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Home My WebLink AboutContract 51628-A1 CITY SECRETARY CONTRACT NO._ 51 Ja$ FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 51628 This amendment("Amendment") is made and entered into by and between the City of Fort Worth ("City")and Presbyterian Night Shelter("Agency"),a Texas non-profit corporation. City and Agency may be referred to individually as"Party"and jointly as"Parties". WHEREAS the City of Fort Worth("City")and Presbyterian Night Shelter("Agency")made and entered into City Secretary Contract No. 51628("Contract")effective October 1,2018; and WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program('BSG"); WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by July 31,2019; WHEREAS, Agency requested an amendment to its program summary and budget from City in order to provide emergency overflow shelter beds to the homeless during the winter month of February using unspent funds from a previous service year; and WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. a. EXHIBIT"A-1"—PROGRAM SUMMARY,attached hereto, is hereby added as part of Exhibit A to provide the scope of work for the additional funds. b. EXHIBIT"B"—BUDGET attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT"B"—BUDGET Revised 2/2019,attached hereto. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] R 2419 OFFICIAL RECORD CITY SEC � R dmento S 1628 Presbyterian Night Shelter ESG) FT WORTH, TX ACCEPTED AND AGREED: PRESBYTE N /NIGHT SHELTER CITY OF FORT WORTH Toby Owen, Chief Executive Officer Fernando Costa,Assistant City Manager ATTEST: ' '� r APPROVE AS TO FORM AND ' LEGALITY: By: j; y. ` City S retYa Jo A Pate, s t t City Attorney y. M&C: G-19 �cj Date: August 7, 2018 �y>' 1295 Certification No. 2018-362875 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all erformance and reporting requirements Barbara Mbury Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No. l to CSC No.516282 Presbyterian Night Shelter(ESG) FT. WORTH"�� PRESBYTERIAN NIGHT SHELTER EXHIBIT 64A-1" Emergency Shelter and Case Management PROGRAM SUMMARY PROGRAM SUMMARY (ESG) February 1, 2019 to September 30, 2019 S22,058.53 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: Presbyterian Night Shelter (PNS) will be awarded additional ESG funds to expand its capacity during the winter month of February. The City of Fort Worth partnered with the local area shelters this winter to expand capacity to assist with achieving its goal outlined in the 10 year plan to prevent anyone from needing to sleep outside in severe cold weather conditions. This increase of $22,058.53 will cover an additional 80 winter overflow beds in the Men's Shelter in the month of February 2019. On nights when the weather triggers are hit and all 80 overflow beds are full, PNS will open an additional 65 beds for men. The funds will be used to pay shelter utilities and insurance. The Program provides emergency overflow shelter beds to persons experiencing homelessness. Persons experiencing homelessness will have access to emergency shelter services including food, clothing, showers, and basic toiletries. Case Management is also available on-site. In addition, PNS will hire security personnel for the shelter, using ESG funds. Program services will be available 24 hours a day, 7 days a week, at the following locations: Men's Shelter 2400 Cypress St, Fort Worth, TX 76102 REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Agency will maintain documentation which verifies that 100% of the clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of an additional 200 Unduplicated Clients as shown by the monthly CAPER reports. ESG PSA CONTRACT 2018-2019—EXHIBIT"A-1"—PROGRAM SUMMARY Page 1 Presbvterian Nieht Shelter EXHIBIT"B"-BUDGET Account I Grant Budget Increase Decrease Total EMERGENCY SHELTER . Salaries 1001 $ 34,940.00 $ 28,547.64 $ 63,487.64 FICA 1002 $ 2,630.00 $ 2,183.53 $ 4,813.53 Life/Disability Insurance 1003 $ - Health/DentalInsurance 1004 $ 5,195.00 $ 5,195.00 Unemployment-State 1005 $ Worker's Compensation 1006 $ Office Supplies 1007 $ Food Supplies 1008 $ Insurance 1009 $ - Accormting 1010 $ - Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ 37,515.00 $ 28,547.64 $ 8,967.36 Other 1012 $ SHELTER OPERATIONS $ Maintenance 2001 $ - Security 2002 $ - Insurance 2003 $ 28,140.00 $ 4,292.64 $ 32,432.64 Utilities 2004 $ 18,205.00 $ 15,582.36 $ 33,787.36 Supplies 2005 $ - Repairs 2006 $ Others(General Assistance) 2007 $ - SUBTOTAL EMERGENCY SHELTER $ 126,625.00 $ 50,606.17 $ 28,547.64 $ 148,683.53 3Y' HOUSING RELOCATIOP(eTD STABIL IZA{JTQN>z_ _ .. PREVENTION Salaries 3001 $ FICA 3002 $ Life/Disability Insurance 3003 $ Health/DentalInsurance 3004 $ Unemployment-State 3005 $ - Workeis Compensation 3006 $ REHOUSIL�G Salaries 4001 $ FICA 4002 $ Life/Disability Insurance 4003 $ HealdvDental Insurance 4004 $ Unemployment-State 4005 $ Workers Compensation 4006 $ SUBMTOTAL HR&S $ $ 3 zz— :FINANCIAL-ASSISTAlYCE: ... _-;:�... � .:,: `�; PREVENTION Rental Assistance 5001 $ Utility Payments 5002 $ Rental Assistance 6001 $ Security Deposits 6002 SUBTOTAL FINANCIAL ASSISTANCE $ $ ,.. ., OMEI ESS MANAGEMENT IlVFORMATIOlySYSTEM3(IiMIS HMIS 7001 $ SUBTOTAL HMIS $ $ $ - $ BUDGET TOTAL $ 126,625.00 $ 50,606.17 $ 28,547.64 $ 148,683.53 ESG PSA CONTRACT 2018-2019-EXHIBIT"B"-BUDGET Presbyterian Night Shelter-Amendment 1 Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" —Budget is July 31, 2019. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Program Coordinator $ 26,000.00 94.1% $ 24,470.00 Operations Manager $ 45,000.00 23.3% $ 10,470.00 Security $ 29,120.00 47.3% $ 13,783.00 Security $ 31,200.00 47.3% $ 14,764.64 TOTAL $ 131,320.00 48.3% $ 63,487.64 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 71,739.00 6.7% $ 4,813.53 Life/Disability Insurance Health/Dental Insurance $ 87,763.00 5.9% $ 5,195.00 Unemployment-State $ 4,109.00 Worker's Compensation $ 9,964.00 Other (Retirement/ Technology/Staff Development/Mileage) $ 20,084.00 TOTAL $ 193,659.00 5.2% $ 10,008.53 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 4,385.00 Food Supplies TOTAL $ 4,385.00 ESG PSA CONTRACT 2018-2019-EXHIBIT"B" -BUDGET Presbyterian Night Shelter-Amendement 1 Page 1 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor (Security) $ 71,789.00 12.5% $ 8,967.36 Other(General Assistance) $ 3,264.00 TOTAL S 75,053.00 11.9% S 8,967.36 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance $ 92,843.00 Security Insurance $ 38,126.00 85.1% $ 32,432.64 Utilities $ 196,729.53 17.2% $ 33,787.36 Supplies $ 323,678.00 Repairs Other() TOTAL S 651,376.53 10.2% $ 66,220.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs ESG PSA CONTRACT 2018-2019-EXHIBIT"B" -BUDGET Presbyterian Night Shelter-Amendement 1 Page 2 Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL ESG PSA CONTRACT 2018-2019-EXHIBIT "B"-BUDGET Presbyterian Night Shelter-Amendement 1 Page 3