HomeMy WebLinkAboutContract 52323R
RECE�v�°
� 2019
Mai CITY SECRETARY CONTRACT NO. a-393
C C Si AtP
THE STATE OF TEXAS
COUNTIES OF TARRANT,
DENTON AND WISE
KNOW ALL BY THESE PRESENT
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITIES OF FORT WORTH, ARLINGTON,
BEDFORD, AND COUNTY OF TARRANT, TEXAS
FY 2018 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FORMULA PROGRAM
AWARD
This Memorandum of Understanding ("MOU") is made and entered into this _day of
2019, by and between the COUNTY of TARRANT, acting by and through its duly
authorized representative (hereinafter referred to as COUNTY), the CITY of FORT WORTH, acting
by and through its duly authorized representative (hereinafter referred to as CITY), and the Cities of
Arlington and Bedford, acting by and through their duly authorized representatives (hereinafter
collectively referred to as SUBRECIPIENTS), located entirely within the State of Texas, witnesseth:
WHEREAS, the governing bodies of City, County, and Subrecipients find that the performance of
this MOU is in the best interests of all parties, that the undertaking will benefit the public, and that
the division of costs fairly compensates the performing party for the services or functions under this
MOU; and
WHEREAS, under the FY 2018 Edward Byrne Memorial Justice Assistance Grant (Grant), the
Department of Justice (DOJ) has awarded a total of $500,519.00 to be distributed to the parties to
this MOU; and
WHEREAS, the CITY has agreed to serve as the fiscal agent for the Grant, and distribute all such
funds between the cooperating parties; and
WHEREAS, the CITY agrees to provide the COUNTY an amount of $84,316.00 from the Grant
award; and
WHEREAS, ARLINGTON agrees to provide the COUNTY an amount of $37,709.00 from the Grant
award; and
WHEREAS, BEDFORD agrees to provide the COUNTY an amount of $3,105.00 from the Grant
award; and
WHEREAS, the CITY, SUBRECIPIENTS and COUNTY believe it to be in their best interests to
reallocate the Grant funds as set forth herein.
NOW THEREFORE, the COUNTY, CITY, and SUBRECIPIENTS agree as follows:
Section 1.
CITY agrees to reimburse the COUNTY a total of $125,130.00 of JAG funds. This total includes the
amounts provided by City and Subrecipients outlined above. In no event shall County receive more
than $125,130.00 under this MOU.
CITY agrees to reimburse SUBRECIPIENT ARLINGTON a total of $113,127.00 of JAG funds.
CITY agrees to reimburse SUBRECIPIENT BEDFORD a total of $9,314.00 of JAG funds.
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance Grant (JAG)
1 of 6 ?
Cr
I P�;:
Section A.
The above parties agree to utilize their jurisdiction's individual award as outlined in a separate
Memorandum of Understanding between the City of Fort Worth and the individual municipality or
county.
Section 3.
It is expressly understood and agreed that, in the execution of this MOU, no party waives, nor shall be
deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims
arising in the exercise of governmental powers and functions.
Section 4.
Each party to this MOU will be responsible for its own actions in providing services under this MOU and
shall not be liable for any civil liability that may arise from the furnishing of the services by any other
party.
This MOU creates no rights in any third party.
Section 5.
Section 6.
As to each individual party, this MOU incorporates by reference the terms and conditions contained in
the following three additional documents, as if set forth at length herein: (1) the Memorandum of
Understanding between the City of Fort Worth and the individual municipality or county; (2) the
applicable Grant Award Agreement; and (3) the individual municipality's budget submitted in connection
with this grant award. This MOU, including the documents incorporated specifically herein by reference,
contains the entire understanding between the parties as to the matters contained herein. Any prior or
contemporaneous oral or written agreement or other documents are hereby declared null and void to
the extent they may conflict with any provision of this MOU.
The signature lines for each subrecipient are being executed on individual pages and are attached as
part of the MOU.
Section 7.
The person signing this MOU hereby warrants that he or she has the legal authority to execute this
MOU on behalf of his or her respective Party, and that such binding authority has been granted by
proper order, resolution, ordinance, or other authorization of the entity. The other Party is fully entitled
to rely on this warranty and representation in entering into this MOU.
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance Grant (JAG)
2 of 6
IN WITNESS WHEROF, the following authorized representatives execute this agreement:
CITY OF FORT WORTH, TEXAS
By.
Jesus J. Chapa
Assistant City Ma a er
Date.
VAL RECOMMENDED:
��Toel'F VFitzgerald
'Chief of Police
APPROVED AS TO FORM AND
LEGALITY:
Assistant City Attorney
Mqiy Kayser
City Secretary
Date:
Contract No.:
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Department Employee
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance Grant (JAG)
3 of 6
F7: WORTH, T '
COUNTY OF TARRANT, TEXAS
By:
B. Glen Whitley
County Judge
tv�Gprur% lq I 906W % cI
APPROVED AS TO FORM:
Criminal District
�e
V4% LC I aotot
*By law, the Criminal District Attorneys Office may only approve contracts for its clients. We reviewed this
document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those
parties should seek contract review from independent counsel.
