HomeMy WebLinkAboutContract 52310CITY SECRETARY
CO 4TRACT NO.
NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT
This NON-EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES
AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH
("City"), a Texas home rule municipal corporation, acting by and through Valerie Washington, its duly
authorized Assistant City Manager, and HOWARD MIKE LAUDERBACK DB/A NEW ERA
CONTRACT SERVICES ("Contractor"), an individual, each individually referred to as a "party" and
collectively referred to as the "parties."
WHEREAS, City, through its Code Compliance Department, contracts for mowing and grounds
maintenance services of private properties within the City;
WHEREAS, through ITB No. 19-0061 the City solicited bids to award non-exclusive services
agreements to multiple bidders for mowing and grounds maintenance services on an as -needed basis in
the City with an aggregate amount of up to $450,000.00 per year for contracts awarded to the successful
bidders;
WHEREAS, Contractor was one of the successful bidders awarded a contract to provide non-
exclusive mowing and grounds maintenance services to the City;
WHEREAS, City and Contractor wish to set out terms of Contractor's non-exclusive mowing
and grounds maintenance services;
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Non -Exclusive Mowing and Grounds Maintenance Services Agreement;
2. Exhibit A — Scope of Services;
3. Exhibit B - Price Schedule;
4. Exhibit C — City of Fort Worth Bid Solicitation (ITB No. 19-0061);
5. Exhibit D — Contractor's Response to City of Fort Worth ITB No. 19-0061;
6. Exhibit E — Verification of Signature Authority;
7. Exhibit F — Insurance; and
8. Exhibit G — Fort Worth Code Enforcement Division Boundaries,
All Exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all
purposes. In the event of any conflict between the terms and conditions of the Exhibits and the terms and
conditions set forth in the body of this Agreement, the terms and conditions of this Agreement shall
control.
1. SCOPE OF SERVICES.
1.1 Contractor shall provide mowing and ground maintenance services of privately owned.
properties for the City of Fort Worth (City), Code Compliance Department. Exhibit "A," -Scope of
Services more specifically describes the services to be provided hereunder.
1.2 Contractor understands and agrees that the City will award non-exclusive purchase
agreements to multiple bidders for mowing and grounds maintenance services as outlined in City of Fort
Worth Bid Solicitation (ITB No. 19-0061), which is attached hereto as Exhibit C, and incorporated
Oherein for all purposes. Contractor further understands that the aggregate amount of
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-Exclusive Mowing and Grounds Maintenance Services Agreement
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to multiple contractors under IB No. 19-0061 shall be an amount not to exceed $450,000.00 per year,
and the City makes no promise or guarantee of the total amount of work that will be assigned to
Contractor under this Agreement. Contractor's Response to City of Fort Worth ITB No 19-0061
("Contractor's Response") is attached hereto as Exhibit D, and incorporate herein for all purposes.
1.3 The City shall issue electronic work orders establishing the assignments to mow specc
parcels of land. Contractor shall perform the Services in accordance with each Work Order issued by the
City. Except as otherwise specified in this Agreement, the fee for each Work Order shall be based upon
the prices included in Exhibit B — Price Schedule.
2. TERM.
This Agreement shall begin on May 8th ("Effective Date") and shall expire on September 30,
2019 (`Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term").
Upon the expiration of the Initial Term, the Agreement may be renewed, at the City's sole discretion,
under the same terms and conditions for up to four (4) one-year renewal periods (October 1 to September
30) and for a fifth renewal period which shall expire on completion of a total five year agreement
duration.
3. COMPENSATION.
City shall pay Contractor in accordance with the provisions of this Agreement and Exhibit B —
Price Schedule. Total payment made under this Agreement for the Initial Term and any renewal term by
City shall not exceed One Hundred Thousand Dollars ($100,000.00). Contractor shall not perform any
additional services or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Contractor not specified by this Agreement unless City first approves such
expenses in writing.
4,1. Written Notice. City or Contractor may terminate this Agreement at any time and for any
reason by providing the other parry with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Contractor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as to the
portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Contractor for services actually rendered up to the effective date of
termination and Contractor shall continue to provide City with services requested by City and in
accordance with this Agreement up to the effective date of termination. Upon termination of this
Agreement for any reason, Contractor shall provide City with copies of all completed or partially
completed documents prepared under this Agreement. In the event Contractor has received access to City
nformation or data as a requirement to perform services hereunder, Contractor shall return all City
provided, data to City in a machine readable format or other format deemed acceptable to City.
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5. RIGHT TO AUDIT.
Contactor agrees that City shall, until the expiration of three (3) years after final payment under
this contract, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Contractor involving transactions relating to this
Agreement at no additional cost to City. Contractor agrees that City shall have access during normal
working hours to all necessary Contractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give
Contractor reasonable advance notice of intended audits.
6. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Contractor shall operate as an independent contractor as
to all rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,
Contractor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, consultants and
subContractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as
between City, its officers, agents, servants and employees, and Contractor, its officers, agents, employees,
servants, Contractors and subContractors. Contractor further agrees that nothing herein shall be construed
as the creation of a partnership or joint enterprise between City and Contractor. It is further understood
that City shall in no way be considered a Co -employer or a Joint employer of Contractor or any officers,
agents, servants, employees or subContractor of Contractor. Neither Contractor, nor any officers, agents,
servants, employees or subContractor of Contractor shall be entitled to any employment benefits from
City. Contractor shall be responsible and liable for any and all payment and reporting of taxes on behalf
of itself, and any of its officers, agents, servants, employees or subContractor.
7. LIABILITY AND INDEMNIFICATION.
7.1 CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
DAMAGES, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS, PROPERTY DAMAGE
AND PERSONAL INJURY, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE ACTS OR OMISSIONS OF CONTRACTOR,
OR ITS DIRECTORS, OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS,
CONTRACTORS, EMPLOYEES, PATRONS, GUESTS, INVITEES, OR PROGRAM
PARTICIPANTS. CONTRACTOR HEREBY EXPRESSLY RELEASES AND DISCHARGES
CITY FROM ANY AND ALL LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT
LIMITED TO, PROPERTY DAMAGE AND LOSS AND PERSONAL INJURY ARISING OUT
OF OR IN CONNECTION WITH, DIRECTLY OR INDIRECTLY, THE SERVICES
PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT.
7.2 INDEMNIFICATION —CONTRACTOR, AT ITS SOLE COST AND EXPENSE,
AGREES TO AND DOES HEREBY DEFEND, INDEMNIFY, PROTECT, AND HOLD
HARMLESS CITY AND CITY'S OFFICERS, REPRESENTATIVES, AGENTS EMPLOYEES,
AND SERVANTS (COLLECTIVELY, "INDEMNITEES") FOR, FROM AND AGAINST ANY
AND ALL CLAIMS, LIABILITIES, DAMAGES, LOSSES, LIENS, CAUSES OF ACTION,
SUITS, JUDGMENTS AND EXPENSES (INCLUDING, BUT NOT LIMITED TO, COURT
COSTS, ATTORNEYS' FEES AND COSTS OF INVESTIGATION), OF ANY NATURE, KIND
OR DESCRIPTION ARISING OR ALLEGED TO ARISE BY REASON OF INJURY TO OR
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DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY (1) RELATING TO
THE SERVICES PERFORMED UNDER THIS AGREEMENT BY CONTRACTOR OR ANY OF
ITS OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS; (2) BY REASON OF ANY OTHER CLAIM WHATSOEVER OF ANY
PERSON OR PARTY OCCASIONED OR ALLEGED TO BE OCCASIONED IN WHOLE OR IN
PART BY ANY ACT OR OMISSION ON THE PART OF CONTRACTOR OR ANY OF ITS
OFFICERS, REPRESENTATIVES, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS;
OR (3) BY ANY BREACH, VIOLATION OR NONPERFORMANCE OF ANY COVENANT OF
CONTRACTOR UNDER THIS AGREEMENT (COLLECTIVELY, "LIABILITIES").
7.3 If any action or proceeding shall be brought by or against the City in connection with any
such liability or claim, Contractor, on notice from City, shall defend such action or proceeding at
Contractor's expense, by or through attorneys reasonably satisfactory to City.
7.4 It is agreed with respect to any legal limitations now or hereafter in effect and affecting
the validity or enforceability of the indemnification obligations under this Section, such legal limitations
are made a part of the indemnification obligation and shall operate to amend the indemnification
obligation to the minimum extent necessary to bring the provision into conformity with the requirements
of such limitations, and as so modified, the indemnification obligation shall continue in full force and
effect.
7.5 Contractor agrees to notify City promptly upon the receipt of any claim or lawsuit
brought in connection with any injury, death, or damages related to Services performed under this
Agreement. Contractor agrees to make its officers, representatives, agents, and employees available to
City, at all reasonable times, for any statements and case preparation necessary for the defense of any
claims or litigation for which City may be responsible hereunder.
8. ASSIGNMENT AND SUBCONTRACTING.
8.1 Assi mg Went. Contractor shall not assign or subcontract any of its duties, obligations or
rights under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Contractor under which the
assignee agrees to be bound by the duties and obligations of Contractor under this Agreement. Contractor
and Assignee shall be jointly liable for all obligations of Contractor under this Agreement prior to the
effective date of the assignment.
8.2 Subcontract. If City grants consent to a subcontract, subcontractor shall execute a
written agreement with Contractor referencing this Agreement under which subcontractor shall agree to
be bound by the duties and obligations of Contractor under this Agreement as such duties and obligations
may apply. Contractor shall provide City with a fully executed copy of any such subcontract.
9. INSURANCE.
Contractor shall abide by the insurance requirements set forth in Exhibit F, which is attached
hereto and incorporated herein for all purposes.
10. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
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Contractor agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Contractor of any violation of such laws, ordinances,
rules or regulations, Contractor shall immediately desist from and correct the violation.
11. NON-DISCRIMINATION COVENANT.
Contractor, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group
of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED
VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORSS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY
AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
12. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY:
City of Fort Worth
A m: Valerie Washington, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorneys Office at
same address
13. GOVERNMENTAL POWERS.
To CONTRACTOR:
New Era Contract Services
Howard M. Lauderbacic, Owner
2335 Decatur Ave.
it Worth, TX 76106
Facsimile: N/A
It is understood and agreed that by execution of this Agreement, City does not waive or sm•render
airy of its governmental powers or unmunities.
14. GOVERNING LAW /VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such
action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fart Worth Division.
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14. SEVERABILITY AND NO WAIVER.
14.1 It is agreed that in the event any covenant, condition or provision herein contained is held
to be invalid by any court of competent jurisdiction, the invalidity of such covenant, condition or
provision shall in no way affect any other covenant, condition or provision does not materially prejudice
either Contractor or City in connection with the right and obligations contained in the valid covenants,
conditions or provisions of this Agreement.
14.2 The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's right to
insist upon appropriate performance or to assert any such right on any future occasion.
15. SOLE AGREEMENT AMENDMENTS CAPTIONS AND INTERPRETATION.
15.1 This Agreement, including all Exhibits, contains the entire understanding and agreement
between City and Contractor, their assigns and successors in interest, as to the matters contained herein.
Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent. in
conflict with any provision of this Agreement.
15.2 Except as otherwise provided in this Agreement, the terms and provisions of this
Agreement may not be modified or amended except upon execution of a written amendment to this
Agreement executed by the Assistant City Manager and Contractor and filed with the City Secretary's
Office.
15.3 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
15.4 lii the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more stronglyfor or
against any party, regardless of the actual drafter of this Agreement.
16. AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES.
16.1 By executing this Agreement, Contractor's agent affirms that he or she is authorized by
Contractor or its general partner to execute this Agreement and that all representations made herein with
regard to Contractor's identity, address, and legal status are true and correct.
16.2 This Agreement may be executed in several counterparts, each of which will be deemed
an original, but all of which together will constitute one and the same instrument. A signature received
via facsimile or electronically via email shall be as legally binding for all purposes as an original
signature.
17. IMMIGRATION NATIONALITY ACT.
Contractor shall verify the identity and- employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form (I-
9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor shall
Where to all Federal and State laws as well as establish appropriate procedures and controls so that no
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services will be performed by any Contractor employee who is not legally eligible to perform such
services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this
Agreement for violations of this provision by Contractor.
18. BINDING COVENANTS.
Subject to the limitations contained herein, the covenants, conditions and agreements made and
entered into by the parties hereunder are declared to be for the benefit of and binding on their respective
successors, representatives and permitted assigns, if any.
19. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL.
Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have
the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Contractor certifies that Contractor's signature provides written verification to the City
that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples this day
of 2019
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ACCEPTED AND AGREED:
CK A X OF FORT WORTH:
3y: �VOOOO�
Name: Valerie Washington
Title: Assistant City Manager
Date: � II
By:
Title
ATTEST:
13y:
CONTRACT COMPLIANCE MAAIAGER:
By signing I aclrnowledge that I am the person
responsible for the monitoring and administration of this
contract, including ensuring all performance and
reporting requirements.
By:
Title: Code Compliance Superintendent
Code Complianc$ Superintendent By: ���%�.
Name: Matt Murray
-1 Title: Assistant City Attorney
Mary Kayser
City Secretary
CONTRACTOR:
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Title:
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Non -Exclusive Mowing and Grounds Maintenance Services Agreement
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EXIIIBI I A
SCOPE OF SERVICES
DETAILED SCOPE OF SERVICES/SPECIFICATIONS
1. SCOPE -Contractor shall provide all necessary labor, material, and equipment to provide
mowing and specific ground maintenance services of privately owned properties for the City
of Fort Worth (City), Code Compliance Department. Contractor is required to meet all
specifications listed herein as minimum requirements.
2. EQUIPMENT
2.1. Contractor shall have available all equipment and material upon arrival at job site or
prove that Contractor has access to all equipment necessary to perform all work outlined
in this Agreement. Failure to do so is cause for breach of contract.
2.2. Contract shall, upon request by the City, provide a list of machinery and equipment that
they will use in the execution of the Agreement.
2.3. Contractor must have an adequate back-up equipment or plan to allow for breakdowns of
equipment.
