HomeMy WebLinkAboutContract 46607-A2 CITY SECRETARY
AMENDMENT No . 2 CONTRACT NO._gWVQZ&9
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and A.N.A
Consultants, L.L.C. (ENGINEER) made and entered into City Secretary
Contract No. 46607, (the CONTRACT) which was authorized by M&C C-
26906 on the 5th day of August, 2014 in the amount of $107,865 .00;
and
WHEREAS, the CONTRACT was subsequently revised by Amendment
No. 1 in the amount of $314,000 .00 which was authorized by M&C C-
28195 on April 18, 2017; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Near Southside Medical District Water and Sanitary Sewer
Improvements; and
WHEREAS, it has become necessary to execute Amendment No.2
to the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal March 5,
2019 a copy of which is attached hereto and incorporated herein.
The cost to City for the additional design services to be
performed by Engineer totals $272 ,324 .00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $694,224 . 00 .
3 .
All other provisions of the Contract, which are r}ot
amended herein, shall remain in full force and effect; - «.
.',)F - CIAL RECORD
R
_ATY SECRETARY
Page -1- FT WORTH,TX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED: ENGINEER
City of Fort Worth A.N.A Consultants, L.L.C.
Jesus J. Chapa Mar as , P.E.
Assistant City Manager Vice President
/ fG
DATE: (� �( DATE: o y�2S/L9
APPROVAL RECOMMENDED:
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements .
Jo n Kasavich, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: C-29097
Q5�&— Date: April 16, 2019
Douglas W. Black 1295#: 2018-405109
Senior Assistant City Attorney
ATTEST:fY�Z
')
U" ^!
Mary J. ser
City Secretary
a. OFFICIAL RECORD
CITY SECRETARY
Page -2- FT. WORTH,TX
5000 Thompson Terrace
Colleyville,Texas 76034
CONSULTANTS,i.�::c. (817)335-9900
Fax(817)335-9955
March 5, 2019
Mr.John Kasavich, P.E.
City of Fort Worth
Water Department
200 Texas Street
Fort Worth,Texas 76102
Re: Amendment No, 2-Professional Services
Near Southside Medical District Water And Sanitary Sewer Main Improvements
City Project No.:02445
Dear Mr. Kasavich:
At the request of the City,A.N.A.Consultants has been asked to provide Engineering and Survey Design
services for the above referenced project.
This request for additional services is not part of our existing contract and will exceed our current scope.
A.N.A. Consultants, L.L.C. is recommending that our current contract be amended to include these
additional services as well as the corresponding fee adjustments.
The expected fee for Amendment No. 2 is $272,324.00 for these additional engineering and survey design
for FY18 Near Southside Medical District Water and Sanitary Sewer Main Improvements. We expect to use
Lamb-Star Engineering, LP for to meet our Minority goal of 13% this Amendment. This amendment will
increase the total lump sum fee to $694,224.00.
The following table summarizes the water and sewer design fee:
Contract/Amendment Water Fee Sewer Fee Total
Original Contract $91,415 $16,450 $107,865
Amendment No. 1 $233,327 $80,708 $314,035
Amendment No. 2 $223,979 $48,345 $272,324
Total $548,721 $145,503 $694,224
If you have any questions or require additional information, please give me a call.
Sincerely,
A.N.A. Consultants, L.L.C.
"ssa
President
J:11404131ContractlCOFW 2445-Amendment No2.20190305.d0cx
CLIENT SATISFACTION IS OUR BUSINESS
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICF WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
ATTACHMENT A
Scope for Engineering Design Related Services for Water and/or Sanitary Sewer
Improvements
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT
WATER AND SANITARY SEWER MAIN IMPROVEMENTS
CITY PROJECT NO.: 02445
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
STREET WATER SEWER
U U
U1 N N V1 N_ N
L X O L X O
'aWater Map w D- Lengt 'aSewer Map w o Length
Street/Limits 0 No I h LF 0 No LF
Near Southside Water and Sewer FY16 Unit 1
Vickery Blvd.
S.Main Street 9 2048-388 8 12 30" 30" 2500 9 - - - -
Jones Street
Near Southside Water and Sewer FY 18
Bryan Avenue
Vickery Blvd. 9 2048-388 6" 12" 2000 9 2078-388 8" 8" 300
E.Tucker Street
Daggett Avenue
S.Main Street 9 2048-388 6" 8" 540 - -S.Calhoun Street
St. Louis Ave.