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance Grant (JAG)
4of6
CITY OF AKLINGTON, TEXAS
By:
Gilbert T. Perales
Deputy City Manager
APPR�VC� AS �� 1'CRTVd:
KRIS SOLIS, City Attorney
�Y2, A v
ATTEST:
Alex Busken, City Secretary
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance. Grant (JAG)
5 of 6
CITY OF BEDFORD3 TEXAS
By: J
Brian nosshi rdt
City Manager
MOU between the Cities of Fort Worth, Arlington, Bedford, and the County of Tarrant, Texas
FY 18 Byrne Justice Assistance Grant (JAG)
6 of 6
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Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount
of non+ederal funds that will support the project.
Budget Category
Federal Request
Non -Federal Amounts
Total
A. Personnel
$0
$0
$0
B. Fringe Benefits
$0
$0
$0
C. Travel
$0
$0
$0
D. Equipment
$1223441
$0
$122,441
E. Supplies
$26,383
$0
$26,383
F. Construction
$0
$0
$0
G. Consultants/Contracts
$351,695
$0
$35105
H. Other
$0
$0
$0
Total Direct Costs
$500,519
$0
$500,519
I. Indirect Costs
$0
$0
$0
TOTAL PROJECT COSTS
$5001519
$0
$500,519
Federal Request
$500,519
Non -Federal Amount
$0
Total Project Cost
$5005519
Public Reporting Burden
Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to
respond to a collection of information unless it displays a current valid OMB control nzrmber•. We try to
create forms and instructions that are accurate, can be easily understood, and which impose the least
possible burden on you to provide us lvith information. The estimated average time to complete and file
this application is four (4) hours per application. If you have comments regarding the accuracy of this
estimate, or suggestionsfor making this form simpler, you can write the Office of Justice Programs,
Office of the Chief Financial Officer, 810 Seventh Street, Nii; Washington, DC 20531; and to the Public Use
Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and
Budget, Washington, DC 20503.
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
City ofFart North
505 West Felix Sheet
Fort Worth, TX 76115
2a. GRANTEEIRS/VENDOR NO.
756000528
2b. GRANTEE DUNS NO.
3. PROJECT TITLE
Local Law Enforcement Biock Grant (LLEBG)
PAGG 1 OP 24
Grant
5. PROJECT PERIOD: FROM 10/Ol/2017 TO 09/30/2021
BUDGET PERIOD: FROM 10/01/2017 TO 09/30/2021
6. AWARD DATE 10/01/2018 7. ACTION
8. SUPPLEMENTNUMBER Initial
00
9. PREVIOUS AIVARD AMOUNT $ 0
10. AMOUNT OF THIS AWARD $ SOD,5I9
11. TOTAL AWARD $ 500,519
THE ABOVE GRANT PROJECT IS APPROVED SUBIECT TO SUCH CONDITIONS ORLiMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S)I
l3. STATUTORY AUTHORITY FOR GRANT
This project is supported underFY18(BJA -JAG one &JAG Local) Title I ofPub. L. No. 90 351 (generally codi£ted at34 U.S.C. 10101- 10726)2 including
subpart I ofpart E (codified at 34 U.S.C.10151-10158); see also 28 U.S.C. 530C(a)
I4 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.738 - Edward Byrne Memorial Justice Assistance Grant Program
I5. METHOD OF PAYMENT
GPRS
— AGENCY APPROVAL —
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
bfntt Dummermuth
Principal Deputy Assismnt Atlomey General
17. SIG//�T�UR—
�lE OF APPROVING OFFICIAL
G'/"" 'q�' 04 )4wt tMI
GRANTEE ACCEPTANCE
I8. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Jesus Chapa
Assistant City Manager
!9. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
AGENCY USE ONLY 0
20. ACCOUNTING CLASSIFICATION CODES 21. TDJUGTI228
FISCAL FUND BUD. DN.
YEAR CODE ACT. OFC, REG, SUB, POMS AMOUNT
X B DJ 80 00 00 500519
OlP FORivt 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. � ti
� RLJJI.1'
NOV A 20�8
GITYOEFORTWRRI"t1 C
CITY SECRET*
Matt' J.
ado
19A. DATE
'JIB
PROJECT NUMBER
U.S. Deparhnent of7ustice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECI�IL CONDITIONS
Grant
toJotJ2ots
Requirements ofthe award; remedies for non-compliance or for materially false statements
PAGE 2 OP 24
The conditions of this award are material requirements of the award. Compliance with any certifications or assurances
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Failure to comply with any one or more of these award requirements -- whether a condition set out in foil below, a
condition incorporated by reference below, or a certification or assurance related to conduct during the award period --
may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or I62I,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2018 award from OJP.