3. CONTRACTOR REQUIREMENTS
3.1. Contractor must be in good standing with the City of Fort Worth. Contractor must have
no outstanding tickets, warrants or other legal obligation prior to work assignments.
3.2. Contractor must provide list of equipment and maintain listed equipment throughout
contract year. Contractor shall be subject to inspection by department staff at time of
renewal.
4. DEFINITIONS
4.1. ADEQUATE WORK FORCE: Sufficient equipment, supplies, and personnel to deploy at
least three (3) work crews to three (3) different work sites at the same time.
4.2. ALLEY/ALLEYWAYS: A narrow passageway, lane or right -of --way (ROW), especially
one running between or behind buildings.
4.3. CODE COMPLIANCE DEPARTMENT OFFICIAL: The Director of the City of Fort
Worth Code Compliance Department or designee.
4.4. CULTIVATE: To loosen or break the soil around growing plants, or to foster the growth
of a plant.
4.5. EASEMENTS: A right -of --way across a property that may be owned by another or the
City.
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4.6. 48 INCH WEEDS: A parcel of land on which at least 75% of the high grass and weeds
are 48 inches or greater.
4.7. GROUNDS MAINTENANCE PROJECT: The area identified and defined in a Code
Compliance work order that describes the work to be completed as described in this
Agreement.
4.8. IMMEDIATE MOW: A request for mowing services to be performed within 24 hours of
notification.
4.9. IMPROVED PROPERTY: Property that contains a residence, building, or other
structure used for human habitation, or storage of equipment or materials.
4.10. MEASURING IMPLEMENT: A measuring device approved by the Contract
Administrator, used in photographic evidence, to clearly distinguish the height of the
grass/weeds on the parcel(s) to be mowed. See Attachment A.
4.10.1. All measuring devices shall be inspected and approved within fifteen (15)
working days after awarding of the Agreement. Any replacement device shall be
approved prior to the device being used
4.11. LINEAR FOOT: An area one foot (12") in length by three feet (36") in width
4.12. PARCEL OF LAND: Lots, tracts, or acres of land that are titled under ownership as
provided by the Tarrant Appraisal District (TAD) and Tarrant County ownership
records.
4.13. PARKWAYS: The area of public right -of --way located between the curb or edge of
pavement and the property line.
4.14. PRICE DETERMINATION: Work orders will be based on individual TAD account
numbers and work completed will be priced as stated in the Mowing Bid Sheet. The
square footage for the right of ways, parkways, and easements will not be added into the
square footage for the parcel of land.
4.15. PROPERTY IDENTIFICATION SIGN: A sign attached to the measuring device that
provides information includes the date the property is mowed, TAD number and
violation number.
4.16. RIGHT-OF-WAY (ROW): A narrow length of land, street, roadway, alley, sidewalk, or
other property that provides a lawful route that may be used by the public.
4.17. TRASH & LITTER: Any debris within the grounds maintenance project area including,
but not limited to, paper, plastic, cans, bottles, cardboard, rags, limbs and branches
four(4) inches or smaller in diameter.
4.18. UNCULTIVATED: Plants, flowers, vegetables, or weeds growing without any external
efforts.
4.19. WARRANT MOWS: Warrants mows must be scheduled with Warrant Officer and
must be completed within 72 hours of the Courts issuance date. Warrant Officer must be
on- site prior to mowing.
4.20. WORK ORDER/MOWING TICKET: A Notification of Assignment by which the Code
Compliance Department assigns work to be performed at specific properties having a
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valid TAD account number. A work order is considered complete when the property is
abated and the Code Compliance Department has received all required documentation.
4.21. WORKING DAY: Monday thru Friday, from 8:00 AM to 5:00 PM, excluding
holidays.
5. PERFORMANCE REQUIREMENTS
5.1. Notification to Contractor of Assignment
5.1.1. The Code Compliance Department has the sole discretion to determine the
assignment of work orders. Howard Mike Lauderback d/b/a New Era Contract
Services will be assigned properties in the East Division, as shown on Exhibit
G.
5.1.2. Contractor shall receive notification of their assignments to mow specific parcels
of land. The Contractor is required to have high-speed access to the Internet in
order to receive and send work orders with attached photographs. Minimum
specifications required are:
5.1.2.1. Digital cameras capable of at least 1 mega -pixel with image resolution of
1280 x 1224 that adds date stamp on face of picture.
5.1.2.2. High capacity color printer capable of 200 imprints with map image per
day.
501.2630 WIRELESS READY- ability to accept work orders and send completed
work orders from a mobile wireless device, laptop, or other similar
equipment.
5.1.3. Worlc orders will be provided to Contractor(s) electronically via the Internet, and
Code Compliance will receive the completed work orders, with all required
documentation, in the same manner.
5.1.4. Contractors will be responsible for ensuring and maintaining compatibility with
the Departments system.
5.1.5. Code Compliance reserves the right to accept or deny completed work orders that
are submitted by any other means.
5.2. PERIOD OF PERFORMANCE
5.2.1. The Contractor shall cut all assigned parcels within five (5) working days of
receipt of a work order.
5.2.2. The Contractor shall submit completed work orders with all required
documentation to the Code Compliance Department within three (3) work days
of abatement. Abatement is considered the date required on the property
identification sign.
5.2.3. The Contractor shall provide an action plan to catch up on delinquent work orders
if:
5.2.3.l.The number of delinquent work orders exceeds 15% of the total number of
work orders assigned.
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592.3a2.Work orders are over five (5) days late.
5.2.4. The Contractor shall respond to all correspondence (letters, email, text, etc.)
within 24 hours.
5.2.5. The Contractor shall resolve all rejected work orders within three (3) working
days.
5.2.6. Worlc orders that are not completed within the specified timeframe will be
considered in default.
5.2.7. Code Compliance Department may take into account unforeseen circumstances,
such as weather, etc. to determine if a work order is in default and may extend
the default time frame at the Department's discretion.
5.2.8. In the event of default by the Contractor, the City reserves the right to procure
the services from other sources and hold the defaulting Contractor responsible
for any excess costs.
5.3. INSPECTION REQUIREMENTS
5.3.1. Contractor shall inspect each parcel of land prior to its mowing to identify any
special issues (vectors, animals, locked fences and warrant requirement, etc.).
5.3.2. If accessibility to the work to be performed is hindered, Contractor shall
immediately report these conditions to the Code Compliance Official prior to
commencement of work.
5.3.3. If a warrant is required on any portion of the property, no portion of the property
will be mowed until the warrant is obtained.
5.3.4. If vector nesting is encountered, the Contractor may take necessary steps to
exterminate the hazard with the approval of a Code Compliance Official.
Contractor shall submit invoices relative to such extermination to Code
Compliance with the appropriate mowing work order.
5.3.5. If a parcel of land cannot be mowed for any reason, the Contractor shall submit
the work order to Code Compliance within five (5) working days with a
statement providing justification for not completing the work order.
5.3.6. Code Compliance has the sole discretion to determine whether a work order
should have been closed without completion.
5.4. PHOTOGRAPHIC EVIDENCE
5.4.1. The Contractor shall:
5.4.1.1. Talce photographs of each parcel of land prior to commencement of work;
and immediately after completion of the work from the same location as
the before picture.
5.4.1.2. Use a measuring device as described in section 4.10.
5.4.1.3. Position the measuring device to accurately show how the overall height of the
grass/weeds on the entire property.
5.4.1.4. Use the same measuring device in the before and after photos. The
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measuring device shall be placed in the grass/weeds to be cut. The device
shall remain in place for the duration of the mow to provide consistent
before and after documentation.
5.4.2. Photographs Shall:
5.4.2.1. Be in color from a digital camera as described in 5.1.2
5.4.2.2. Include the same landmarks in both the before and after pictures with the
same angle and scale.
5.4.2.3. Provide a panoramic view of the property to be mowed.
5#402.40 Show the measuring device in each before and after photograph. The
before picture will be taken prior to commencement of work that
accurately depicts the average overall height of the grass/weeds on the
property.
5.4.2.5. Legibly show the identification sign on the measuring device with the
information described in 4.15.
5.4.3. Additional photographs shall be taken when the property is over two (2) acres.
The before and after photographs shall reflect all portions of the property
mowed.
5.5. MOWING OP>CRATIONS
5.5.1. Contractor shall cut assigned properties upon which weeds, grass and
uncultivated growth exceed height of twelve (12) inches by using any
appropriate means.
5.5.1.1. On completion of mowing, grass, weeds and uncultivated growth shall be
cut to a height no more than four (4) inches and not less than 11/2 inches.
Contractor shall ensure that the property is actually mowed and the
vegetation not just pushed over or flattened down.
5.5.1.2. If an assigned work order is a property that is over two (2) acres, the only
portion of the property to be cut is that section that is one hundred (100)
feet back from the property line or any open public street (inclusive of any
public right of way) and one hundred (100) feet back from any improved
adjoining property.
5.5.2. Contractor shall not discharge grass, weeds or debris onto streets, sidewalks,
and/or right of ways. Cut grass and debris that. falls or is thrown by equipment
upon the pavement, streets, curb and gutters, sidewalks, or adjacent properties
through the action of the work crew shall be removed prior to leaving the project
area.
5.5.2.1. Contractor shall arrange to keep sidewalks and roads open for traffic
whenever possible. Warning signs and barricades shall be furnished and
erected by the Contractor whenever warranted.
5.5.3. Contractor shall mow or trim, at no additional charge to the City all:
5.5.3.1. Right of ways (ROW), easements, and parkways adjoined to the parcel of
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page l
land.
5.5.3.2. Around buildings, trees having a diameter greater than two (2) inches,
fences, and obstacles in the right of way (fire hydrants, signs, etc.).
5.5.3.3. Ditches, dirt mounds, and around vehicles and other obstacles.
5.5.4. When mowing a parcel of land identified by the City as being greater than forty-
eight (48) inches in height, Contractor shall remove grass clippings and clean the
parcel of land after mowing is completed at no additional cost to the City.
5.5.4.1. Removal of cut grass from the properties with vegetation less than 48-
inches will not be required, unless otherwise specified by the Code
Compliance Department.
5.5.5. The Contractor shall remove all trash and litter as defined in section 4.17, prior to
mowing. Trash and litter will be disposed in an approved and lawful manner. The
cost of the disposal will be included in the mowing cost of each parcel, not as a
separate charge
5.5.6. Work orders deemed "an immediate mow" will be paid at the base price for the
parcel plus 20% to compensate for the immediate time requirement. The Director,
Superintendent, or Supervisor of the Code Compliance Department may authorize
immediate mowing of properties.
5.5.7. Vacant properties that have been identified as having a history of multiple mows
may have a work order automatically generated. It is the responsibility of the
Contractor to ensure that weeds, grass and uncultivated growth that exceed a
height of twelve (12) inches and meet all terms and specifications of this
Agreement.
5.5.8. Railroad property, utility easements and property in the trusteeship of the City
will not be mowed unless approved by a Code Compliance Official. A cost
estimate must be submitted and approved prior to mowing.
5.6. Rejection of Contractor's Work
5.6.1. The City will evaluate completed work utilizing both photographic and visual
measures. The Code Compliance Official reserves the right to judge and interpret
the quality of the photographs submitted.
5.6.2. Work will be rejected and payment denied for work performed that is not in
accordance with Sections 5.3, 5.4 and 5.5 that includes, but not limited to:
5.6.2.1. Missing or inadequate photographic evidence.
5.6.2.2. Missing or incomplete work orders.
5.6.2.3. Mowing of incorrect parcels.
5.6.2.4. Mowing of only the right -of --way, easements, parkways, or alleyways
without written approval from a Code Compliance Official.
5.6.2.5. Incomplete or inadequate mowing of assigned work orders.
5.6.3. Contractor's Appeal of Rejected Work Orders
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page 1
5.6.3.1 s Contractor may appeal any rejected work to a Code Compliance Official.
5.6.3.2. It is the Contractor's responsibility to submit any documentation necessary
in support of the appeal.
59603030 All final decisions and agreements will be in writing and provided to the
Contractor. Rejected work may be redone and new photographic evidence
taken and submitted for evaluation at no additional expense to the City.
5.7. Point of Contact
5.7.1. Contractor shall designate at least one (1) person as Point of Contact with office
phone or cell phone number for accessibility.
5.7.2. Contractor's Point of Contact shall respond to calls or voicemails within one (1)
hour during normal business hours.
5.7.3. The person designated for this purpose shall be identified in the bid submittals.
5.7.4. Notification of any changes in contact numbers or personnel shall be in writing,
and faxed (817-392-2249) or hand delivered to the Code Compliance Contract
Administrator.
5.8. Other Provisions
5.8.1. Contractor shall secure all permits and licenses imposed by laws and ordinance,
pay all charges and fees, and give all notices necessary and incidental to the due
and lawful protection of the work regarding the obstruction of streets and
driveways, maintaining signals and open passageways, and protecting the same
where exposed.
5.8.2. Contractor shall report any damage done to property owned by the City of Fort
Worth or damage to private personal property to the Code Compliance
Department (Phone 817-392-6567 or Fax 817-392-2249) within two (2) hours
after occurrence.
5.8.3. Contractor shall be responsible for providing, maintaining and transporting all
necessary laborers, equipment, and fuel for its use in connection with the program
of mowing described herein.
5.8.4. Contractor shall train sub -contractors or employees to use the safest methods and
equipment available in transporting, snowing, cutting and cleaning operations.
5.8.5. All of the Contractor's equipment will be maintained in safe operating condition.
5.8.6. Contractor shall take precautions at all times for protection of person and
property. Safety provision of all applicable laws and ordinances shall be strictly
observed.
5.9. Non -Performing Contractor(s)
5.9.1. Contractor acknowledges that an Incident Report Form will be used to document
issues of non-performance related to this Agreement. Repeated issues of
performance of the same type (failure to turn in mowing tickets, refusal of work,
etc.) will result in:
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page l
5.9.1.1. First Occurrence: When a Contractor fails to perform according to the
Agreement and/or specification, the Code Compliance Department
Director or designee, will document in writing the issues to the Contractor
and arrange a meeting to discuss the problem(s). The resolution, as agreed
upon by the Code Compliance Department and the Contractor, shall be
documented in writing and signed by both parties. A copy of the
resolution will be forwarded to the Purchasing Division.
