HomeMy WebLinkAboutContract 49284-R2 CITY SECRETARY.
FORT WORTH., CONTRACT NO. -�
May 3,2019
Terracon Consultants, Inc.
2501 East Loop 820 North
Fort Worth,TX 76118
Attn:John Tupa, CET
RE: NOTICE OF CONTRACT RENEWAL
Geotechnical Engineering and Materials Testing Services
Contract No. CSC No.49284("Contract")
Contract Amount: $500,000.00
This letter is to inform you that the City is exercising its option to renew CSC No.49284 for an additional one year
period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second
renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement.
If you have any questions concerning this Second Renewal,please don't hesitate to contact me.
Sincerely yours,
Zelalem Arega
TPW Capital Delivery/Lab Services
8851 Camp Bowie Blvd.West
Fort Worth,Texas 76116
(817) 392-8930
ILa
RECEIVED
MAY 2 2 2019 LFT
AL REWORD
CITY OF FORT WORTH ECRE"fARY
CITY SECRETARY
OOTH, TX
CITY OF FORT WORTH
SECOND RENEWAL OF AGREEMENT
WHEREAS, this Second Renewal of Agreement("Renewal") is between the City of
Fort Worth, ("CITY"), and Terracon Consultants, Inc., ("CONSULTANT"); and
WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement
(City Secretary#49284) as renewed and amended;and
WHEREAS,the Agreement was approved by M&C C-28278(June 20,2017),for the
Project generally described as: Geotechnical Engineering and Materials Testing Services;and
WHEREAS, the Agreement was renewed and amended administratively on June 4,
2018 (CSC 49284-R1); and
WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and
the parties desire to renew the Agreement for the second and final time;
NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows:
Article I
The Scope of Services as set forth in the Original Agreement remains unchanged.
Article II
The CONSULTANT's compensation for this Renewal shall not exceed a total of
$500,000.00.
Article III
The Agreement shall be renewed for an additional year from its effective date.
Article V
All other provisions of the Original Agreement not expressly amended herein, shall
remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City
Manager.
APPROVED:
Second Renewal of Agreement Page 1 of 2
Geotechnical Engineering and Materials Testing Services
y of For:Wnrflk Terracon Consultants, Inc.
E
us Alanis John Tupa, C
Assistant City Manager Department Manager
DATE: DATE: S
APPROVAL RE CO MENDED:
I
Ste e Cooke
Interim Director,Transportation/Public Works Department
APPROVED AS TO FORM AND LEGALITY:
M&C: 6—
Date:
Douglas W. Black
Assistant City Attorney
n �
J. Kayser
City Secretary
Contract Compliance Manager:
By signing, I acknowledge that I ain the person responsible for the monitoring and
administration of this contract, including ensuring all perfonnance and reporting
requirements.
Zelalem Arega
Sr Professional Engineer
OFFICIAL RECORD
CITY 5ECRETARY
Second Renewal of Agreement I•T. Rof°;x
Geotechnical Engineering and Materials Testing Services
Form W-9 Request for Taxpayer (lire Form to the
O: v.Octobef2018) Identification Number and Certification requester.Do not
U Reveou"S"--1 ►Go to www.l& sand to the IRS.
pov/I�onnW9 for Instructions and the latest infarmetlon.
1 Name(as shown on your kneorre tax return).Name is required on this fins;do not Wave this One dank
Terracon Consultants,Inc.
2 tiushess nama/dWegarded entity name,if aFw from above
3 Check appropriate box for federal tax classification of the person whose name Is entered on One 1.Check only one of the 4 ExernpUore(codes apply orgy to
followliv seven boxes. certain ertRbs,not individuds;see
Instructions on Paps 4
❑ muses proprietor or 0 c Corporation ❑s Corporation ❑ Pammship ❑Tn,westate
single—member LLC Exempt payee cods(If any) 5
❑ Umited liability company.Enter the tax dasaftation(C C wrrporration,"corporation,P-Partnership)0-
0 Noes:Check the appropriate box In the Wns above for the tax classification of the akgb-member owner. Do not check Cori frown FATCA reporfirg
LLC If the LLC Is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC Is
— 0 iod w LLC duet Is not diWpa erded from the owner for U.S.federal tax purposes.Ot erwlse,a slcple member LLC that ODde�wry)
Is disregarded from the owner should check the appropriate box for the tax classification of Its owner.
