HomeMy WebLinkAboutContract 52111 CSJ #0902-90-087
District# 02-Fort Worth
Code Chart 64 # 15000
RECEIVED Project: Upgrade Traffic Signals in Fort Worth
0_A 2019 Federal Highway Administration
WORTH CFDA Title: Highway Planning and Construction
ov�FF�RjEjpRY CFDA No.: 20.205
cJv SECR Not Research and Development
STATE OF TEXAS § CITY SECRETARY
COUNTY OF TRAVIS § CONTRACT NO. 561111
LOCAL TRANSPORTATION PROJECT
ADVANCE FUNDING AGREEMENT
For A
CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM (CMAQ) -
O FF-SYSTEM
THIS Local Project Advance Funding Agreement (LPAFA) is made by and between the State of
Texas, acting by and through the Texas Department of Transportation, called the "State", and the City
of Fort Worth, acting by and through its duly authorized officials, called the "Local Government."
WITNESSETH
WHEREAS, a Master Agreement between the Local Government and the State has been adopted
and states the general terms and conditions for transportation projects developed through this
LPAFA; and,
WHEREAS, the Texas Transportation Commission passed Minute Order Number 115005 that
provides for the development of, and funding for, the Project described herein; and,
WHEREAS, the Governing Body of the Local Government has approved entering into this LPAFA by
resolution or ordinance dated ��ti� a_ S- , 20LI-,,which is attached to and made a part of this
agreement as Attachment A for the development of the Project. A map showing the Project location
appears in Attachment B, which is attached to and made a part of this agreement.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties, to be by them respectively kept and performed as hereinafter set forth, it is agreed as
follows:
AGREEMENT
1. Period of the Agreement
The period of this LPAFA is as stated in the Master Agreement, without exception.
2. Termination of this LPAFA
Termination of this LPAFA shall be under the conditions as stated in the Master Agreement. This
LPAFA may be terminated by the State if the Project is inactive for thirty-six (36) months or longer
and no expenditures have been charged against federal funds.
3. Amendments
Amendments to this LPAFA shall be made as described in the Master Agreement, without
exception.
4. Scope of Work
The scope of work for this LPAFA is described as upgrade traffic signals with the installation of
communication equipment at 33 intersections throughout the City limits.
AFA-LPAFA_ShortGen.doc Page 1 of 10 Revised 11/20/2017
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64# 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.:20.205
Not Research and Development
5. Right of Way and Real Property
Right of way and real property shall be the responsibility of the Local Government as stated in the
Master Agreement, without exception.
6. Utilities
Adjustment of utilities will be provided by the Local Government as required and as stated in the
Master Agreement, without exception.
7. Environmental Assessment and Mitigation
Environmental assessment and mitigation will be carried out as stated in the Master Agreement.
Additionally, before the advertisement for bids, the Local Government shall provide to the State
written documentation from the appropriate regulatory agency or agencies that all environmental
clearances have been obtained.
8. Compliance with Accessibility Standards
All parties to this Agreement shall ensure that the plans for and the construction of all projects
subject to this Agreement are in compliance with standards issued or approved by the Texas
Department of Licensing and Regulation (TDLR) as meeting or consistent with minimum
accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA).
9. Architectural and Engineering Services
Architectural and engineering services will be provided by the Local Government as stated in the
Master Agreement. The Local Government is responsible for performance of any required
architectural or preliminary engineering work. For projects on the state highway system, the
design shall, at a minimum conform to applicable State manuals. For projects not on the state
highway system, the design shall, at a minimum, conform to applicable American Association of
State Highway and Transportation Officials design standards. The State may review and
comment on the work as required to accomplish the public purposes of the State. The Local
Government will cooperate fully with the State in accomplishing these local public purposes to the
degree permitted by State and Federal law.
10. Construction Responsibilities
Construction responsibilities will be carried out by the Local Government as stated in the Master
Agreement.
11. Project Maintenance
Project maintenance will be undertaken as provided for in the Master Agreement, without
exception.
