HomeMy WebLinkAboutContract 52158 CITY SECRETARY
CONTRACT NO.
CITY OF FORT WORTH, TEXAS
AGREEMENT FOR ARCHITECTURAL SERVICES
Richardson Bass Meeting Rooms Phase 2
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the
"CITY"), and Hahnfeld Associates, Architects and Planners, Inc., dba Hahnfeld
Hoffer Stanford Architects Planners Interiors, authorized to do business in Texas, an
independent contractor ("Architect"), for a PROJECT generally described as: Meeting
Rooms Addition to Richardson Bass Building.
Article I
Scope of Service
(1) Architect hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These
services shall be performed in connection with Meeting Room Additions to
Richardson Bass Building. Nothing in Attachment "A" or any other
Attachments to this Agreement shall be construed to change or modify any of the
terms and conditions set forth in this Agreement.
(2) If at any time in the course of the design, the City expands the scope of services, or
the Architect believes the City has requested services that are beyond the scope of
this Agreement, the Architect shall submit a proposal for additional fees and a
written agreement shall be reached on said proposal prior to the Architect
proceeding with the work considered to be beyond the scope of this Agreement.
The Architect shall not perform any additional services without a written agreement
with the City. Any services provided prior to reaching an agreement on additional
fees will be non-compensable.
(3) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Architect or its sub-consultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Architect shall not be compensated for any alleged additional work resulting from
oral orders of any person.
(4) The Architect shall advise the City as to the necessity of the City's providing or
obtaining additional services and data from others required in connection with the
Project at the City's cost and expense (which services and data the Architect is not
to provide hereunder but on which the Architect may rely in performing services
hereunder), and act as the City's representative in connection with any such
services of others.
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(5) The Construction Budget for this project shall be $700,000.00.
Article II
Compensation
(1) The Architect shall be compensated (Fee and Reimbursable Expenses) in
accordance with the Fee Schedule shown in section (2) of this article. Payment
shall be considered full compensation for all labor, materials, supplies, and
equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of $67,100.00
unless the City and the Architect mutually agree upon a fee amount for additional
services and amend this Agreement accordingly.
(2) The Architect shall be paid the following percentages of the total fee at the
following stages of the Project:
a. Completion of Programming and Schematic Design n/a
b. Completion of Design Development and Opinion of Probable
Construction Cost 40%
c. Completion of Construction Documents and Opinion of
Probable Construction Cost 75%
d. Action by City Council to accept bids 80%
e. Final acceptance of the Project by the City 100%
However the total fee paid by the City shall not exceed a total as defined in Article
II, Compensation.
(3) Reimbursement of allowable expenses shall have prior approval of the City.
Allowable expenses include:
a. Printing Costs
b. Renderings or Models for Public and City meetings
c. Postage and Courier Expenses
d. Travel, Mileage Only
e. Other Costs with Prior Approval of the City.
(4) The Architect shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of
the particular services so ordered and receipt by City of Architect's invoice for
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payment of same.
(5) Acceptance by Architect of said payment shall operate as and shall release the
City from all claims or liabilities under this Agreement for anything related to,
done, or furnished in connection with the services for which payment is made,
including any act or omission of the City in connection with such services.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of the
length of construction, beginning upon the date of its execution, or until the completion of
the subject matter contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Architect shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Architect shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondeat superior
shall not apply as between City and Architect, its officers, agents, employees, consultant,
and sub-consultants, and nothing herein shall be construed as creating a partnership or
joint venture between City and Architect.
Article V
Professional Competence and Indemnification
(1) Work performed by Architect shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated
by the local, state and national boards, bureaus and agencies. Approval by the
City shall not constitute or be deemed to be a release of the responsibility and
liability of Architect or its officers, agents, employees, consultants and sub-
consultants for the accuracy and competency of its services performed
hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Architect shall indemnify, hold harmless, and defend the City against liability for
any damage caused by or resulting from an act of negligence, intentional tort,
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intellectual property infringement, or failure to pay a consultant or sub-consultant
committed by the Architect or Architect's agent, Architect under contract, or
another entity over which the Architect's exercises control.
Article VI
Procedures for Providing Architectural Services
(1) The Architect agrees to commit the personnel to each assignment of the Project
as appropriate in order to complete the Project in an expeditious manner. The
Architect shall meet with the City's staff as required during the duration of the
project. The Architect will assign the following key personnel to this Project:
Principal in Charge: David Stanford, AIA
Project Manager: Lee Hill, AIA
Project Architect: Lee Hill, AIA
The Architect may not change key personnel without the City's written approval.
(2) Programming and Schematic Design Phase:
a. The Architect shall become familiar with the site and scope of the Project.
b. The Architect shall consult with the City to clarify and define the City's
requirements relative to the Project and review available data.
c. The Architect shall become familiar with the City's document "Facilities
Division DESIGN GUIDELINES for New and Existing Facilities" and
incorporate into all phases of the work.
d. The Architect shall pay for the printing of contract documents required for design
submittals and presentations as a part of the reimbursable allowance.