The Part 200 Uniform Requirements were first adopted by D07 on December 26, 2014. If this FY 2018 award
supplements funds previously awarded by OJP under the same award number (e.g., funds ativarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2018 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to ON awards and subawards
("subgrants"), see the 07P website at https:!/ojp.gov/funding/Part200UnifonnRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
OJP FORM 4000J2 (REV. 4-88)
�C
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2018-DJ-BX-D876 ANARD DATE 1D(Ol/2018
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
PAGE 3 OF 24
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index,htm), including any
updated version that maybe posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide,
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code tivere editorially
reclassified_toanewSitle34rentitled °Crime_Control.andl.acv Enforcement',--Ljre-reclassification_encompassed a
number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including
many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award musthave successfully
completed an "OJP fcnancial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after-- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2016, wilt satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at httpsa/www.ojp.gov/training/fints.htm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that ON will immediately withhold ("freeze") award funds if the recipient fails to
comply Fvith this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(1), and that elects to use the "de minimis" indirect cost rate, must advise
jr in writing of both its eligibili%ty and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements,
oJP roRM 4000/z IREv. 4-ss>
PROJECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-HX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIf1L CONDITIONS
7. Requirement to report potentially duplicative funding
Grant
10/OI/2018
PAGE 4 OF 24
If the recipient currently has other active awards of federal funds, or if the recipient receives any other ativard of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which fiords are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OV W, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://wwNv.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at 11 s://ojp.gov/fundi4, / IJlorelSAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
9. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB ?LA -17-12) if it for a subrecipient)-- 1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" V CFR 200.79) within the
scope of an ON grant -funded program or activity, or 2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PI1 to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
10. Atl subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/fundingJExplore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
OJP FORM 4000/2 (REV. 4-88)
PROJEC'P NUtviBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
2018-D7-BX-0876
AWARD CONTINUATION
SHEET
ANARD DATE
SPECLJL CONDITIONS
Grant
lorovzols
PAGE 5 OF 24
11. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply tivith all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/fun(iing(Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $150,000)), and are incorporated by reference here.
12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at httpsa/ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide")
14. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
15. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at httpsa/ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
OJP FORM 4000/2 (REV. 4-88)
PROJECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
20t8-DJ-BX-0876
AWARD CONTINUATION
SHEET
AiVARD DATE
SPECIAL CONDITIONS
16. Effect of faiture to address audit issues
Grant
toiouzota
PAGE 6 OF 24
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, of may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
17. Potential imposition of additional requirements
Shesecipientagrees_to_comgly_with_any_additinnaLrequirements_thatsnay_beimposedtz�the�JiJJ�waromg_agency
(OJP or OVW, as appropriate) during Lite period of perfomrance for this award, if the recipient is designated as "high -
risk" for purposes of the DOJ high -risk grantee list.
18. Compliance with DO7 regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with aII applicable requirements of 28
C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently accessible of https://Nvlvw.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Titie 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current"
data.
OJP FORM 4000/2 (REV. 4-88)
�G .
PROJECT NUMBER
21.
22.
23.
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-087b
Restrictions on "lobbying"
AWARD CONTINUATION
SHEET
Grant
AGVARD DATE
SPECIAL CONDTIIONS
torotnots
PAGE 7 OF 24
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. I913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OR from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fail within the scope of these prohibitions, the recipient is to contact OR for guidance, and may not proceed without the
express prior written approval of OJP.
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2018)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2018, are set out at
t tr z•//n;n anv/fimrlin9/Explore/FY18AnnropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees ") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or otherperson
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division,
1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ OIG hotline: (contact
information in English and Spanish) at (800) 869.4499 (phone) or (202) 616-988I (fax).
Additional information is available from the DOJ OIG website at https:l/oigjustice.gov/lrotiine.
oJP FORM 4000l2 (R Ev. a-ss>
�G_
PROTECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
20I8-DI-BX-087b
AWARD CONTINUATION
SHEET
Grans
AWARD DATE 10/0112018
SPECI,4L CONDITIONS
24. Restrictions and certifcations regarding non -disclosure agreements and related matters
PAGE 8 OF 24
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this ativard, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
1. In accepting this award, the recipient--
aI represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or othenvise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b, certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise resfrict (orpurport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it Learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purportto prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
ttre federal agency snaking this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
OIP FORit4 4000/2 (REV. 4-88)
PROJECT NUMBER
U.S. Department of justice
Office of Justice Programs
Bureau of Justice Assistance
20I8-DJ-HX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPL'CL4I. CONDITIONS
Grant
ID/01/2018
25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
26.
27
28.
PAGE 9 OF 24
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient aiso must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question anse as to the a
contact the DOJ awarding agency
or OV W, as appropriate) for guidance.
Encouragement ofpolicies to ban text messaging while driving
to
to
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2Q09), DOJ encourages recipients and snbrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OR by email at OJP.ComplianceReporting cr ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: I. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
Cooperating with OR Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guide]ines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OR to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OR for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
OIP FORM 40D0(2 (REV. 4-88)
PROJECT' NUMBER
U.S. Department of justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 10/01(20I8
SPECIAL CONDITIONS
29. FFATA reporting: Subativards and executive compensation
PAGE 10 OF 24
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non -prof
or she may own or operate in his or
30. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this award.
31. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expendihires both must be reported on the quarterly
Federal Financial Report, SF 425.
32. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global justice Information Sharing
Initiative (Global) guidelines. The recipient {and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gow gsp_grantcondmon.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe
compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
33. Avoidance of duplication of networks
To avoid duplicating existing nehvorks or IT systems in any initiatives funded by BJA for la�v enforcement information
sharing systems which involve interstate connectivity beriveen jurisdictions, such systems shall employ, to the extent
possible, existing nehvorks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
34. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Inteltigence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at
its discretion, perform audits of the system, as per the regulation. Should any violation of28 C.F.R. Part 23 occur, the
recipient may be fined as per 34 U.S.C. 1023 1 (c)-(d). The recipient may not satisfy such a fine with federal funds.
oJP FoxNt a000/z (REv. a -as>
PROJECT NI7MBER
U.S, bepartnrent ofJustice
Office of Justice Programs
Bureau of Justice Assistance
2018-D7-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
35. Protection ofhuman research subjects
Grant
10/0112018
PAGE I1 OF 24
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
36. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
37. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
38. Law enforcement task forces -required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with arvard funds
who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank,
must complete required online (intemet-based) task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (w�vw.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil Iiberdes/rights, task force performance measurement, personnel selection, and task force oversight and
accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force
personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctlli.org).
39. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of �650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
OJP FORM 4000/2 (REV. 4-88)
�t
PROJECT NUMBER
U.S. Depa, men t of Justice
Office of Justice Programs
Bureau of Justice Assistance
2DI8-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
to/otnots
40. Submission of eligible records relevant to the National Instant Background Check System
PAGE I2 OF 24
Consonant with federal statutes that pertain to firearms and background checks --including 18 U.S.C. 922 and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific
project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or
State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and
-- when appropriate -- promptly must update, correct, modity, or remove
relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any
such evidence in any express written determination regarding this condition.
41. Certification of Compliance with 8 U.S.C. 1173 and 1644 (within the funded "program or activity") required for valid
award acceptance by a IocaI government
In order
order validly to accept this award, the applicant local govemment must submit the required "State or Local
Government: FY 2018 Certification of Compliance with 8 U.S.C. 1373 and 1644" (executed by the chief legal officer
of the local government). Unless that executed certification either-- (1) is submitted to OR together with the fully -
executed award document, or (2) is uploaded in OJP's GMS no later than the day the signed award document is
submitted to OJP, any submission by a local government that purports to accept the award is invalid.
If an initial award -acceptance submission by the recipient is invalid, once the local government does submit the
necessary certifcation regarding 8 U.S.C. I373 and 1644, it may submit a fiilty-executed award document executed by
the local government on or after the date of that certification.
For purposes of this condition, "local government" does not include any Indian tribe.
OJP FORM 4000/2 (REV. 4-88)
PROJECT NUMBER
U.S. Department of justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
AWARD CONTINUATION
SHEET
ANARD DATE
SPECItiL CONDITIONS
Grant
toiotnots
PAGE 13 OF 24
42. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
ongoing compliance
I. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, -
agency, or -official may prohibit or in any way restrict-- (1) any government entity or -official from sending or
receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a government
entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration
status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition (or restriction) that violates this condition is an
"information -communication restriction" under this award.
2. Certifications from subrecipients. The recipient may not make a subaward to a State, a local government, or a
"public" institution of In education, unless it first obtains a certification of compliance with 8 U.S.C. 1373 and
1644, properly executed by the chief legal officer of the government or educational institution that would receive the
subaward, using the appropriate form available at https://ojp.gov/fundinglExplore/Samp]eCerffications-8USC1373blit
Also, the recipient must require that no subrecipient (at any tier) may make a further subaward to a State, a local
government, or a public institution of higher education, unless it first obtains a certification of compliance with 8
U.S.C. 1373 and 1644, properly executed by the chief legal officer of the government or institution that would receive
the further subaward, using the appropriate OJP form.
3. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition,
4, Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds maybe obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition,
5. Rules of Construction
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any institrtion ofhigher
education or any Indian tribe.
(2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or
in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity,"
and its officials to be "government officials.")
(3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d-4a).
(4) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644; and terms that are defined in 8
U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa.
(5) Pursuant to the provisions set out at (or referenced in) 8 U.S.C. 1551 note ("AboIition ... and Transfer of
Functions"), references to the "immigration and Naturalization Service" in 8 U.S.C. 1373 and 1644 are to be read as
references to particular components of the Department of Homeland Security (DHS).
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, any public institution of higher education, or any other entity (or individual) to violate any
federal law, including any applicable civil rights or nondiscrimination law.
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before
oJP FORM 4aoor2 IREv, 4-88l
�C '
PROJECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
award acceptance.
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
toot/zot8
PAGE t4 OF 24
43. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") tivith federal
law enforcement (8 U.S.C. 1373 and 1644); unallowable costs; notification
1. If the recipient is a "State," a Ioca1 government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if -- at the time it incurs such costs -- the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information -communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled "Noninterference (within the funded'program or activity) with federal law enforcement: 8
U.S.C. 1373 and I644 and ongoing compliance."
D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
Z. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient (or of any further such subrecipient at any fier) that is funded in whole or in part with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a srrbrecipient's minor and
transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any ob]igations of award
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the "Noninterference ... 8 U.S.C. 1373 and 1644
and ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information -communication restriction" has the meaning set out in the
"Noninterference ... 8 U.S.C. 1373 and 1644 and ongoing compliance" condition.
B. Both the "Rules of Construction' and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and
1644 and ongoing compliance" condition are incorporated by reference as though set Forth here in full.
