HomeMy WebLinkAboutContract 38536-A4 CITY SECRETARY
AMENDMENT No.4 CONTRACT NO._J%536 A4
G� G�r1S TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Alan Plummer
Associates, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 38536, (the CONTRACT) which was
authorized by M&C C-38536 on the 319t day of March, 2009 in
the amount of $889, 676.00; and
WHEREAS, the CONTRACT was subsequently revised by:
Amendment No. 1 in the amount of $79,414 . 00 which was
authorized by M&C C-24626 on December 7, 2010, Amendment No. 2
in the amount of $408,795.00 which was authorized by M&C C-
28193 and Amendment No. 3 in the amount of $90,740 .00
administratively authorized March 20, 2018; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Sanitary Sewer Main 257 Upper and Middle Village Creek
Parallel Relief Main Part 2; and
WHEREAS, it has become necessary to execute Amendment
No. 4 to the CONTRACT to include an increased scope of work
and revised fee.
NOWTHEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
February 19, 2019 a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer total $261,005. 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $1,729, 630 . 00 .
OFFICIAL RECORD
CITY SECRETARY
Page -1- FT. WORTH, TX
3 .
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Alan Plummer Associates, Inc.
Jesus J. Chapa (J Cletus R. Martin, P.E.
Assistant City Manager Conveyance Group Leader
° 12- 5DATE: ' DATE: Q �J
APPROVAL RECOMMENDED:
�� �J�
Chris Harder, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements .
JoKn Kasavich, P.E.
Project Manager
M&C: C-29096
Date: April 16, 2019
1295 #: 2 019-Kr2 r22 •
Do g as W. Black y5 8 I
Senior Assistant City Attorney
_ t
ATTEST:
O 2f
M J. s r `
City Secret ry
OFF10AL RECORD
CITY SECRETARY
Page -2-
FT. WORTH, TX
16
ALAN ra
ASSOCIATES, INC.
ENVIRONMENTAL
ENGINEERS AND SCIENTISTS
0318-040-01
February 19, 2019
Mr. John Kasavich, P.E.
City of Fort Worth
Water Department-Engineering Services Division
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Upper and Middle VC Sanitary Sewer M-257 Relief Pipeline, Part 2.
Contract Amendment No.4
Construction Assistance Services for Part 2A and 26.
Dear Mr. Kasavich:
This Contract Amendment No. 4 is provided for Construction Services Assistance for the construction
of Upper and Middle Village Creek Sanitary Sewer M-257 Relief Pipeline, Part 2A and 2B. The
detailed scope (Exhibit A), for Contract Amendment No. 4 is attached to this letter. This amendment is
necessary to allow Alan Plummer Associates, Inc to assist the City during the anticipated 24 months of
Construction by providing a part time field resident representative. The following services will be
provided:
1) Resident Representative in the field.
2) Management of Resident Representative.
These services are provided to support the City's own construction inspection team in managing the
Construction of this project. This project has two construction contracts; one is for Part 2A and one for
Part 2B.This scope and fee is for a 24-month construction duration.
The following table identifies the original contract,and amendments.
Amount Council Approved _
Original Contract $889.676 03/31/2009
Amendment 1 ; $79,414 12/7/2010
Amendment 2 $408,795 4/18/2017
_Amendment 3' _ $90,740 3/20/2018
Amendment 4 $261,005
Total Cost y$1,729,630
If you have any questions concerning this amendment, please let me know.
Sincerely yours,
ALAAN PLUMMER ASSOCIATES, INC.
&" Vtx�
Clete Martin, P.E., TX 81507
Principal
Enclosures(1)
320 SOU t H UrdrdEP517Y DR.rF.
SJ T 300
FORT WORTHTEXAS 761 C7
PHONE 9178061700
FAX e17e7)7536 F\pro}ects\0318\040-01\ProjectMgmt\COntracts\Amendment No.4\Kasavich_Itr 4 docx
TBPE Fi-n Nc 13
Exhibit A
Scope of Services
City of Ft Worth
Upper and Middle Village Creek, Sanitary Sewer Main 257— Part 2A & 2B
Construction Management and Observation Services
Limited Onsite Resident Project Representative (RPR) Services
During construction of the Upper and Middle Village Creek Sanitary Sewer Main 257 Part 2A
& 2B, Alan Plummer Associates, Inc. (APAI) shall provide a limited onsite resident project
representative II (RPR ), who shall observe the work of the construction contractor and
report to the City. The City's Project Manager and RPR shall provide observation of the work
for conformance with the plans and specifications. However, the RPR neither guarantees
the performance of the contractor nor assumes responsibility for the contractor's failure to
perform work in accordance with the contract documents.