(3) Design Phase:
a. The Architect shall perform all services necessary to complete the design and
secure a construction permit, including all services necessary to survey, plat,
prepare and vacate easements and address any other property issues.
b. The design shall include all site work, design and coordination of utilities,
landscaping and facility design required for a complete and functional project.
c. The Architect shall prepare the design in two stages as follows:
i. Design Development Phase: Preparation of architectural, structural and
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MEP plans, principal elevations, site plans, cartoon set, selection of
principal equipment and finishes, and discipline-based opinion of
probable construction costs. Upon written approval of this phase of the
work, the Architect may proceed to the Construction Document Phase.
ii. Construction Document Phase: Preparation of details, architectural,
structural, mechanical, electrical, and plumbing plans, finishes
schedules, detailed technical specifications, and detailed opinion of
probable construction costs.
d. Drawings at all stages of design will have the following characteristics: scale for
floor plans will be 1/8" or such other scale as may be agreed to in writing for all
disciplines, elevations will be at same scale as floor plans, area plans will have
same scale for all disciplines, and site plans for all disciplines will be at same
scale.
e. The Architect shall provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits.
The City or contractor shall apply for building permits.
f. The Architect, at the Architect's sole cost and expense, shall engage a
Consultant to prepare "Elimination of Architectural Barriers Registration" and
submit the applications to the Texas Department of Licensing and Regulation
(TDLR). The Architect (if required) will pay all fees required for TDLR reviews
and inspections. All designs shall be in conformance with the Elimination of
Architectural Barriers Act, State of Texas, and the City of Fort Worth Building
Codes.
g. In the event the Project is constructed in accordance with the Architect's
designs and is subsequently determined to be in non-conformance with the
above Act, Codes or Texas Accessibility Standards, the City will bear the
construction costs associated with enhancements. The Architect will reimburse
the City for additional costs, charges or fees to replace or rework features that
were constructed in accordance with the design but fail to meet applicable
accessibility requirements or building codes in force at the time that the design
was performed.
h. The Architect shall upload the electronic files in PDF format to the City's online
bidding site (Autodesk Buzzsaw).
(4) Bidding Phase:
a. The Architect shall respond to Contractors' inquiries, prepare necessary
addenda, and conduct the Pre-Proposal Conference, and participate in the
General Contractor selection process.
b. Following bidding, the Architect shall investigate the qualifications of up to five
(5) bidders and make recommendations concerning the capability of the bidder
to satisfactorily perform the Contract.
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(5) Responsibility for Construction Cost
a. The Construction Budget for the Project shall be defined by the City.
b. The Architect shall provide to the City an opinion of probable construction cost
at the submission of each phase. The City shall either approve the adjustment
of the Construction Budget or direct the Architect to adjust the Project design, at
no additional cost to the City, to stay within the previously approved
Construction Budget.
c. If the Construction Budget is exceeded by the lowest bona fide bid, the City may
(1) award the contract, (2) abandon the project and terminate this agreement, or
(3) cooperate in the reduction of the Project Scope and features as required to
stay within the Construction Budget in order to rebid the Project. If the City
decides to reduce the scope of the project and rebid, the Architect shall, without
additional fee, modify the Drawings and Specifications as necessary to stay
within the Construction Budget. In the event the City abandons the project, the
City may terminate this Agreement in accordance with Article X, Termination of
Contract.
(6) Construction Phase:
a. The Architect shall assist the City by approving submittals, observing
construction procedures and results monthly, reviewing methods and costs
associated with proposed change orders, and assisting in the resolution of
construction problems.
b. The Architect shall attend progress meeting at the job site.
c. At the completion of construction, the Architect shall conduct and document the
final inspection and assist the City on the resolution of construction or design
deficiencies.
d. The Architect will review contractor's pay requests.
e. The Architect will conduct final acceptance and end of warranty inspections with
representatives of the City.
f. The Architect shall provide electronic files (DWG format) to the Contractor for
the Contractor's preparation of"Record Drawings"for the City's archives.
g. The Architect will provide CAD files of all drawings suitable to use on AutoCAD
LT 2010 format or such other operating system as determined by the City.
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(7) All designs, drawings, specifications, documents, and other work products of the
Architect, whether in hard copy or in electronic form, are instruments of service for
this Project, whether the Project is completed or not. Reuse, change, or alteration
by the City or by others acting through or on behalf of the City of any such
instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute
sale of the documents.
Article VII
City Responsibilities
(1) Ronnie Clements will act as the City's representative with respect to the Project
for the purposes of transmitting instructions, receiving information, interpreting
and defining City's policies and decisions with respect to the Architect's services.
(2) Provide criteria and information as to City's requirements.
(3) Assist the Architect in obtaining existing studies, reports and other available data
and services of others pertinent to the Project and in obtaining additional reports
and data as required.
(4) Upon reasonable notice arrange for access to and make all provisions for the
Architect to enter upon public and private property as may be required for the
Architect to perform services hereunder.
(5) Review all reports, recommendations and other documents and provide written
decisions pertaining thereto within a reasonable time.
(6) Examine all studies, reports, sketches, drawings, specifications, proposals and
other documents presented by Architect, obtain advice of an attorney, insurance
counselor and other architects as it deems appropriate for such examination and
render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of Architect.
(7) Provide "Instructions to Offerors" and "General Conditions" for use in assembling
the Project construction contract documents.
(8) Prepare easements and right-of-way acquisition conveyance documents, from
descriptions provided by the Architect, contact owners, negotiate for or condemn
all easements and right-of-way, pay all filing and legal fees associated therewith.
(9) Manage the advertisement and bidding of the project, issue addenda, distribute
bid documents, award contract, and execute the contracts.
(10) Administer the construction of the Project.
(11) Provide inspection and management services.
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(12) Provide contractors' prepared field drawings to the Architect for review.
(13) Pay all impact and utility fees and other fees not expressly assigned to the
Architect. This includes fees charged by Oncor for new or revised service.