W.Rosedale St. 9 2048-388 6" 12" 760 9 2078-388 8" 8" 531
W.Magnolia Avenue
Oak Grove St.
W.Rosedale St. 9 - - - - 9 2078-388 8" 8" 550
W.Magnolia Avenue
S. Adams Street
W.Rosedale St. 9 2048-388 6" 8" 370 9 - - - -
W.Dashwood St.
Washington Avenue
9 2048-388 6" 12" 370 9 - - -W.Rosedale St.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
W.Dashwood St.
STREET WATER SEWER
U U
47
in N_ N in N N
U NCiU N d
C X O C X U
o Water Map w Length o Sewer LIJ n Length
Street/Limits 0 No LF v Map No LF
May Street
W.Rosedale St. 9 2048-388 6" 8" 330 9 - - -W.Oleander St.
Enderly Place
W.Allen Ave. 9 2048-388 6" 12" 330 9 - - -W.Myrtle St.
9th Avenue
Pennsylvania Avenue 9 2048-388 6" 8" 500 9 - - - -
Cooper Street
E. Annie Street
S. Main Street 9 2048-388 6" 8" 430 9 207fl-388 8" 8" 131
Crawford Street
Bryan Avenue
Pennsylvania Avenue 9 2048-388 6" 8" 180 9 - - - -
E.Tucker Street
E.Tucker Street
S.Main Street 9 2048-388 6" 12" 195 9 - - - -
Bryan Avenue
Water Total 9,505 Sewer Total 1,512
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey and Subsurface Utility Engineering Services
Task 9. Plan Submittal Checklists
TASK 1. DESIGN MANAGEMENT.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 2 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTUT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO:02445
ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and
resources.
ENGINEER shall manage change,
■ communicate effectively,
• coordinate internally and externally as needed, and
■ proactively address issues with the CITY's Project Manager and others as
necessary to make progress on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements
• Conduct review meetings with the CITY at the end of each design phase
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the Water
Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 3 of 19
ATTACHMENT A
DESIGN SEROCES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
ASSUMPTIONS
• 11 MWBE reports will be prepared
• 4 meetings with city staff
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly MWWBE Report Form and Final Summary Payment Report Form
G. Plan Submittal Checklists (See Task 9)
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to
■ Study the project,
■ Identify and develop alternatives that enhance the system,
■ Present (through the defined deliverables) these alternatives to the CITY
■ Recommend the alternatives that successfully addresses the design problem, and
■ Obtain the CITY's endorsement of this concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research proposed
improvements in conjunction with any other planned future improvements that
may influence the project.
• The ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including but not limited to; utilities, agencies (TxDOT
and railroads), City Master Plans, and property ownership as available from the
Tax Assessor's office.
• The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to develop
sewer re-routing plans.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 4 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• The ENGINEER shall visit the project site and obtain the meter numbers and sizes
on all existing meters to be replaced on the project and shall identify existing
sample stations and fire line locations.
2.2 Geotenhnier+l IRyestigotigns (NOT APPLICABLE)
ENGINEER shall advise the CITY of test bering and ether snh u ffaGe
inve tigatinn that may be needed for the nroient. If the CITY determines that
SUGh b i istigations aFe needed, then the ENGINEER shall we*with
}os}inn nregrem The sgs+ of sunh testing will be paid for by the GITV
2.3. The Conceptual Design Package shall include the following:
• Cover Sheet
• Graphic exhibits and written summary of alternative design concepts considered,
strengths and weaknesses of each, and the rationale for selecting the
recommended design concept.
• Proposed phasing of any water and sanitary sewer work that is included in this
project documented in both the project schedule and narrative form.
• Documentation of key design decisions.
• Estimates of probable construction cost.
ASSUMPTIONS
• 0 Geotechnical borings are expected for this project.
• 2 copies of the conceptual design package (30% design)will be delivered.
Report shall be letter sized and comb-bound with a clear plastic cover. Drawings
will be 11"X17" size fold outs bound in the report
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw
• ENGINEER shall prepare the meeting minutes of the Concept Review meeting
and revise the report, if needed.
