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HomeMy WebLinkAboutContract 52151 APR I?R 8� 2019 CITY SECRETARY �rysE°grwogTy CONTRACTNO �1RY weaver Austin Conroe 1 Dallas J Fort Worth I Houston Los Angeles J Midland I New York City San Antonio iTS tICv'37? 4s-PAX•A.Y=,nrN y January 8,2019 David Cooke, City Manager City of Fort Worth,Texas 200 Texas Street Fort Worth,Texas 76102 Dear Mr. Cooke: We are pleased to confirm our understanding of the services we are to provide the City of Fort Worth, Texas (the City).This letter will confirm the nature and limitations of the services we will provide and the various responsibilities and other terms of the engagement. We agree to apply procedures in accordance with Ordinance number 10968, Master Ordinance Establishing the City of Fort Worth (the City), Texas Water and Sewer System (the System) Revenue Financing Program (the Ordinance), related to the City's compliance with Section 46) of the Ordinance for the year ended September 30, 2018. These procedures will be applied for the purpose of reporting our findings in regards to the results of the procedures performed as compared to the requirements of the Ordinance. The procedures we will perform have been agreed to by management of the City. These agreed-upon procedures are enumerated on the attached schedule. We will conduct our engagement in accordance with the attestation standards for agreed-upon procedures engagements of the American Institute of Certified Public Accountants. Management of the City is solely responsible for the sufficiency of the agreed-upon procedures for its purposes. Therefore, we make no representation as to the sufficiency of these procedures for the purposes of the specified parties or for any other purpose. The agreed-upon procedures are not designed to constitute an examination or review of the subject matter. Therefore, we will not express reasonable or limited assurance on the subject matter. We have no obligation to perform any procedures beyond those agreed to by the City as enumerated in this letter of engagement. If, for any reason, we are unable to complete the procedures,we will not issue a report as a result of this engagement. Our procedures are also not designed to detect error or fraud that is immaterial to the subject matter information. However, we will inform you of any material errors or fraud that come to our attention, unless clearly inconsequential. Our responsibility is limited to the period covered by our procedures and does not extend to matters that might arise during any later periods for which we are not engaged. At the conclusion of our engagement,we may also request certain written representations from you about the subject matter information and related matters. We will present a written report listing the procedures and our related findings. This report will be intended for use by and restricted to the use of the specified parties as identified above, and our report will contain such restricted-use language. We will maintain the confidentiality of your personal information and apply procedures to protect against any unauthorized release of your personal information to third parties. Our engagement will be conducted on the basis that the City's management acknowledge and A understand that they have responsibility: a. For the design, implementation, and maintenance of internal control relevant to compliance M with the Ordinance which is the best means of preventing or detecting errors or fraud; b. For selecting and determining the suitability and appropriateness of the criteria upon which the = compliance with the Ordinance will be evaluated;and -4 � Weaver and Tidwell, L.L.P. X .� 2821 West 7th Street,Suite 700 1 Fort Worth,Texas 76107 Main:817.332.7905 1 Fax:817.429.5936 CPAs AND ADVISORS 1 WEAVER.COM City of Fort Worth January 8, 2019 Page 2 c. To provide us with: 1) Access to all information of which management is aware that is relevant to the compliance with the Ordinance such as records, documentation, and other matters and that you are responsible for the accuracy and completeness of that information; 2) Additional information that we may request from management for the purpose of performing the agreed upon procedures; and 3) Unrestricted access to persons within the entity from whom we determine it necessary to obtain attest evidence. d. With respect to any non-attest services we perform, for:(a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls,including monitoring ongoing activities. As part of our engagement,we will request from management and,when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the agreed upon procedures. During the course of our engagement, we will request information and explanations from management regarding the City's operations, internal controls, future plans, specific transactions and accounting systems and procedures. At the conclusion of our engagement,we will require, as a precondition to the issuance of our report, that management provide certain representations to us in a written representation letter. We will issue a written report upon completion of the performance of the agreed upon procedures. In the unlikely event that circumstances occur which we in our sole discretion believe could create a conflict with either the ethical standards of our firm or the ethical standards of our profession in continuing our engagement, we may suspend our services until a satisfactory resolution can be achieved or we may resign from the engagement. We will notify you of such conflict as soon as practicable, and will discuss with you any possible means of resolving them prior to suspending our services. Mr. Kevin Sanford is the engagement partner for the services specified in this letter. His responsibilities include supervising our services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the agreed-upon procedures report. Our fees for our agreed-upon procedures engagement are estimated to be $6,500. Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our engagement. We appreciate the opportunity to be of service to you and look forward to working with you and your staff. WEAVER AND TIDWELL, L.L.P. City of Fort Worth January 8,2019 Page 3 RESPONSE: This letter correctly sets forth the understanding. Acknowledged and agreed on behalf of the City of Fort Worth by: Signature: f/r/`' Title: L.•-J1 /tZ4 4 L Date: f `�i . ej r b ''� Attested y• ` % Mary J. Kay �AS OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX City of Fort Worth January 7,2019 Page 4 The procedures to be performed will consist of the following: 1) Obtain an understanding of the types of insurance required i o be maintained by the City for the System per the Ordinance. 2) For each of the types of insurance in number 1 above, obtain an understanding if such insurance is purchased commercially or if the City is self4nsuring any types of insurance. 3) For all policies for which the City is purchasing commercial insurance coverage, determine that the premium covering the period September 30,2018 was paid. 4) For areas of coverage the City is self-insuring against risks,provide a listing of such areas. Soto, Vania Elizabeth From: Hinojosa, Crystal Sent: Monday,April 1, 2019 2:40 PM To: Soto, Vania Elizabeth Subject: FW: Engagement Letters Vania, See Denis message below for all of the already executed engagements. I assume this is enough to have signed by City Secretary? For future engagements we will have routed through whole process. From: McElroy, Denis C. Sent: Monday,April 1, 2019 2:32 PM To: Hinojosa, Crystal<Crystal.Hinojosa@fortworthtexas.gov> Subject: RE: Engagement Letters As they've already been long ago executed without Law's signature, I don't see the benefit to running them through my department at this point. Denis McElroy Assistant City Attorney 200 Texas Street Fort Worth,Texas 76102 (817)392-2758 denis.mcelroy@fortworthtexas.gov City of Fort Worth — Working together to build a strong community FORTWORTH. From: Hinojosa, Crystal Sent: Monday, April 01, 2019 2:21 PM To: McElroy, Denis C. Subject: FW: Engagement Letters Denis, I need to route these to City Secretary office for CSCO number to be assigned for purchasing process. Do I need to also route these already executed engagements to Law as well? 1 Thanks From: Hinojosa, Crystal Sent: Monday,April 1, 2019 1:42 PM To:Soto,Vania Elizabeth <Vania.Soto@fortworthtexas.gov> Subject: Engagement Letters Hi Vania, I have a question regarding engagement letters and getting CSCO numbers assigned to them. I have about 6-7 letters similar to the one attached that I am being asked by Purchasing to route for CSCO numbers in order to pull my purchase order. Usually I would route to my ACM, Law and then to your office but since this is an engagement letter,do I need to do the same or just route to you all? Any help would be much appreciated.Thank you Crystal Hinoj osa Management Analyst Department of Financial Management Services 200 Texas Street, Fort Worth, TX 76102 2: 817-392-7808 1 g: 817-392-5886 Crystal.Hinojosa@FortWorthTexas.gov "City of Fort Worth-Working together to build a strong community" i OA l ORTH. Your opinion matters! 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