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HomeMy WebLinkAboutContract 49254-R2 CITY SECRETARY FORT WORTH. CONTRACT NO. LA -RA April 10, 2019 Landtec Engineers, LLC 1700 Robert Road, Suite 101 Mansfield, TX 76063 Attn: Tomas D. Baker, P.E., RPLS RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No.49254("Contract") Contract Amount: $500,000.00 This letter is to inform you that the City is exercising its option to renew CSC No. 49254 for an additional one year period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement. If you have any questions concerning this Second Renewal, please don't hesitate to contact me. Sincerely yours, alem Areg TPW Capital Delivery/Lab Services 8851 Camp Bowie Blvd.West Fort Worth, Texas 76116 (817) 392-8930 1>1 g �� OFFICIAL RECORD PQ�`1�o���P t CITY SECRETARY FT. WORT ,`Y Received APR 10 2019 CITY OF FORT WORTH LandTec Engineers SECOND RENEWAL OF AGREEMENT WHEREAS,this Second Renewal of Agreement("Renewal") is between the City of Fort Worth, ("CITY"), and Landtec Engineers, LLC., ("CONSULTANT"); and WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement (City Secretary#49254) as renewed and amended; and WHEREAS, the Agreement was approved by M&C C-28278 (June 20, 2017), for the Project generally described as: Geotechnical Engineering and Materials Testing Services; and WHEREAS, the Agreement was renewed and amended administratively on June 4, 2018 (CSC 49254-R1); and WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and the parties desire to renew the Agreement for the second and final time; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The Agreement shall be renewed for an additional year from its effective date. Article V All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. Second Renewal of Agreement Page 1 of 2 Geotechnical Engineering and Materials Testing Services APPROVED: City of Fort Worth Landtec Engineers,LLC Sus lams 4homLas D. Baker,P.E., RPLS Assistant City Manager President ) � tl Zr IT DATE: a—lX DATE: PR VAL RECOMMENDED: Ste e Cooke Interim Director, Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: M 4 Date: j.. Douglas W. Black Assistant City Attorney ATTEST: Mary J. Kay +s City Secretary ..v. p. Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Zela em Arega Sr Professional Engineer OFFICIAL RECORD CITY SECRETARY FT. WORTH,TIC Second Renewal of Agreement Geotechnical Engineering and Materials Testing Services ACCiRV® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 12/19/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER McLaughlin Brunson NAME: Joe Bryant A Risk Strategies Company PHONE FAX 12801 N CENTRAL EXPY, STE 1710 A/c N Eat: 214 503-1212 A/C No: 214 503-8899 Dallas, TX 75243 ADDRESS: certificate mclau hlinbrunson.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Travelers Indemnity Co of America 25666 INSURED INSURER B: Travelers Casualty and Surety Company 19038 7ndtec Eng Rd.ineers, LLC 1700 Robert INSURER C: Travelers Indemnity Company 25658 Suite 101 INSURER D: Travelers Property Casualty Co of Amer 25674 Mansfield TX 76063 INSURER E: Berkley Insurance Company 32603 INSURER F: COVERAGES CERTIFICATE NUMBER: 46010826 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DDlYYYY MM/DD/YYYY D ✓ COMMERCIAL GENERALLIABILITY ✓ `/ 6806HO56289 1/1/2019 1/1/2020 EACH OCCURRENCE $1,000000 —TAMAGE—TO CLAIMS-MADE ❑✓ OCCUR PREMISES(EaE occurrence) $1 000,000 ✓ XCU Coverage MED EXP(Any one person) $10,000 V Contractual Liability PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL-AGGREGATE $2,000,000 POLICY JE� LOG PRODUCTS-COMP/OP AGG $2,000,000 OTHER: Valuable Papers $100 000 A AUTOMOBILE LIABILITY ✓ ✓ BA1956L10A 1/1/2019 1/1/2020 CMBINED Ea acccidentSINGLELIMIT $1,000,000 ✓ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE✓ $AUTOS ONLY ✓ AUTOS ONLY Per accident C ✓ UMBRELLA LIAB �/ OCCUR CUP8118Y120 1/1/2019 1/1/2020 EACH OCCURRENCE $5000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5 00O 000 DIED I I RETENTION$ $ B WORKERS COMPENSATION ✓ UB9J130354 1/1/2019 1/1/2020 �/ STATUTE EOTH AND EMPLOYERS'LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000 000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1 000 000 E Professional Liability ✓ AEC-9025905-03 1/5/2019 1/5/2020 Per Claim $2,000,000 Annual Aggregate $4,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The claims made professional liability coverage is the total aggregate limit for all Claims presented within the annual policy period and is subject to a deductible.Thirty(30)day notice of cancellation in favor of certificate holder on all policies.City of Fort Worth,its officers,employees and servants are named as additional insured on the general,auto and umbrella liability as required by contract.A waiver of subrogation is shown in favor of the additional insured on the workers compensation coverage. CERTIFICATE HOLDER CANCELLATION CI}��of Fort worth SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE �7 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Department of Transportation and Public Works ACCORDANCE WITH THE POLICY PROVISIONS. 