12. Local Project Sources and Uses of Funds
A. A Project Budget Estimate is provided in Attachment C. The State and the Federal
Government will not reimburse the Local Government for any work performed before the
federal spending authority is formally obligated to the Project by the Federal Highway
Administration. After federal funds have been obligated, the State will send to the Local
Government a copy of the formal documentation showing the obligation of funds including
federal award information. The Local Government is responsible for one hundred percent
AFA-LPAFA_ShortGen.doc Page 2 of 10 Revised 11/20/2017
CSJ #0902-90-087
District# 02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.:20.205
Not Research and Development
(100%) of the cost of any work performed under its direction or control before the Federal
spending authority is formally obligated.
B. If the Local Government will perform any work under this contract for which reimbursement will
be provided by or through the State, the Local Government must complete training before
federal spending authority is obligated. Training is complete when at least one individual who
is working actively and directly on the Project successfully completes and receives a certificate
for the course entitled Local Government Project Procedures and Qualification for the Texas
Department of Transportation. The Local Government shall provide the certificate of
qualification to the State. The individual who receives the training certificate may be an
employee of the Local Government or an employee of a firm that has been contracted by the
Local Government to perform oversight of the Project. The State in its discretion may deny
reimbursement if the Local Government has not designated a qualified individual to oversee
the Project.
C. A Source of Funds estimate based on the Transportation Improvement Program (TIP) is also
provided in Attachment C. Attachment C shows the percentage and estimated dollar amount
to be contributed to the project by federal, state, and local sources. The parties agree that the
LPAFA may be amended from time to time as required to meet the funding commitments
based on revisions to the TIP, Federal Project Authorization and Agreement (FPAA), or other
federal document.
D. The Local Government is responsible for all non-federal and non-state funding, unless
otherwise provided for in this agreement or through amendment of this agreement. Where
Special Approval has been granted by the State, the Local Government shall only in that
instance be responsible for overruns in excess of the amount to be paid by the Local
Government.
E. Prior to the performance of any engineering review work by the State, the Local Government
will pay to the State the amount specified in Attachment C. At a minimum, this amount shall
equal the Local Government's funding share for the estimated cost of preliminary engineering
for the project. At least sixty (60) days prior to the date set for receipt of the construction bids,
the Local Government shall remit its remaining financial share for the State's estimated
construction oversight and construction costs.
F. Whenever funds are paid by the Local Government to the State under this Agreement, the
Local Government shall remit a check or warrant made payable to the "Texas Department of
Transportation." The check or warrant shall be deposited by the State and managed by the
State. Funds may only be applied by the State to the Project. If after final Project accounting
any excess funds remain, those funds may be applied by the State to the Local Government's
contractual obligations to the State under another advance funding agreement with approval
by appropriate personnel of the Local Government.
G. If any existing or future local ordinances, commissioners court orders, rules, policies, or other
directives, including but not limited to outdoor advertising billboards and storm water drainage
facility requirements, are more restrictive than State or Federal Regulations, or if any other
locally proposed changes, including but not limited to plats or replats, result in increased costs,
then any increased costs associated with the ordinances or changes will be paid by the Local
Government. The cost of providing right of way acquired by the State shall mean the total
expenses in acquiring the property interests either through negotiations or eminent domain
proceedings, including but not limited to expenses related to relocation, removal, and
adjustment of eligible utilities.
AFA-LPAFA_ShortGen.doc Page 3 of 10 Revised 11/20/2017
CSJ #0902-90-087
District # 02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
H. When Special Approval has been granted by the State so that the Local Government bears the
responsibility for paying cost overruns, the Local Government shall make payment to the State
within thirty (30) days from receipt of the State's written notification of those amounts.
I. The state auditor may conduct an audit or investigation of any entity receiving funds from the
State directly under this contract or indirectly through a subcontract under this contract.
Acceptance of funds directly under this contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
Any entity that is the subject of an audit or investigation must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
J. Payment under this contract beyond the end of the current fiscal biennium is subject to
availability of appropriated funds. If funds are not appropriated, this contract shall be
terminated immediately with no liability to either party.