❑ Other Ma Ietructiom)P. PAO=ID=wLM•rend od*Be uaJ
5 Address(number,street,and apt.or suits no.)See Instructions, Requester's name and address(optional)
PO Box 959673
e City.slate.and Z P oode
St.Louis,MO 63195-9673
7 Ust account raxnb")here(optio aQ
KIM Taxpayer Identification Number N)
Ester your nN In the appropriate box.The TIN provided mist match the name given on line 1 to avoid so"securrny mawer
backup w lien,ldlg.For individuals,this is generally your soda)security number(SSNr.FHowever,for a -m resident alien,tide proprietor,or disregarded entity,we the instruction for Part I.later.For other
entities,It Is your employer kieMiflcation number VEIN).If you do not have a number,see How to get a
71N,later. or
Note:If the account is In more than one name,see the Instructions for line 1.Also am What Name and I Employer idwMieeatlon miner
Number To Give the Requester for guidelines on whose cumber to enter.
M42 - 1 2 4 9 9 M17
Certification
Under penaltles of perjury,I certify that:
1.The number shown on this form Is my correct taxpayer Identification number(or I am welting for a number to be Issued to me);and
2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.1 am a U.S.citizen or other U.S.person(dented below);and
4.The FATCA code(s)entered on this form(if any)Indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out Item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all Interest and dividends an your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement ami ngement pRA),and generally,payments
other than Interest and dividends,you are not required to sign the certification,but you crust provide your correct TIN.See the insUuctio a for Port II,later.
Sign
Here of
U.S.person► Date►
General Instructions •FOrrn 1099-Div(divkkmds,including those from stocks or mutual
funds)
Section references are to the Irdemal Revenue Code unless otherwise a Form 1099-MISC(various types of income,prizes,awards,orgross
noted. proceeds)
Future developments.For the latest lnfomeUon about developments a Forum 1099-B(stock or mutual fund sales and certain other
related to Form W-9 and Its instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.irs.gov1FormM. •Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form to99-K(merchant card and third party network transaction)
An individual or entity(Form W-9 requester)who is required to file an •Forum 1098(home mortgage Interest),1088-E(student ban interest),
information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),Individual taxpayer Identification number(ITIM,adoption
taxpayer identification number(ATIM,or employer Identification number •Form 1099-A(acquisition or abandonment of secured property)
(EIN),to report on an information return the amount paid to you,or other Use Form W-9 only If you are a U.S.person(sicluding a resident
amount reportable on an Information return.Examples of Information alien),to provide your correct TIN.
returns include,but are not limited to,the following. Myou do not return Form W-9 to the nxpmster with a 71N,you might
•Forum 10994NT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
hater.
Out.No.10231x Form W-9 Mev.10-2011n
ACORO®
641�.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies CONTACT
444 W.47th Street,Suite 900 PHONE FAX
Kansas City MO 64112-1906 E-MAIL (AC.