5.9.1.2. Second Occurrence: If Contractor's performance remains unsatisfactory,
the Code Compliance Department will notify the Purchasing Division. The
Purchasing Division will arrange a meeting to discuss the problem(s) with
the Code Compliance Department, the Contractor, and Purchasing
Division's designee. The Purchasing Division's designee will attempt to
resolve the problem(s) at the Purchasing Division level. The Purchasing
Division Designee, as agreed upon by the Code Compliance Department,
the Contractor, and the Purchasing Division, will document the resolution
in writing. The "Cure Notice" letter will be mailed certified to the
Contractor. Once the Contractor has received the certified letter, it will be
the Contractor's responsibility to sign the "Cure Notice" letter and return
it to the Purchasing Division in a timely manner. Once Purchasing
Division receives the signed "Cure Notice", copies will be forwarded to
the Code Compliance Department. Once the Code Compliance
Department receives the copies of the "Cure Notice" from Purchasing
Division the department will begin issuing work orders to the
Contractor(s).
5.9.1.3. Third Occurrence: If Contractor's performance remains unsatisfactory, the
Purchasing Manager and the Code Compliance Department Director will
make a joint determination to cancel the Agreement per terms and
conditions of the contract. Purchasing will proceed to obtain a substitute
Contractor in accordance with the Purchasing policy.
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page l
EXHIBIT A
Attaclunent A
ATTACHMENT A
Property Identification Sign
pia x 6' Ht
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
EXHIBIT B
PRICE SCHEDULE
Prices for each parcel or land or property shall be calculated on the numbers set forth below:
Parcel size of
less than 8500
. feet
$72.00
Parcel size of 8500 sq.
feet to 1 acre
$72.00
Parcel size
greater than 1
acre
$72.00
Non -Exclusive Contract Mowing and Grounds Maintenance Services Agreement Page l
EXHIBIT C
CITY OF FORT WORTH BID SOLICITATION (ITB I
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
.B Co _. ver Sheet
CITY OF FORT WORTH /PURCHASING DIVISION
INVITATION TO BID NO. 19-0061 MOWING SERVICES FOR PRIVATE PROPERTIES
BID CLOSING DATE: FEBRUARY 21, 2019
For further information contact: Sarah Czechowicz, Buyer
FAX (817) 392-8440; email: FMSPurchasingResponsesOfortworthtexas.gov
Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this
solicitation. Completed Bids including one executed original, one copy and one USB flash drive
containing electronic versions of all bid documents must be received in the Purchasing Division by
1:30 P.M. FEBRUARY 21 2019 and then publicly opened and read aloud at 2:00 P.M. in the Council
Chambers. Bids must be submitted in a sealed envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE
OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE
PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED.
Bids shall be mailed or hand delivered to the following address:
City of Fort Worth, Purchasing Division,
Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102
Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the outside of
the courier's shipping envelope "BID No. 19-0061, MOWING SERVICES FOR PRIVATE PROPERTIES" AND
MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN
ORDER TO BE CONSIDERED.
Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid. Bids may
be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the
official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are
offered, at the price(s) and upon the terms, conditions and scope/specifications contained in this document. The
period for acceptance of this bid will be 90 calendar days after the bid opening date.
By signing below, I certify that I have read the attached Terms and Conditions, Instruction to Bidders
and the Bid requirements and have agreed to all of the terms, conditions and requirements contained
herein. Failure to complete the requested information below will result in rejection of your bid.
Company Name and Address:
Federal ID Number (TIN):
Company's Authorized Agent Name and Title
Signature: Date: Telephone Number:
Email address: Fax Number:
Cooperative Purchasing:
Should other Governmental entities decide to participate in this contract, would you, the Contractor,
agree that all terms, conditions, specifications, and pricing shall apply (see section 11)? Yes
No
Pre -Bid Conference: Apre-bid conference will be held at 9:30 AM, Tuesday, February 12, 2019, at the
Hazel Harvey Peace Center, Room 210 AB, located at 818 Missouri Avenue, Fort Worth, Texas, 76104
Contents:
• Part — I :Bid Solicitation/Offer
• Part — II :Instruction to Bidders
• Part — III : Scope of Services/Specifications
• Part — IV : Standard Purchasing Terms and Conditions
• Part — V : Attachments
Revised 6.25.18cg
[LUMPAL"trML hil
Printed: 02/04/2019
BUYER: Sarah Czechowicz
� PHONE #: (817)392 - 2462 DELIVERY
REQUIRED: 2/6/2019
1l Vendor Name: City of Ft Worth
Address: Administration
[ 818 Missouri
Q City, State Zip Code: Fort Worth TX 76104
R T'
y0
Item Class -Item Quantity Unit Unit Price Total
4.000 The City of Fort Worth seeks bids from qualified vendors to establish non-
exclusive annual agreements to provide mowing services for private
owned properties for the Code Compliance Department on an as needed
basis in accordance with the specifications. The term of the Agreement
shall be for a one-year (1) period, with four (4) options to renew for
additional one-year periods.
A pre -bid conference will be held at 9:30 AM, Tuesday, February 12, 2019,
at the Hazel Harvey Peace Center, Room 210 AB, located at 818 Missouri
Avenue, Fort Worth, Texas, 76104. FAILURE TO ATTEND THE PRE -BID
CONFERENCE WILL IMPACT A POTENTIAL VENDOR'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE.
ATTENDANCE IS NOT MANDATORY BUT IS STRONGLY
ENCOURAGED,
1.000 Work Orders less than 8,500 sq. ft., per attached specifications. 3900 EA
2.000 Work Orders greater than 8,500 sq, ft. and less than 1 Acre, per attached 4150 EA
specifications.
3.000 Work Orders greater than or equal to 1 Acre, per attached specifications. 150 EA
Unit of measure (EA) = per acre or portion mowed Ex. $70/Acre x 1.4
Acres mowed = $98
TOTAL:
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOWN. QUOTE
MUST BE HELD FIRM FOR PERIOD OF 90 DAYS.
TERM OF PAYMENT: COMPANY:
DELIVERY: SIGNATURE:
TELEPHONE NUMBER: NAME AND TITLE:
PART will
INSTRUCTION TO BIDDERS
1.0 SOLICITATION
1.1 Review of Documents: Bidders are expected to examine all documents that make up the
Solicitation. Bidders shall promptly notify the City of any omission, ambiguity, inconsistency or
error that they may discover upon examination of the Solicitation. Bidders must use a
complete Solicitation to prepare Bids. The City assumes no responsibility for any errors or
misrepresentations that result from the use of incomplete Solicitations.
1.2 Location of Documents: Solicitations are issued by the Purchasing Division. The location
and phone number for the Purchasing Division are specified in the advertisement and in the
solicitation.
2.0 EXPLANATIONS OR CLARIFICATIONS
2.1 Any explanation, clarification, or interpretation desired by a Bidder regarding any part of the
Solicitation must be requested in writing from the Purchasing Division with sufficient time
allowed for a written addendum to reach each Bidder before the submission of their Bid.
Interpretations, corrections, or changes to the Solicitation made in any other manner are not
binding upon the City, and Bidders shall not rely upon such interpretations, corrections or
changes. Oral explanations or instructions given before the award of the Contract are not
binding.
2.2 Requests for explanations or clarifications may be faxed to the City's Purchasing Division at
(817) 39M440. The fax must clearly identify the Buyer's name and the Solicitation number.
Any material information given to one Bidder concerning a Solicitation will be furnished by an
Addendum to all Bidders who have been issued a Solicitation.
2.3 Unauthorized Communications: Bidders' contact regarding this Invitation to Bid (ITB) with
employees or officials of the City other than the Purchasing Manager, the Minority and Women
Business Enterprise (M/WBE) Office, or as otherwise indicated in the ITB is prohibited and
may result in disqualification from this procurement process. No officer, employee, agent or
representative of the Respondent shall have any contact or discussion, verbal or written, with
any members of the City Council, City staff or City's consultants, or directly or indirectly
through others, seek to influence any City Council member, City staff, or City's consultants
regarding any matters pertaining to this solicitation, except as herein provided. Any violation
of this prohibition may result in the Respondent being disqualified from the procurement
process. Any oral communications are considered unofficial and non -binding with regard to
this ITB.
3.0 PRE -BID CONFERENCE -
If a pre -bid conference is held, the time, place, and nature of the conference will be specified on the
cover page of the solicitation. Attendance at pre -bid conferences is not mandatory.
4.0 PREPARATION OF BIDS
Each Bidder must furnish all information required by a Solicitation on the documents provided. Bids
submitted on other than the forms included in the Solicitation shall be considered non -responsive. Any
attempt to alter the wording in the Solicitation is ineffective and will result in rejection of the Bid.
4.1 Taxes: Purchases of Goods or Services for City use are usually exempt from City, State, and
most Federal Taxes. Bids may not include exempted taxes. The successful Bidder should
request a Tax Exemption Certificate from the Purchasing Division. Under no circumstances
shall the City be liable to pay taxes for which the City has an exemption under any Contract.
Bid No. 19-0061 Mowing Services for Private Properties
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4.2 Brand Name or Equal: If the Solicitation indicates brand name or "equal" products are
acceptable, the Bidder may offer an "equal" product and must be prepared to demonstrate
those features that render it equal. Final determination of a product as "equal" remains with
the City.
4.3 Delivery Time: Delivery time, if stated as a number of days, will be based on calendar days.
Time is of the essence in any City purchase. If the indicated date cannot be met or the date is
not indicated, the Bidder shall state its best delivery time.
4.4 Free on Board (FOB) Point: Freight Terms shall be FOB Destination, Freight Prepaid and
Allowed. The Bidder should quote its lowest and best price, with the goods delivered to the
place specified, at the Bidder's expense and risk, and there tender delivery to the City. Bids
offering any other delivery terms are not acceptable and may be cause for rejection.
4.5 Prices:
4.5.1 Bids shall be firm priced offers unless otherwise specified.
4.5.2 Pricing shall be entered on the Bid Sheet in ink.
4.5.3 Totals shall be entered in the "Total Price" column of the Bid Sheet.
4.5.4 In the event of a discrepancy between unit price and extended price, the unit price
shall govern.
4.5.5 Prices shall be offered in the Dollars of the United States of America (or decimal
fractions thereof).
4.6 Signature: The Bidder must sign each document in the Solicitation requiring a signature. Any
change made to the Bid must be initialed by the Bidder.
4.7 Bid Security: If a bid security is required for this purchase, the requirement will be reflected in
the "Specification" section of the bid package. Cashier's check or an acceptable surety On
in the amount indicated in the Notice to Bidders must be submitted at the time the bid is
submitted, and is subject to forfeiture in the event the successful bidder fails to execute the
contract documents within 10 calendar days after the contract has been awarded.
4.9
4.7.1 To be an acceptable surety on the bond:
4.7.1.1 The name of the surety shall be included on the current Department of the
Treasury's Listing of Approved Sureties (Department Circular 570); or
4.7.1.2 The surety must have capital and surplus equal 10 times the amount of the
bond. The surety must be licensed to do business in the state of Texas.
Alternate Bids: Bidders may offer an "equal" product as an alternate bid. Final "approved
equal" determination remains with the City.
Proprietary Information:
4.9.1 All material submitted to the City becomes public property and is subject to the Texas
Open Records Act upon receipt.
4.9.2 If a Bidder does not desire proprietary information in the bid to be disclosed, each
page must be identified and marked proprietary at time of submittal. The City will, to
the extent allowed by law, endeavor to protect such information from disclosure. The
final decision as to information that must be disclosed lies with the Texas Attorney
General.
4.9.3 Failure to identify proprietary information will result in all unmarked sections being
deemed non-proprietary and available upon public request.
Bid No. 19-0061 Mowing Services for Private Properties
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5.0
6.0
7.0
4.10 Bid Preparation Costs: All costs associated with preparing a Bid in response to a Solicitation
shall be borne by the Bidder.
4.11 Payments: All payment terms shall be "Net 30 Days" unless otherwise specified in the bid
document.
4A i A Successful bidders are encouraged to register for direct deposit payments prior to
providing goods and/or services using the forms posted on the City's website at
http://www.fortworthgov.org/purchasinq/, click on "Automated Clearing House Setup"
4.12 SUBMISSION OF BIDS
4.13 Bid document: Unless otherwise specified, Bidders are required to submit a signed executed
original and one scanned copy in flash drive. Bids must be submitted in a sealed envelope
with the bid number written on the outside of the envelope.
4.14 Documents required with Bid: The following documents must be submitted with each Bid
prior to the Due Date:
4.14.1 The completed and signed first page of this document;
4.14.2 The Price Offer in Bid Solicitation Sheet(s); and
4.14.3 Any other document included in the Solicitation requiring completion or execution by
the Bidder.
4.15 Addenda: Receipt of an Addendum must be acknowledged by signing and returning the
Addendum with the Bid if requested or under separate cover prior to the Due Date and Time.
Addenda containing bid pricing should be returned in a sealed envelope marked on the
outside with the Bidder's name, address, the Solicitation number, and the Due Date and time.
4.16 Late Bids: Bids must be received in the Purchasing Division prior to the Due Date and Time.
All Bids received after the Due Date and Time are considered late and will be returned to the
Bidder unopened. The time stamp clock on the receptionist's desk in the Purchasing Division
is the time of record. It is the sole responsibility of the Bidder to ensure timely delivery of the
Bid to the Purchasing Division. The City will not be responsible for failure of service on the
part of the U.S. Postal Office, courier companies, or any other form of delivery service chosen
by the Bidder. Bids delivered to a City location other than the Purchasing Division will not be
considered. The Bid must be received by the Purchasing Division and stamped before
deadline to be considered.
MODIFICATION OR WITHDRAWAL OF BIDS
5.1 Modification of Bids: Bids may be modified in writing at any time prior to the Due Date.
5.2 Withdrawal of Bids: Bids may be withdrawn in writing, or by facsimile (provided that the
facsimile is signed by the Bidder) at any time prior to the Due Date. A Bid may also be
withdrawn in person by a Bidder, provided the withdrawal is made prior to the Due Date. A
receipt of withdrawal must be signed by the Bidder. No Bids may be withdrawn after the Due
Date without forfeiture of the Bid guarantee, unless there is a material error in the Bid.