• ENGINEER shall not proceed with Preliminary Design activities without obtaining
written approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 5 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Cover Sheet
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument#8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall proiect easement layout sheet(s) with property owner information.
• Overall proiect water and/or sanitary sewer layout sheets. The water layout sheet
shall identify the proposed water main improvement/existing water mains in the
vicinity and all water appurtenances along with pressure plane boundaries, water
tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall
identify the proposed sewer main improvement/existing sewer mains and all
sewer appurtenances in the vicinity.
• Overall water and/or sanitary sewer abandonment sheet.
• Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc.,
in the same coordinate system as the Control Points.
• Bench marks per 1,000 ft of plan/profile sheet—two or more.
• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
• Plan and profile sheets which show the following: proposed water and/or sanitary
sewer plan/profile and recommended pipe size, fire hydrants, water service lines
and meter boxes, gate valves, isolation valves, manholes, existing meter
numbers and sizes that are to be replaced, existing sample locations, existing fire
line locations, existing utilities and utility easements, and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan
view.
• The ENGINEER shall make provisions for reconnecting all identifiable water and/or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right-of-way or utility
easement. When the existing alignment of a water and sanitary sewer main or
lateral is changed, provisions will be made in the final plans and/or specifications
by the ENGINEER to relocate all service lines which are connected to the existing
main and connect said service lines to the relocated main.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 6 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main: The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute/relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE investigation has been performed). The Level A SUE will be
performed; (1) by the ENGINEER if included in the fee proposal; or(2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design; or(3) by the Contractor after the project has been bid, by means of a
bid item to that effect. In all options, the ENGINEER shall propose appropriate de-
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated.
• Provide map showing location of new manhole construction at the end of existing
sewer segments, 90 degree bends, or tee connections. Site survey or specific
design plans for manhole construction is not included as part of the scope. The
contract documents shall specify that it is the Contractor's responsibility to
coordinate utility location, etc. manhole construction.
• The ENGINEER will prepare standard and special detail sheets for water line
installation and sewer rehabilitation or replacement that are not already included in
the D-section of the CITY's specifications. These may included connection details
between various parts of the project, tunneling details, boring and jacking details,
waterline relocations, details unique to the construction of the project, trenchless
details, and special service lateral reconnections.
3.2. Ge etanhRiGal Investing+i,.., (NOT APPLICABLE)
Sew! invo +igatie RS e iRGIu ling field aRGI laberater�i testc hnrinc relate o r. e d
.--e In ad ditinn to the above iRyestinntienc, rd berings nn appFepriate field nnrd
alignment for the i
3.3. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4. Utility Clearance
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 7 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
3.5. Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
ASSUMPTIONS
• 0 public meeting(s) will be conducted or attended during the preliminary design
phase.
• 0 borings at an average bore depth of 0 feet each will be provided.
• Traffic Control "Typicals"will be utilized to the extent possible. It is assumed an
additional 0 project specific traffic control sheets will be developed for
• 2 sets of 22"X34" size plans will be delivered for the Preliminary Design (60%
design).
1 sets of specifications will be delivered for the Preliminary Design (60% design).
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• Construction drawings will be posted on Buzzsaw for Utility Clearance.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings and specifications
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 8 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOIITHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
B. Utility Clearance drawings
C. Traffic Control Plan
D. Storm Water Pollution Prevention Plan
E. Estimates of probable construction cost
F. Data Base listing names and addresses of residents and businesses affected by
the project.
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• For projects that disturb an area greater than one (1) acre, the Contractor will be
responsible for preparing and submitting the Storm Water Pollution Prevention Plan
(SWPPP)with appropriate regulatory agencies. The Engineer will prepare the iSWM
Construction Plan according to the current CITY iSWM Criteria Manual for Site
Development and Construction which will be incorporated into the SWPPP by the
contractor.
• Draft Final plans (90%)and specifications shall be submitted to CITY per the approved
Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Construction Documents (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in
State of Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard CITY
bid items.
ASSUMPTIONS
1 set of 11"x17" size drawings and 1 set of 22"X34" size drawings and 1 book of
specifications will be delivered for the 90% Design packalge.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 1 set of 11"x17" size drawings and 1 set of 22"X34" size drawings and 1 book of
specifications will be delivered for the 100% Design package.
• A DWF file for the 100% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
DELIVERABLES
A. 90% construction plans and specifications.
B. 100% construction plans and specifications.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 9 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02U5
C. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's standard bid items and format.