K. The Local Government is authorized to submit requests for reimbursement by submitting the
original of an itemized invoice in a form and containing all items required by the State no more
frequently than monthly and no later than ninety (90) days after costs are incurred. If the Local
Government submits invoices more than ninety (90) days after the costs are incurred, and if
federal funding is reduced as a result, the State shall have no responsibility to reimburse the
Local Government for those costs.
13. Document and Information Exchange
The Local Government agrees to electronically deliver to the State all general notes,
specifications, contract provision requirements, and related documentation in a Microsoft®Word
or similar document. If requested by the State, the Local Government will use the State's
document template. The Local Government shall also provide a detailed construction time
estimate including types of activities and month in the format required by the State. This
requirement applies whether the Local Government creates the documents with its own forces or
by hiring a consultant or professional provider. At the request of the State, the Local Government
shall submit any information required by the State in the format directed by the State.
14. Incorporation of Master Agreement Provisions
This LPAFA incorporates all of the governing provisions of the Master Agreement in effect on the
date of final execution of this LPAFA, unless an exception has been made in this agreement.
15. Insurance
If this Agreement authorizes the Local Government or its contractor to perform any work on State
right of way, before beginning work the entity performing the work shall provide the State with a
fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of
coverage in the amounts and types specified on the Certificate of Insurance for all persons and
entities working on State right of way. This coverage shall be maintained until all work on the
State right of way is complete. If coverage is not maintained, all work on State right of way shall
cease immediately, and the State may recover damages and all costs of completing the work.
16. Debarment Certification
The parties are prohibited from making any award at any tier to any party that is debarred or
suspended or otherwise excluded from or ineligible for participation in Federal Assistance
AFA-LPAFA_ShortGen.doc Page 4 of 10 Revised 11/20/2017
CSJ #0902-90-087
District# 02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
Programs under Executive Order 12549, "Debarment and Suspension." By executing this
Agreement, the Local Government certifies that it and its principals are not currently debarred,
suspended, or otherwise excluded from or ineligible for participation in Federal Assistance
Programs under Executive Order 12549 and further certifies that it will not do business with any
party, to include principals, that is currently debarred, suspended, or otherwise excluded from or
ineligible for participation in Federal Assistance Programs under Executive Order 12549. The
parties to this contract shall require any party to a subcontract or purchase order awarded under
this contract to certify its eligibility to receive federal funds and, when requested by the State, to
furnish a copy of the certification.
17. Cost Principles and Office of Management and Budget (OMB) Audit Requirements
In order to be reimbursed with federal funds, the parties shall comply with the Cost Principles
established in 2 CFR 200 that specify that all reimbursed costs are allowable, reasonable, and
allocable to the Project.
18. Notices
All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage
prepaid, addressed to that party at the following address:
Local Government: State:
City Manager Director of Contract Services
City of Fort Worth Texas Department of Transportation
5001 James Avenue 125 E. 11 th Street
Fort Worth, Texas 76115 Austin, Texas 78701
All notices shall be deemed given on the date delivered in person or deposited in the mail, unless
otherwise provided by this agreement. Either party may change the above address by sending
written notice of the change to the other party. Either party may request in writing that notices
shall be delivered personally or by certified U.S. mail, and that request shall be carried out by the
other party.
19. Civil Rights Compliance
A. Compliance with Regulations: The Local Government will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they
may be amended from time to time, which are herein incorporated by reference and made part
of this agreement.
B. Nondiscrimination: The Local Government, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurement of materials and leases of equipment.
The Local Government will not participate directly or indirectly in the discrimination prohibited
by the Acts and the Regulations, including employment practices when the contract covers any
activity, project, or program set forth in Appendix B of 49 CFR Part 21.
AFA-LPAFA_ShortGen.doc Page 5 of 10 Revised 11/20/2017
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
C. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the Local Government for
work to be performed under a subcontract, including procurement of materials or leases of
equipment, each potential subcontractor or supplier will be notified by the Local Government of
the Local Government's obligations under this contract and the Acts and Regulations relative
to Nondiscrimination on the grounds of race, color, or national origin.