(14) Bear all costs incident to compliance with this Article.
Article Vill
Insurance
(1) Architect shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance,
nor shall Architect allow any subcontractor to commence work on its subcontract
until all similar insurance of the subcontractor has been so obtained and approval
given by the City; provided, however, Architect may elect to add any
subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 general aggregate limit
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits
of coverage if written on a split limits basis). Coverage
shall be on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease-policy limit
$100,000 disease-each employee
Professional Liability Insurance
$1,000,000 Errors & Omissions
$2,000,000 Annual Aggregate
(2)Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Architect's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Architect's insurance policies.
b. Certificates of insurance shall be delivered to the Property Management
Department, Attention: Brian R. Glass, AIA, Architectural Services
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Manager, 401 West 1311 Street, Fort Worth, Texas 76102, prior to
commencement of work.
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non-renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Architect's insurance.
i. Architect's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Architect shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Architect's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Architect shall provide complete copies of all
insurance policies required by these Agreement documents.
Article IX
Transfer or Assignment
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City and Architect each bind themselves, and their lawful successors and assigns, to this
Agreement. Architect, its lawful successors and assigns, shall not assign, sublet or
transfer any interest in this Agreement without prior written consent of the City.
Article X
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days written notice.
Either the City or the Architect for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article IX, upon receipt of
notice of termination, Architect shall discontinue services rendered up to the date
of such termination and City shall compensate Architect based upon calculations
in Article II of this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents, whether furnished by the City, its
officers, agents, employees, Architects, or contractors, or prepared by Architect,
shall be or become the property of the City, and shall be furnished to the City
prior to or at the time such services are completed, or upon termination or
expiration of this Agreement.
Article XI
Right to Audit
(1) Architect agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Architect involving
transactions relating to this Agreement. Architect agrees that the City shall have
access during normal working hours to all necessary facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Architect reasonable advance notice of
intended audits.
(2) Architect further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
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papers and records of such sub-consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub-consultant facilities, and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Architect and any sub-consultant reasonable advance
notice of intended audit.
(3) Architect and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Architect for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time
copying is performed.
Article XII
Minority Business and Small Business Enterprise (MBE) (SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises
and/or small business enterprises in City contracts. Architect acknowledges the MBE and
SBE goals established for this Agreement and its accepted written commitment to MBE
and SBE participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Architect may result in the
termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3)years.
Article XIII
Observe and Comply
Architect shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Architect agrees to defend, indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
Article XIV
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
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Tarrant County, Texas or the United States District Court for the Northern District of
Texas— Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
Article XV
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
Article XVI
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
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Article XVII
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth:
Property Management Department
Attn: Brian R. Glass,AIA
Architectural Services Manager
401 West 13th Street
Fort Worth, Texas 76103
Architect:
Hahnfeld Hoffer Stanford, Inc.
Attn: Eric L, Hahnfeld,AIA
200 Bailey Avenue, Suite 200
Fort Worth,Texas 76107
Article XVIII
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
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Article XIX
i
i
Counterparts: This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts
shall together constitute but one and the same instrument.
Executed and effective this the��day of 1 2019.
BY: BY:
CIT F I RT W H ARCHITECT
Hahnfeid H ffer Stanford, Inc. t
goe i
I
Jesus J. C pa Eric L. 0 c,Y-,
Assistant C'ty anager Principal
Date: Date:_
APPpoer
1D MENDED:
i
en , Director
Property MAwyement Department I
APPROVED AS TO FORM AND M&C No.: n/a
LEGALITY
M&C Date: n/a
By:
ipfi n 6. Strong
Assistant Cit ney ��...�.�lia
AT
i'
M ry J. K r >tr '
City Secretary .
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,
including en
urinng all performance and reporting requirements.
Brian R.Glass,AIA
Architectural Services Manager
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(512)305-9000, I
has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a. €
HHS Agreement Richardson Bass Meeting Rooms 1-6-2017
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UF0,JAL RECORD
0TY SECRETARY i
F-T. WORTH,TX
Attachment"A"
Attachment "A" is typically a document provided by the Architect spelling out his
understanding of the scope, his approach and his proposed schedule and fees.
HHS Agreement Richardson Bass Meeting Rooms 1-6-2017
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ATTACHMENT"B"
VERIFICATION OF SIGNATURE AUTHORITY
Consultant hereby agrees to provide City with independent audit basic financial statements, but
also the fair presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Consultant and to execute any
agreement, amendment or change order on behalf of Consultant. Such binding authority has
been granted by proper order, resolution, ordinance or other authorization of Consultant. City is
fully entitled to rely on the warranty and representation set forth in this Form in entering into any
agreement or amendment with Consultant. Consultant will submit an updated Form within ten
(10) business days if there are any changes to the signatory authority. City is entitled to rely on
any current executed Form until it receives a revised Form that has been properly executed by
Consultant.
1. Name: Eric L. Hahnfeld, AIA
Position: P. I/President
Signature
2. Name: David R.Stanford, AIA
Position: Principal
Signature
3. Name:
Position:
Signature
Name: Er' L. Hahnfeld, AIA
Signature of President/CEO
Other Title:
Date: !A %Mho Zo��i
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1 0 Hahnfeld
ate id
Stanford
orahiteale/planners/Interfere
February 6,2019
Mr. Ronald Clements
Registered Architect
City of Fort Worth
Property Management Department
401 West 13'h Street
Fort Worth,Texas 76102
He: Architectural Design Services
Will Rogers Memorial Center
Meeting Rooms Addition to Richardson Bass Building
Dear Ronnie:
Hahnfeld Hoffer Stanford appreciates the opportunity to provide this design services proposal for
the proposed meeting room addition at the east and of the Richardson Bass Building. The
project will Include construction of two new meeting rooms on the second floor of the east end of
the building along the existing corridors. The Information contained herein is representative of
our understanding of the scope of wgrk and the scope of required services.