D. Original cover mylar for the signatures of authorized CITY officials.
TASKS. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in a .xIs file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and Awf files.
The .pdf will consist of one file of the entire plan set. The Awf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 10 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUT14SIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only
are to be uploaded into the project's Bid Results folder on Buzzsaw.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Final Design Drawings
1) Final Design Drawings shall be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher)format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall be created from the original
CAD drawing files and shall contain all associated sheets of the particular plan
set. Singular PDF and DWF files for each sheet of a plan set will not be
accepted. PDF and DWF files shall conform to naming conventions as follows:
I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "—org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053 org3.pdf and K-0320—arg5.pdf
H. Water and Sewer file name example — "X-35667—org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "—org"
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file.
Example: X-12755 org18.pdf
Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in
Buzzsaw.
2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the
plans were prepared in DGN format, they shall be converted to DWG prior to
uploading. The naming convention to be used for the DWG files shall be as
follows:
I. TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name — "W-1956_SHT01.dwg", 'W-
1956—SHT02.dwg", etc.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 11 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
II. Water and Sewer file names shall use the X number as for PDF and
DWF files, but shall include the sheet number in the name — "X-
12155—SHT01.dwg", "X-12755 SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number(817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• 4 sets of construction documents will be sold to and made available on
Buzzsaw for plan holders and/or given to plan viewing rooms.
• 8 sets of 11"x17" size and 4 sets of 22"X34" size drawings plans and 8
specifications (conformed, if applicable) will be delivered to the CITY.
• PDF, DWF and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. CFW Data Spreadsheet
D. Recommendation of award
E. Construction documents (conformed, if applicable)
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site at requested intervals as construction
proceeds to observe and report on progress.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 12 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRIq WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
The ENGINEER shall attend the "Final' project walk through and assist with preparation of
final punch list. The final punch list documentation will be prepared by CITY inspector.
6.2 Record Drawings
• The ENGINEER shall prepare Record Drawings from information provided by
the CITY depicting any changes made to the Final Drawings during construction.
The following information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
• The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. The ENGINEER
assumes no liability for undocumented changes and certifies only that the
documented changes areD accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, on mylar for record storage. The ENGINEER may
keep copies of the information provided by the CITY for their files, but all original
red-lined drawings shall be returned to the CITY With the mylars.
2) Record Drawings shall also be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher)format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_rec147.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_rec" designating the file is
of a record drawing plan set, "47"shall be the total number of sheets in this
file.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 13 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOLITHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
Example: W-0053—rec3.pdf and K-0320—org5.pdf
II. Water and Sewer file name example — "X-35667_rec36.pdf' where "X-
35667" is the assigned file number obtained from the CITY, "_rec"
designating the file is of a record drawing plan set, "36" shall be the total
number of sheets in this file.
Example: X-12755—recl8.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawings folder
in Buzzsaw.
ASSUMPTIONS
2 RFI's are assumed.
2 Change Orders are assumed
Attendance at public meeting
DELIVERABLES
A. Public meeting exhibits will be provided at public meeting
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. 1 Set of Record Drawings on Mylar
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. 7.1. Right-of-Way Research (NOT APPLICABLE)
• The ENGINEER shall deteFlilline rights of way, easerneRtSneeds fGF GeRS#6113tieR e
the prejeGt. Required ternpeFaFy and peFmaRent easements will be identified based
CI
7.2. Right-of-Way/Easement Preparation and Submittal (NOT APPLICABLE)
• The ENGINEER shall prepare dOGYrnents te be used to ebtain right of way-a-R4
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 14 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• The ENGINEER shall submit the right of way and/OF easerneRt dGGUmeRts to GIT
The rlon„mentat'en droll he ere Trod in eenfermonee With the eheG list Rd
=� civrrvntmv�prvi,vvv rrr�vrtrormcrrtvg�mrrcrt��rtaz7rcttvs`� v
templates available an the GITV's Ruzzsaw site.
7.3. Temporary Right of Entry Preparation and Submittal (NOT APPLICABLE)
• PFieF tG GGRGtFI:4GtieR, the ENGINEER shall prepare and sl ibmit Temperary Right 0
Entry rloe„ments for landowners to G—ITV DNA fer reel prepei4y ai;quisitien It is
assumed that le#eFs will only be required fer land ewners adjaGent to tempefa4y
0s ren„ired to enter their preper y
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's Buzzsaw site.