D. Information and Reports: The Local Government will provide all information and reports
required by the Acts, the Regulations, and directives issued pursuant thereto, and will permit
access to its books, records, accounts, other sources of information, and facilities as may be
determined by the State or the FHWA to be pertinent to ascertain compliance with such Acts,
Regulations or directives. Where any information required of the Local Government is in the
exclusive possession of another who fails or refuses to furnish this information, the Local
Government will so certify to the State or the Federal Highway Administration, as appropriate,
and will set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the
Nondiscrimination provisions of this contract, the State will impose such contract sanctions as
it or the FHWA may determine to be appropriate, including, but not limited to:
a. withholding of payments to the Local Government under the contract until the Local
Government complies and/or
b. cancelling, terminating, or suspending of the contract, in whole or in part.
F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs
(A) through (F) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto.
The Local Government will take such action with respect to any subcontract or procurement as
the State or the FHWA may direct as a means of enforcing such provisions including sanctions
for noncompliance. Provided, that if the Local Government becomes involved in, or is
threatened with, litigation with a subcontractor or supplier because of such direction, the Local
Government may request the State to enter into such litigation to protect the interests of the
State. In addition, the Local Government may request the United States to enter into such
litigation to protect the interests of the United States.
20. Disadvantaged Business Enterprise (DBE) Program Requirements
A. The parties shall comply with the Disadvantaged Business Enterprise Program requirements
established in 49 CFR Part 26.
B. The Local Government shall adopt, in its totality, the State's federally approved DBE program.
C. The Local Government shall set an appropriate DBE goal consistent with the State's DBE
guidelines and in consideration of the local market, project size, and nature of the goods or
services to be acquired. The Local Government shall have final decision-making authority
regarding the DBE goal and shall be responsible for documenting its actions.
D. The Local Government shall follow all other parts of the State's DBE program referenced in
TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas
Department of Transportation's Federally-Approved Disadvantaged Business Enterprise by
Entity, and attachments found at web address
http://ftp.dot.state.tx.us/pub/txdot-info/bop/dbe/mou/mou attachments.pdf.
E. The Local Government shall not discriminate on the basis of race, color, national origin, or sex
in the award and performance of any U.S. Department of Transportation (DOT)-assisted
AFA-LPAFA_ShortGen.doc Page 6 of 10 Revised 11/20/2017
CSJ #0902-90-087
District# 02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.
The Local Government shall take all necessary and reasonable steps under 49 CFR Part 26 to
ensure non-discrimination in award and administration of DOT-assisted contracts. The State's
DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification to the
Local Government of its failure to carry out its approved program, the State may impose
sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the
matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of
1986 (31 U.S.C. 3801 et seq.).
F. Each contract the Local Government signs with a contractor (and each subcontract the prime
contractor signs with a sub-contractor) must include the following assurance: The contractor,
sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this contract. The contractor shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.
Failure by the contractor to carry out these requirements is a material breach of this
agreement, which may result in the termination of this agreement or such other remedy as the
recipient deems appropriate.
21. Federal Funding Accountability and Transparency Act Requirements
A. Any recipient of funds under this Agreement agrees to comply with the Federal Funding
Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR Part
170, including Appendix A. This agreement is subject to the following award terms:
http://www.gpo.gov/fdsys/pkq/FR-2010-09-14/pdf/2010-22705.pdf and
http://www.gpo.gov/fdsys/pkq/FR-2010-09-14/pdf/2010-22706.pdf
B. The Local Government agrees that it shall:
1. Obtain and provide to the State a System for Award Management (SAM) number (Federal
Acquisition Regulation, Part 4, Sub-part 4.11) if this award provides more than $25,000 in
Federal funding. The SAM number may be obtained by visiting the SAM website whose
address is: https://www.sam.gov/portal/public/SAM/
2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a
unique nine-character number that allows the Federal government to track the distribution
of federal money. The DUNS number may be requested free of charge for all businesses
and entities required to do so by visiting the Dun & Bradstreet (D&B) on-line registration
website http://fedgov.dnb.com/webform; and
3. Report the total compensation and names of its top five (5) executives to the State if:
i. More than 80% of annual gross revenues are from the Federal government, and those
revenues are greater than $25,000,000; and
ii. The compensation information is not already available through reporting to the
U.S. Securities and Exchange Commission.
