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CONTRACT Imo. 4812a-Al-
THIRD
-THIRD AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48192
Professional Services Agreement—SL-serco, Inc.
This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), a
home rule municipal corporation situated in portions of Tarrant, Denton, Parker and Wise
counties, Texas, and SL-serco Inc, (hereafter"Contractor"), a Minnesota Corporation, acting by
and through Laurie Allen, it duly authorized Chief Financial Officer, each individually referred
to as a"parry" and collectively referred to as the "parties."
WHEREAS, Fort Worth and SL-serco Inc. entered into an Agreement identified as Fort
Worth City Secretary Contract No. 48192 on September 22, 2016; and
WHEREAS,the purpose of the Agreement is to provide the City with professional
services for the design,planning and full implementation of the City's five phased Advanced
Metering Infrastructure (AMI)Program; and
WHEREAS,the term of the Agreement is for one (1) year with five (5) one-year renewal
options; and
WHEREAS,on April 12, 2018, the City entered into the second renewal option and
amendment, changing the Agreement's term; and
WHEREAS,the parties now wish to amend the Agreement to eliminate the renewal
options and amend the new term of the Agreement to expire on April 30, 2022; and
WHEREAS,the parties further wish to amend the not to exceed amount for the
remainder of the amended term; and
WHEREAS,on March 19, 2019,the City Council approved M&C C-29065 authorizing
the amendments to the Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged and confessed,the parties hereto agree as follows:
I. Section 2. Term. Section 2, Term, shall be amended to eliminate the remaining renewal
options and amend the term as follows:
The term of this Agreement shall commence on or about September 22, 2016 and shall
expire on April 30, 2022, unless terminated earlier in accordance with the provisions of
this Agreement.
101
OFFICIAL RECORD
,\��,_,�,Third Amendment to Fort Worth City Secretary Contract No.48192 CITY SECRETARY
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II. Section 3. Not to Exceed Amount. Section 3,Compensation, shall be amended to
include the following:
From the date of execution of this Amendment No.3, the not to exceed amount for the
remainder of this term, ending April 30, 2022, shall be $807,000.00. Any compensation
to the Contractor as authorized by the original Agreement and Amendments No.l and
No.2 shall not apply to this amended not to exceed amount.
III. Other Terms and Conditions. All other terms and conditions of the Agreement shall
apply.
IN-WITNESS WHEROF,the parties hereto have executed this Agreement in multiples this
W--,day of 2019.
APPROVED FOR APPROVED FOR
CITY OF FORT WORTH: SL-serco Inc.
BY: By: Q
Jesus J. Chapa �Ien
Assistant City Manager C
Date:
APPROV RECOMMENDED:
By. - By: -It
Kar ror Chris Harder, PE
Deputy Director, Water Department Fort Worth Water Department Director
APPROVED AS TO FORM
AND LEGALITY:
By: /L ./
Christa Lop z-Reynolds
Senior Assistant City Attorney
ATTEST: 4.•
By: rl --�' * z
M J. ads
City Secret . . OFFICIAL RECORD
Third Amendment to Fort Worth City Secretary o'ntract No.48192 CITY SECRETARY
FT. WOIiVf,3TX
Contract Authorization:
M&C: C-29065
Date Approved: March 19, 2019
HR 1295: 2019-449238
DATE: 02/06/2019
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Madelene afal o, .E.
MyH2O Program Manager
OFFICIAL RECORD
Third Amendment to Fort Worth City Secretary Contract No.48192 CITY SECRETARY
FT. WORTHj7X
CITY COUNCIL AGENDA FoR_ 0RT rl
COUNCIL ACTION: Approved on 3/19/2019
DATE: 3/19/2019 REFERENCE **C-29065 LOG NAME: 6060SLSERCOAMEND3
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Contract Amendment No. 3 to City Secretary Contract No. 48192
with SL-serco, Inc., to Modify the Contract from an Annual Renewal to a Not to Exceed
Format for the City's MyH2O Advanced Metering Infrastructure Program (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contract Amendment No. 3 with SL-
serco, Inc., to modify the contract from an annual renewal to a not to exceed format in an amount not
to exceed $807,000.00 for the remainder of the cumulative terms to provide continued support and
technical assistance for the City's MyH2O Advanced Metering Infrastructure Program.
DISCUSSION:
On September 20, 2016, (M&C C-27936) the City Council approved a contract with SL-serco, Inc., to
provide technical assistance related to the MyH2O city-wide Advanced Metering Infrastructure (AMI)
program. The contract was approved as an annual contract with five renewals for a total contract
amount of$1,050,000.00. This contract was renewed twice and previously amended twice, once to
increase the annual renewal amount by $94,000.00, and once to alter the renewal date.
The timing of the annual renewals no longer meets the needs of the program. This M&C requests
authorization to execute Amendment No. 3 to modify the format of the contract to a not to exceed
format equal to the original contract value previously approved by the City Council and subsequently
amended and to combine the three renewal terms into one term. The remaining amount in the
contract is $807,000.00. Changing the contract to a not to exceed contract format allows staff to align
the workload, resources and program needs with the timing of the remaining program phases. The
term of the contract will end on April 31, 2022.
Through this requested contract Amendment No. 3, SL-serco, Inc., will continue to deliver specialty
technical support services related to implementing and optimizing advanced metering infrastructure
programs (AMI), assisting the city with schedule priorities, developing acceptance criteria, assessing
compliance with program goals and measuring the effectiveness of the city-wide program.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that appropriations are available in the WSS 2017E Capital Project
for the MyH2O Program (AMI project). The table below depicts the funding for the MyH2O Program/
Advanced Metering Infrastructure Project:
FUND � �~Existing � Future — Project Total*
Appropriations Appropriations
VWS 6176Capital
C $60,471,450.26 j $807,000.00 1$61 ,278,450.261
project- Fund 56015
I
,FTWDBIRFT-
Fund 57005 $12,301,421.00 $0.00 $12,301,421.00
ater Capital-Fund--- r '$24,500.00 $0.00. $24,500.00
9601—_ __.___
� ___
ror_.jea Total $72,707,371.26 $$07,000.00 $73,604,371.26
i
*Numbers rounded for presentation. I
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID o9 ty Year (Chartfield 2)
Submitted for City Manager's Office bv: Jay Chapa (5804)
Orininating Department Head: Chris Harder(5020)
Additional Information Contact: Madelene Rafalko(5467)
ATTACHMENTS
siserco12952.pdf