OJP FORM 4000/2 (REV. 4-88)
�4
PROJECT NUMBER
U.S. Department 0f Tustice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIf1L CONDITIONS
Grant
(0/OI/2018
PAGE t5 OF 24
44. Noninterference (within the funded "program or activity") with federal law enforcement: No public disclosure of
certain law enforcement sensitive information
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any subaward (at any tier).
I. Noninterference: No public disclosure of federal law enforcement information in order to conceal, harbor, or shield
Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law (including 8
U.S.C. 1324 and 18 U.S.C. chs. 1, 49, 227), no public disclosure may be made of any federal law enforcement
information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under
U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U.S.C. ch. 12 --
without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18 U.S.C.
1071 or 1072 or of 8 U.S.C. 1324(a).
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient comp]iance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance Zvith this
condition.
4. Rules of construction
A. For purposes of this condition --
(I) the teen "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8 U.S.C.
(2) the term "federal law enforcement information" means Iaw enforcement sensitive information communicated or
made available, by the federal govemment, to a State or local govemment entity, -agency, or -official, through any
means, including, without limitation-- (I) through any database, (2) in connection with any law enforcement
partnership or -task-force, (3) in connection with any request for law enforcement assistance or -cooperation, or (4)
through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending federal
law enforcement activity;
(3) the term "law enforcement sensitive information" means records or information compiled for any lacy enforcement
purpose; and
(1) the term "public disclosure" means any communication or release other than one-- (a) within the recipient, or (b) to
any subrecipient (at any tier) that is a government entity.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the fitnded
'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
OJP FORM 4000/Z (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2018-D)-BX-0876 AWARD DATE 10/01/2018
SPECIAL CONDITIONS
PAGE L6 OF 2a
45. Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain aliens
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part} by this
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance for
the award. Its provisions must be among those included in any subaward (at any tier).
1. Noninterference with statutory law enforcement access to correctional facilities
Consonant with federal law enforcement statutes and regulations --including 8 U.S.C. 1357(a), under which certain
federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an alien
as to his right to be or to remain in the United States," and 8 C.F.R. 287.5(a), under which that power may be exercised
"anywhere in or outside the United States" -- within the funded program or activity, no State or local government
entity, -agency, or -official may interfere with the exercise of that power to interrogate "without warrant" (by agents of
the United States acting under color of federal law) by impeding access to any State or local government (or
government -contracted) correctional facility by such agents for the purpose "interrogat[ing] any alien or person
believed to bean alien as to his [or her] right to be or to remain in the United States."
Z. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds maybe obligated for the
reasonable, necessary, and allocable costs (if any} of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition:
(1) The term "alien" means what it means under section 101 of the Immigration and Nationality Act (1NA) (see 8
U.S.C. 1101(a)(3)).
(2) The term "correctional facility" means what it means under the title I of the Omnibus Crime Control and Safe
Streets Act of 1968 (see 34 U.S.C. 10251(a)(7)).
(3) The term "impede" includes taking or continuing any action, or implementing or maintaining any law, policy, rule,
or practice, that--
) is designed to prevent or to significantly decay or complicate, or
(b) has the effect of preventing or of significantly delaying or complicating.
B. Both the "Rules of Constrnction" and the "Important Note" set out in the "Noninterference (within the filnded
program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
oJP FORM aoao/2 tREv. a-ss>
PRO]ECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
2018-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
loiouzols
PAGE 17 OF 24
46. Noninterference (within the funded "program or activity") with federal law enforcement: Notice of scheduled release
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts the award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any subaward at any tier.
I. Noninterference with "removal" process: Notice of scheduled release date and time
Consonant with federal law enforcement statutes -- including 8 U.S.C. 1231 (for an alien incarcerated by a State or
local government, a 90-day "removal period" during which the federal government "shall" detain and then "shall"
remove an alien from the U.S. "begins" no later than "the date the alien is released from ... confinement"; also, the
federal government is expressly authorized to make payments to a "State or a political subdivision of the State ... with
respect to the incarceration of [an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take
into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report
to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure the
prompt removal" from the U.S. of removable "criminal aliens") -- within the funded program or activity, no State or
local government entity, -agency, or -official (including a government -contracted correctional facility) may interfere
with the "removal" process by failing to provide -- as early as practicable (see para. 4.C. below) -- advance notice to
DHS of the scheduled release date and time for a particular alien, if a State or local government (or government -
contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such
advance notice.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award fimds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition:
(1) The term "alien" means what it means under section 101 of the INA (see 8 U.S.C. 1101(a)(3)).
(2) The term "correctional facility" means what it means under the title I of the Omnibus Crime Control and Safe
Streets Act of 1968 (see 34 U:S.C. 10251(a)(7)).
B. Nothing in this condition shalt be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond the
date and time the individual otherwise would have been released.
C. AppIicability
(I) Ctrrrent DHS pracrice is ordinarily to request advance notice of scheduled release "as early as practicable (at least
48 hours, ifpossible)." (See DHS Fomr I-247A (3/17)). If (e.g., in light of the date DHS made such request) the
scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested, it
shall NOT be a violation of this condition to provide only as much advance notice as practicable.