Withdrawn Bids may be resubmitted, with or without modifications, prior to the Due Date, The
City may require proof of agency from the person withdrawing a bid.
OPENING OF BIDS
The Purchasing Division representative responsible for opening Bids shall personally and publicly
open all Bids timely received, reading each bid aloud.
EVALUATION FACTORS AND AWARD
Bid No. 19-0061 Mowing Services for Private Properties
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7.1 Evaluation: Bidders may furnish pricing for all or any portion of the Solicitation (unless
otherwise specified). However, the City may evaluate and award the Contract for any item or
group of items shown on the Solicitation, or any combination deemed most advantageous to
the City. Bids that specify an "all or none" award may be considered if a single award is
advantageous.
7.2 Award. The Method of Award is detailed in Section 19 in Part III Scope of
Services/Specifications
7.3 Acceptance of Bid: Acceptance of a Bid will be in the form of a Purchase Order or a
Contract. Subsequent purchase releases may be issued as appropriate. The contents of a
Bid shall become a part of the Contract. Under no circumstances will the City be responsible
for Goods or Services provided without an acceptance signed by an Authorized City
Representative.
7.4 Reservations: The City expressly reserves the right to:
7.4.1 Specify approximate quantities in the Solicitation;
7.4.2 Extend the Solicitation opening date and time;
7.4.3 Consider and accept alternate Bids, if specified in the Solicitation, when most
advantageous to the City;
7.4.4 Waive as an informality, minor deviations from specifications provided they do not
affect competition or result in functionally unacceptable goods or services;
7.4.5 Waive any minor informality in any Bid or Solicitation procedure (a minor informality is
one that does not affect the competitiveness of the Bidder);
7.4.6 Add additional terms or modify existing terms in the Solicitation;
7.4.7 Reject a bid because of unbalanced unit prices bid;
7.4.8 Reject or cancel any or all Bids;
7.4.9 Reissue a Solicitation;
7.4.10 Procure any item by other means; and/or
7.4.11 Award to multiple Contractors on anon -exclusive award basis, or primary and
secondary Contractors.
POST -BID DOCUMENTS REQUIRED FROM BIDDERS
8.1 Certificates of Insurance: When insurance is required, the successful Bidder must provide
Certificates of Insurance in the amounts and for the coverages required to the Purchasing
Office within 14 calendar days after notcation of award, or as otherwise required by the
Solicitation.
8.2 Payment and/or Performance Bonds: When Payment and/or Performance Bonds are
required, the successful Bidder must provide the bonds, in the amounts and on the conditions
required, within 14 calendar days after notification of award, or as otherwise required by the
Solicitation.
8.3 Minority Business Enterprise (MBEj Documents: If an MBE goal has been established for
the bid, the applicable documents must be submitted by all bidders wishing to continue in the
bid evaluation process within two (2) City business days after the bid opening date, exclusive
Bid No. 19-0061 Mowing Services for Private Properties
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of the bid opening date, to the City location specified in the bid. Bidders shall obtain a receipt
from the appropriate department as evidence that the City received the documentation.
8.4 Certificate of Interested Parties Form 1295: If the Purchase Agreement must be approved
by the City Council before execution, the successful bidder is required to complete the
Certificate of Interested Parties Form 1295 and submit the form to the Purchasing contact
listed in the solicitation before the purchase/contract will be presented to the City Council. The
form may be completed at https://www.ethics,state.tx.us/whatsnew/elf info form1295.htm.
9.0 PROTEST PROCEDURE
9.1 Contractors who respond to Invitations to Bid have the right to protest the solicitation process
or the bid award if they believe that there has been any impropriety or unfair criteria in the
process.
9.2 The Contractor must submit any protest in writing to the Purchasing Manager within 14 days
after the Contractor knows, or should have known, of the facts relating to the proposed action
or award.
9.3 The Purchasing Manager, or designee, is authorized to resolve a protest concerning a
purchasing action through telephone discussions, mail, email or in person meetings with the
protesting Contractor.
9.4 After discussions or meetings, the Purchasing Manager or designee will issue a decision in
writing, state the reasons for the action taken and inform the protesting Contractor of the right
to review by a panel made up of City staff.
9.5 A City protest review panel will consist of an Assistant City Attorney, a representative of the
operating department, the Purchasing Manager and any other appropriate personnel or
employees of the operating department.
9.6 If the panel is unable to resolve the protest, or if the panel makes a decision with which the
Contractor does not agree, the protesting Contractor will be invited to attend the City Council
meeting at which the recommended award is to be presented to the City Council and make
known his/her concerns. The protesting Contractor will be instructed to arrive prior to the start
of the City Council meeting and complete a card requesting to speak concerning the particular
Mayor and Council Communication document (M&C) in question.
9.6.1 Contractors wishing to speak before the City Council should review the rules for
registering to appear before City Council located at:
http://fortworthtexas.gov/citysecretary/info/default.aspx?id=2914 on the City's website.
10.0 COOPERATIVE PURCHASING
10.1 Should other governmental entities decide to participate in this contract, bidder, shall indicate
in their proposals whether they agree that all terms, conditions, specification, and pricing
would apply.
10.1 If the successful bidder agrees to extend the resulting contract to other governmental entities,
the following shall apply: Governmental entities within utilizing Contracts with the City of Fort
Worth shall be eligible, but not obligated, to purchase material/services under this contract(s)
awarded as a result of this solicitation. All purchases by governmental entities other than the
City of Fort Worth shall be billed directly to that governmental entity and paid by that
governmental entity. The City of Fort Worth shall not be responsible for another governmental
entity's debts. Each governmental entity shall order its own material/services as needed
Bid No. 19-0061 Mowing Services for Private Properties
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PART - 111
SCOPE OF SERVICES/SPECIFICATIONS
IThe City of Fort Worth (City) seeks bids to finalize anon -exclusive Agreements for Mowing
Services for Private Properties as described herein on an "as needed basis for the Code
Compliance Department. The City intends to award multiple agreements to provide full
coverage of service for the City. The successful bidder(s), known hereafter as
"Contractor"/"Contractor."
1.2 This Agreement shall begin on the date stated in Purchase Order ("Effective Date") and shall
expire on upcoming September 30th, ("Expiration Date"), unless terminated earlier in
accordance with this Agreement ("Initial Term"). Upon the expiration of the Initial Term, the
Agreement shall renew automatically under the same terms and conditions for up to four (4)
one-year renewal periods (October 1 to September 30) and for a fifth renewal period which
shall expire on completion of total five year duration, unless City or Contractor provides the
other party with notice of non -renewal at least 60 days before the expiration of the Initial Term
or renewal period. However, if funds are not appropriated, the City may cancel the Agreement
30 calendar days after providing written notification to the Contractor /Contractor.
1.3 Following the award, additional services of the same general category that could have been
encompassed in the award of this Agreement, and that are not already on the Agreement,
may be added based on the discount bid and price sheet provided with the bid.
1.4 Unit prices shall include all costs associated with the specified work, including but not limited
to handling, delivery, fuel charges, fees and certifications fees. No additional charges will be
accepted or paid by the City.
1.5 All items supplied resulting from this bid shall be of recent production, unused, and suitable for
their intended purpose.
1.6 The submission of a bid by the bidder shall be considered evidence of compliance with these
requirements.
2.0 DETAILED SCOPE OF SERVICES/SPECIFICATIONS
The Contractor hereby agrees to provide the City with requirements attached hereto and incorporated
for all purposes incident to this Agreement in Attachment "G", Scope of Services/Specifications, more
specifically describing the services to be provided hereunder.
3.0 CHANGE IN COMPANY NAME OR OWNERSHIP
3.1 The Contractor shall notify the City's Purchasing Manager, in writing, of a company name,
ownership, or address change for the purpose of maintaining updated City records. The
president of the company or authorized official must sign the letter. A letter indicating changes
in a company name or ownership must be accompanied with supporting legal documentation
such as an updated W-9, documents filed with the state indicating such change, copy of the
board of director's resolution approving the action, or an executed merger or acquisition
agreement. Failure to do so may adversely impact future invoice payments.
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4.0
5.0
LAWS, REGULATIONS. AND ORDINANCES
4.1 The Contractor shall be responsible for meeting all Federal: laws, ordinances and regulations;
State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City:
laws, ordinances, and regulations for safety of people, environment, and property. This
includes, but is not limited to, all Federal, State, County, and City Agencies, Administrations
and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety
and Health Administration (OSHA), and the Texas Commission on Environmental Quality
(TCEQ). In the event any law, regulation or ordinance becomes effective after the start of this
Agreement, the Contractor is required to comply with new policy. Any mandates requiring the
City to comply with new guidelines will also require the Contractor to comply.
INVOICING REQUIREMENTS
5.1 All invoices should be submitted directly to the requesting department. It is the responsibility
of the Contractor to get the name of the responsible person, telephone numbers and address
of the department's division at the time the service is requested. The requesting department is
required to issue a purchase order number to the Contractor during this process.
5.2 Department determines that the work was accomplished in accordance with the terms and
specifications of the Agreement.
5.3 An invoice is considered payable when a Code Compliance officer has completed a visual
inspection and determined that the work was accomplished. The City will make payments
within 30 days from the date of acceptance of work.
5.3.1 A properly prepared invoice shall be typewritten or computer printed and shall include:
5.3.2 Contractor name, address, phone number, and invoice number.
5.3.3 City issued purchase order number.
5.3.4 Violation, Tarrant Appraisal District (TAD) number and invoice number.
5.3.5 Date the parcel of land was mowed.
5.3.6 Address and size of the parcel of land mowed.
5.3.7 Bid price for mowing the parcel of land and the total payment due.
5.3.8 Unpaid invoices and/or appeals for work performed must be resolved within 14 days
of the invoice date. No previous year invoices will be paid after October 15th.
5.4 In the event the City overpays or erroneously pays an invoice, the City reserves the right to
seek reimbursement for those payments. The City may withhold future payments in the
amount in question to compensate for overpays or erroneous payments provided:
5.4.1 The Contractor is notified in writing within twenty (20) working days of the invoice's
approval date of the alleged overpay or erroneous payment and the work order
number, the amount being withheld, and an explanation.
5.4.2 The Contractor has the right to appeal the forfeiture. The appeal must be received
within fifteen (15) working days upon the date of the Department's notification.
5.4.3 The City will reimburse all outstanding payments withheld if the Contractor's appeal is
determined to be valid.
5.4.4 It is the responsibility of the Contractor to institute an accounting system to ensure
invoices are not submitted for payment more than one (1) time.
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6.0 UNIT PRICE ADJUSTMENT
6.1 The unit prices may be adjusted for increases or decreases in Contractor's cost during the
renewal period but before the effective date of the renewal upon written request from the
Contractor.
6.2 The Contractor must submit its price adjustment request, in writing, at least 60 days before the
renewal effective period. The Contractor shall provide written proof of cost increases with
price adjustment request.
6.3 If the City concludes that the rate increase being requested is exorbitant, the City reserves the
right to adjust the rate request, or reject the rate request in its entirety and allow the contract to
expire at the end of the contract term. If the City elects not to exercise the renewal option, the
Purchasing Division will issue a new solicitation.
6.4 Prices bid shall remain firm for each one-year term of the Agreement and shall include all
associated freight and delivery costs.
6.5 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
6.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the
terms and conditions of this Agreement for a reasonable period of time to allow the city to re-
bid an agreement, not to exceed ninety (90) days. Contractor will be reimbursed for this
service at the prior agreement rate(s). Contractor shall remain obligated to the City under all
clauses of this Agreement that expressly or by their nature extends beyond and survives the
expiration or termination of this Agreement.
6.7 Goods and/or services shall not be suspended by the Contractor without a 30 day prior written
notice to the City.
7.0 QUANTITIES
7.1 The quantities listed on the bid solicitation are only estimates based on previous usage and do
not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is
obligated to pay for only those materials and services actually ordered by an authorized City
employee and then received as required and accepted by the City.
8.0 INSURANCE REQUIREMENTS
8.1 The Contractor shall assume all risk and liability for accidents and damages that may occur to
persons or property during the prosecution of work under this Agreement. The Contractor shall
file with the City of Fort Worth Purchasing Division, prior to the commencement of services, a
certificate of insurance documenting the following required insurance.
8.1.1 Failure to provide such information within five (5) calendar days may be grounds for
Agreement termination.
8.2 Policies shall have no exclusions by endorsements which nullify the required lines of
coverage, nor decrease the limits of said coverage unless such endorsements -are approved
by the City. In the event a contract has been bid or executed and the exclusions are
determined to be unacceptable or the City desires additional insurance coverage, and the City
desires the Contractor to obtain such coverage, the contract price shall be adjusted by the
cost of the premium for such additional coverage plus 10%.
8.2.1 Statutory Workers' Compensation Insurance and Employer's Liability Insurance at the
following limits:
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$100,000 Each Accident
$500,000 Disease —Policy limit
$100,000 Disease —Each Employee
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308 — 1.01
et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and
$100,000 per disease per employee.
8.2.2 Commercial General Liability Insurance including Explosion, Collapse, and
Underground Coverage shall be provided as follows:
$1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Coverage shall include but not be limited to the following: premises/operations,
independent Contractors, products/completed operations, personal injury, and
contractual liability. Insurance shall be provided on an occurrence basis, and as
comprehensive as the current Insurance Services Office (ISO) policy.
8.2.3 Auto Liability Insurance shall be provided as follows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos
owned, hired and non -owned.
8.2.4 The Contractor shall furnish the Purchasing Manager, with a certificate of insurance
documenting the required insurance prior to the commencement of services.
8.2.5 Policies shall be endorsed to provide the City of Fort Worth athirty- (30) day notice of
cancellation, material change in coverage, or non -renewal of coverage.
8.2.6 Applicable policies shall also be endorsed to name the City of Fort Worth as an
additional insured, as its interests may appear (ATIMA).
9.0 ADDITIONAL INSURANCE REQUIREMENTS
9.1 The City, its officers, employees and servants shall be endorsed as an additional insured on
Contractor's insurance policies excepting employer's liability insurance coverage under
Contractor's workers' compensation insurance policy.