Design Team
Hahnfeld Hoffer Stanford(Non HUB):
David R.Stanford,AIA Principal-in-Charge/Designer
Ponoe-Fuess Engineering.LLC(HUB):
Lucas G.Ponce,P.E. Principal
Sgmmit Consultants,Inc. (Non HUB):
Garrett S.Brown,P.E., Principal
Scope of Services
Hahnfeld' Hoffer Stanford will provide comprehensive basic design services including
architectural, structural engineering, mechanical engineering, electrical engineering, and
plumbing engineering. Texas Accessibility Standards (TAS) review and inspection will be
additional services.
ARCHITECTURAL DESIGN SERVICES SCOPE OF WORK
A. General
Hahnfeld Hoffer Stanford will provide the following general design services:
• Work In conjunction with the City of Fort Worth for the overall administration/project
management for the Owner.
i
g
• Visual/aesthetic architectural design of the facility and related architectural
Improvements.
• Work with Owner to develop project goals, objectives, program of required spaces
and total project budget; assist Owner In developing project sohodule/construction
budget and project milestones.
• Review all design work for compliance with local building codes; and overall
coordination of architectural and engineering design services.
B. Pre-Design/Schematic Design (COMPLETE)
• Reconfirm Owner's goal and objectives for project.
• Coordinate and manage design work of structural engineer, MEP engineers, and
additional service consultants,
• Develop drawings including floor plans and interior elevations as required.
• Prepare presentation materials including floor plans and elevations necessary to
generally describe design to Owner.
i
• Meet with City of Fort Worth building offk;lal/planning development staff to review
proposed building design; adjust design as necessary to comply with their
Interpretations.
• Lead project design reviews with the Owner and A/E team.
• Submit plans to estimator for construction budget review.
C. Design Development(TO COMPLETION)
• Reconfirm Owner's goals and objectives for project.
• Develop material and finish selections.
• Develop building systems for construction of the new meeting room spaces.
• Make adjustments to scope and design to match prescribed budget.
• Coordinate and.manage design work of structural engineer, MEP engineers, and
other consultants.
• Further develop drawings to Incorporate engineers Input and model, and further
detail building systems.
• Prepare presentation materials necessary to generally describe design to Owner.
• Coordinate specialty equipment to be included in facility with suppliers.
• Prepare Specifications for review by Owner and consultants.
• Meet with City of Fort Worth building official/planning department to coordinate
compliance with building codes,
• Lead project design reviews with the Owner and A/E team,
D. Construction Documents
• Develop drawings/design Information in sufficient manner for general contractor ;
bidding purposes.
• Provide drawings/design information for interior finishes, assernblles/components,
and special features of Interior spaces.
• Review and coordinate drawings prepared by all consultants for purpose of
checking for conformance with visual,aesthetic and technical design requirements.
• Finalize all specifications for project.
• Submit plans to estimator for construction budget review.
• Submit 95%Construction Documents for Owner review/approval; Incorporate Owner
review comments.
E. Bidding and Negotiation
• Lead pre-bid conference to review Construction Documents plans with prospective
general contractors. Prepare addendums/clarificatlon responses to bidder's
questions.
• Submit Construction Documents to state/local agencies having jurisdiction over
project for revlew/approval.
• Assist Owner In review of general contractor bids; review references/qualifications of
subcontractors.
F. Construction Adrhlnlatration
• Hahnfeld Hoffer Stanford's responsibility to provide Basic Services for the
Construction Administration Phase will commence with the award of the initial
Contract for Construction and terminate at the earlier of the issuance to the Owner of
the final Certificate for Payment or 60 days after the date of Substantial Completion
'of'the Work.Hahnfeld Hoffer Stanford shall provide administratior of the Contract for
Construction as set forth below and In the edition of AIA Document A201, General
Conditions of the Contract for Construction,as amended, unless otherwise provided
In this Agreement. Modifications made to the General Conditions, when adopted as
part of the Contract Documents, shall be enforceable under this Agreement only to'
the extent that they are consistent with this Agreement or approved In writing by the
Architect.
• Hahnfeld Hoffer Stanford shall be a representative of and shall advise and consult
with the Owner during the administration of the Contract for Construction. The
Architect shall have authority to act on behalf of the Owner only to the extent
provided in this Agreement unless otherwise modified by written amendment.
• Hahnfeld Hoffer Stanford, as a representative of the Owner, shall make site visits at
intervals appropriate to the stage of the Contractor's operations, to become
generally familiar with and to keep the Owner informed about the progress and
quality of the portion of the Work completed; to endeavor to guard the Owner
against defects and deficiencies In the Work,and to determine In general if the Work
Is being performed In a manner Indicating that the Work, when fully completed, will
be In accordance with the Contract Documents. However, Hahnfeld Hoffer Stanford
shall not be required to make exhaustive or continuous on-site inspections to check
the quality or quantity'of the Work. Hahnfeld Hoffer Stanford shall neither have
control over or charge of, nor be responsible for, the construction means, methods,
techniques, sequences or procedures, or for safety precautions and programs In
connection with the Work, since' these are solely the Contractor's rights and
responsibilities under the Contract Documents.
