Loading...
HomeMy WebLinkAboutContract 49250-R2 FORT WORTH, CITY SECRETARY. CONTRACT NO._ '�� s� O Ila May 3, 2019 D&S Engineering Labs, LLC 14805 Trinity Blvd Fort Worth, TX 76155 Attn:Amy Irwin Brothers, P.E. RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No. 49250("Contract") Contract Amount: $500,000.00 This letter is to inform you that the City is exercising its option to renew CSC No. 49250 for an additional one year period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement. If you have any questions concerning this Second Renewal,please don't hesitate to contact me. Sincerely yours, Zelalem Arega TPW Capital Delivery/Lab Services 8851 Camp Bowie Blvd.West Fort Worth,Texas 76116 (817)392-8930 �YC�jV�b OFFICIAL RECORD Cis 414 22 2019 CITY SECRETARY ci�.S CR�r Airy FT. WORTH,TX CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS, this Second Renewal of Agreement ("Renewal") is between the City of Fort Worth, ("CITY"), and D&S Engineering Labs, LLC, ("CONSULTANT"); and WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement (City Secretary#49250) as renewed and amended; and WHEREAS,the Agreement was approved by M&C C-28278(June 20,2017),for the Project generally described as: Geotechnical Engineering and Materials Testing Services;and WHEREAS, the Agreement was renewed and amended administratively on June 4, 2018 (CSC 49250-R1); and WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and the parties desire to renew the Agreement for the second and final time; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The Agreement shall be renewed for an additional year from its effective date. Article V All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. Second Renewal of Agreement Page 1 of 2 Geotechnical Engineering and Materials Testing Services APPROVED: City of Fort Worth D&S Engineering Labs,LLC Alanis Amy in Brothers, P.E. Assistant City Manager President DATE: S a- DATE: APPROVAL RECOMMENDED: 0 (" Steve Cooke Interim Director,Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: 6 2 �8 Date: �- Douglas W.Black Assistant City Attorney A E �01 kt Mary J. Kayser City Secretary Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfoonance and reporting requirements. ON A- Zelalem Arega Sr Professional Engineer OFFICIAL RECORD CITY SECRETARY Second Renewal of Agreement FT. WORIXXX Geotechnical Engineering and Materials Testing Services D&SENGI-01 SMUNIZ CERTIFICATE OF LIABILITY INSURANCE DAT5/6/2019 YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require,an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NONTACT Christine Jones Trimble-Bat er Insurance Associates LLP PHAONE FAX 120 Austin Hwy. aC,No,Ext):(210)253-2414 ` (vc,No): Ste.103 Jb%1%6,christine@trimble-batjer.com San Antonio,TX 78209 INSURERS AFFORDING COVERAGE NAIC S INSURER A:Security National Insurance Company 33120 INSURED INSURER B:Wesco Insurance Comp.any 25011 D&S Engineering Labs,LLC INSURER C:Technology Insurance Company 42376 1101 Shady Oaks Drive INSURER D: Denton,TX 76205 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TF{E POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD YWD MM/DD/YYYY MM ODtYYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE a OCCUR SPP1656051 10/1/2018 10/1/2019 DAEAGSETORENTQcWEDnce s 100,000 X SEE BELOW MEDEXP(Any oneperson) 5 5,000 PERSONAL&ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY LX]PE0 LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTHER. S B AUTOMOBILE LIABILITY COMBIcNeDnt)SINGLELIMIT S 1,000,000 Ix ANY AUTO P1628136 10/1/2018 10/1/2019 BODILY INJURY Per erson S OWNED SCHEDULEDAUTOS ONLY AUTOS BODILY INJURY Per accident 5 HIRED NON-OWNED PROPERTY DAMAGEAUTOS ONLY AUTOS ONLY Per.accident S SEE BELOW S C X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE TUM1071080 10/1/2018 10/1/2019 AGGREGATE $ 5,000,000 DED I I RETENTION S S C WORKERS COMPENSATION X PER X OTH- AND EMPLOYERS'LIABILITY YIN ST T T 'R ANY PROPRIETORlPARTNERIEJ(ECUTIVE C3731698 1011/201B 10/1/2019 E L_EACH ACCIDENT S 1,000,000 OFFICER/MEgM%ER EXCLUDED? �N N f A (Mandatory inH) E-I DISEASE-EA EMPI-OYEE S 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101.Additional Remarks Schedule,may be attached If more space Is required) *See 2nd Page for Special Provisions* RE:City of Fort Worth and Geotechnical Engineering and Materials Testing Services,Contract No.CSC No.49260 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Fort Worth,TPW Capital Deliver /Lab Services THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN y p y ACCORDANCE WITH THE POLICY PROVISIONS. 8851 Camp Bowie Blvd.West Fort Worth,TX 76116 AUTHORIZED REPRESENTATIVE 41�� ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Form Request for Taxpayer Give Form to the (Rev.October2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ►Go to www.irs.gov1FormW9 for instructions and the latest information. 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. D&S Engineering Labs,LLC 2 Business name/disregarded entity name,if different from above eD CD 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to m following seven boxes. certain entities,not individuals;see a instructions on page 3): o [IIndividual/sole proprietor or ElC Corporation ElS Corporation ElPartnership ❑ Trust/estate c single-member LLC Exempt payee code(if any) ao Q Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► `o = Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting c H LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is ( y) 'C .5 another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that code if an o 2 is disregarded from the owner should check the appropriate box for the tax classification of its owner. w d 00 ❑ Other(see instructions)► (Applies to accounts maintained outside the U.S.) to 5 Address(number,street,and apt.or suite no.)See instructions. Requester's name and address(optional) 1101 Shady Oaks Dr 6 City,state,and ZIP code Denton,TX 76205 7 List account number(s)here(optional) IMM Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later. For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN, later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. FF71 — 1 8 1 5 9 1 0 M71 Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later. Sign I Signature of Here U.S.person► 9w�_Owdk "°l Date► 01/03/2019 General Instruction •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments .Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov1FormW9. •Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest), 1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN, returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) i City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 6/20/2017 DATE. Tuesday, June 20, 2017 REFERENCE NO.. **C-28278 LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance w, Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas— Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000,00 Annually (ALL COUNCIL DISTRICTS) t RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with f Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc.,• &S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas —Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and E materials testing for various construction projects. The term of each Agreement is one-year with two one- f year renewal options. The annual amount of each contract is up to $500,000.00. DISCUSSION: l A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and f' Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21 firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. is Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers who initiate the construction projects. i MMBE OFFICE - MIWBE Office in conjunction with the Transportation and Public Works Department has i. determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc,, D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah i- 1 Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page I of 2 S Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., committed to 15 percent SBE participation. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department ccoun Project JProgram ctivity Budget Reference # �Mol ID ID Year (Chartfield 2) FROM Fund Department Accoun Project JProgram ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Roy Teal (7958) Additional Information Contact: Zelalem Arega (8930) ATTACHMENTS 1. BDE Geotechnical Engineerinq .lDdf (CFW Internal) 2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public) 3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public) 4. Forn1295 Terracon Geotech.pdf (Public) 5. SAMS EPLS for all 12 Firms.pdf (CFW Internal) Lognaine: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2