ASSUMPTIONS
• 0 Easements or right-of-way documents will be necessary.
• 0 Temporary right-of-entry documents will be necessary.
• Right-of-Way research and mapping includes review of property/right-of-way records
based on current internet based Tarrant Appraisal District (TAD) information available at the
start of the project and available on-ground property information (i.e. iron rods, fences,
stakes, etc.). It does not include effort for chain of title research, parent track research,
additional research for easements not included in the TAD, right-of-way takings, easement
vacations and abandonments, right-of-way vacations, and street closures.
DELIVERABLES
A. NONE
TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows.
8.1. Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plans for the
project. Information gathered during the survey shall Include topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of
buried utilities, structures, trees (measure caliper, idqntify overall canopy, and have
qualified arborist identify species of trees), and other features relevant to the final
plan sheets. Existing drainage at intersections will be verified by field surveys. Spot
elevations will be shown on intersection layouts with icross slope to fit intersecting
grade lines.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 15 of 19
ATTACHMENT
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
- The following information about each Control Point;
a) Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
b) X, Y and Z Coordinates, in an identified coordinate system, and a referred
bearing base. Z coordinate on CITY Datum only.
c) Descriptive Location (Ex. Set in the centerline of the inlet in the South curb
line of North Side Drive at the East end of radius at the Southeast corner of
North Side Drive and North Main Street).
- Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same
coordinate system, as the Control.
- No less than two horizontal bench marks, per line or location.
- Bearings given on all proposed centerlines, or baselines.
- Station equations relating utilities to paving, when appropriate.
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property, the ENGINEER shall prepare and submit Temporary Right
of Entry for landowners to CITY PM.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
8.3 Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE)to Quality Level D,C,B, and A, as
described below. The SUE shall be performed in accordance with Cl/ASCE 38-02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 16 of 19
ATTACHMENTA
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems, if such features
have not already been surveyed by a professional surveyor. If previously
surveyed, check survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations(e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s)to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines,the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval,.and
Cfty of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 17 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.:02445
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
ASSUMPTIONS
Topographic survey at intersection will include no more than 100 ft. in each direction.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
C. SUE plan drawings sealed by a professional engineer registered in the State of
Texas.
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY's written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. These additional services include the following:
• Negotiation of easements or property acquisition including temporary right-of-entries.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services
• Periodic site visits during construction phase
• Design phase public meetings
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 18 of 19
ATTACHMENT A
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO,:02445
• Services related to damages caused by fire, flood, eOrthquake or other acts of God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services related to submitting for permits (ie.TxDOT, railroad, etc...)
• Services related to Survey Construction Staking
• Services related to acquiring real property including but not limited to easements,
right-of-way, and/or temporary right-of-entries.
• Service related to Right-of-Way base mapping
• Service related to property ownership verification or boundary survey services
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Construction Shop drawing review, samples and other submittals submitted by the
contractor.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 19 of 19
3/5/2019
ATTACHMENT B
COMPENSATION
DESIGN SERVICES FOR
FY16 NEAR SOUTHSIDE MEDICAL DISTRICT
WATER AND SANITARY SEWER MAIN IMPROVMENTS
City Project No.:02445
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of
$272324 as summarized in Exhibit B-1-Engeener Invoice and Section
IV-Summary of Total Project Fees. The total lump sum fee shall be
considered full compensation for the services described in Attachment
A, including all labor materials, supplies, and equipment necessary to
B. The ENGINEER shall be paid monthly payments as described in
Section II - Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's
approval of an invoice prepared and submitted by the ENGINEER in
the format and including content as presented in Exhibit B-1, Progress
Reports as required in item III. of this Attachment B, and Schedule as
required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the
invoice shall be calculated from the progress schedule as required in
Attachment D to this Standard Agreement and according to the
current version of the City of Fort Worth's Schedule Guidance
Document.