22. Single Audit Report
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502,
ensuring that the single audit report includes the coverage stipulated in 2 CFR 200.
AFA-LPAFA_ShortGen.doc Page 7 of 10 Revised 11/20/2017
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.:20.205
Not Research and Development
B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local
Government must submit a Single Audit Report and Management Letter (if applicable) to
TxDOT's Compliance Division, 125 East 11th Street, Austin, TX 78701 or contact TxDOT's
Compliance Division at singleaudits@txdot.gov.
C. If expenditures are less than the threshold during the Local Government's fiscal year, the Local
Government must submit a statement to TxDOT's Compliance Division as follows: "We did not
meet the $ expenditure threshold and therefore, are not required to have a single audit
performed for FY "
D. For each year the project remains open for federal funding expenditures, the Local
Government will be responsible for filing a report or statement as described above. The
required annual filing shall extend throughout the life of the agreement, unless otherwise
amended or the project has been formally closed out and no charges have been incurred
within the current fiscal year.
23. Pertinent Non-Discrimination Authorities
During the performance of this contract, the Local Government, for itself, its assignees, and
successors in interest agree to comply with the following nondiscrimination statutes and authorities;
including but not limited to:
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects).
C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits
discrimination on the basis of sex).
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27.
E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age).
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex).
G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal-aid recipients,
subrecipients and contractors, whether such programs or activities are Federally funded or
not).
H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38.
I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex).
J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures nondiscrimination against minority
AFA-LPAFA_ShortGen.doc Page 8 of 10 Revised 11/20/2017
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64# 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations.
K. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with Title
VI, the parties must take reasonable steps to ensure that LEP persons have meaningful
access to the programs (70 Fed. Reg. at 74087 to 74100).
L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.).
24. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
AFA-LPAFA_ShortGen.doc Page 9 of 10 Revised 11/20/2017
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64# 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
ATTE T: O
FRTGy City of Fort Worth
4ty9 Int
City 9ecKeta *' `'` s Alanis
* ssistant City Manager
APPROVE A TO FORM AND LE S PPROVAL RECOMMENDED
By By a L J.
Assistant City Attorney Dougl s W. Wiersig, WE.
vy �-C G 2� � Director
/q Transportation and Public Works
l2(S
Date: fL 2cyI
THE STA O TEXA "
Ken eth Stewart
Director of Contract Services
Texas Department of Transportation
Date
OFFICIAi� RECORD
CITE'SFC 77,TA Y
FT 'a U TH,`r X
AFA-LPAFA_ShortGen.doc Page 10 of 10 _ __vise 2017
CSJ #0902-90-087
f` District#02-Fort Worth
Code Chart 64# 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
ATTACHMENT A
RESOLUTION OR ORDINANCE
A Resolution
NO.4866-12-201 7
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN THE
AMOUNT OF 5146,000 INCLUDING CITY MATCHING FUNDS OF 529,200 FOR
PROCUREMENT AND INSTALLATION OF TRAFFIC SIGNAL, COMMUNICATION
EQUIPMENT AT VARIOUS LOCATIONS CITYWIDE
WHEREAS, the 2017-2020 Transportation Improvement Program ("TIP") and the
Statewide Transportation Improvement Program ("ST'IF'"), administered by the Texas Department
of Transportation, provides funding for programs and projects that increase the safety and
security of the transportation system for motorized and nonmotorized users;and
WHEREAS, the City of Fort Worth applied for, and was awarded funding for the
Installation of Communications Equipment at 33 Locations (the "Project) through the TIP and
STIP programs;and
WHEREAS, the Project is estimated to cost $146,000.00 including City participation in
the amount of$29,200.00;and
WHF.RF.AS, the City of Fort Worth desires to enter into an Advance Funding Agreement
with the Texas Department of Transportation for the division of costs and responsibilities
associated with the procurement and installation of the Project;
NOW THEREFORE, OF; IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT
WORTH THAT:
The City Manager or his designee is authorized to execute an Advance Funding Agreement
with the Texas Department of Transportation in the amount of $146,000 including the City's
$29,200.00 share of the costs and responsibilities associated with the procurement and
installation of the Traffic Signal Communications Equipment at 33 Locations throughout the
C ity.
