend the Contract
between
UniFirst Corporation(Vendor)
68 Jonspin Road
Wilmington,MA 01887
and
Sourcewell,Formerly National Joint Powers Alliance(NJPA)
20212 th Street NE
P.O. Box 219
Staples,MN 56479
Phone:(218)894-1930
The Vendor and Sourcewell have entered into an Agreement(Contract#062415-UFC)for the procurement of
Uniforms and Uniform-Related Products and Services.This Agreement has an expiration date of August 18,
2019,but the parties may extend the Agreement for one additional year by mutual consent.
The parties acknowledge that extending the Agreement for another year benefits the Vendor, Sourcewell and
Sourcewell's Members.The Vendor and Sourcewell therefore agree to extend the Agreement listed above for
a fifth year.This existing Agreement will terminate on August 18,2020. All other terms and conditions of the
Agreement remain in force.
Sourcewell,Formerly National Joint Powers Alliance®(NJPA)
DocuSigned by:
5"�',
By: COFD2A139D06489.. Its: Director of Operations&Procurement CPO
Name printed or typed: Jeremy Schwartz
11/16/2018 1 12:38 PM CST
Date
UniFirst Corporation
DocuSigned by:
14F12ACF1C3F941F...h�. vp national accounts
By. Its:
Michael Ruttner
Name printed or typed:
11/16/2018 1 1:57 PM CST
Date
l
Exhibit"D"
4
UniFir st
2900 North Beach
P.O Box 7580
Ft. Worth, Texas 76111'
Telephone(817) 834-7386
FacsimIte(817)834-7490
1
x
ADDENDUM FOR DIRECT EMBROIDERY SHIRTS
All Direct Embroidery shirts are considered special garments, in our rental
system, and therefore are required to have a buyout attached to them. Ali size
changes, color or style changes will require purchase of the garments currently in
service. New garments will be received for all such changes.
Shirts will be replaced on a change as needed basis, as needed due to normal
wear. Shirts will be replaced with new garments with only service and emblem
charges being applied. Any.garments replaced prior to 96 months in service will
be subject to replacement charges.
REPLACEMENT COST
0-6 MONTHS $15.00 EACH
7-12 MONTHS $12.00 EACH
OVER 12 MONTHS $10.00 EACH
BY:
COMPANY IN AGREEMENT WITH ADDENDUM DATE
BY:
AUTHORIZED REPRESENTATIVE DATE
BY: ;' L ` ��I O Z .9 5
SALES REP TIV DATE
Y: L
IRST COROPORATION, DATE
GENERAL MANAGER C—)
Exhibit"E"
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vends r doing business with local governmental entity
This questionn Sire reflects changes made to the law by H.B. 23, 64th Leg., Regular Session. OFFICE USE ONLY
This questionnai a is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Reoeived
has a business 'elationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets re auirements under Section 176.006(a).
By law this ques onnaire must be tiled with the records administrator of the local governmental entity not later
than the 7th bus ness day after the date the vendor becomes aware of facts that require the statement to be
filed. See Sects(n 176.006(a-1),Local Government Code.
A vendor commi s an offense if the vendor knowingly violates Section 176.006,Local Government Code.An
offense under th s section is a misdemeanor.
IJ Name of ve idor who has a business relationship with local governmental entity.
21
F-1 Chec c this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
comF eted questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you t ecame aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of to:al government officer about whom the information is being disclosed.
Name of Officer
4 Describe a ach employment or other business relationship with the local government officer,or a family member of the
officer,as lescribed by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete!ubparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as nec essary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income,from ZNo
endor?
71 Yes
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
71 Yes No
51 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other bu :iness entity with respect to which the local government officer serves as an officer or director,or holds an
ownersh p interest of one percent or more.
6
C heck this box if the vendor has given the focal government officer or a family member of the officer one or more gifts
s described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7 �
V
Si mature endor doing busiUv9FWith the gover ental entity .� pate
Form provided b� Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete -opy of Chapter 176 of the Local Government Code may be found at httpJ/www.statutes.legis.state.b(.us/
Docs/LGMi,n/La I 76.htm.For easy reference,below are some of the sections cited on this form.
Local Govornment Code§176.001(1-a):'Business relationship"means a connection between two or more parties
based on cl immercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
ag( ncy of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
tha is subject to regular examination by,and reporting to,that agency.
Local Govr!rnment Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor,
(B) has given to the local government officer or a farnily member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Gov.%rnment Code§176.006(a)and(a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
wit 1 a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(ai) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
no later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter it to a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided b) Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015