(2) Current DHS practice is to use the same form for a second, distinct purpose -- to request that an individual be
OJI' FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
Bureau of .justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2018-DI-BX-0876 AWARD DATE 10/01/2018
SPECIAL CONDI770NS
PAGE 18 OP 24
detained for up to 48 hours AFTER the scheduled release. This condition does NOT encompass such DHS requests for
detention.
D. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded
program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
47. Requirement to collect certain information from subrecipients
The recipient may not make a subaward to a State, a local government, or a "public" institution of higher education,
"Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and
Customs Enforcement (ICE)." All subrecipient responses must be collected and maintained by the recipient, consistent
with regular document retention requirements, and must be made available to DOJ upon request. Responses to these
questions are not required from subrecipients that are either a tribal government/organization, a nonprofit organization,
or a private institution of higher education.
OJP FORM 9000/2 (REV. 9-88)
U.S. Department of Tustice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECTNUMBER 2018-DJ-BX-0876 AWARD DATE 10/O1/2018
SPECIAL CONDITIONS
48. Compliance with National Environmental Policy Act and related statutes
PAGE 19 OF 24
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award Rinds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by
the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities asset out below, whether or not they are being
specifically funded with these award fonds. That is, as tong as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condit
must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:tioja.gov/Funding/nepa.htmi, for
programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award fiends, the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
49. Establislunent of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust In account. Recipients (and subrecipients} must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.P.R. 200305(b)(8)). The tnlst fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend
within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at
the time of closeout.
OJP FORM �1000/2 (REV. 4-88)
U.S. Department of justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECTNUMBER 2018-DJ-BX-0876 AWARD DATE 1010112018
SPECIAL COND17YONS
50. Prohibition on use of award funds for match under BVP program
PAGE 20 OF 24
JAG funds may not be used as the 50%match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
51. Certification of body armor "mandatory wear" policies
The recipient agrees to submit a signed certification that all law enforcement agencies receiving body armor purchased
with funds from this award have a written "mandatory wear" policy in effect. The recipient must keep signed
certifications on file for any subrecipients planning to utilize funds from this award for ballistic -resistant and stab -
resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from
other than it be a mandatory wear policy for all uniformed officers while on duty.
52. Body armor -compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with JAG award funds may be purchased at any threat
level, make or mode], from any distributor or manufacturer, as long as the body armor has been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body
Armor Model List (https://nij.govltopics/technology/body-armor/Pages/compliant-ballistic-annor,aspx). In addition,
ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely
fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/
topics/ technology/ body -armor/ pages/ safety-initiative.aspx.
53. Body armor -impact on eligibility for other program funds
The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for
funding under the Bulletproof Vest Partnership (BVP) program, a separate program operated by BJA, pursuant to the
BVP statute at 34 USC 10531(c)(5).
54. Reporting requirements
The recipient must submit quarterly Federal Financial Reports (SF-425) and semi -anneal performance reports through
OJP's GMS (hops:!/grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 20I0, the recipient must provide data that
measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's
Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on
reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required
7AG reports by established deadlines may result in the freezing of grant funds and future High Risk designation.
55. Required data on lacy enforcement agency training
Any law enforcement agency receiving direct orsub-awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that offccers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
56. Expenditures prohibited without waiver
No funds ender this award maybe expended on the purchase of items prohibited by the JAG program statute, unless, as
set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such
expendihrres essential to the maintenance ofpublic safety and good order.
oJP roRM aooa2lREv. 4-sal
PROJECT NUMBER
U.S. Department ofJastice
Office of Justice Programs
Bureau of Justice Assistance
2018-D1-BX 0876
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 10/0112018
PAGE 2l OF 24
SPECIAL CONDITIONS
57. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2017
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of
the first day of the period of performance for the award (October 1, 2017), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a
minimum-- (1) the recipient makes a valid acceptance of the award, and (2) alI applicable withholding conditions are
removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
to the extent (if any) that an ativard condition expressly precludes reimbursement ofproject costs incurred "at -
risk," if and when the recipient makes a valid acceptance of this award and UJY removes eacn appucaore wunnolamg
condition through a Grant Adjustment Notice, the recipient is authorized to obligate (federal) award funds to reimburse
itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs incurred prior to
award acceptance orprior to removal of an applicable withholding condition), provided that those project costs
otherwise are allowable costs under the award.
Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award
funds to "supplant" State m local funds in violation of the recipient's certification (executed by the chief executive of
the State or local government) that federal funds will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
SS. Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS.
No profiles generated under this award maybe entered or uploaded into any non -governmental DNA database without
prior express written approval from BJA.
Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may
be accepted for entry into CODIS.
59. Three percent set -aside for NIBRS compliance
The recipient must ensure that at least 3 percent of the total amount of this aFvard is dedicated to achieving full
compliance with the FBI's National Incident -Based Reporting System (NIBRS), unless the FBI or appropriate State
official has certified that the recipient locality is already NIBRS compliant, and evidence of this has been submitted to
and approved by BJA. The recipient will be required by BJA to make revisions to budgets that do not clearly indicate
what projects will be supported by this 3 percent set -aside, unless evidence of NIBRS compliance has been submitted
to and approved by BJA. Recipients serving as fiscal agents for "disparate jurisdictions," (as defined at 34 USC
10156(d)(4)) have to pass this requirement through to in subawards to other localities in the disparate jurisdiction, so
that each locality in a disparate jurisdiction group dedicates at least 3 percent of award funds to NIBRS compliance,
unless, with respect to each locality in the disparate jurisdiction group, evidence of NIBRS compliance has been
submitted to and approved by BJA.