Adopted this 514 day of December,2017. FORT
ATTES
By: LLOto, _.. -
Aonald P. Aonralcs. Assist t Cit} 5ecrelary
AFA-LPAFA_ShortGen.doc Page 1 of 3 Attachment A
CSJ #0902-90-087
District#02-Fort Worth
` Code Chart 64 #15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
ATTACHMENT A
RESOLUTION OR ORDINANCE
(CON'T)
Cify of Fart Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1216/2017 -Resolution No. 8-12-2017&Ordinance No,
23018-12;-2017
DATE: Tuesday, December 5,2017 REFERENCE NO.: '-C-28488
LOG NAME: 2000G TRAFFIC SIGNALS COMMUNICATION EQUIPMENT
SUBJECT:
Adopt Resolution Authorizing Execution of a Local Transportation Protect Advance Funding Agreement
with the Texas Department of Transportation in the Amount of$146,000.00, Including$29,2D0.00 in City
Local Matching Funds,for Purchase and Installation of Traffic Signal Communication Equipment for the
Regional Traffic Signal Retiming Project,Provide for Additional Contingency,Project Management,
Inspection and Testing Funding and Adopt Appropriation Ordinance(COUNCIL DISTRICTS 3,4,6;7 8
and 9)
RECOMMENDATION:
K is recommended that the City Council.,
1 Adopt the attached resolution authorizing execution of a Local Transportation Project Advance Funding
Agreement with the Texas Department of Transportation in the amount of 5946.000.00 Including
$29,200.00 in City local matching funds for design and construction,for the purchase and installation of
Traffic Signal Communication Equipment for the Regional Traffic Signal Ratiming Project; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Capital Projects Fund for a total amount of 5116,800.00.
DISCUSSION:
On January 27,2015,the City Council approved an Inter-local Agreement with NCTCOG(M&C G-18397)
for signal retiming along nine arterial corridors as part of the Regional Traffic Signal Retiming
Project. Unfortunately,due to lack of communication equipment at some of these signalized intersections
and inability to keep the internal clocks from drifting,there has been a loss of synchronization atom some
of these corridors. NCTCOG is providing additional funding for the purpose of procuring and fnstalling the
needed communication softwarethardware to the deficient units so that the synchronization improvements
along these artertais will function as intended_
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bink Irvin Rued iBelletre(hive South butch Branch Road_ 114 ;3.6
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AFA-LPAFA_SholtGen.doc Page 2 of 3 Attachment A
CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64# 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
ATTACHMENT A
RESOLUTION OR ORDINANCE
(CON'T)
The Funding Agreement includes$28,200.00 in City local matching funds for design and
construction. Additionally,there will be Independent City costs in the amount of$30,800.00 for project
management and Inspection and testing separate from the Funding Agreement to miramize State
charges. The table below itemizes the City's matching and Independent costs for this pfoect. The total
project cost is 1178,800.00.
i �rciq� Ft dsf F+sdoir l I Stela Total Fundi
Fundal
FUNDING
AGREEMENT:
Design $2,600.00 $10,400.00' $13,000.00
Construction $26,600.00' $106,400.00 $133,000.00
,Project Mana ement 520,000,00 50.00- $20,000.00
;Inspection&Testing $10,800,00 50.00 $10,800.00
TOTAL PROJECT $60,000.00; ;116,800.00 $176,800.00
:COST.
Staff will manage both design and construction of the project. This equipment purchase and installation is
part of the existing Regional Traffic S;anal Retiming Project.
