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HomeMy WebLinkAboutContract 49252-R2 CITY SECRETARY FORT WORTH. CONTRACT NO. April 10, 2019 Alliance Geotechnical Group, Inc. 2407 E Loop 820 N Fort Worth, Texas 76118 Attn: Robert Nance RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No.49252("Contract") Contract Amount: $500,000.00 This letter is to inform you that the City is exercising its option to renew CSC No.49252 for an additional one year period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement. If you have any questions concerning this Second Renewal, please don't hesitate to contact me. Sincerely yours, 72W Zt1alern Arega TPW Capital Delivery/Lab Services 8851 Camp Bowie Blvd.West Fort Worth, Texas 76116 (817) 392-8930 pQR 29 2p19 C\C�SGCR�P YN OFFICIAL RECORD CITY SECRETARY FT. WORTH,Tit CITY SECRETARY CONTRACT NO. H q a a-Ra CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS,this Second Renewal of Agreement("Renewal") is between the City of Fort Worth, ("CITY"),and Alliance Geotechnical Group,Inc., ("CONSULTANT"); and WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement (City Secretary#49252) as renewed and amended; and WHEREAS,the Agreement was approved by M&C C-28278(June 20,2017), for the Project generally described as: Geotechnical Engineering and Materials Testing Services;and WHEREAS, the Agreement was renewed and amended administratively on June 4, 2018 (CSC 49252-R1); and WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and the parties desire to renew the Agreement for the second and final time; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The Agreement shall be renewed for an additional year from its effective date. Article V All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. E1�rpC�AL RECORD Second Renewal of Agreement CI T Pa CRETARY Geotechnical Engineering and Materials Testing Senwes FT. WORTH,TX APPROVED: City of Fort Worth Alliance Geootteecch�nical Group, Inc. Alan-is Robert P Nance Assistant City Manager President DATE: DATE: April 10, 2019 APPR VAL RECO ENDED: teve ooke Interim Director, Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: G - 2$Z- Date: �Iw> Douglas W. Black Assistant City Attorney A Vary NJ. K City Secretary F " �a Contract Compliance Manager: By signing. I acknokk ledge that l am the person responsible for the monitoring and administration of this contract. inclUdin'- ensuring all performance and reporting regUlrements. Zelalem Arega Sr Professional EngineerF EFT. RV'A ' Second Renewal of Agreement Geotechnical Engineering and Materials Testing Services H "" ,4c`�o® CERTIFICATE OF LIABILITY INSURANCE FDATE /11/2019 Y) oa/11/zols THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Wendy Van Orden NAME: Patterson&Associates Insurance Agency,Inc. PHONE (g72)669-2431 F4X (972)783-0831 AIC No Ext: A/C,No): P.O.Box 852037 E-MAIL certificate@piainsure.com ADDRESS: INSURERS)AFFORDING COVERAGE NAIC# Richardson TX 75085-2037 INSURERA: Hanover Lloyds Insurance Co 41602 INSURED INSURER B: Allmerica Financial Benefit Insurance Co 41840 Alliance Geotechnical Group,Inc. INSURER C: The Hanover Insurance Company 22292 3228 Halifax St. INSURER D: Service Lloyds Insurance Co. 43389 INSURER E: Certain Underwriters at Lloyd's of London 15642 Dallas TX 75247 INSURER F: COVERAGES CERTIFICATE NUMBER: 18-19 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DO/YYW MM/DDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 TO RENTE CLAIMS-MADE F81 OCCUR PREIMISESAGE Ea occur ante $ 100,000 MED EXP(Any one person) $ 10,000 A ZLD-D082234-02 11/04/2018 11/04/2019 PERSONAL&ADV INJURY $ 1,000,000 GI AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 JECT LOC PRODUCTS $POLICY ❑ PRO 2,000,000 OTHER: CYBER $ 50,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident X ANYAUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED AWD-D083721-02 11/04/2018 11/04/2019 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident Underinsured motorist $ 1,000,000 UMBRELLA LIAB 10,000,000 OCCUR EACH OCCURRENCE $ C EXCESS LIAB CLAIMS-MADE UHD-D082235-02 11/04/2018 11/04/2019 AGGREGATE $ 10,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION X1 SPER TATUTE EORH AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 D OFFICER/MEMBEREXCLUDED? N/A WC0098554-2018A 11/04/2018 11/04/2019 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 Ifyes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional/Pollution Liability E (Claims Made) PGIARK0668900 11/04/2018 11/04/2019 Each Claim Limit $2,000,000 Policy Aggregate Limit $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Contractors Equipment-Insurer Leased/Rented Equipment Limit$10,000. Project:Geotechnical Engineering and Materials Testing Services The General Liability and Auto Liability policies include a blanket automatic Additional Insured endorsement that provides Additional Insured status to the certificate holder when there is an executed written contract that requires such status.The General Liability,Auto Liability and Workers'Compensation policies include a blanket automatic waiver of subrogation endorsement that provides this feature only when there is an executed written contract that CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Fort Worth ACCORDANCE WITH THE POLICY PROVISIONS. 