1. The RPR will attend a preconstruction meeting, one for part 2A and one for part 2B.
2. The RPR will attend one public meeting for part 2A and one for part 2B.
3. The RPR will be onsite an average 20 hours per week, for a duration of 24 months (1820
RPR hours), plus Construction Management time (estimate 2 hours per week @ 24
months).
a) Monitor Contractor's performance of SWPPP plan, Traffic Control plan, site
safety, quality control and equipment and labor force present.
b) Verify the construction is in general compliance with issued construction
documents.
c) Verify that the Contractor is maintaining an upto date redline set.
d) Facilitate communications with Franchise utilities owners and private property
owners.
e) Prepare punch list and monitor progress on punch list items.
4. APAI's project manager will report and coordinate the RPR and the City's project
manager.
5. The RPR will create daily construction reports for the Project, including monitoring and
documenting the observed work in a field activity for each visit, including photographic
documentation.
Pg 1 of 2
F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.4\Exhibit A-Scope of Services Construction Obersavation
20190204 revl.docx
Exhibit A
Scope of Services
City of Ft Worth
Upper and Middle Village Creek, Sanitary Sewer Main 257— Part 2A & 2B
Construction Management and Observation Services
6. The RPR will monitor the Contractor's actual progress relative to his planned
construction schedule.
7. The RPR will coordinate with the Contractor for the startup and testing of equipment and
testing of piping and electrical systems as specified per the contract documents.
8. The RPR will attend and conduct monthly construction progress meetings.
9. The RPR will help coordinate and advise on field conditions for field changes and
CMR's.
10. The RPR will review the draft payment requests for delivery of material and quantities
completed and recommend City action on contract progress payments.
11. The RPR will conduct, in the company of the City's representative, a substantial
completion review of the project for conformance with the design concept of the project
and general compliance with the contract documents and provide a list of deficiencies to
the contractor.
12. The RPR will conduct, in the company of the City's representative, a final review of the
project for conformance with the design concept of the project and general compliance
with the contract documents, verify that items identified on the deficiency list from the
substantial completion review have been completed, and make recommendation for final
payment to the contractor.
13. The RPR will redline mark up the construction drawings in accordance with the
information furnished by the construction contractor reflecting changes to the project
made during construction and delivery to the City's project manager.
14. The RPR will coordinate the work of testing laboratories and observation bureaus
required for the testing or observation of materials, witnessed tests, factory testing, etc.
for quality assurance.
15. The RPR will monitor project material delivered to the site for defects and/or deficiencies
for complying with the Contract Documents and approved shop drawings.
16. Inform project manager of construction activities.
Pg2of2
F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.4\Exhibit A-Scope of Services Construction Obersavation
20190204 revl.docx
ATTACHMENT B
COMPENSATION
02/18/2019
Design Services for
UPPER AND MIDDLE VILLAGE CREEK RELIEF SANITARY SEWER MAIN-257, PART 2
AMENDMENT NO. 4
City Project No. 01227
I. Compensation
A. The ENGINEER shall be compensated on a Time and Material Basis not to
exceed a total fee of $261,005 as summarized in Exhibit B-1 — Engineer Invoice
and Section IV — Summary of Total Project Fees. The total fee shall be
considered full compensation for the services described in Attachment A,
including all labor, materials, supplies, and equipment necessary to deliver the
services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
C. The Hourly Rate table is included in ATTACHMENT C
II. Method of Payment (Time and Materials Basis)
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1.
B. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
C. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 3
F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.4\Attachment B for T&M Design Projects v1.doc
B-1
ATTACHMENT B
COMPENSATION
02/18/2019
III. Summary of Total Project Fees
1 Resident Project Representative 24 Months $214,362.00
2 Project Management, and administration 24 Months $46,643.00
TOTAL $261,005.00
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 3
F:\projects\0318\040-01\ProjectMgmt\ContractsWmendment No.4\Attachment B for T&M Design Projects v1.doc
B-2
EXHIBIT"B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page,including negotiated total budget and allocations of budgets across work types and
work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 3
F:\projects\0318\040-Ot\ProjectMgmt\Contracts\Amendment No.4\Attachment B for T&M Design Projects vl.doc
B-3
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ATTACHMENT C
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2019
Staff Description Staff 2019 Rate
Code
Admin Staff Al-A3 $ 90.00
Senior Admin Staff A4 $ 120.00
Designer/Technician Cl-C2 $ 90.00
Designer/Technician C3 $ 115.00
Senior Designer/Technician C4 $ 140.00
Electrical Engineer EE1 $ 145.00
Senior Electrical Engineer EE2 $ 280.00
Engineer/Scientist Intern ESO $ 60.00
Engineer-in-Training/Scientist-in-Training ES1-ES2 $ 110.00
Engineer-in-Training/Scientist-in-Training III ES3 $ 125.00
Project Engineer/Scientist ES4 $ 140.00
Senior Project Engineer/Scientist ES5 $ 170.00
Project Manager ES6 $ 200.00
Senior Project Manager ES7 $ 240.00
Principal ES8-ES9 $ 305.00
Resident Project Rep. II RR2 $110.00
Billing rates may be adjusted by up to 4 percent annually (at the beginning
of each calendar year) during the term of this agreement.
A multiplier of 1.15 will be applied to all direct expenses
A technology charge will be billed at $5 per labor hour.
FlatRate_2019
F:\projects\0318\040-01\ProjectMgmt\Contracts\Amendment No.4Wttachment C Hourly Rates.docx
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/16/2019 - Ordinance No. 23642-04-2019 & Resolution
No. 5078-04-2019
DATE: Tuesday, April 16, 2019 REFERENCE NO.: C-29096
LOG NAME: 60M257P2A-THALLE
SUBJECT:
Authorize Execution of Amendment No. 4 in the Amount of$261,005.00 to City Secretary Contract No.
38536 an Engineering Agreement with Alan Plummer Associates, Inc., for a Revised Contract Amount of
$1,729,630.00, Authorize Execution of a Contract with Thalle Construction Co., Inc., in the Amount of
$11,073,509.70 for Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main, Part 2A,
Provide for Project Costs for a Project Total in the Amount of$16,663,234.00, Adopt Resolution Expressing
Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds
of Future Debt for the Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief
Main, Part 2;
2. Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the
Water& Sewer Commercial Paper Fund in the amount of$12,108,144.00 for Sanitary Sewer Main
257 Upper and Middle Village Creek Parallel Relief Main, Part 2;
3. Authorize the execution of Amendment No. 4 in the amount of$261,005.00 to City Secretary
Contract No. 38536, an Engineering Agreement with Alan Plummer Associates, Inc., for inspection
services for Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main, Part 2
(City Project No. C01227); and
4. Authorize the execution of a contract with Thalle Construction Co., Inc., in the amount of
$11,073,509.70 for Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main,
Part 2A(City Project No. C01227).
DISCUSSION:
This Mayor and Council Communication provides for the construction of the Sanitary Sewer Main 257
Upper and Middle Village Creek Parallel Relief Main, Part 2A project.
On March 31, 2009, (M&C C-23421), the City authorized an engineering agreement in the amount of
$889,676.00 with Alan Plummer Associates, Inc., for Sanitary Sewer Main 257 Upper and Middle Village
Creek Parallel Relief Main, Part 2A to expedite design and construction, the agreement was divided into
Parts 2A and 2B. The agreement was subsequently revised by Amendment No. 1 in the amount of
$79,414.00 administratively authorized December 7, 2010, Amendment No. 2 in the amount of
$408,795.00 authorized April 18, 2017 and Amendment No. 3 in the amount of$90,740.00
administratively authorized March 20, 2018.
Amendment No. 4 will allow Alan Plummer Associates, Inc., (APAI) to provide inspection services during
construction of the Parts 2A and 2B project. Staff considers the proposed fee to be fair and reasonable for
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26902&print=true&DocType=Print 4/23/2019
the scope of services proposed.