• Hahnfeld Hoffer Stanford shall report to the Owner known deviations from the
Contract Documents and from the most recent construction schedule submitted by
the Contractor. However,'Hahnfeid Hoffer Stanford shall not be responsible for the
Contractor's failure to perform the Work in.accordance with the requirements of the
Contract Documents.Hahnfeld Hoffer Stanford shall be responsible for the Hahnfeld
Hoffer Stanford's negligent acts or omisslons, but shall not have control over or
charge of and shall not be responsible for acts or omissions of the Contractor,
Subcontractors, or their agents or employees, or of any other persons or entities
performing portions of the Work.
• Except as otherwise provided in this Agreement or when direct communications,
have been specially authorized, the Owner shall endeavor to communicate with the
Contractor through the Architect about matters arising out of or relating to the
Contract Documents. Communications by and with the Architect's consultants shall
be through the Architect.
• Hahnfeld Hoffer Stanford shall attend Owner/Contractor meetings; review all shop
drawings and product submittals/samples; review BFI's and monthly Applications for
Payment; create a punchlist at completion of construction and; prepare a Certificate
of Substantial Completion.
• Commissioning of audio/video systems by consultant will be performed at the
conclusion of the construction process.
BASIS OF COMPENSATION
Basic Services
Hahnfeld Hoffer Stanford proposes a design fee to be paid for by the City of Fort Worth of
$53,000,00 for Architectural Design Services, including Conceptual Design, Schematic Design,
Design Development, Construction Documents, Bidding and Negotiation, and Construction
Administration. Of this total fee, the City has currently paid $15,500.00 fo'r completion of
Schematic Design and partial completion of Design Development. The design fee will be based
on the following breakdown per division of scope of work:
• Schematic Design $ 6,000.00(COMPLETE/PAID)
• Design Development (50%) $ 9,500.00(COMPLETE/PAID)
• Design Development (100%) $ 8,500.00
• Construction Documents $18,000.00
• Bidding-and Negotiation $ 1,600.00 (includes 2 meetings)
• Construction Administration $ 9,600.00 (Includes up to 10 site visits/Job
meetings)
Additional Services
1. BAI,Inc.for Audio/Visual Design $11,000.00
2. Riddle&Goodnight, Inc.for Estlmating $ 2,600.00
The following services are not included in Basic Services and they shall be paid for by the Owner
as provided in this Agreement, in addition to the compensation for Basic Services. The services
shall only be provided if authorized or confirmed in writing by the Owner.
• If more extensive representation at the site than is described above is required, the
Architect shall provide one or more Project Representatives to assist In carrying out such
additional on site responsibilities, Additional site visits, as requested by Owner, will be #
billed @$375.00 per site v(slt/job meeting. i
• Through the presence at the site of such Project Representatives,the Architect shall
endeavor to provide further protection for the Owner against defects and deficiencies In
the Work, but the furnishing of such project representation shall not modify the rights,
responsibilities, or obligations of the Architects as described elsewhere In this
Agreement.
• Preparing Drawings, Specifications and other documentation and supporting data,
evaluating Contractor's proposals, and providing other services In connection with
Change Orders and Construction Change Directives, other than those services normally
required of Architect for a project of this size and complexity.
• Providing services In connection with evaluating substitutions proposed by the
Contractor and making significant subsequent revisions to Drawings, Speoffications and
other documentation resulting therefrom.
• Providing consultation concerning replacement of Work damaged by fire or other cause
during construction, and furnishing services required in connection with replacement of
such Work.
• Providing services made necessary by the default of the Contractor, by major defects or
deficiencies in the Work of the Contractor, or by failure of performance of either the
Owner or Contractor under the Contract for Construction.
• Providing services In evaluating an extensive number of claims submitted by the
Contractor or others In connection with the Work.
• Providing services in connection with a public hearing, a dispute resolution proceeding
or a legal proceeding except where the Architect is party hereto. (Representation
required for Variances, Code or Fire Prevention Board of Appeals, etc., are not in Basic
Services).
• Providing coordination of construction performed by separate contractors or by the
Owner's own forces and coordination of services required In connection with
construction performed and equipment supplied by the Owner.
• Preparing a set of reproducible record drawings showing significant changes in the
Work made during construction based on marked-up prints, drawings and other data
furnished by the Contractor to the Architect.
• Providing services after issuance to the Owner,of the final Certificate for Payment, or In
the absence of a final Certificate for Payment, more than 60 days after the date of
Substantial Completion of the Work.
• Providing services of consultants for other than noted above.
• Providing any other services not otherwise included In this Agreement or not customarily
furnished in accordance with generally accepted architectural practice.
REIMBURSABLE EXPENSES
Reimbursable Expenses are In addition to the Compensation for Basic and Additional Services
and Include expenditures made by the Architect and consultants in the interest of the Project.
Reimbursable Expenses shall not exceed$5,000.00 without written authorization from Owner.
The fees Included in this proposal are based on our assessment of the Project needs and the
corresponding scope of effort.
OWNER'S RESPONSIBILITIES
The Owner will make•available any existing documentation to the Architect for his use. The
Owner will be responsible for non-construction issues associated with'the development of the
project.Architect will assist Owner with the preparation of drawings and diagrams as necessary
to submit to the City of Fort Worth for planning development plan reviews. Hahnfeld Hoffer
Stanford and our consultants will be available for staff planning reviews.
We certainly look forward our continued relationship with the City of Fort Worth, as we provide
design services for your project. If you have any additional questions or comments, please
advise.