A portion of this project will include 2014 Bond Funds. Available resources within the General Fund will be
used to provide interim frnancft for these expenses until debt is issued. Once debt associated with We
project Is sold,gond proceeds will reimburse the General Fund in accordance with the statement
expressing official intent to reimburse,that was adopted as part of the ordinance canvassing the bond
e+e(;don(Ordinance No.21241-05-2014)and subsequent action taken by the Mayor and City Council.
Approval of this Mayor and Council Communication will authorize$60,000.00 in 2014 Bond program funds
for Traffic Signals as the City"s funding contribution for the purchase and installation of signal
communication equipment
This contract will be with a governmental entity,state agency or public institution of higher
education_ Texas Department of Transportation.
FISCAL INFORMATION f CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and mloption of the
attached appropriation ordinance,funds will be available in the current operating budget,as appropriated,
of the Grant Capital Project Fund.
FOND IDENTIFIERS i:FID�:
T card _ _
Department ccoun rroject rograrr�Activlty� Budget ! Referenced (Artnount
ID ID Year (Chartheid 21
PROM
runl 111)"wtrmnt ecou Project P+i4 atiikyad
Bgot A-hrenee* nwun
ID ID 1 ^V_ .. Year,_ l (Chart(isld 2 _L
_ _ -
9ERTIFICATION$:
SutlMitted for City Manager's 0Mce by, Jay Chaps (5804)
AFA-LPAFA_ShortGen.doc Page 3 of 3 Attachment A
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CSJ #0902-90-087
District#02-Fort Worth
Code Chart 64 # 15000
Project: Upgrade Traffic Signals in Fort Worth
Federal Highway Administration
CFDA Title: Highway Planning and Construction
CFDA No.: 20.205
Not Research and Development
ATTACHMENT C
PROJECT BUDGET ESTIMATE AND SOURCE OF FUNDS
Costs will be allocated based on 80% Federal funding and 20% Local Government funding until the
federal funding reaches the maximum obligated amount. The Local Government will then be
responsible for 100% of the costs.
Description Total Federal State Local
Estimated Participation Participation Participation
Cost % post /° Cost /° post
Upgrade traffic signals with the 146,000 80% 116,800 0 0% $29,200
installation of communication
equipment b Local Government
Subtotal 146,000 116,800 0 $29,200
Environmental Direct State Costs 1 0% 0 0% 0 100% $1
Right of Way Direct State Costs 1 0% 0 0% 0 100% $1
Engineering Direct State Costs 1 0% 0 0% 0 100% $1
Utility Direct State Costs 1 0% 0 0% 0 100% $1
Construction Direct State Costs 22,805 0% 00% 0 100% 22,805
Indirect State Costs 8,896 % 0 100% 8,896 0% 0
TOTAL 177,705 116,800 8,896 52,009
Initial payment by the Local Government to the State: $0.00
Payment by the Local Government to the State before construction: $22,809.00
Estimated total payment by the Local Government to the State: $22,809.00
This is an estimate. The final amount of Local Government participation will be based on actual
costs.
AFA-LPAFA_ShortGen.doc Page 1 of 1 Attachment C
Page: 1 of 5
Federal Project Authorization and Agreement
District: FTW State Code:46 FAFOS Proj Nbr: 19598 FMIS Proj Nbr:1802733
Federal Project Number: CM 1802(733) County:Tarrant Control Section-Job(SPN):0902-90.087
Add'I CSJs:
Project Description: VARIOUS LOCATIONS IN TARRANT COUNTY ON VARIOUS CITY STREETS.UPGRADE TRAFFIC SIGNALS BY INSTALLING
QMMUNICATION EQUIPMENT AT VARIOUS SIGNAL LOCATIONS.
Action Type: Original Oversight: B-Assumed/State Administered On NNS System: No Financing: Regular
TxDOT is authorized to proceed with the following work: ❑PE ROW Q Construction ❑Other
State Remarks FHWA Remarks
STIP approved per Barbara Maley-09/1812017 1
FTW District.