9.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit must be
received before Contractor can begin work. Failure to supply and maintain such insurance
shall be a breach of contract. Contractor shall provide complete copies of all insurance policies
required by this Agreement. Certificates of insurance must be supplied to:
Financial Management Services Department
Attention: Purchasing Division Bid # 19-0061
200 Texas Street, Fort Worth, Texas 76102
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9.3 Any failure on part of the City to request required insurance documentation shall not constitute
a waiver of the insurance requirements specified herein. Each insurance policy shall be
endorsed to provide the City a minimum 30 day notice of cancellation, non -renewal, and/or
material change in policy terms or coverage. A ten (10) day notice shall be acceptable in the
event of non-payment of premium.
9.4 Insurers must be authorized to do business in the State of Texas and have a current A.M.
Best rating of A: VII or equivalent measure of financial strength and solvency.
9.5 Deductible limits, or self -funded retention limits, on each policy must not exceed $10,000.00
per occurrence unless otherwise approved by the City.
9.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may
consider alternative coverage or risk treatment measures through insurance pools or risk
retention groups. The City must approve in writing any alternative coverage.
9.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall be
endorsed with a waiver of subrogation providing rights of recovery in favor of the City.
9.8 City shall not be responsible for the direct payment of insurance premium costs for
Contractor's insurance
9.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is
primary protection and any self -funded or commercial coverage maintained by City shall not
be called upon to contribute to loss recovery.
9.10 While the purchase order is in effect, Contractor shall report, in a timely manner, to the
Purchasing Department any known loss occurrence that could give rise to a liability claim or
lawsuit or which could result in a property loss.
9.11 Contractor's liability shall not be limited to the specified amounts of insurance required herein.
10.0 PERFORMANCE
10.1 Failure of the City to insist in any one or more instances upon performance of any of the terms
and conditions of this Agreement shall not be construed as a waiver or relinquishment of the
future performance of any terms and conditions, but the Contractor's obligation with respect to
such performance shall continue in full force and effect.
11.0 COMPLAINTS
11.1 Complaints processed through the City Purchasing Division are to be corrected within fourteen
(14) days of formal notice of complaint. Written response to the Purchasing Division is
required. Failure to properly resolve complaints within the fourteen (14) calendar day time
period may result in the cancellation of the applicable line items) in the price agreement.
12.0 SUBCONTRACTING
12.1 Subcontracting of the work under this Agreement will be allowed but all invoicing,
documentation and communication must come from an awarded bidder.
13.0 DELIVERY
13.1 Delivery shall be F.O.B. Destination and all other delivery charges shall be included in the unit
price. The person placing the order will provide delivery and billing information. No additional
charges for expenses, freight, mileage, time, or similar items will be accepted or paid by the
City.
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13.2 There may be instances when the Contractor may be asked to accelerate delivery of an
orders) due to extenuating circumstances. When this occurs, the Contractor will be expected
to provide this service at no additional cost.
13.3 In the event the Contractor is unable to meet the original delivery date(s), the City must be
contacted immediately, but prior to the due date, and seek an extension of delivery time.
Failure to comply with the delivery terms may be legal grounds for canceling an order(s), or
the entire Agreement in accordance with the Termination Clause shown elsewhere in the
solicitation.
13.4 Delivery tickets must include the City's Blanket Order Number and the ordering department's
Release Number.
13.5 Delivered items that are determined to be defective or not meeting bid specifications shall be
picked up and replaced by the Contractor, or the Contractor's designee, at no cost to the City.
If the item (s) are not picked up within one (1) week after notification, the item shall become a
donation to the City for disposition.
13.6 Material Safety Data Sheets
13.6.1 A Material Safety Data Sheet (MSDS) for each toxic or hazardous substance or
mixture containing such substance, pursuant to Revised Statutes Annotated (RSA)
Chapter 277-A (277-A), shall accompany each delivery. Delivery of toxic or
hazardous substance or mixtures containing such substance without MSDS sheets
shall not be accepted. Delivered containers shall be properly labeled pursuant to RSA
277-A.
13.6.2 Failure to submit the required MSDS sheets and/or label each container in
accordance with RSA 277-A, shall place the Contractor in non-compliance and shall
result in civil or criminal penalties. The Contractor furnishing substances or mixtures
subject to RSA 277-A, is responsible for adhering to and being in compliance with this
law. Failure to comply with RSA 277-A, shall result in the cancellation of an order.
14.0 WARRANTY
14.1 The Contractor shall provide a warranty to include at a minimum, but not limited to the
following:
14.1.1 In addition to any other warranties in this contract, the Contractor warrants that all
work and products supplied under this agreement conforms to the agreement
requirements and is free from any defect in workmanship, equipment, material, or
design furnished by the Contractor or any supplier at any tier.
14.1.2 Contractor agrees to repair or replace promptly, on aone-for-one basis without
additional cost to the City of Fort Worth, any and all defective work and products. The
City defines "prompt" repair or replacement to be within twenty- four (24) hours after
notification by authorized City personnel.
14.1.3 This warranty shall continue for a period of 90 days from date of acceptance of
products and work by the City.
14.1.4 The Contractor shall remedy at the Contractor's expense any non -conforming or
defective products or work. In addition, the Contractor shall remedy at Contractor's
expense any damage to real or personal property owned by the City of Fort Worth,
when that damage is the result of a defect of products furnished.
14.1.5 The Contractor's warranty with respect to products repaired or replaced will run for 90
days from date of installation and acceptance of such by the City.
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15.0
16.0
17.0
14.1.E The City of Fort Worth shall notify the Contractor, within a reasonable time after the
discovery of any failure, defect, or damage.
14.1.7 If the Contractor fails to remedy any failure, defect, or damage within a reasonable
time after, receipt of notice, the City of Fort Worth shall have the right to replace,
repair, or otherwise remedy the failure, defect, or damage at the Contractor's
expense.
14.1.8 This warranty shall not include failures attributable to accident, fire, or negligence on
the part of City personnel.
14.2 With respect to all warranties, expressed or implied, from manufacturers, or suppliers for work
performed and materials furnished under this contract, the Contractor shall:
14.2.1 Obtain all warranties that would be obtained in normal commercial practice;
14.2.2 Enforce all warranties for the benefit of the City of Fort Worth.
SAFETY
15.1 The Contractor shall be responsible for meeting all Federal: laws, ordinances and regulations;
State: laws, ordinance and regulations; County: laws, ordinances and regulations; and City:
laws, ordinances, and regulations for safety of people, environment, and property. This
includes, but is not limited to, all licenses, all Federal, State, County, and City Agencies,
Administrations and Commissions such as the Environmental Protection Agency (EPA),
Occupational Safety and Health Administration (OSHA), and the Texas Commission on
Environmental Quality (TCEQ).
HAZARDOUS CONDITIONS
16.1 The Contractor is required to notify the City immediately of any hazardous conditions and/or
damage to City property.
CONTRACT ADMINISTRATION
17.1 Contract administration will be performed by the City Department. In the event the Contractor
fails to perform according to the terms of the agreement, The Department head or his/her
designee will notify the Contractor, in writing, of its failures. A meeting may be arranged to
discuss the Contractor's deficiencies. A written cure notice may be prepared giving the
Contractor 14 calendar days to cure any deficiency.
17.2 In the event the Contractor continues with unsatisfactory performance, the department will
promptly notify the Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination for convenience or
default. If the agreement is terminated for default, the Contractor may be held liable for excess
cost and/or liquidated damages.
17.3 The Contractor will be paid only those sums due and owing under the agreement for services
satisfactorily rendered, subject to offset for damages and other amounts which are, or which
may become, due and owing to the City.
17.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole
convenience. In the event of such termination, the Contractor shall immediately stop all work
hereunder and shall immediately cause any and all of its suppliers and subcontractors to
cease work. Subject to the terms of this agreement, the Contractor shall be paid a percentage
of the agreement price reflecting the percentage of the work performed prior to the notice of
termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the
City using its standard record keeping system, have resulted from the termination. However, in
no event shall the total of all amounts paid to the Contractor exceed the agreement price. The
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18.0
19.0
Contractor shall not be reimbursed for any profits which may have been anticipated, but which
have not been earned up to the date of termination.
BIDDERS QUALIFICATIONS
18.1 The following information must be submitted as part of the bid package and shall be supplied
in the following order:
18.1.1 Bidder's background, services provided and number of years in business.
18.1.2 Bidders shall provide evidence that they are duly qualified and capable to fulfill and
abide by the requirements listed herein with the bid. The bidder shall demonstrate its
ability to secure and perform the services within the delivery requirements specified
herein. The right is reserved to thoroughly inspect and investigate the
establishment, facilities, business reputation, and other qualification of any
bidder and reject any bid, irrespective of price, if it shall be determined lacking
in any of the essentials necessary to assure acceptable standards of
performance.
18.1.3 In order to receive bid award consideration, the bidder shall maintain sufficient
resources to fulfill normal City of Fort Worth requirements.
18.1.4 Bidders shall provide a reference list of a minimum of three (3) current customers
(comparable in size) who the bidder has recently supplied subject items) on a
continuing basis over a recent twelve (12) month period.
METHOD OF AWARD
19.1 Bids will be evaluated based on the bidder who offers represents the "best value" to the City.
The following criteria will be considered to determine the best value:
19.1.1 Cost of service -Maximum 35 points
19.1.2 Reputation of contractor and services offered in the marketplace —provide three (3)
references with similar sized cities — Exhibit A -Maximum 20 points
19.1.3 Quality of bidders services and equipment listed —Exhibit B —List of Machinery and
Equipment -Maximum 10 points
19.1.4 Extent to which the services offered meet the City's needs and specifications listed —
Maximum 25 points
19.1.5 Bidder's past relationship/performance with the City -Maximum 10 points
19.2 In order for the City to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
19.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to
make an award on the basis of individual item, combination of items, or overall bid, as it is
deemed in the best interest of the City.
19.4 The City also reserves the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time agreements of a similar nature.
19.5 The City reserves and shall be free to exercise the right to evaluate bid in relation to
performance record of bidder with the City itself, another municipal corporation of like size, or
private corporations during the past two-year period. Such precautions are deemed to be in
the public interest inasmuch as Contractor failure or inability to furnish items within the
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prescribed time can create emergency situations and impose unnecessary hardship on both
the City as a municipal corporation and the public at large.
19.6 Any Bid that does not include a bid for ALL of the locations, items, services on the Bid
Solicitation form may be rejected. The bid award will based on a best value model.
The evaluation factors listed above will be applied in a comparative manner to all
eligible, responsive bids. Award may be made without discussion with Bidders after
bids are received. Bids should, therefore, be submitted on the most favorable terms.
19.7 Tentative Schedule of Events:
ITB Release Date February 6, 2019
Pre -Proposal Conference February 12 at 9:30 AM (Local Time)
Deadline for Questions February 13, 2019 at 5:00 PM (Local Time)
Answers Posted February 15, 2019
ITB Due Date February 21, 2019 by 1:30 PM (Local Time)
Proposal Evaluations February 21-28, 2019
Recommended Contractor Selection March 7, 2019
Mayor and Council Consideration April 2, 2019
20.0 BIDS
20.1 Bidders shall submit the following items with their bid:
20.1.1 A completed and signed original Invitation to Bid (ITB) form;
20.1.2 A completed and signed original Bid Solicitation form;
20.1.3 A completed and signed original Conflict of Interest Questionnaire, Attachment A;
20.1.4 A completed Bidder's Contact Information Form, Attachment B;
20.1.5 A completed Consideration of Location of Bidder's Principal Place of Business,
Attachment C, if applicable;
20.1.E A completed Reference Sheet, Attachment D;
20.1.7 A completed and signed original List of machinery and Equipment, Attachment E.
20.1.8 A completed and signed original Contractor Contract Information form, Attachment F.
20.1.9 All items listed in Section 18.0, Bidder Qualifications;
20.1.10 Scanned copy of all documents listed in paragraph 20.1 in flash drive.
20.1.11 Three (3) copies of all documents listed in paragraph 20.1.
20.2 Failure to submit the items listed in paragraph 20.1 may be grounds for rejection of a bid as
non -responsive to the specifications.
21.0 QUESTIONS
21.1 Questions, explanations or clarifications desired by a Contractor regarding any part of the bid
must be requested in writing from the Purchasing Division by 5:00 PM on February 13, 2019
Instructions: Deadline cannot be less than 8 business days before the closing).
Interpretations, corrections or changes to the bid made in any other manner are not binding
upon the City, and Contractors shall not rely on such interpretations, corrections or changes.
Oral explanations or instructions given before the award of the Agreement are not binding.
21.2 IN ORDER FOR THE QUESTION TO BE ANSWERED, ALL QUESTIONS MUST BE HAND
DELIVERED OR SENT BY E-MAIL TO THE ADDRESS BELOW OR FAXED TO THE
TELEPHONE NUMBER BELOW AND MUST BE IDENTIFIED AS LISTED BELOW:
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21.2.1 Hand Delivery must be submitted to the Purchasing
21.2.2 Email questions to: FMSPurchasingResponses(a�fortworthtexas.gov
Please include the bid number, name of the bid and (Sarah Czechowicz) in the
subject line.
Please note, n an e-mail confirming receipt of your a -mail is not received within 1
business day, please contact City of Fort Worth Purchasing at 817-392-2462.
21.2.3 Facsimile: (817) 392-8440, Attention: Sarah Czechowicz and Bid NO 19-0061,
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PART - IV
CITY OF FORT WORTH
STANDARD PURCHASING TERMS AND CONDITIONS
The City of Fort Worth, its officers, agents, servants, authorized employees, Contractors and
subcontractors who act on behalf of various City departments, bodies or agencies.
The consultant, Contractor(s), supplier, Contractor(s)or other provider of goods and/or services, its
officers, agents, servants, employees, Contractors and subcontractors who act on behalf of the
entity under a contract with the City of Fort Worth.