Sincerely,
HAHNFELD HOFFER STANFORD
arch cts planners interior
David R.Stanford,AIA
Principal
I
t
Foe(Wc r 111.lexii5 7�1 i�� 0 Hofferld
Stanford
etdalecta/plgMbrq/Mtorlaro
2019 STANDARD BILLING RATES
Architectural
PRINCIPAL $225.00
SR PROJECT MANAGEWARCHITECT $195.00
PROJECT MANAGER $170.00
PROJECT ARCHITECT $150.00
PROJECT COORDINATOR-LEVEL 2 $95.00
PROJECT COORDINATOR-LEVEL 1 $90.00
CONSTRUCTION ADMINISTRATORS $150.00
Interiors
INTI';RIORS-SR PROJECT MANAGER $175.00
INTERIORS-PROJECT MANAGER $125.00
INTERIORS $115.00
INTERIORS SPECIALIST $90.00
VON PONCE-FUESS
�, ENGINEERING
Proposal for Professional Engineering Services
To: David Stanford
Hahnfeld Hoffer Stanford, Inc.
200 Bailey Ave
Suite 200
Fort Worth,TX 76107
Date: January 30, 2019
Project: Will Rogers Memorial Center-Richardson Bass Building Meeting Rooms
Fort Worth,TX
PROJECT DESCRIPTION
Floor infill of an existing Level 2 open space at the east end of the Richardson Bass Building at the Will
Rogers Memorial Center. The new floor space will be used for two new meeting rooms.
BASIC SERVICES
Structural Engineering services described as follows:
Design Development
• One site visit to review existing conditions
• Evaluate framing system and column layout
• Prepare structural plans,typical details and wall sections of the selected structural system
• Prepare draft specifications
• Consult regarding geotechnical recommendations and impact on the project;evaluate
geotechnical recommendations for foundation design and coordinate with the geotechnloal
consultant
• Consult regarding fire resistance requirements and their impact on structural systems
• Attend local design meetings
Construction Documents
• Prepare designs and drawings for bidding and construction of the primary structural system and
foundation
• Assist with details and specifications of architectural components(exterior walls,suspended
room dividers,catwalks,steel stairs)-excluding curtainwall design
• Prepare structural specifications and assist with related architectural sections such as
earthwork,masonry, miscellaneous metals,etc.
• Coordinate structural documents with architectural documents and other engineering disciplines
based on information provided
• Attend local design meetings
Bidding/Contract Negotiation
• Prepare structural addenda as necessary
• Respond to questions from bidders
Construction Administration
• Attend a pre-construction conference,if requested
• Interpret or clarify documents during construction
• Review required structural submittals for conformance to contract documents
• Review and evaluate material tests and inspection reports
• Periodic conformance review during structural construction(Basic Services include up to 3 trips
to site).
3333 Lee Patkway,Suite 475 1 Dallas. TX 7S219 I Tel 469.310.2850 1 TX OF-1211S I www.ponce-fuess.com
Professional Engineering Services Proposal — Page 1 of 3
PONCE-FUESS
ENGINEERING
Services Excluded
• Design of curtainwall systems
• Design of cold-formed metal framing
• Geotechnical engineering and inspection of related aspects of construction(e.g.,backfill,soil
compaction, pier drilling,foundations)
• Construction cost estimating
• Construction related services(e.g.,earth retention systems,concrete shoring systems,
temporary bracing of steel frames)
• Inspection or supervision of construction
• Review of construction submittals other than those required by the contract for construction
• Services relating to permitting of work for construction
• Verification of existing conditions,materials and dimensions of existing structures
FEES FOR BASK SERVICES
Professional Fees for Basic Services are proposed as follows:
Stipulated Sum Basis = $11,000
Fees will be invoiced monthly based on estimated completion by contract phase:
Phm* Fao
Design Development Phase $3,000
Construction Documents Phase $4,600
Bidding Phase $600
Construction Phase $3,000
REIMBURSABLE EXPENSES
Project expenses will be invoiced,at cost,in addition to Basic Fees as follows:
Item Estimated Amount
Printing&Copying(1) $0
Auto Expenses(IRS Standard Rate per Mile) $250
Total Estimated Reimbursable Expenses $260
Notes:
1) Special note regarding printing:
o Proposal includes providing progress drawings,permit drawings and drawings for
construction.This can be In electronic format(PDF,for example)or bond prints,at Client's
option.
o Any other printing requested of PFE will be a reimbursable expense.
QUALIFICATIONS
• Client to provide subsoil Investigation and professional geolechnlcal engineering
recommendations for design of foundations, slabs supported on soil,subsoil drainage and
earth-retaining walls.
• Proposal does not Include design of site structures(e.g.,paving,stairs,site walls,retaining
walls,bridges,shade structures,arbors)located outside of building perimeter.
• Proposal does not Include design of landscape structures.
• Revit BIM software will be used as tool for production of Construction Documents.Proposal
Includes conventional exchange of structural plans,sections,and details for document
coordination and construction purposes.Progress copies of Revit model may be provided to
design team for reference during coordination.Copy of"as Is"Revit model may also be made
available for contractor use upon receipt of executed Ponce-Fuels Engineering's Electronic File
3333 Lee Patkwiy, Suite 475 I batlas,TX 75219 1 Tel 469.310.211150 1 TX tr-12125 I www.ponce-fuess.cam
Professional Engineering Services Proposal -- Page 2 of 3
irPONCE-FUESS
ENGINEERING
Waiver&Indemnification Agreement. Ponce-Fuess Engineering retains ownership rights to and
control of structural Revit model.