Construction of the project was advertised for bid on January 17, 2019 and January 24, 2019 in the Fort
Worth Star-Telegram. On February 28, 2019 the following bids were received:
BIDDER AMOUNT TIME OF COMPLETION
Thane Construction Company $11,073,509.70 540 Calendar Days
S. J. Louis Construction of Texas, Ltd. $13,973,788.20
Oscar Renda Contracting, Inc. $16,455,110.00
In addition to the contract cost, $552,159.00 is required for Project Management, inspection and material
testing and $221,470.00 is provided for project contingency.
In accordance with the terms of the Agreements between the Cities of Crowley, Burleson, and Fort Worth,
Crowley and Burleson will reimburse Fort Worth for their share of the total project cost upon completion of
the entire project
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2018-2022 Five Year Capital Improvement
Plan on September 26, 2017. This City Council adopted plan includes this specific project, with funding
identified through the CP program to be reimbursed with future revenue bonds. In accordance with the
provisions of the Financial Management Policy Statement, Staff anticipates presenting revenue-supported
debt issuances to the City Council for consideration within the next three years. This debt must be issued
within approximately three years to provide reimbursement for these expenses. If that does not occur, the
costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be
made whole through budgetary methods. Adoption of this resolution does not obligate the City to sell
bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds.
Construction is anticipated to commence in June, 2019 and be completed by December, 2020. This
project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. This project will
have no impact on the Water Department's Operating Budget when complete.
MWWBE OFFICE: Thalle Construction Co., Inc., is in compliance with the City's BDE Ordinance by
committing to six percent MBE participation on this project. The City's MBE goal on this project is six
percent.
APAI: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department
and approved by the MWBE Office in accordance with the MWBE Ordinance, because the MWBE Waiver
is based on the sole source information provided to the MWBE Office by the managing department's
project manager.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26902&print=true&DocType=Print 4/23/2019
attached appropriation ordinance, funds will be available in the Water& Sewer Commercial Paper Fund
for the Sanitary Sewer Main 257 Upper and Middle Village Creek Parallel Relief Main, Part 2A Project.
The Water and Sewer Commercial Paper Fund includes authority of$150,000,000.00 for the purpose of
providing interim funding for Water and Sewer Capital Projects. After this transfer, the balance will be
$27,834,434.00 for future capital projects. Funding for the Sanitary Sewer Main 257 Upper and Middle
Village Creek Parallel Relief Main, Part 2 project is as depicted below:
Existing Additional
FUND Appropriations Appropriations Project Total*
W&S Capital Projects - $303,000.00 $0.00 $303,000.00
Fund 56002
P
lean Water SRF - $969,090.00 $0.00 $969,090.00
und 59602
Sewer Capital Legacy - $3,283,000.00 $0.00 $3,283,000.00
Fund 59607
W&S Commercial Paper $0.00 $12,108,144.00[$172,108,144.00
- Fund 56016
Project Total $4,555,090.00 $12,108,144.00 $16,663,234.00
* Numbers rounded for presentation
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project JProgram ctivity Budget Reference# moun
ID ID Year Chartfield 2
FROM
Fundl Department ccoun Project JProgram ctivity Budget Reference# moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60M257P2A THALLE 1295 2019-462422 Redacted.pdf (Public)
2. 60M257P2A-THALLE Compliance Memo.pdf (CFW Internal)
3. 60M257P2A-THALLE 56016 A019r.docx (Public)
4. 60M257P2A-THALLE FID Table.pdf (CFW Internal)
5. 60M257P2A-THALLE Map.pdf (Public)
6. 60M257P2A-THALLE SAM-Alan Plummer.pdf (CFW Internal)
7. 60M257P2A-THALLE SAM-THALLE.pdf (CFW Internal)
8. 60M257P2A-THALLE Waiver.pdf (CFW Internal)
9. 60M257P2A-THALLE- REIMB RESOLUTION.docx (Public)
10. CP 01227 FORM 1295 Alan Plummer 2019-458531 Redacted.pdf (Public)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=26902&print=true&DocType=Print 4/23/2019
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