LG City of Fort Worth;DUNS:073170458;ZIPt4:76102-6312
This agreement is subled to the following award terms:
Mtpl/edocketaccess.gpo.gov/2010/pdf/2010-22705.pdf and
M[ Y/edockot,a=ess. o. w/2010/df/2010-22706.dE
Program Details Summary
Federal Matto Contributlons
Proa Fedora Pert
Code Rea Fed Funds AVC Funds 21 Fixed/ L= ,h State b Local Private Non-Monetary/InW0
PSI
04 $0.00 $0.00 0% $23.605.00 1009b $0.00 0% $0.00 $0.00 $0.D0
0400 $116.800.00 $0.00 80% Fixed $29,200.00 20% $0.00 096 $0.03 $0.00 $0.00
Total $116.800,00 $53,005.00 $0.00 Soft Match Amt$0.00
Costs Federal Local State Contributions
$169,605.00
Complete Project
Funds Available per FHWA Division Office By: Robert Granberg Date:08/17/2016(Construction)
(FHWA Use Only)
Federal Aid Project Agreement
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Mhtp suds ads.Tb aide lege lffleteelMt eae undtlm b pe}meal aNEF DdA lrlds dtlgweq d e®F�sak Wf mmpll'Wh UeePpimEN woWlonseM mtii Wlms xltrAh 21CFR 6le.fi2,Mlh6lnmpw9edlrtlnb/nY vo.
Texas Department of Transportation U.S.Department of Transportation
Federal Highway Administration
Daniel Dargevics Robert Granberg
Title: Letting Management Coordinator For: Division Administrator
Date: 0610412019 Date: OB/1112018
O See Attached for Conditions
* C M * * 1 8 0 2 * * 7 3 3 * * F P A A
FHWA-37/PS&E ASSEMBLY WORKSHEET Page: 2 of 5
State: Texas State Code: 48 Project Number: CM 1802(733) Project End Date: 11/3012024
Project Description: VARIOUS LOCATIONS IN TARRANT COUNTY ON VARIOUS CITY STREETS.UPGRADE TRAFFIC SIGNALS BY
INSTALLING COMMUNICATION€QUIRMENTATVARIOUS SIGNAL LOCATIONS.
Standard Place Coda: NA Env Clearance Type:
Env Clearance Date:
Letting Management Use
NBI Numbers CSJ's
TxDOT's DUNS No.: 80.678-2663
0902-90-007
Demo Projects Only:Demo No.:
Estimated Construction Date: 00/00/0000
PE Obligated Amount: 0
PE Appn Code:
Congressional Districts
Cong Dist.No. %
006 17%
012 17%
024 17%
025 17%
026 17%
033 15%
Estimated Completion Date:
Major Project Identifier:
STIP Reference: 0911812017
State Defined Field:
Disaster(ER)FY No.:
Disaster Seq.No.:
Inventory Route Number:
DFO: Beginning 0.000 Ending 0 000
pMlect Flags
Toll Road: FTA: Temp Match: SFTY 100%:
Indian Reserv: Design Build: Construction: CMGC:
Other SEP 14: Hwy For Lire: Appalachia:
FHWA-371PS&E ASSEMBLY WORKSHEET Page: 3 of 5.
FHWA-37/PS&E ASSEMBLY WORKSHEET Page: 4 of 5
DetaillD Geographical Other Statistics
Information
Prog Detail Proj Imp FAIN CFDA County Urban RN Func Sys Demo TotalCost Federal Funds
.Code No Type Type Code Area Class Code ID
0400 30 C 21 439 0 U L Z $146,000.00 $116,800.00
0400 31 C 21 439 0 U L Z $1,000.00 $0.00
0400 32 C 17 439 0 U L Z $22,805.00 $0.00
Total Cost Total Obligation
$169,905.00 $116,900.00
Related Projects
FHWA-371PS&E ASSEMBLY WORKSHEET Page: 5 of 5
t Internal Remarks
Date Internal Remarks Description
06/0412018 Q400 federal funds fixed up to$116.800.
Date Internal Remarks Description
06/0412018 0400 Shown as 100%local is DCIS code 1110 and responsible for all costs
above the bed amount
Date Internal Remarks Description
052412010 Requostor;Sara Finch;Requosting 016ce:FTW Dislrid,