• Level of Development(LOD)of design Revit structural model will be less than or equal to LOD
300(as defined by AIA document G202).An LOD greater than 300,if requested,may be
available as an Additional Service
• Proposal does not include issue of early-release structural documents(for bidding or
construction of foundation or superstructure prior to release of complete project documents).
• Proposal does not Include printing for Owner,city or contractor review,or for permitting or
construction.
• Client to provide as-buift drawings of existing construction to be modified or appended.
Verification of existing conditions,materials and dimensions is not included in this proposal.
• Existing building structure components may be included in the design Revit structural model,
but only to the extent necessary to define scope,detail,and dimensions of new structure
• Attendance at local design meetings(requiring travel of up to 50 miles from Ponce-Fuess
Engineering office)is included In Basic Services.
• Out-of-town meetings: Attendance at out-of-town design meetings(greater than 50 miles from
Ponce-Fuess Engineering office)Is available as an Additional Service.
• This proposal is based on the duties and responsibilities of both Engineer and Architect defined
in the AIA standard contract Documents C401,and as expanded or modified under"Scope of
Services'.
ADDITIONAL SERVICES
Services required and authorized beyond the scope of Basic Services will be Invoiced on the basis
of personnel time and expenses.
• Employees Table of employee rates available on request.
• Expenses 1.00 times cost.
CONTRACT FORM
AIA Document C-401,or equivalent. in lieu of an executed contract,this proposal will serve as the
Interim agreement for professional services.
DURATION
This proposal is valid for a period of 6 months from the date that the proposal was made and signed
below.
-END OF PROPOSAL-
Proposal made by: Proposal accepted by:
(Slgrizafura)
Lucas Ponce,PE
President
PONCE-FUESS ENGINEERING,LLC
(Pnnfed Name) (Date)
3333 Lee Parkway,Suite 475 1 Dallas,TX 75219 1 Tel 469.310.285t1 I TX YF-12125 I www.pQnce-fuess.com
Professional Engineering Services Proposal— Page 3 of 3
PONCE-FUESS
Engineering
December 2018
Personnel Hourly Biking Rates
Pos&n HQufbl R@te:
L Ponce $195.00
G.Bliss $155.00
Senior Associate $140.00
Associate $130.00
Senior PE $120.00
PE $110.00
EIT $100.00
Senior CAD/BIM Technician $100.00
CAD/BIM Technician $90.00
3333 lee Parkway Suite 475 Dallas,Texas 75219 Tel 469.310.2850 www.ponce•fuess.com
Asummit
CONSULTANTS , INC.
January 21, 2019
Hahnfeld Hoffer Stanford
200 Bailey Avenue, Suite 200
Fort Worth,Texas 76107
Attn.: David Stanford,AIA
Re: WRMC Richardson Bass Meeting Rooms
Gentlemen:
Summit Consultants, Inc. (Summit) Is pleased to offer the following proposal for the
provision of mechanical, electrical, plumbing,and fire protection engineering services for
the referenced project.
SCOPE OF SERVICES:
BASIC SERVICES
Summit will provide construction documents and construction administration for the design
of 2 new meeting rooms at the Richardson Bass Building. The projects include an
approximate total of 2,600 SF.
Project Scope Includes:
• Lighting and Power Systems Design
• HVAC Systems Design
• Performance Specifications for Fire Sprinkler Systems
The fire sprinkler and alarm system requirements will be addressed via performance
specifications included in the contract documents. The Contract Documents will require
that the fire sprinkler and alarm system be furnished as a design/build effort by a licensed
fire protection contractor and that the system and design to comply with the indicated and
specified hazards and system type.
Basic Services will include the review of submittals and shop drawings for equipment and
systems designed and/or specified by Summit. Submittal review will be limited to the initial
review and one re-submittal per specification section.Basic Services will include response
to Request for Information on issues within Summits scope of work. Basic Services will
Include site meetings during design,site observations during design,and site observations
by mechanical, plumbing and electrical disciplines during construction.
Summit will complete the HVAC and electrical portions of applicable energy code reports.
The Architect will perform building envelope portions of the report.
Drawings will be prepared in AutoCAD Release 2010.
January 21, 2019
Page 2
ADDITIONAL SERVICES(IF REQUESTED)
Revisions to previously approved plans and/or specifications.
Analysis or Incorporation of any proposed value engineering or substitution items.
Development of a set of record drawings based on the contractor's mark ups.
Drawings prepared utilizing Autodesk Revit Building Information Modeling(BIM)software.
Design and/or construction phase commissioning services for MEP&FP systems.
HAHNFELD HOFFER STANFORD WILL:
Provide building and site base plans In AutoCAD Release 2010 or higher for use by
Summit in preparation of engineering drawings.
Perform or provide all required printing of plans and specifications for design coordination,
submittal for code review, and bid packages.
Advise Summit of the applicable codes and design standards.
Provide a design schedule for the project and advise Summit of any revisions to the
schedule which may occur.
Provide documentation for all owner furnished equipment requiring mechanical,electrical,
or plumbing connections or support.
COMPENSATION FOR ENGINEERING SERVICES:
Summit Consultants will be paid for Basic Services the stipulated sum of $5,800.00,plus
reimbursable expenses times 1.1.
Compensation for other Additional Services will be on the basis of direct salary cost times
2.9 plus reimbursable expenses times 1.1. Please see Attachment B Hourly Billing
RanciesJor current total billing ranges for Summit personnel.
