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HomeMy WebLinkAboutContract 49251-R2 FORT WORTH.= CITY y251-Ra April 10, 2019 TSIT Engineering and Consulting, LLC 7473 Airport Freeway Fort Worth, TX 76118 Attn: Kemp Akeman, P.E. RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No.49251 ("Contract") Contract Amount: $500,000.00 This letter is to inform you that the City is exercising its option to renew CSC No.49251 for an additional one year period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement. If you have any questions concerning this Second Renewal, please don't hesitate to contact me. ceiel ours elalem Areg TPW Capital Delivery/Lab Services 8851 Camp Bowie Blvd.West Fort Worth,Texas 76116 (817) 392-8930 OFFICIAL RECORD AIN CITY SECRETARY FT WORTH,TX CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS,this Second Renewal of Agreement("Renewal") is between the City of Fort Worth,("CITY"),and TSIT Engineering and Consulting,LLC ("CONSULTANT");and WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement (City Secretary#49251) as renewed and amended; and WHEREAS,the Agreement was approved by M&C C-28278(June 20,2017),for the Project generally described as: Geotechnical Engineering and Materials Testing Services;and WHEREAS, the Agreement was renewed and amended administratively on June 4, 2018 (CSC 49251-R1); and WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and the parties desire to renew the Agreement for the second and final time; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The Agreement shall be renewed for an additional year from its effective date. Article V All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. OFFICIAL RECORD CITY SECRETARY Second Renewal of Agreement FT, WOMO ')( Geotechnical Engineering and Materials Testing Services APPROVED: City of Fort Worth TSIT Engineering and Consulting, LLC k4 0-� Sus lanis Arthur Etherly,III Assistant City Manager Chief Operating Officer DATE: 5 DATE: APPROVAL REC MMENDED: Steve Cooke Interim Director,Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: C —?BZu Date: Douglas W. Black Assistant City Attorney A ��... 1, � ••f� M ry J. Kayser City Secretary x% Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfonnance and reporting requirements. Lelalem Arega OFFICIAL RECC�R� Sr. Professional Engineer CITY SECRETARY FT. WORTH,74114 Second Renewal of Agreement 2 of Geotechnical Engineering and Materials Testing Services ® DATE(MM/DD/YYYY)AC� �� CERTIFICATE OF LIABILITY INSURANCE 03/18/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jimmy Bradley Bradley Insurance Agency PAIL,N X : (817)332-8288 NE A/c No): 1415 Summit Avenue E-MAIL Y @ ADDRESS: darla bradle insurance.com INSURERS AFFORDING COVERAGE NAIC# Fort Worth TX 76102 INSURER A: EVANSTON INSURANCE COMPANY 35378 INSURED INSURER B: AMGUARD INS CO 42390 TSIT Engineering&Consulting, LLC INSURERC: PROFESSIONAL LIABILITY INS. 524210 2211 Century Center Blvd.Ste101 INSURER D: INSURER E: Irving TX 76118 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EX LIMITS LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO_7RETED CLAIMS-MADE X OCCUR PREM SES(Ea occurrence) $ 100,000 X $500 BI/PI DED MED EXP(Any one person) $ 5,000 A Per Claim 3AA329219 12/09/18 12/09/2019 PERSONAL$ADV INJURY $ 100,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑JE� LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED TSAU947261 12/09/2018 12/09/2019 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED JX NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE EZXS3004646 12/11/18 12/11/2019 AGGREGATE $ 1,000,000 DEO RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Professional Liability 1.000.000 C PGIARK09197-00 12/09/2018 12/09/2019 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Fort Worth Texas,and it's employees are shown as Additional Insured with respects to General Liability and Auto Liability with Waiver of Subrogation in their favor for the work of the insured on various projects under the contract 2007 St.Maintenance Program Management and inspection services awarded the insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Fort Worth Texas ACCORDANCE WITH THE POLICY PROVISIONS. 1000 Throckmorton Street AUTHORIZED REPRESENTATIVE/1 Fort Worth TX 76102 � ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Form ��9 Request for Taxpayer dive Form tO the (Rev.(1ober201� Identification Number and Certification requester.oo not SWW Yt�mrkal R�evernliue=Service� ►Go to www.irs.grov/Form W9 for kahA"om mid the Mast kdon�tion. to the IRS. 1 Name(as shown on yea income tax return).Name is required on this lure;do rat leave this line blank. TSIT Engineering&Consulting,LLC 2 Business name/disregwded enemy name,if different from above 0 3 Check appropriate box for federal tax classification of the person whose name Is entered on fine 1.Check only one of the 4 Exemptions(codes apply ordy to following seven boxes. certain entities.not irkdividuab;see a vistructions on page 3): a ❑ Indlviduaysole proprielar or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Tnust/estate c singismember LLC Exempt payee code lit any) o,o Z 2 Q Lirrdted liability comparty.Ester the tax classification(C-C corporation,S=S corporation,P--Partnership)► C o : Note:Check the appropriate box in the fine above for the lax classification of the single-member owner. Do not check Exemption from FATCA reporting E a LLC If the LLC is classified as a single-member U-C that is disregarded from the owner unless the owner of the LLC is IL = another LLC that is not disregarded from the owner for U.S,federal tax purposes.Otherwise,a sirVia-me.