1000 Throckmorton Street Fort Worth TX 76102 AUTHORIZED REPRESENTATIVE Joe Bryant ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 46010826 1 19/20 GL/AL/UL/WC/PL I Joy Carlson 1 12/19/2018 2:12:46 PM (EST) I Page 1 of 1 Form g Request for Taxpayer Give Form to the (Rev.October 2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ®Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. LANDTEC ENGINEERS,LLC 2 Business name/disregarded entity name,if different from above `M 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to Cfollowing seven boxes. certain entities,not individuals;see a instructions on page 3): p ❑ Individual/sole proprietor or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Trustlestate Gi e single-member LLC Exempt payee code(if any) o2] Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► S Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting y LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code i(f any) a n another LLC that is not disregarded from the owner for U.S,federal tax purposes.Otherwise,a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. N ❑ Other(see instructions)► (Aopim,fo accounts m nfemd outside the U.S.) y 5 Address(number,street,and apt,or suite no.)See instructions. Requester's name and address(optional) n 1700 Robert Road,Suite 101 6 City,state,and ZIP code Mansfield,TX 76063 7 List account number(s)here(optional) Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a -m -� resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to geta TIN,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. M75 - 2 8 5 1 9 6 4 LEM Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement ORA),and generally,payments other than interest and dividends,yo are not required sign the certification,but you must provide your correct TIN.See the instructions for Part 11,later. Sign Signature of / Here U.S person► Date► General Instructions •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise •Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments •Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9. .Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(1TIN),adoption .Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) r City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/20/2017 DATE: Tuesday, June 20, 2017 REFERENCE NO.. **C-28278 LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance t Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas— Cheliiah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000.00 Annually (ALL COUNCIL DISTRICTS) i RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, j Ellerbee Walczak, Inc., Fugro USA Land, Inc. Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc. dtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and materials testing for various construction projects. The term of each Agreement is one-year with two one- year renewal options. The annual amount of each contract is up to $500,000.00, DISCUSSION: I r G A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21 firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers who initiate the construction projects. M/WBE OFFICE - M/WBE Office in conjunction with the Transportation and Public Works Department has ' determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas— Chelliah i' k Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 1 of 2 Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., f committed to 15 percent SBE participation. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project JProgram ctivity Budget Reference # moun ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # moun 111 ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Roy Teal (7958) Additional Information Contact: Zelalem Arega (8930) ATTACHMENTS 1. BDE Geotechnical En_ ineering .pdf (CFW Internal) 2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public) 3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public) 4. Forn1295 Terracon Geotech.pdf (Public) 5. SAMS EPLS for all 12 Firms.pdf (CFW Internal) Lognatne: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2