Statements for services will be submitted monthly and will be due upon receipt. A 2%
discount will be credited to the account if Summit Consultants, Inc. receives payment for
services within ten days of the date of the statement. Accounts that are more than 45
days old will be charged interest at the rate of 1%per month.
The Basic Services fee payment schedule will be based upon a monthly estimate of
completion of the work,not to exceed the following amounts at the specified phases of the
project:
January 21,2019
Page 3
S•�_», FEE°`.�`C�fTAL
Completion of Design Development $1,500.00 $1,500.00
Completion of Construction Documents $3,300.00 $4 800.00
Completion of Final Observation Visit&Report $1 000.00 $5 800.00
Additional Services fees will be billed monthly based on the percentage of completion of
the Additional Service.
TERMS AND CONDITIONS:
Work under this proposal will be performed in accordance with Attachment A Terms and
Conditions for Professional Services,dated October 14,2003.
FORM OF CONTRACT:
If this proposal meets with your approval, please sign where indicated and return an
executed copy for our files.
We deeply appreciate this opportunity to be of service and look forward to working with
you on this project.
Sincerely,
HAHNFELD HOFFER STANFORD
SUMMIT CONSULTANTS, INC.
By:
Garrott S.Brown,P.E. Title:
Principal
Date:
i
1
Y
i
t
d
CEIAPSlnre 1935
CONSULTANTS IN ACOUSTICS , SOUND REINFORCEMENT . & AUDIOVISUAL SYSTEMS
4245 NORTH CENTRAL EXPRESSWAY, SNirR 600 DALLAS, TEXAS 75205 voice: 2WM.4540 www.haievatin.com
February 4, 2019
David Stanford
Hahnfeld Hoffer Stanford
200 Bally Avenue, Suite 200
Fort Worth,Texas 76107
Re: Will Rogers Memorial Center
Richardson Bass Meeting Rooms—Audiovisual Consulting Services
Dear David:
We are pleased to present our proposal for Audiovisual Consulting Services for the Meeting Room
Addition In Richardson Bass at WRMC. Based on our understanding of the project,the proposed Scope
of Services Is presented for your review and approval.
SCOPE OF SERVICES:
I. Audiovisual Systems:
A. AV Systems Included:
1. Divisible Meeting Rooms:
a) Presentation sound reinforcement system
b) Presentation video system
B. Write a descriptive and performance Program for the Audio Visual Systems,following
Interviews of Owner Representatives and Stock Show Representatives as to the scope of
the systems.
C. Submit cost estimates of the system,to enable Owner to make informed decisions as to
which equipment and systems to acquire, defer,or eliminate,as to enable the systems
acquired initially to meet the project budget.These estimates will be updated during
Project milestones.
D. During the DD/CD phases, provide drawings of infrastructure(empty conduit and power
advisory)to support both Initially acquired equipment/systems,and also future
acquisitions
E. Provide updated cost estimates of equipment and systems to be acquired Initially
F. During the CD phase,provide detailed biddable drawings and technical specifications for
the systems to be acquired Initially,suitable for Inclusion Into Architect's construction
document submittal
G. Review of shop drawings and submittals associated with the equipment and systems
4IBw!>
WRMC —Richardson Bass Meetings Rooms
February 4,2019
Page 2
H. At completion,and Immediately prior to beneficial occupancy, prepare punch lists,verify
punch list completion,test, balance and commission the systems.Assist the contractor in
training the Owner In system operation.
FEE SCHEDULE:
• For the services listed above,the following fee schedule is proposed:
Through DD Phase $2,500.00
Through CD and Bid Phase $6,000,00
Construction Administration $1,250.00
Project Closeout and Commissioning of AV Systems $1,250.00
Total: $11,000.00
• All fees are PLUS Travel Expenses. Expenses will be billed at cost.
• The fee Includes time for meetings and site visits,as required,at the HHS offices and the Will
Rogers Campus.
• Allocation of fee per phase will be in accordance with the pending Contract or Notice to Proceed.
ADDITIONAL SERVICES:
Additional services,if requested,will be made on a time and expense basis,at the rates listed
below.
Principal Consultant $150 per hour
We appreciate the opportunity of presenting this proposal,and look forward to working with you on this
exciting project. If I can provide any further information at this time,please let me know.
Sincerely,
BAi, LLC
Consultants in Acoustics,
Sound Reinforcement&Audiovisual Systems
A ' -
Robert Lee
Acoustician
Accepted y ate:
Diddle & Goodnight Inc.
Construction Cost Estimates/Construction Specifications
PROPOSAL
Date: January 31,2019
Attn: David Stanford
Hahnfeld Hoffer Stanford
200 Bailey Avenue,Ste 200
Fort Worth,Texas 76107
Project New Richardson Bass Meeting Rooms
Service Description: Hours Hr/Rate Extended
Opinion of probable construction cost
75%CD Level 20 $130 $2,600
The terms and conditions set forth in this quote and attached terms and conditions(if any)for
professional services constitute the agreement between Riddle&Goodnight Inc.and the undersigned
party requesting service. We also understand time is of the essence on this project,and will strive to
meet your deadlines.
Payment Terms:Within 30 days following date of first Invoice.
- w� Date: 1/31/2019
Signature: Riddle&Goodnight
Date:
Signature:Purchaser of Professional Service
Printed Name and Title
1166 Mary Drive www.dddle-goodnight.com Phone 817.048.7826
Weatherford,Tx 76085