0 No):
(816)960-9000 ADDRESS:
INSURER(S)AFFORDING COVERAGE NAIC!i
INSURER A:Lexington Insurance Company 19437
INSURED TERRACON CONSULTANTS,INC. INSURER B:Travelers Property Casualty Co ofAmerica 25674
1312893 2501 EAST LOOP 820 NORTH INSURER C:The Travelers Indemnity Company 25658
BUILDING 13 INSURER D:
FORT WORTH TX 76118
INSURER E
INSURER F
COVERAGES TERCO01 CERTIFICATE NUMBER: 10551203 REVISION NUMBER: xxxxxxx
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN SR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE IN POLICY NUMBER MM/DD/YYYY MM/DD LIMITS
B X COMMERCIAL GENERAL LIABILITY Y Y TC2J-GLSA-1118L293 1/1/2019 1/1/2020 EACH OCCURRENCE $ 11000,000
DAMAGE TO RETED
CLAIMS-MADE a OCCUR PREMISES Ea occurrence) $ 1,000,000
X CONTRACTUAL LIAR MED EXP(Any one person) $ 25,000
X XCU COVERAGE PERSONAL&ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY 7X JECOT- LOC PRODUCTS-COMP/OP AGG $ 2,000,000
OTHER: $
B AUTOMOBILE LIABILITY Y Y TC2J-CAP-131J3858 1/1/2019 1/1/2020 COMBINED SINGLE LIMIT $
Ea accident 21000,000
X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX
OWNED SCHEDULED BODILY INJURY(Per accident) $ XXXXXXX
AUTOS ONLY AUTOS $ XXXXXXX
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY Per accident
$ XXXXXXX
UMBRELLA LIAB H OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX
EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX
DIED RETENTION$ $ XXXXXXX
WORKERS COMPENSATION PER OTH-
B AND EMPLOYERS'LIABILITY Y UB-2L010337-19-51-K(AOS) 1/1/2019 1/1/2020 X STATUTE ER
C ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N UBIL554607195IR(AZ,MA,WI) 1/1/2019 1/1/2020 E.L.EACH ACCIDENT $ 1,000,000
OFFICERIMEMBER EXCLUDED? FN] N/A
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000
If yes,describe under $ 1,000,000
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT
A PROFESSIONAL N N 26030216 1/1/2019 1/1/2020 $1,000,000 EACH CLAIM&
LIABILITY $1,000,000 ANNUAL AGGREGATE
DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required)
RE:VARIOUS PROJECTS UNDER THE MSA DATED MAY 2009.CITY OF FORT WORTH,ITS OFFICERS,EMPLOYEES AND SERVANTS ARE
ADDITIONAL INSUREDS AS RESPECTS TO GENERAL AND AUTO LIABILITY,AS REQUIRED BY WRITTEN CONTRACT.WAIVER OF
SUBROGATION APPLIES WHERE ALLOWED BY STATE LAW AND AS REQUIRED BY WRITTEN CONTRACT.
CERTIFICATE HOLDER CANCELLATION
10551203
CITY OF FORT WORTH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
ATTN:ANDY ANDERSON THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
8851 CAMP BOWIE WEST BOULEVARD, SUITE 300 ACCORDANCE WITH THE POLICY PROVISIONS.
FORT WORTH TX 76116
AUTHORIZED REPRESENTATIV f
Ila
@ 1988C1015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
i
City of Fort Worth, Texas
Mayor and Council Communication
t
COUNCIL ACTION: Approved on 6/20/2017
DATE: Tuesday, June 20, 2017 REFERENCE NO.: **C-28278
LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS
SUBJECT: `
Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering
and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance
Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee
Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North
Texas — Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon
Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed $500,000.00
Annually (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute individual contracts with
Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC,
Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ
North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, ;!
erracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and
materials testing for various construction projects. The term of each Agreement is one-year with two one-
year renewal options. The annual amount of each contract is up to $500,000.00.
DISCUSSION:
i
A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on i
February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and
Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21
firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification
of personnel, experience, performance on previous City contracts and availability of testing equipment. An
inter-departmental committee selected the most qualified, and now recommends the following firms for
contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S
Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona
&Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone
Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC.
Funding for the geotechnical engineering and materials testing services for City projects will be provided
through various project funding sources. Services for the developer projects will be paid by the developers
4
who initiate the construction projects,
i`
M/WBE OFFICE - M/WBE Office in conjunction with the Transportation and Public Works Department has
determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE
firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance
Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee
Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas— Chelliah
i
i
Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 1 of 2
Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land,
Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc.,
committed to 15 percent SBE participation.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as appropriated,
on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA
Fund. Prior to an expense being incurred, the participating department has the responsibility to validate
the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference# moun
ID ID Year Chartfield 2)
FROM
Fund Department Accoun Project JProgram ctivity Budget Reference # moun
ID ID Year Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Roy Teal (7958)
Additional Information Contact: Zelalem Arega (8930)
ATTACHMENTS
1. BDE Geotechnical Engineering .pdf (CFW Internal)
2. Form 1295 Certificate 100214967 Siqned 5-30-17CMJ Geotech.pdf (Public)
3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public)
4. Forn1295 Terracon Geotech.pdf (Public)
5. SAMS EPLS for all 12 Firms.pdf (CFW Internal)
Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2