C. The cumulative sum of such monthly partial fee payments shall not
exceed the total current project budget including all approved
Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with
the terms of this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated
representative of the Transportation and Public Works Departmen
monthly progress reports and schedules in the format required by the
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:08.09.2012
Page 1 B-1
3/5/2019
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount I Fee%
Prime Consultant
A.N.A. Consultants, L.L.C. Engineering, Surveying, and Project $ 196,148 72°/0
Management
Proposed M/WBE Sub-Consultants
Lamb-Star Engineering , LP SUE Services $ 76,176 28%
Total $ 272,324 100%
M/WBE
Project Number& Name Total Fee M/WBE Fee %
City Project No. 02445 $272,324.00 $ 76,176 28%
W and SS CD 9 FW South FY15
City M/WBE Goal= 13% Consultant Committed Goal=28%
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:08.09.2012
Page 2 B-2
3/5/2019
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and allocations of
budgets across work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:08.09.2012
Page 3 B-3
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ATTACHMENT C
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
DESIGN SERVICES FOR
NEAR SOUTHSIDE MEDICAL DISTRICT
WATER AND SANITARY SEWER MAIN 1101PROVMENTS
CITY PROJECT NO.: 02445
This contract has NO changes to the Standard Agreement.
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page 1 of 1
Consulting Contract Schedule Specifications FORT WORTH
City of Fort Worth Capital Improvement Program , ,/----�
Dept.:PMO Subject:Schedule Specifications Version:1.0 Effective Date:June 30,2009
Attachment D-Project Schedule
This PROTECT requires a Tier <3>> schedule as defined herein and in the City's Schedule Guidance
Document.
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera(Version 6.1 or later or approved by CITY)
- Primavera Contractor(Version 6.1 or later or approved by CITY)
- Primavera SureTrak(Version 3.x or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS)representing the
tasks,subtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities,key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following,if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
CITY OF FORT WORTH,TEXAS 1 OF 2
PROGRAM MANAGEMENT OFFICE
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based. on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CIT'Y's current Schedule Guidance
Document.
CITY OF FORT WORTH,TEXAS 2 OF 2
PROGRAM MANAGEMENT OFFICE
ATTACHMENT E
NEAR SOUTHSIDE MEDICAL DISTRICT
WATER AND SANITARY SEWER MAIN IMPROVMENTS
CITY PROJECT NO.: 02445
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/16/2019 -Ordinance No. 23640-04-2019 & Resolution
No. 5077-04-2019
DATE: Tuesday, April 16, 2019 REFERENCE NO.: **C-29097
LOG NAME: 60NEARSSMEDWSSA2-ANA
SUBJECT:
Authorize Execution of Amendment No. 2 in the Amount of$272,324.00 to City Secretary Contract No.
46607, an Engineering Agreement with A.N.A. Consultants, LLC, for a Revised Contract Amount of
$694,189.00 for Near Southside Medical District Water and Sanitary Sewer Improvements Located on
Various Streets in the Near Southside Medical District Neighborhood, Adopt Resolution Expressing Official
Intent to Reimburse Expenditures and Proceeds of Future Debt and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the Attached Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds
of Future Debt for the Near Southside Medical District Water and Sanitary Sewer Improvements
Project;
2. Adopt the Attached Appropriation Ordinance increasing estimated receipts and appropriations in the
Water and Sewer Commercial Paper Fund in the Amount of$320,324.00; and
3. Authorize the execution of Amendment No. 2 to City Secretary Contract No.46607 an Engineering
Agreement with A.N.A. Consultants, LLC, in the amount of$272,324.00 for the Near Southside
Medical District Water and Sanitary Sewer Improvements Project(City Project No..02445).
DISCUSSION:
On April 14, 2015, (M&C C-27261), the city Council authorized an Engineering Agreement with A.N.A.
Consultants, LLC, in the amount of$107,865.00 for Near Southside Medical District Water and Sanitary
Sewer Improvements Project. The agreement was subsequently revised by Amendment No. 1 in the
amount of$314,000.00 authorized April 18, 2017 (M&C C-28195).
The general time frame for the design and construction of all program streets is 2014-2020 based upon
the following construction plan and schedule:
Group A Streets (FY 14-15), Group B Streets (FY 16), Group C Streets (FY 17) and Group D Streets (FY
18).