OJP PORM 4000l2 (REV.4-88)
�C
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECTidOMBER 20t8-DI-BX-0876 ANARDDATE t0(Ol/2018
SPECLIL CONDITIONS
60. Encouragement of submission of "success stories"
PAGE 22 OF 24
BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign in to a My BJA account at https:/ / www.bja.gov/ Login.aspx to access the Success Story Submission form. If
the recipient does not yet have a My BJA account, please register at littps:/ / www.bja.gov/ profile.aspx. Once
registered, one of the available areas on the My BJA page will be "My Success Stories." Within this box, there is an
option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Success
Story web page at https:/ / www.bja.gov/ SuccessStoryList.aspx.
61. Withholding of funds: Required certification from the chief executive of the applicant government
Tfie recipient may not obligate, expend, or draw down any award funds until the recipient submits the required
"Certifications and Assurances by the Chief Executive of the Applicant Government," properly -executed (as
determined by OJP), and a Grant Adjustment Notice (GAN) has been issued to remove this condition.
62. Withholding of funds: Budget narrative or information
The recipient may not obligate, expend, or draw down any award funds until the recipient submits, and OJP reviews
and accepts, the required budget information or narrative for the award, and a Grant Adjustment Notice (GAN) has
been issued to remove this condition.
63. Withholding of funds: Program narrative
The recipient may not obligate, expend, or draw down any award hinds until the recipient submits, and OJP reviews
and accepts, the program narrative for this award, and a Grant Adjustment Notice (GAN) has been issued to remove
this condition.
64. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the required application attachments) and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
65. Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
66. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Program Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
67. Withholding -DHS question attachment
The recipient inay not obligate, expend or draw down funds until the Office of Justice Programs has received and
approved the required application attachments) described in the program solicitation as "Information regarding
Communication with the Department of Homeland Security (DHS) and/or Immigration and Customs Enforcement
(ICE)," and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
OIP FORM 4000/2 (REV. A-88)
PROJECT NUMBER
U.S. Department ofJListice
Office of Justice Programs
Bureau of Justice Assistance
20[B-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
to/o[/2o[s
PAGE 23 OF 24
68. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient mList comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or
any other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAMIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civi
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/fanding/FAPJJS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
69. Withholding of funds: Memorandum of Understanding
The recipient may not obligate, expend, or draw down any award funds until OJP has reviewed and approved the
Memorandum of Understanding (MOU), and a Grant Adjustment Notice (GAN) has been issued to remove this
condition.
70. Withholding of funds: Subrecipient monitoring policies
The recipient's response to the Subrecipient Management and Monitoring questions) of the Financial Management and
System of Internal Controls Questionnaire indicates that the recipient may not have controls in place to monitor the
activities of any Subrecipient, as necessary, to ensure that the subaward is used for authorized purposes in compliance
with Federal laws, regulations, and the terms and conditions of the subaward and that subaward performance goals are
achieved. (See 2 CFR 200.331(d)). The recipient agrees to submit a copy of its Subrecipient monitoring policies and
procedures to the OJP program office.
If the recipient anticipates that it will not make a subaward under this award then, instead of submitting Subrecipient
monitoring policies and procedures, the recipient agrees that it must advise OJP in writing that it does not intend to
make a subaward under this award.
The recipient may not obligate, expend, or draw down funds under this award until either-- (1) the OJP program office
has received, and OJP has reviewed and approved, the Subrecipient [monitoring policies and procedures, or (2) the OJP
program office has received and considered the recipient's written communication and has agreed (for purposes of
federal grants administrative requirements) that no subawards are anticipated Linder this award ? and a Grant
Adjustment Notice has been issued to remove this condition.
The recipient understands and agrees that it is obligated to immediately notify the OJP grant manager in writing of any
later change in its plan to make or not make a subaward under this award.
71. The recipient agrees promptly to provide, upon request, financial or programmatic -related documentation related to
thIs award, including documentation of expenditures and achievements.
72. The recipient understands that it will be subject to additional financial and programmatic on -site monitoring, which
inay be on short notice, and agrees that it will cooperate with any such monitoring.
OJP FORM 4000/2 (REV. 4-88)
PROJECT NUMBER
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
20I8-DJ-BX-0876
AWARD CONTINUATION
SHEET
AWARD DATE
SPECIAL CONDITIONS
Grant
io/ovaots
PAGE 24 OF 24
73. WithhoIding of funds: Completion of "OJP financial management and grant administration training" required
The recipient may not obligate, expend, or draw down any ativard funds until-- (1) OJP determines that the recipient's
Point of Contact (POC) and all Financial Points of Contact (FPOC8) for this award have successfully completed an
"OJP financial management and grant administration training" on or after January 1, 2016, and (2) OJP issues a Grant
Adjustment Notice (GAN) to modify or remove this condition.