-flm LLC that code Of a is disregarded from the owner should check the appropriate box for the tax classification of its owner. ro ❑ Other(see instructions)► VVG-to.cc.rvr m'tl+di.d t"s.u.8./ rn 5 Address(number,street,and apt.or suite no.)Sea instructions. Requester's name and address(optional) y 7473 Airport Fwy 6 City.state.and ZIP code Fort Worth,TX 76118 7 List account numbers)here(optional lax dyer Identification Number MN) Enter you TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For ietor, r cis egg is germ-ally gar social security number(SSM.However,for a -m - resident alien.sole proprietor,or disregarded entity,see the instructions for Par(i,hater.For other entities,it is your employer identification number(EIM.If you do not have a number,see Now to get a 71N,later_ or Note:if the account Is in more than one name,see the Instructions for line 1.Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. M45 - 3 9 7 2 E M71 Certification Under penalties of perjury.I certify that: 1.The cumber shown on this form is my correct taxpayer ideMlfication number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)i am exempt from backup with holdiM or(b)I have not been notified by the Internal Revenue Service(IRS)that 1 am subject to backup withholding as a result of a fail re to report all Interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S_citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered ' form(if any)indicating that 1 am exempt from FATCA reporting is correct Certification Instructions.You cross out item 2 above If you have been roWW by the IRS that you are cum*subject to back up withholding because You have failed to report all interkAnd dividends on your tax return.For real Mate transactions,itern 2 does not apply.For mortgage Interest paid, acquisition or abandonment of Property. I of debt, ors to an Mhdhridual retirement arrarhgament(IFtly,and generally,payments other than interest and di' you are no (red t the certificaM but you must provide you correct TIN.See the Instructions for Part 1,later. Sign Signature Here U.P.person► All Date► 01-01-2019 General ctio •Form 1099-DIV(dividends,mck,drtg those from stocks or mutual Section references are to the Inn Revenue Code unless othe a funds) noted. •Farm 1099-MISC(various types of income,prizes,awards,or gross Proms) Future developments.For the latest information about developments •Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructiants,such as legislation enacted trarsactxors by brokers) after they were published,go to www.irs gov/FormWg. .Farm 1099-8(proceeds from real estate transacti=) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester who is negAted to file an •Form 1098(hone mortgage interest),IW8-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098 T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSM,individual taxpayer ideritification number(MM,adoption •Form 1099 A(akx(ufsition or abandonment of secured property) identification number(ATIM,or employer identification number (EIM,to report on an Information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(Including a resident amount reportable on an Information retum.Examples of information alien),to provide your correct TIN. returns include,but are not Grrdted to.the following. ff you do not rearm Form W-9 to the requester with a 71N,you might •Form 1099-iNT(interest earned or paid) be subject to bac/wp withholding.See What is backup wMloidirng, /star Cat.No.10231X Form W-9(Flew.10.2018) City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on6/20/2017 DATE: Tuesday, June 20, 2017 REFERENCE NO.. **C-28278 LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS SUBJECT: I Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas— Chelliah Consulwts, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and.X Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000.00 Annually (ALL COUNCIL DISTRICTS) r RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and materials testing for various construction projects. The term of each Agreement is one-year with two one- year renewal options. The annual amount of each contract is up to $500,000.00, DISCUSSION: G A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and R Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21. firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers h who initiate the construction projects. f' M/WBE OFFICE - M/WBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas — Chelliah r. 1 Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page I of 2 i : Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., committed to 15 percent SBE participation. FISCAL INFORMATION /CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department Accoun Project JProgram ctivity Budget Reference # �mount ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) ti Originating Department Head: Douglas Wiersig (7801) Roy Teal (7958) Additional Information Contact: Zelalem Arega (8930) ATTACHMENTS 1. BIDE Geotechnical Engineering .pdf (CFW Internal) 2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public) 3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public) 4. Fornl295 Terracon Geotech.pdf (Public) 5. SAMS EPLS for all 12 Firms.pdf (CFW Internal) Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2