Any information submitted to the City of Fort Worth (the "City") may be requested by a member of the
public under the Texas Public Information Act. See TEX. GOV'T CODE ANN. §§ 552.002,
552.128(c) (West Supp. 2006). If the City receives a request for a Seller's proprietary information,
the Seller listed in the request will be notified and given an opportunity to make arguments to the
Texas Attorney General's Office (the "AG") regarding reasons the Seller believes that its information
may not lawfully be released. If Seller does not make arguments or the AG rejects the arguments
Seller makes, Seller's information will be released without penalty to the City.
No officer or employee of Buyer shall have a financial interest, direct or indirect, in any contract with
Buyer or be financially interested, directly or indirectly, in the sale to Buyer of any land, materials,
supplies or services, except on behalf of Buyer as an officer or employee. Any willful violation of this
section shall constitute malfeasance in office, and any officer or employee found guilty thereof shall
thereby forfeit his office or position. Any violation of this section with the knowledge, expressed or
implied, of the person or corporation contracting with the City Council shall render the contract
invalid by the City Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth
Charter)
5.1 No employees of the Buyer or its officers, agents, servants, Contractors or
subcontractors who act on behalf of various City departments, bodies or agencies are
authorized to place orders for goods and/or services without providing approved contract
numbers, purchase order numbers, or release numbers issued by the Buyer. The only
exceptions are Purchasing Card orders and emergencies pursuant to Texas Local
Government Code Section 252.022(a)(1), (2), or (3). In the case of emergencies, the
Buyer's Purchasing Division will place such orders.
5.2 Acceptance of an order and delivery on the part of the Seller without an approved contract
number, purchase order number, or release number issued by the Buyer may result in
rejection of delivery, return of goods at the Seller's cost and/ornon-payment.
Seller will package goods in accordance with good commercial practice. Each shipping container,
shall be clearly and permanently marked as follows: (a) Seller's name and address: (b) Consignee's
name, address and purchase order or purchase change order number; (c) Container number and
total number of containers, e.g., box 1 of 4 boxes; and (d) Number of the container bearing the
packing slip. Seller shall bear the cost of packaging unless otherwise provided. Goods shall be
suitably packed to secure lowest transportation costs and to conform to requirements of common
carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on
shipments not accompanied by packing lists.
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Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading will
operate as a tender of goods.
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and
takes possession of the goods at the point or points of delivery after inspection and acceptance of
the goods.
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed, unless delivery terms are
specified otherwise in Seller's proposals. Buyer agrees to reimburse Seller for transportation
costs in the amount specified in Seller's proposals or actual costs, whichever is lower, if the quoted
delivery terms do not include transportation costs; provided, Buyer shall have the right to designate
what method of transportation shall be used to ship the goods.
10.0 PLACE OF DELIVERY
The place of delivery shall be set forth in the "Ship to" block of the purchase order, purchase
change order, or release order.
11.0 RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller shall be
responsible for all charges for the return to Seller of any goods rejected as being nonconforming
under the specifications.
12.0 INVOICES
12.1 Seller shall submit separate invoices in duplicate, on each purchase order or purchase
change order after each delivery. Invoices shall indicate the purchase order or purchase
change order number. Invoices shall be itemized and transportation charges, if any, shall
be listed separately. A copy of the bill of lading and the freight waybill, when applicable,
should be attached to the invoice. Seller shall mail or deliver invoices to Buyer's
Department and address as set forth in the block of the purchase order, purchase change
order or release order entitled "Ship to." Payment shall not be made until the above
instruments have been submitted after delivery and acceptance of the goods and/or
services.
12.2 Seller shall not include Federal Excise, State or City Sales Tax in its invoices. The Buyer
shall furnish a tax exemption certificate upon Seller's request.
13.0 PRICE WARRANTY
13.1 The price to be paid by Buyer shall be that contained in Seller's proposals which Seller
warrants to be no higher than Seller's current prices on orders by others for products and
services of the kind and specification covered by this agreement for similar quantities
under like conditions and methods of purchase. In the event Seller breaches this warranty,
the prices of the items shall be reduced to the prices contained in Seller's proposals, or
in the alternative upon Buyer's option, Buyer shall have the right to cancel this contract
without any liability to Seller for breach or for Seller's actual expense. Such remedies are in
addition to and not in lieu of any other remedies which Buyer may have in law or equity.
13.2 Seller warrants that no person or selling agency has been employed or retained to solicit or
secure this contract upon an agreement or understanding for commission, percentage,
brokerage or contingent fee, excepting employees of an established commercial or selling
agency that is maintained by Seller for the purpose of securing business. For breach or
violation of this warranty, Buyer shall have the right, in addition to any other right or rights
arising pursuant to said purchase(s), to cancel this contract without liability and to deduct
from the contract price such commission percentage, brokerage or contingent fee, or
otherwise to recover the full amount thereof.
Bid No. 19-0061 Mowing Services for Private Properties
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Seller shalt not limit or exclude any express or implied warranties and any attempt to do so shall
render this contract voidable at the option of Buyer. Seller warrants that the goods furnished will
conform to Buyer's specifications, drawings and descriptions listed in the proposal invitation, and the
samples) furnished by Seller, if any. In the event of a conflict between Buyer's specifications,
drawings, and descriptions, Buyer's specifications shall govern.
1 � IL:'•
Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S.
Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970, as amended. In
the event the product does not conform to OSHA standards, Buyer may return the product for
correction or replacement at Seller's expense. In the event Seller fails to make appropriate correction
within a reasonable time, any correction made by Buyer will be at Seller's expense. Where no
correction is or can be made, Seller shall refund all monies received for such goods within thirty (30)
days after request is made by Buyer in writing and received by Seller. Notice is considered to have
been received upon hand delivery, or otherwise in accordance with Section 29.0 of these terms and
conditions. Failure to make such refund shall constitute breach and cause this contract to terminate
immediately.
If this purchase is for the license of software products and/or services, and unless otherwise
agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive, nontransferable,
royalty free license to use the software. This software is proprietary" to Seller, and is licensed and
provided to the Buyer for its sole use for purposes under this Agreement and any attached work
orders or invoices. The City may not use or share this software without permission of the Seller;
however Buyer may make copies of the software expressly for backup purposes.
17.1 The SELLER warrants that all Deliverables, or any part thereof, furnished hereunder,
including but not .limited to: programs, documentation, software, analyses,
applications, methods, ways, and processes (in this Section each individually referred
to as a "Deliverable" and collectively as the "Deliverables,") do not infringe upon or
violate any patent, copyrights, trademarks, service- marks, trade secrets, or any
intellectual property rights or other third party proprietary rights, in the performance
of services under this Agreement.
17.2 SELLER shall be liable and responsible for any and all claims made against the City
for infringement of any patent, copyright, trademark, service mark, trade secret, or
other intellectual property rights by the use of or supplying of any Deliverables) in the
course of performance or completion of, or in any way connected with providing the
services, or the City's continued use of the Deliverables) hereunder.
17.3 SELLER agrees to indemnify, defend, settle, or pay, at its own cost and expense,
including the payment of attorneys fees, any claim or action against the City for
infringement of any patent, copyright, trade mark, service mark, trade secret, or
other intellectual property right arising from City's use of the Deliverable(s), or any
part thereof, in accordance with this Agreement, it being understood that this
agreement to indemnify, defend, settle or pay shall not apply if the City modifies or
misuses the Deliverable(s). So long as SELLER bears the cost and expense of
payment for claims or actions against the City pursuant to this section 8, SELLER
shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect the City's interest, and
City agrees to cooperate with SELLER in doing so. In the event City, for whatever
Bid No. 19-0061 Mowing Services for Private Properties
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reason, assumes the responsibility for payment of costs and expenses for any claim
or action brought against the City for infringement arising under this Agreement,
the City shall have the sole right to conduct the defense of any such claim or action
and all negotiations for its settlement or compromise and to settle or compromise
any such claim; however, SELLER shall fully participate and cooperate with the
City in defense of such claim or action. City agrees to give SELLER timely written
notice of any such claim or action, with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or
expenses shall not eliminate SELLER's duty to .indemnify the City under this
Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use
thereof is enjoined or restrained or, if as a result of a settlement or compromise, such
use is materially adversely restricted, SELLER shall, at its own expense and as City's
sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s);
or (b) modify the Deliverables) to make them/it non -infringing, provided that such
modification does not materially adversely affect City's authorized use of the
Deliverable(s); or (c) replace the Deliverables) with equally suitable, compatible,
and functionally equivalent non -infringing Deliverables) at no additional charge to
City; or (d) if none of the foregoing alternatives is reasonably available to SELLER,
terminate this Agreement, and refund all amounts paid to SELLER by the City,
subsequent to which termination City may seek any and all remedies available to City
under law.
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas, processes,
methods, programs, and manuals that were developed, prepared, conceived, made or suggested by
the Seller for the City pursuant to a Work Order, including all such developments as are originated or
conceived during the term of the Contract and that are completed or reduced to writing thereafter (the
"Work Product") and Seller acknowledges that such Work Product may be considered "work(s) made
for hire" and will be and remain the exclusive property of the City. To the extent that the Work Product,
under applicable law, may not be considered work(s) made for hire, Seller hereby agrees that this
Agreement effectively transfers, grants, conveys, and assigns exclusively to Buyer, all rights, title and
ownership interests, including copyright, which Seller may have in any Work Product or any tangible
media embodying such Work Product, without the necessity of any further consideration, and Buyer
shall be entitled to obtain and hold in its own name, all Intellectual Property rights in and to the Work
Product. Seller for itself and on behalf of its Contractors hereby waives any property interest in such
Work Product.
The City owns and operates a computing environment and network (collectively the "Network"). If
Seller requires access, whether onsite or remote, to the City's network to provide services hereunder,
and the Seller is required to utilize the Internet, Intranet, email, City database, or other network
application, Seller shall separately execute the City's Network Access Agreement prior to providing
such services. A copy of the City's standard Network Access Agreement can be provided upon
request.
Buyer shall have the right to cancel this contract immediately for default on all or any part of the
undelivered portion of this order if Seller breaches any of the terms hereof, including warranties of
Seller. Such right of cancellation is in addition to and not in lieu of any other remedies, which Buyer
may have in law or equity.
The performance of work or purchase of goods under this order may be terminated in whole or in part
by Buyer, with or without cause, at any time upon the delivery to Seller of a written "Notice of
Termination" specifying the extent to which performance of work or the goods to be purchased under
Bid No. 19-0061 Mowing Services for Private Properties
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the order is terminated and the date upon which such termination becomes effective. Such right of
termination is in addition to and not in lieu of any other termination rights of Buyer as set forth herein.
No interest, obligation or right of Seller, including the right to receive payment, under this contract shall
be assigned or delegated to another entity without the express written consent of Buyer. Any
attempted assignment or delegation of Seller shall be wholly void and totally ineffective for all
purposes unless made in conformity with this paragraph. Prior to Buyer giving its consent, Seller
agrees that Seller shall provide, at no additional cost to Buyer, all documents, as determined by Buyer,
that are reasonable and necessary to verify Seller's legal status and transfer of rights, interests, or
obligations to another entity. The documents that may be requested include, but are not limited to,
Articles of Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to verify tax
identification number, etc. Buyer reserves the right to withhold all payments to any entity other than
Seller, if Seller is not in compliance with this provision. If Seller fails to provide necessary information
in accordance with this section, Buyer shall not be liable for any penalties, fees or interest resulting
therefrom.
23.0 WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideration in writing and is signed by the aggrieved party.
This contract can be modified or rescinded only by a written agreement signed by both parties.
25.0 THE AGREEMENT
In the absence of an otherwise negotiated contract, or unless stated otherwise, the Agreement
between Buyer and Seller shall consist of these Standard Terms and Conditions together with any
applicable proposal documents published by the Buyer and Seller's Response to such proposal (the
"contract documents"). This Agreement is intended by the parties as a final expression of their
agreement and is intended also as a complete and exclusive statement of the terms of their
agreement. No course of prior dealings between the parties and no usage of trade shall be relevant to
supplement or explain any term used in this Agreement. Acceptance of or acquiescence in a course of
performance under this Agreement shall not be relevant to determine the meaning of this Agreement
even though the accepting or acquiescing party has knowledge of the performance and opportunity for
objection. Whenever a term defined by the Uniform Commercial Code (UCC) is used in this
Agreement, the definition contained in the UCC shall control. In the event of a conflict between the
contract documents, the order of precedence shall be these Standard Terms and Conditions, the
Buyer's published proposal documents and the Seller's response. If Buyer and Seller have otherwise
negotiated a contract, this Agreement shall not apply.
This agreement shall be governed by the Uniform Commercial Code wherever the term "Uniform
Commercial Code" or "UCC" is used. It shall be construed as meaning the Uniform Commercial Code
as adopted and amended in the State of Texas. Both parties agree that venue for any litigation arising
from this contract shall be in Fort Worth, Tarrant County, Texas. This contract shall be governed,
construed and enforced under the laws of the State of Texas.
Seller shall operate hereunder as an independent Contractors) and not as an officer, agent, servant
or employee of Buyer. Seller shall have exclusive control of, and the exclusive right to control, the
details of its operations hereunder, and all persons performing same, and shall be solely responsible
for the acts and omissions of its officers, agents, employees, Contractors and sub- Contractors. The
doctrine of respondent superior shall not apply as between Buyer and Seller, its officers, agents,
employees, Contractors and subcontractors. Nothing herein shall be construed as creating a
Bid No. 19-0061 Mowing Services for Private Properties
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r : •;
partnership or joint enterprise between Buyer and Seller, its officers, agents, employees, Contractors
and subcontractors.
28.1 LIABILITY -SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
28.2 INDEMNIFICATION -SELLER HEREBY COVENANTS AND AGREES TO INDEMNIFY,
HOLD HARMLESS AND DEFEND THE CITY (ALSO REFERRED TO AS BUYER), ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND
ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO SELLER'S BUSINESS, AND ANY RESULTING LOST PROFITS)
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES
FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE ACTS OR
OMISSIONS OF SELLER, ITS OFFICERS, AGENTS, SUBCONTRACTOR(S)S, SERVANTS
OR EMPLOYEES.
In case any one or more of the provisions contained in this agreement shall for any reason, be
held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability
shall not affect any other provision of this agreement, which agreement shall be construed as if such
invalid, illegal or unenforceable provision had never been contained herein.