Once both the POC and all FPOCs have successfully completed the training required by this condition, the recipient
may contact the designated grant manager for the award to request initiation of a GAIN to remove this condition.
A list of the OJP trainings that OJP will consider an "OR financial management and grant administration training" for
purposes of this condition is available at https:/fojp.gowtraining/frnts.htm. Atl frainings that satisfy this condition
include a session on grant fraud prevention and detection.
74. Withholding of funds: Disclosure of pending applications
The recipient may not obligate, expend, or draw down any award fends until: (1} it has provided to the grant manager
for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient has made any adjustments to the award that OR may require
to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment),
(4) if appropriate adjustments to a discretionary award cannot be. made, the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and
(5) a Grant Adjustment Notice has been issued to remove this condition.
OJP FORhf 4000/2 (REV. 4-88}
�e .
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/13/2018 -Ordinance 23475-11-2018
DATE: Tuesday, November 13, 2018 REFERENCE NO.: C-28934
LOG NAME: 35JAGFYI8
SUBJECT:
Authorize Acceptance of a Grant from the Edward Byrne Memorial Justice
Assistance Grant Fiscal Year 2018-2019 Program from the United States
Department of Justice, Office of Justice Programs and Bureau of Justice
Assistance in the Amount of $500,519.00, Authorize Execution of a Grant
Agreement with the United States Department of Justice and Related
Memoranda of Understanding with Tarrant County and the Cities of Arlington
and Bedford and Adopt Appropriate Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of a grant from the Edward Byrne Memorial Justice
Assistance Grant Fiscal
Year 2018 Program from the United States Department of Justice, Office
of Justice Programs and
Bureau of Justice Assistance in the amount of $500,519.00;
2. Authorize the execution of a Grant Agreement with the United States
Department of Justice and
related Memoranda of Understanding with Tarrant County and the Cities
of Arlington and Bedford to
designate the City of Fort Worth as the cognizant fiscal agency for
the purpose of administrating this
grant and determining the manner in which the grant money will be
disbursed and utilized; and
3. Adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the
Grants Operating Federal Fund in the amount of $500,519.00 subject to
receipt of the grant.
DISCUSSION:
The City of Fort Worth will apply for a grant from the Edward Byrne
Memorial Justice Assistance Grant (JAG) Fiscal Year 2018 Program, which has
been established by the United States Department of Justice to allow local
governments to support a broad range of activities aimed at preventing
crime and improving the criminal justice system. The City of Fort Worth
applied for the grant in conjunction with the Cities of Arlington and
Bedford and with Tarrant County. Pursuant to the application terms, the
City of Fort Worth is required to negotiate with the other jurisdictions to
develop a program budget and strategy. The jurisdictions agreed to funding
distribution amounts and that the City of Fort Worth should serve as the
cognizant agency for the Fiscal Year 2018 Program. The cities and county
included in the application have worked collaboratively under JAG programs
since 2005.
A total amount of S500,519.00 is available to be shared among the
jurisdictions listed below and will be distributed in the following manner:
Jurisdictions
Purpose Area
Amount
Fort Worth
Personnel Software
$252,948.00
Arlington
Police Equipment
$1133127.00
Bedford
Police Equipment
$95314000
Tarrant County
Mental Health Liaison
$125,130.00
No matching funds are required. The City of Fort Worth is responsible for
submitting the full grant application and will, upon receipt of the grant
funds, distribute the agreed upon funding amounts to the other
jurisdictions on a reimbursable basis. In the JAG Program application, the
City of Fort Worth
requested the amount of $252,948.00 for an automated personnel management
platform.
The Fiscal Year 2016 and 2017 JAG Program M&C's were M&C C-27965 & M&C
C-28525. Initially the FY16 funds were planning to be used for in car
video equipment and the FY17 funds were planning to be used for equipment
and training for the Fort Worth Crime Lab. The Fort Worth Police
Department has now changed their view on how to best utilize those
funds. Therefore, the City is submitting new documentation to the DOJ
describing the City's proposed use for the FY16 and FY17 funds from the JAG
Program grant. For FY16, the City now plans on using those funds for
training and equipment for the Crime Lab and for FY17, the City is now
planning on using those funds for the same automated personnel management
platform that the funds for FYI will be used for. No council approval is
necessary for this change since the amounts for the grants are not changing
and the City is submitting the required documentation to the DOJ to change
the use of those funds.
This program will serve ALL COUNCIL DISTRICTS.
Indirect costs are not eligible expenses for this grant.
This contract will be with a governmental entity, state agency or public
institution of higher education: United States Department of Justice.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached
appropriation ordinance, funds will be available in the current operating
budget, as appropriated, of the Grants Operating Federal Fund. The Police
Department is responsible for the collection and deposit of funds due to
the City. If awarded, the City will be paid on a reimbursement basis.
FUND IDENTIFIERS (FIDs):
TO
Department Account Project Program Activity Budget Reference ifAmountFund ID ID year (Chartfield 2)
FROM
Department Project Budget Reference #
Fund ID Account ID Program Activity year (Chartfield 2) Amount
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
1. 35JAGFYI8 21003 A019.docx (Public)