8851 Camp Bowie West Blvd. AUTHORIZED REPRESENTATIVE Fort Worth TX 76116 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Farm W-9 Request for Taxpayer Give Form to the (Rev.November 2017) Identification Number and Certification requester.Do not DepertrthenIoftheTreasury send to the IRS, Intental Revenue service Is-Go to www.irs.gov/FormW9 for Instructions and the latest Information. t Name,(as shown on your tnronhe tax rntum).Name is required on this line;do not tone this line Monk. ALLIANCE GEOTECHNICAL GROUP,INC. 2 Business nnme/disrar}orded entity name,it different from above J m 3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1.Check only one of the 4 Exemptions(codes apply only to following seven boxes. certain entities,not Individuals;see a Instructions on page 3): c ❑ Individual/sole proprietor or ❑ C Corporation Z S Corporation ❑ Partnership ❑TrusVestate single-member LLC Exempt payee code(if any) 0 ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnarshlp)Do- Note:Check the appropriate txtx In the Ilne above for the to ctassl ica%"%of tlw stnglo-nermtnx owtwt, Dt>not check Exemption from FATCA reporting C v� LLC If the LLC to cl,tsulfkrd at,,a sneTlu-member I.LC that is disregarded Crum the owner uNuss the uwnur of the I,t.0 Is code(If any) C another LLC that Is not disregarded from?hit owner far U S federal tax purposes Othsrwmu,a single-mernbur I LC Ihm a c is disregarded from the owner should check the appropriate box for the tax classification of Its owner. !E �j Other(sue Instruction,,)► (spas,1.—wnnmerm.mwam0.theu.$) .r. _______w__ i tA 5 Address(number,street,and apt.or suite no.)See Instructions. Requester's name and address(optional) 3228 HALIFAX STREET 9 City.state,and ZIP code DALLAS,TEXAS 75247 7 List account numbers)here(optional) Taxpayer identification Number IN Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid i Social security number T backup withholding.For ietor,or this this is generally your social security number(SSNr,However,fora L�LJ _m - resident alien,sole proprietor,or disregarded entity,sae the Instructions for Part I,later,For other entities,it is your employer identification number(EIN).If you do not have a number,see Now to get a TIN,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and I Employer Identification number --� Number To Give the Requester for guidelines on whose number to enter, 5 - 2 8 4 8 7 7 F8 5 JIM Certification Under penalties of perjury,I certify that: 1.The number shown on this form Is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(If any)Indicating that I am exempt from FATCA reporting Is correct. Certification instructions.You must cross out i m?. a nu have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and divi s our tax r urn.For real estate transactions,Item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured pr erty,c ellatlon o debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are n r o sign a certification,but you must provide your correct TIN.See the instructions for Part II,later. Sign 91 nature of — `I erson /� Here U S.p I. Date 1- r (� General Instructions • Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise -Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments -Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its Instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. •Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An Individual or entity(Form W-9 requester)who is required to file an -Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),Individual taxpayer Identification number(ITIN),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer Identification number(ATIN),or employer identification number Use Form W-9 only if you are a U.S.person(including a resident (EIN),to report on an information return the amount paid to you,or other allen),to provide your correct TIN. amount reportable on an information retum.Examples of information returns include,but are not limited to,the following. It you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(Interest earned or paid) be subject to backup withholding,See What is backup withholding, later. Cat,No.10231X Form W-9(Rev.11-201 f) F City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/20/2017 DATE: Tuesday, June 20, 2017 REFERENCE NO.. **C-28278 LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance i Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000.00 Annually (ALL COUNCIL DISTRICTS) f : RECOMMENDATION: i It is recommended that the City Council authorize the City Manager to execute individual contracts with Hance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and I materials testing for various construction projects. The term of each Agreement is one-year with two one- year renewal options. The annual amount of each contract is up to $500,000.00. ' DISCUSSION: l+ l 4 A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21 firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc,, Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. I Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers It who initiate the construction projects. MMBE OFFICE - M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas —Chelliah Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page I of 2 3 Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., committed to 15 percent SBE participation. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department Accoun Project Program ctivity Budget Reference # mount ID ID Year Chartfield 2) FROM Fund Department ccoun Project JProgram ctivity Budget Reference # moun ID ID Year (Chartfield 2) E CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Roy Teal (7958) Additional Information Contact: Zelalem Arega (8930) ATTACHMENTS 1. BDE Geotechnical Engineering_pdf (CFW internal) 2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public) 3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public) 4. Forn1295 Terracon Geotech.pdf (Public) 5. SAMS EPLS for all 12 Firms.pdf (CFW Internal) Lognaine: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2