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal period for
payments due under this contract, then Buyer will immediately notify Seller of such occurrence and
this contract shall be terminated on the last day of the fiscal period for which funds have been
appropriated without penalty or expense to Buyer of any kind whatsoever, except to the portions of
annual payments herein agreed upon for which funds shall have been appropriated and budgeted or
are otherwise available.
31.0 NOTICES TO PARTIES
Notices addressed to Buyer pursuant to the provisions hereof shall be conclusively determined to
have been delivered three (3) business days following the day such notice is deposited in the United
States mail, in a sealed envelope with sufficient postage attached, addressed to Purchasing
Manager, City of Fort Worth, Purchasing Division, 200 Texas Street, Fort Worth, Texas 76102.
Notices to Seller shall be conclusively determined to have been delivered three (3) business days
following the day such notice is deposited in the United States mail, in a sealed envelope with
sufficient postage attached, addressed to the address given by Seller in its response to Buyer's
invitation to proposals. Or if sent via express courier or hand delivery, notice is considered
received upon delivery.
This contract is made and entered into with reference specifically to Chapter 17, Article Ilt,
Division 3 ("Employment Practices"), of the City Code of the City of Fort Worth (1986), as
amended, and Seller hereby covenants and agrees that Seller, its employees, officers, agents,
Contractors or subcontractors, have fully complied with all provisions of same and that no
employee, participant, applicant, Contractor(s)or subContractor(s)has been discriminated against
according to the terms of such Ordinance by Seller, its employees, officers, agents, Contractor(s)or
subcontractors herein.
Bid No. 19-0061 Mowing Services for Private Properties
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i 1 11 11 : � • ► ► � • ►
City actively supports the Immigration &Nationality Act (INA) which includes provisions addressing
employment eligibility, employment verification, and nondiscrimination. Contractor shall verify the
identity and employment eligibility of all employees who perform work under this Agreement.
Contractor shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all
supporting employment eligibility and identity documentation for all employees, and upon request,
provide City with copies of all I-9 forms and supporting eligibility documentation for each employee
who performs work under this Agreement. Contractor shall establish appropriate procedures and
controls so that no services will be performed by any employee who is not legally eligible to perform
such services. Contractor shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. Contractor shall indemnify City from any
penalties or liabilities due to violations of this provision. City shall have the right to immediately
terminate this Agreement for violations of this provision by Contractor.
Services, products, materials, and supplies provided by the Seller must meet or exceed all applicable
health, safety, and the environmental laws, requirements, and standards. In addition, Seller agrees
to obtain and pay, at its own expense, for all licenses, permits, certificates, and inspections
necessary to provide the products or to perform the services hereunder. Seller shall indemnify Buyer
from any penalties or liabilities due to violations of this provision. Buyer shall have the right to
immediately terminate this Agreement for violations of this provision bySeller.
Seller agrees that the Buyer, or Buyer's authorized representative, shall, until the expiration of
three (3) years after final payment under this contract, and at no additional cost to Buyer, have
access to and the right to examine and copy any directly pertinent books, computer disks, digital
files, documents, papers and records of the Seller involving transactions relating to this contract,
including any and all records maintained pursuant to Section 31 of this Agreement. Seller agrees that
the Buyer shall have access, during normal working hours, to all necessary Seller facilities, and
shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with
the provisions of this section. Buyer shall pay Seller for reasonable costs of any copying in
accordance with the standards set forth in the Texas Administrative Code. The Buyer shall give
Seller reasonable advance written notice of intended audits, but no less than ten (10) business
days.
36.0 DISABILITY
In accordance with the provisions of the Americans With Disabilities Act of 1990 (ADA), Seller
warrants that it and any and all of its subcontractors will not unlawfully discriminate on the basis of
disability in the provision of services to general public, nor in the availability, terms and/or conditions
of employment for applicants for employment with, or employees of Seller or any of its
subcontractors. Seller warrants it will fully comply with ADA's provisions and any other applicable
federal, state and local laws concerning disability and will defend, indemnify and hold Buyer harmless
against any claims or allegations asserted by third parties or subcontractors against Buyer arising
out of Seller's and/or its subcontractor's alleged failure to comply with the above -referenced laws
concerning disability discrimination in the performance of this agreement.
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty,
obligations, services rendered or any warranty that arises under this Agreement, the parties shall first
attempt to resolve the matter through this dispute resolution process. The disputing party shall notify
the other party in writing as soon as practicable after discovering the claim, dispute, or breach. The
notice shall state the nature of the dispute and list the party's specific reasons for such dispute.
Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort,
either through email, mail, phone conference, in person meetings, or other reasonable means to
resolve any claim, dispute, breach or other matter in question that may arise out of, or in connection
with this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the date of
receipt of the notice of the dispute, then the parties may submit the matter to non -binding mediation
Bid No. 19-0061 Mowing Services for Private Properties
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upon written consent of authorized representatives of both parties in accordance with the Industry
Arbitration Rules of the American Arbitration Association or other applicable rules governing
mediation then in effect. If the parties cannot resolve the dispute through mediation, then either party
shall have the right to exercise any and all remedies available under law regarding the dispute.
38.0 PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL
Seller acknowledges that in accordance with Chapter 2270 of the Texas Government Code, the City is
prohibited from entering into a contract with a company for goods or services unless the contract contains
a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms "boycott Israel" and "compan�i' shall have the meanings
ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract,
Seller certifies that Seller's signature provides written verification to the City that Seller: (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract.
Revised August 31, 2017.
Bid No. 19-0061 Mowing Services for Private Properties
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CONTRACTOR'S RESPONSE TO CITY OF FORT WORTH ITB NO. 19-0061
Non -Exclusive Mowing and Grounds Maintenance Services
Agreement Page 20 of 25
ITB Cover Sheet
CITY OF FORT WORTH /PURCHASING DIVISION
INVITATION TO BID NO. 19-0061 MOWING SERVICES FOR PRIVATE PROPERTIES
BID CLOSING DATE, FEBRUARY 21, 2019
For further information contact: Sarah Czechowicz, Buyer
FAX (817) 392-8440; email: FMSPurchasingResyonses@fortworthtexas.gov
Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this
solicitation. Completed Bids including one executed original, one copy and one USB flash drive
containing electronic versions of all bid documents must be received in the Purchasing Division by
1.30 P.M., FEBRUARY 21 20194 and then publicly opened and read aloud at 2:00 P.M. in the Council
Chambers. Bids must be submitted in a sealed envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE
OF THE ENVELOPE, addressed to the Purchasing Manager. YOUR BID MUST BE RECEIVED BY THE
PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN ORDER TO BE CONSIDERED.
Bids shall be mailed or hand deliveredto the following address:
Ciry of Fort Worth, Purchasing Division,
Lower Level, City Hall, 200 Texas Street, Fort Worth, Texas 76102
Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the outside of
the courier's shipping envelope "BID No. 19-0061, MOWING SERVICES FOR PRIVATE PROPERTIES" AND
MUST BE RECEIVED BY THE PURCHASING OFFICE AND TIME STAMPED PRIOR TO THE 1:30 DEADLINE IN
ORDER TO BE CONSIDERED.
Late bids will be returned or destroyed; #hey will not be opened nor considered in the evaluation of the bid. Bids may
be withdrawn at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the
official opening. The undersigned agrees, if the bid is accepted, to furnish any and all items upon which prices are
offered, at the price(s) and upon the terms, conditions and scope/specifications contained in this document. The
period for acceptance of this bid will be 90 calendar days after the bid opening date.
By signing below, I certify that I have read the attached Terms and Conditions, Instruction to Bidders
and the Bid requirements and have agreed to ail of the terms, conditions and requirements contained
herein. Failure to complete the requested information below will result in resection of your bid.
Company Name and Address:
j�4 r YYi iKc� �.,44kc��.r�J�'iC.��w�..
���r�,"i`�
Federal ID Number (TIN): 75Z 14 g 6 / 7
Company's Authorized Agent
Nape and Title L��z,Y
Signature:
- Date:2.1,9.19
Telephone Number:
f j. Z4f
Email address:"
fir\ cth ti , L Fax Number:
Cooperative Purchasing:
Should other Governmental entities decide to participate in this contract, would you, the Contractor,
agree that all terms, conditions, specifications, and pricing shall apply (see section 11)? YesG
No
Pre -Bid Conference: Apre-bid conference will be held at 9:30 AM, Tuesday, February 12, 2019, at the
Hazel Harvey Peace Center, Room 210 AB, located at 818 Missouri Avenue, Fort Worth, Texas, 76104
Contents:
• Part —1
• Part — II
• Part — III
• Part — IV
® Part—V
Bid Solicitation/Offer
Instruction to Bidders
Scope of Services/Specifications
Standard Purchasinq Terms and Conditions
Attachments
Revised G25.18cg
1 ! i I link"In'91-0�
Page I of 1
Printed: 02f04f2019
BUYER: Sarah Czechowicz
PHONE dx: (817)392 - 2462 DELIVERY
2f6/2019
� Vendor Name: A404)
City of Fi Worth
N Address: ! fCG4�(r Administration
818 Missouri
RQ City, State Zip Code: $ t Fort Worth TX 76104
T
t a
O
Item Class -Item Quantity Unit Unit Price Total
4.000 The City of Fort Worth seeks bids from qualified vendors to establish non-
exclusive annual agreements to provide mowing services for private —�
owned properties for the Code Compliance Department on an as needed
basis in accordance with the specifications. The term of the Agreement
shall be for a one-year (1) period, with four (4) options to renew for
additional one-year periods.
A pre -bid conference will be held at 9:30 AM, Tuesday, February 12, 2019,
at the Hazel Harvey Peace Center, Room 210 AB, located at 818 Missouri
Avenue, Fort Worth, Texas, 76104, FAILURE TO ATTEND THE PR&BID
CONFERENCE WILL IMPACT A POTENTIAL VENDOR'S ABILITY TO
SUBMIT A FULLY INFORMED AND COMPETITIVE BID RESPONSE,
ATTENDANCE IS NOT MANDATORY BUT IS STRONGLY
ENCOURAGED,
G'
1.000 Work Orders less than 8,500 sq, ft., per attached specifications. 3900 EA�r
Ca ca �O
2.000 Work Orders greater than 8,500 sq. ft. and less than 1 Acre, per attached 4150 EA -7z l� J g C) 0
specifications.
3.000 Work Orders greater than or equal to 1 Acre, per attached specifications. 150 EA Tz Dd 1
Unit of measure (EA) = per acre or portion mowed Ex, $70/Acre x 1 A
Acres mowed = $98
TOTAL: 5 9 0 60F
WE AGREE TO FURNISH ANY OR ALL OF THE ITEMS QUOTED AT THE PRICES SHOWN. QUOTE
MUST BE HELD FIRM �FsO�R PERIOD OF 90 DAYS,
TERM OF PAYMENT: /�L CL �` 3 t CC'5 COMPANY: A(ZOJ GrQ( i W1,kV -A{ V4J Ic4i5
DELIVERY: ?LV . ��'f!C/`�t �t f7tJ�7' SIGNATURE: lip C� t 't
TELEPHONE NUMBER: 9 q" 2 I NAME AND TITLE: a/)1lJef%:4G�2frr / E3Gii rt
ADDENDUM TO INVITATION TO BID N0.19-006X
MOWING SERVICES FOR PRIVATE PROPERTIES
FOR THE CODE COMPLIANCE DEPARTMENT
CITY OF FORT WORTH
PURCHASING DIVISION
ADDENDUM N0.1
DATE ISSUED: February 14, 2019
INVITATION TO BID {ITB}:19-0061
BID OPENING DATE: FEBRUARY 21, 2019 (UNCHANGED)
ITB No. 19-006I, issued February 6, 2Q19, is hereby amended as follows:
I. Questions anti Answers received are hereby iucorporafed.
Q1. Will Contractor need to wait to mow ifthere are personnel on the premises?
Al. No, please mow around the people, Contractors should call Code Compliance
officers to have Police Off cers remove any persons.
Q2. What unit of zneasuxe will work orders be issued to Contractor's?
A2. The City will provide work orders in measurements of square feet.
Q3. What if there is furniture ox large objects on the property to be xnowed?
A3. The City shall have all objects removed before ordering mowing service. If there
are objects remaining, Contr actor's should call Code Compliance Off cers to rid
the land of any large objects.
Q4. Where can the bid packet be found?
.ft4. The Cityv.-Website shown below will give you a Zist of all bids currently available.
Follow the linkfor the name of the bid document you wish to bid on to the next
page_ The bid documents can be found by following the blue link labeled "1TB 19-
0061 Mowing Services for Private Properties".
ham://fortworthtexas.gov/pur chasing/
Q5. How many copies of the bid shall be submitted?
AS. Correctingpage 1, paragraph 1 to read.• "Completed Bids including one executed
original, three copies and one USB flash drive containing electronic versions of
all bid documents ".
Q6. Do Contractor's need to mow around trees?
Ab. Yes, contractor shall mow or trim around trees having a diameter greater than
two (2) inches. See section 5.5.3.2 of Attachment H.
All of errns ciconditions remain unchanged.
Cyutl�ia Garcia
ASSISTANT DIRECTOR
■ p R Y Y p Y p Y p p p R R Y p R R a R Y p R Y R Y R R R p Y p 4 Y Y Y p p p p R Y Y Y Y p Y R R Y Y p Y R Y R R R R Y Y R p s Y Y Y Y Y Y Y p p R R R Y Y t
By the signature affixed below, Addendum No. 1 is hereby incorporated into and made part of
the above referenced Request for Proposal.
COMPANY NAME:
SIGNATURE:
NOTE: Company name and signaturesmust be the same as on the original bid documents. Failure
to return this form with your sealed bid may constitute grounds for rejection of your offer.
IT8 19-0061, MOWING FOR PRIVATE PROPERTIES
ADDEDUM N0. 1
3ONFLICT OF INTEREST QUESTIONNAIREFORM UQ
or fr doing business with localgovernmental
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. 4f FICBUSEONLY
This questionnaire is being €ited in accordaneewittt Chapter 17G, Local Government Cade, Data no�;eiv"
by a vendorwho has a business relationship as defined by Section 176.001(1-a) with a local
governmental entity and the vendor meets requirements under Section 17G.006(a).