Amendment No. 2 will provide design for the replacement of the deteriorated water and/or sanitary sewer
mains as indicated on the following Group C and D Streets:
Street JlFrorn IlTo 11scope of Work
Daggett Avenue South Main Street IlSouth Calhoun Street 11water
St. Louis Avenue West Rosedale Street 11west Magnolia Avenue water/sewer
Oak Grove R:o:ad=West Rosedale Street 11west Magnolia Avenue sewer
http://apps.cfwnet.org/ecouncil./printmc.asp?id=26910&print—true&DoeType=Print 4/23/2019
(South Adams Street (West Rosedale Street IWest Dashwood Street (water
lwashington Avenue 1west Rosedale Street West Dashwood Stre Iwater
May Street 1west Rosedale Street IlWest Oleander Street 11water
Enderly Place West Allen Avenue West Myrtle Street 11water
9th Avenue JPennsylvania Avenue lCooper Street i�water
East Annie Street ISouth Main Street Bryan Avenue water/sewer
Bryan Aven JPennsylvania Avenue IlEast Tucker Street Jwater
East Tucker Street South Main Street Bryan Avenue water
In addition to the contract amount, $48,000.00 (Water: $32,000.00; Sewer: $16,000.00) is required for
project management and material testing.
MWBE Office: A.N.A. Consultants, LLC, agrees to maintain its initial SBE commitment of 13 percent that
it made on the original agreement and extend and maintain that same SBE commitment of 13 percent to
all prior amendments up to and inclusive of the Amendment No. 2. Therefore, A.N.A. Consultants, LLC,
remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the
Acceptance of Previous SBE Commitment form executed by an authorized representative of its company.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's FY2018-2022 Five-Year Capital Improvement Plan on
September 26, 2017. This City Council adopted plan includes this specific project,with funding identified
through the CP program to be reimbursed with future revenue bonds. In accordance with the provisions of
the Financial Management Policy Statements, Staff anticipates presenting revenue-supported debt
issuances to the City Council for consideration within the next three years. This debt must be issued within
approximately three years to provide reimbursement for these expenses. If that does not occur, the costs
will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made
whole through other budgetary methods. Adoption of this Resolution does not obligate the City to sell
bonds, but preserves the ability to reimburse the City from tax-exempt bond proceeds.
This project will have no impact on the Water Department's operating budget.
The project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the Water& Sewer Commercial Paper Fund
for the Near Southside Medical District Water and Sanitary Sewer Project. The Water and Sewer
Commercial Paper Fund includes the authority of$150,000,000.00 for the purpose of providing interim
funding for Water and Sewer Capital Projects. After this transfer, the balance will be $27,514,110.00 for
future Capital Projects. Funding for the Near Southside Medical Water and Sanitary Sewer Improvements
project is as depicted below:
http://apps.cfwnet.org/ecouncil/printme.asp?id=26910&print=true&DoeType=Print 4/23/2019
[FUND Existing Additional Project Total*
Appropriations Appropriations
Water/Sewer Bond 2016 -
Fund 56005 I $147,600.00IF $0.00 $147,600.00
Water & Sewer Bond 2017A - $1,399,392.00F $1,399,392.0Fund 56011 . 0 0
r
&SCommercial Paper- $4,188,572.00F $320,324.00 $4,508,896.00nd 56016
Water Capital - Fund 59601 $337,834.00F $0.00 $337 834.00
Sewer Capital Legacy - Fund $173,955.001[ $0.00 $173,955.00
59607
Project Total $6,247 353.00 $320,324.00 $6,567,677.00
'`Amounts rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference# moun
ID ID Year tfield 2)
FROM
Fund Department ccoun Project JProgram ctivity Budget FReference# moun
ID ID Yearhartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1. 60NEARSSMEDWSSA2-ANA Compliance.pdf (CFW Internal)
2. 60NEARSSMEDWSSA2-ANA FID Table (Carol).docx (CFW Internal)
3. 60NEARSSMEDWSSA2-ANA Form 1295 2018-405109 Redacted.pdf (Public)
4. 60NEARSSMEDWSSA2-ANA Map 2.pdf (Public)
5. 60NEARSSMEDWSSA2-ANA Mapl.pdf (Public)
6. 60NEARSSMEDWSSA2-ANA SAM.pdf (CFW Internal)
7. 60NEARSSMEDWSSA2-ANA- REIMB RESOLUTION.docx (Public)
8. 60NEARSSMEDWSSA2-ANA 56016 A019r.docx (Public)
http://apps.cfwnet.org/ecouncil/printme.asp?id=26910&print=true&DoeType=Print 4/23/2019
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