By law this questionnaire must be filedwith the records administrator of the local governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed. See Section 176.009(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local
Government Code.An offense under this section is a misdemeanor.
Name of vendarwho has a business relatloltshlp with local governmental entity.
you are nnrtg an update to n
(The taw requires that you file an updated completed questionnaire with tho appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally filed questionnaire was
incomplete or inaccurate.)
Name floc -"I goventment Officer abaut+arhom file information In this section is Iseittg dfsetosed
A .
Aj /
Name of Officer
This section (item 3 including subparfs A, B, C, & D) must bo completed for each officer vdlth vrham the vendor has an
employment or other business relationship as defined by Seation 176.001(1-a}, t.ocai Govornment Code. Attach additional
pages to this Form CIO as necessary.
A. is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the vendor?
Yes aNa �/k
B. Is the vendor receiving or likely
to receive taxable income, other than investment
income, from or at the direction of the local
government officer
named
in this
section AND the taxable income is not received
from 4he local
governmental eniity`t
Yes F"l No � (a
C.
Is ttie filer of this
questionnaire employed by
a
corporation or other
business
entity with respect to ovhich the local
government officer
serves as an officer or director,
or
holds an ownership
interest of
one percent or more?
Yos a No IV
D. Describe each employment or business and family relationship writh the local government officer named in this section.
m
Signature of vendor
with the governmental en4ty
Qate
Adopted 8l7120f 5
Bid No, 19-0061 Mowing Services for Private Properties
28 of 54
ATTACHMENT - C
BIDDER'S CONTACT INFORMATION
Bidder's Name: f-�, t`t"ttfT�1 �;�4�c%�'�`�@ (��/,�/�cJ ��'ci... ��o-r•-t �''��i`v�"l.��cc
Bidder's Local Address: r•.c�,yt^LL.v' A 11 IZ:., 1I(1 di T aka
,=
Phone: 6 0" ' Fax: � M
Email �c ca h ri ca hay C v+
Name of person assigned specifically for this Agreement:
NamelTitle V. i /fCV�v,�-rc
Phone: cal - � ` z ?4 Fax: fit A
Name of persons for renewal information andtor billing questions:
Phone: 8 1 'Z ~
Email:
Name(fitle
Q
Fax: W
Phone: Fax:
Ema
Signature Printed Name Date
Bid No. 19-0061 Mowing Services for Private Properties
29 of 54
ATTACHMENT - D
CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
Section 2-14 of the Fort Worth Code of Ordinances authorizes the City Council, when considering
competitive sealed bids, to enter into a contract for certain purchases with a bidder whose principal
place of business is in the corporate limits of the City of Fort Worth and whose bid is within 3 or 5
percent of the lowest bid, depending on the value of the request and goods or services requested, if
the lowest bid is from a business outside the municipality and contracting with the local bidder would
provide the best combination of price and other economic benefits to the municipality.
Requests to be considered a local business must be submitted on this form with bid packages to be
considered by the City of Fort Worth. Questions should be addressed to the Purchasing staff listed in the bid
or request package.
The Fort Worth Gity Council requires the fallowing information for consideration of location of a bidder's
principal place of business. Add additional sheets if needed to provide this information.
1. Locational Eligibility: Principal Place of Business in Fort Worth, Texas.
a. Do you have a Fort Worth office? If yes, identify address:
b. What percentage of estimated gross company sales (worldwide) are sales originating in Fort
Worth r "Originwq W, in Fort Worth" shall mean payable at the Fort Worth office. [must exceed 50%]
2. Economic Development opportunities resulting from contract.
a. Number of Fort Worth resident -employees?
b. Arnount of Gity of Fort Worth ad valorem taxes {real and business personal property) paid by
company (for prior tax year — Fort Worth office or former location, if Fort Worth office is newly -
established)? �,G 7 pe
Certification of information:
The undersigned does hereby affirm that the information supplied is true and correct as of the date
hereof, under penalty of perjury.
9.
Name)
(Date)
(Signature) �/ (Printed Name and Title )
Bid No. 19-0061 Mowing Services for Private Properties
30 of 54
EXWIgIT A -REFERENCE SHEET
Please Complete and Return This Form with yourbid.
The Bidder shall furnish, with the bid, the following information, for at least three (3) recent customers to
whom products and/or services have been provided that are similar to those required by this solicitation.
ANY NEGATIVE VERIFICATIONS, FAILURE TO VERIFY, OR OTHER PUBLIC INFORMATION MAY
RENDER BID NON -AWARDABLE. The City will be the sole judge of references.
1.
Project Name
r� ���i�c C> r�Vcafe?
Description/Scope of Work (what
product/service did youprovide:
Avovjc' �4c
Completion Date:
= ov\ btt�'
Was work subcontracted?
Yes_ No # of Days worked
Subcontractor's name:
10 x
Project Location(s)
L. L( M 45 r4 r!!t."F W25 -(%
Project Manager/Superintendent:
act
Phone:
t l ~ <yzg 6 2.. 2.4
Email:
! eYNn 111 cz �q6r w 0OrKi y a .
ContractAmount:
1 e L&6
2.
Project Name
C e
Description/Scope of Work (what
product/service did youprovide;
PN\ 6 eA-t-3
Completion Date:
Was work subcontracted?
b {ye,t t;,c
Yes No # of Days worked
Subcontractor's name:
OU 1A
Project Location(s)
yI �qA1 t i1 } c /i/ t 5 <." F7,
Project Manager/Superintendent:
ac6i6e3riK6
Phone:
;Z u i .88046
Email:
rig cam. o '
N
(�-CYL
Bid No. IM061 Mowing Services for Private Properties ^r9�/�
40 of 54
All] DI 1 15 - I.,I�T CII< 1VIAkCHI N U, K ANM EQUIPIVi cJ
THE LISTED ITEMS OF MACHINERY AND EQUIPMENT ARE REPRESENTED AS PART OF THIS BID
AND ARE AVAILABLE FOR USE IN PERFORMANCE OF THIS BID. "BEING AVAILABLE" SHALL MEAN
THAT THE EQUIPMENT IS OWNED OR UNDER THE CONTROL, THROUGH A LONG TERM LEASE OF
AT LEAST ONE YEAR, OF THE BIDDER SUBMITTING THIS BID,
Ili r10 L2 LL1444jL�
f " ? v & "T e�V� I o ray
�+ru frc Yi'l �c�
ATTACH ADDITIONAL SHEETS AS NEEDED.
Number of Crews available for this bid: Personnel per Crew:
Vendor Name: Gta t' 4 v nej
i�nature Printed Name Date
Bid No, 19-0061 Mowing Services for Private Properties
41 of 54
U,)
E%HIBIT C - VEPtDOR CONTACT INFORMATION
Vendor's Name: 086.0 C rcL C b r, �rV t) �) ScLt^Vzt ems;
Vendor's Local Address;
Phone: f^� w
Email
Name of persons to contact when placing anorder:
Name(fitle 14, (Yi t Wpv;� .1,, AU-c(tzeV6
Phone: 9 9GIp`? Fax: R'
-T-'
NameZTitle
Phone:
Name(T'itle
Phone:
Fax:
Fax:
Signature Printed Name Date
Bid No. 19-0061 Mowing Services for Private Properties
42 of 54
ATTACHMENT-E
REFERENCE SHEET
Please complete and return this form with your bid.
The bidder shall furnish references for at least three (3) recent customers to whom products and/or services
have been provided that are similar to those required by this solicitation. The City will be the sole judge of
references. Please use additional sheets.
0
2.
Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
3. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Code
Telephone Number
Email
Shot
rax ivumoer t
•i- h+
C� I ��, t�,.-< P,��c> 1c� �� �� wr��-•�z:.�c�a ,� �v'
( / �)) q!;� 5'- ^-7e2 1 Fax Number( Mfg)
Bid No. 19-0061 Mowing Services for Private Properties
31 of 54
Good day to ail; This is Mike Lauderbaci< with New Era Contract Services. I started with the City of Ft. Worth Code
Compliance in 1988 and have had the privilege to continue my services as New Era to this date, some 30 years of
continued service. Our back ground is extensive in both Years of Service & Field Experience, whereby giving us the
unique ability to work with and for the Citizens of Ft. Worth. Our Vendor acquisition has been thru many years of trial
and error. This knowledge is most valuable when passing on the Best Service and Best Value to the City of Ft,
Worth. if one w& to compare New Era to other Code contractors, we would be " Vanilla " not Chocolate or
Strawberry. Just Vanilla, Always Available and Always Satisfying. We have a saying at New Era: Give us 1 day and
we vvili do the difficult, gig us a second day and we will do the impossible. Please remember, Service is the ONLY
Commodity we provide at New Era. In closing; I think you will find that 30 years of service to the City of Ft. Worth
Code Compliance does speak volumes on behalf of,New Era Contract Services. Thank you the opportunity to bid
this service. H. Mike Lauderback @ NECS 40
EXHIBIT E
VERIFICATION OF SIGNATURE AUTHORITY
Non -Exclusive Mowing and Grounds Maintenance Services
Agreement Page 21 of 25
HOWARD MIKE LAUDERBACK DB/A NEW ERA CONTRACT SERVICES
W5 DECATUR AVE.
FORT WORTH, TX 76106
Contractor hereby agrees to provide City with independent audit basic financial statements, but also the
fair presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind Contractor and to execute any agreement, amendment
or change order on behalf of Contractor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Contractor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Contractor.
Contractor will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Contractor.
1. Name:
Position:
Signature
2. Name:
Position:
Signatm•e
3. Name:
Position:
Signature
Name:
Signature of President /CEO
Other Title:
Date:
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
EXHIBIT F
INSURANCE
1. The Contractor shall assume all risk and liability for accidents and damages that may occur to
persons or property during the prosecution of work under this Agreement. The Contractor shall
file with the City of Fort Worth Purchasing Division, prior to the commencement of services, a
certificate of insurance documenting the following required insurance
1.1 Failure to provide such uiformation within five (5) calendar days of a request by the City
may be grounds for termination of the Agreement.
2. Policies shall have no exclusions by endorsements which nullify the required lines of coverage,
nor decrease the limits of said coverage unless such endorsements are approved by the City. In
the event a contract has been bid or executed and the exclusions are determined to be
unacceptable or the City desires additional insurance coverage, and the City desires the
Contractor to obtain such coverage, the contract price shall be adjusted by the cost of the
premium for such additional coverage plus 10%.
3. Statutory Workers' Compensation Insurance and Employer's Liability Insurance at the following
limits:
$100,000 Each Accident
$500,000 Disease — Policy limit
$100,000 Disease — Each Employee
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with statutory
benefits outlined in the Texas Workers' Compensation Act (Art. 8308 — 1.01 et seq. Tex. Rev.
Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000 each
a ccident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per disease per
employee.
4. Commercial General Liability Insurance including Explosion, Collapse, and Underground
Coverage shall be provided as follows:
$1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Coverage shall include but not be limited to the following: premises/operations, independent
Contractors, products/completed operations, personal injury, and contractual liability. Insurance
shall be provided on an occurrence basis, and as comprehensive as the current Insurance Services
Office (ISO) policy.
2. Auto Liability Insurance shall be provided as follows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos owned,
hired and non -owned.
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
3. The Contractor shall furnish the Purchasing Manager a certificate of insurance documenting the
required insurance prior to the commencement of Services.
4. At each renewal period, Contractor shall furnish the Purchasing Manager and the Contract
Manager, with a current certificate of insurance documenting the required insurance within ten
(10) days after accepting the renewal.
5. Policies shall be endorsed to provide the City of Fort Worth athirty- (30) day notice of
cancellation, material change in coverage, or non -renewal of coverage.
0
7
Applicable policies shall also be endorsed to name the City of Fort Worth as an additional
insured, as its interests may appear (ATIMA).
ADDITIONAL INSURANCE REQUIREMENTS
10.1 The City, its officers, employees and servants shall be endorsed as an additional insured
on Contractor's insurance policies excepting employer's liability insurance coverage
under Contractor's workers' compensation insurance policy.
10.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit
must be received before Contractor can begin work. Failure to supply and maintain such
insurance shall be a breach of contract. Contractor shall provide complete copies of all
insurance policies required by this Agreement. Certificates of insurance must be supplied
to:
Financial Management Services Department
Attention: Purchasing Division Bid No. 19-0061
200 Texas Street
Fort Worth, Texas 76102
10.3 Any failure on part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirements speced herein. Each insurance policy
shall be endorsed to provide the City a minimum 30 days' notice of cancellation, non -
renewal, and/or material change in policy terms or coverage. A ten (10) day notice shall
be acceptable in the event of non-payment of premium.
10.4 Insurers must be authorized to do business in the State of Texas and have a current A.M.
Best rating of A: VII or equivalent measure of financial strength and solvency.
10.5 Deductible limits, or self -funded retention limits, on each policy must not exceed
$10,000.00 per occurrence unless otherwise approved by the City.
10.6 Other than worker's compensation insurance, in lieu of traditional insurance, City may
consider alternative coverage or risk treatment measures through insurance pools or risk
retention groups. The City must approve in writing any alternative coverage.
10.7 Workers' compensation insurance policy(s) covering employees of the Contractor shall
be endorsed with a waiver of subrogation providing rights of recovery in favor of the
City.
10.8 City shall not be responsible for the direct payment of insurance premium costs for
Contractor's insurance.
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
10.9 Contractor's insurance policies shall each be endorsed to provide that such insurance is
primary protection and any self -funded or commercial coverage maintained by City shall
not be called upon to contribute to loss recovery.
10.10 While the Agreement is in effect, Contractor shall report, in a timely manner, to the
Purchasing Division any known loss occurrence that could give rise to a liability claim or
lawsuit or which could result in a property loss.
10.11 Contractor's liability shall not be limited to the specified amounts of insurance required
herein.
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page
EXHIBIT G
FORT WORTH CODE ENFORCEMENT DIVISION BOUNDARIES
Non -Exclusive Mowing and Grounds Maintenance Services Agreement Page