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Home My WebLink AboutIR 10275 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10275 May 21, 2019 To the Mayor and Members of the City Council Page 1 of 5 SUBJECT: MONTHLY DEVELOPMENT ACTIVITY REPORT development activity within the City and the measures staff are using to improve the development process. Staff also generates a monthly report to keep the Council informed of the volume of and improving the delivery of plan review and permits. This activity report consists of metrics associated with building permits, infrastructure, stormwater development, and water development plan review. It provides updates on continuous development process improvement efforts. The monthly Development Activity report is attached for your use and information. April 2019 Highlights Building Permits In April 2019, 500 new single-family permits were issued compared to: o 468 new single-family permits issued in March 2019, up 7% o 479 new single-family permits issued in April 2018, up 4% In April 2019, 65 new commercial permits were issued compared to: o 90 new commercial permits issued in March 2019, down 25% o 101 new commercial permits issued in April 2018, down 36% Total commercial valuation (including remodels and additions) for April 2019 was $98 million compared to: o $230 million in March 2019, down 57% o $266 million in April 2018, down 63% Commercial permit volume and valuation experienced a decrease in April 2019 compared to March 2019 and April 2018. In April 2019, there were no issued permits for multi-family or hotels compared to March 2019 and April 2018. Additionally, the type of large commercial projects that were issued permits affected the commercial valuation. Most of the large commercial projects permitted in April 2019 were remodels, renovations, and finish outs for existing office space compared to new multi- family and institutional projects that were permitted in April 2018. Customer Service Overall customer service satisfaction was 86% Very Positive or Somewhat Positive for April 2019, up from 83% in March 2019. A total of 100% of our customers surveyed thought that our Inspections team was extremely helpful or very helpful in April 2019 and March 2019, no change. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10275 May 21, 2019 To the Mayor and Members of the City Council Page 2 of 5 SUBJECT: MONTHLY DEVELOPMENT ACTIVITY REPORT Chart A shows April survey responses Chart B shows April commercial vs residential survey responses ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10275 May 21, 2019 To the Mayor and Members of the City Council Page 3 of 5 SUBJECT: MONTHLY DEVELOPMENT ACTIVITY REPORT X-Team Building Plan Review In April 2019, the following building plan reviews and issued permits were as follows: X-Team Plan Review Conferences 6 X-Team Permits Issued 2 As of May 15, 2019, the following building plan reviews and issued permits were as follows for the month of May: X-Team Plan Review Conferences 5 X-Team Permits Issued 9 As of today, there are 11 permits pending revision (completed conference) and a total of 6 pending conferences. The X-Team offers Plan B, an option for an applicant to have the same benefit of an expedited plan review without a conference. There are currently 5 Plan B permits in review. Building Plan Review On May 16, 2019, building code plan review times for first review were as follows: Commercial Plans Actual 7 days Goal 7 days Residential Plans Actual 6 days Goal 7 days All departmental review times for first review were as follows: Commercial Plans 15 days Residential Plans 8 days On April 16, 2019, Council requested data on the time it takes to obtain a building permit. The Planning and Development staff has compiled building permit data to compare review times between the first six (6) months (October 1 March 31) of the current fiscal year, 2019 and the last fiscal year, 2018. The review times presented below are distinct from the review times included in the January/February Informal Report (IR) regarding new commercial building permits per Council request in September 2018. The new commercial building permit data in the January/February IR were permits from application to issuance and excluded miscellaneous permits such as ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10275 May 21, 2019 To the Mayor and Members of the City Council Page 4 of 5 SUBJECT: MONTHLY DEVELOPMENT ACTIVITY REPORT pools, spas, retaining walls, foundations, temporary construction, and fences. Additionally, the data excluded walk-in permits and third-party review permits. The building permit data below includes all residential and commercial permits including additions, remodels, and third-party reviews. The permits were separated into three (3) categories: Commercial & Residential Permits (walk-ins), Commercial Permits (excluding walk-ins), and Residential Permits (excluding walk-ins). Staff retrieved completed building permits that were routed for review, approved, and permits that were on hold (awaiting customer reply) due to further correction needed on the submitted plans. The following are the results of staff analyzing the data to determine the mean and median time to obtain a commercial and residential building permit. The Planning and Development Department has increased staffing to address the volume and delay of permits in 2018, however, the volume of permits continues to increase. During the first six (6) months of 2019 fiscal year, the staff reviewed approximately 1,150 permits a month compared to 913 permits a month during the first six (6) month of the 2018 fiscal year, up 25%. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 10275 May 21, 2019 To the Mayor and Members of the City Council Page 5 of 5 SUBJECT: MONTHLY DEVELOPMENT ACTIVITY REPORT Infrastructure Plan Review Infrastructure Plan Review Center (IPRC) reviewed 100% of the plans submitted within the 14-day goal timeframe in April 2019. Staff continues to monitor the implementation of phase two of the Accela Automation shared database. Community Facility Agreements (CFA) The CFA Ordinance and Administrative Guide were approved by the Mayor and City Council on May 7, 2019. Development Process Improvements Commercial Permitting Lean Review: The process team met, discussed, and came to consensus on final BPI recommendations. The finalized report is under review by the Executive Management Staff. Please contact Randle Harwood, Planning and Development Director, at 817-392-6101 or Randle.Harwood@fortworthtexas.gov if you have any questions, concerns or comments. David Cooke City Manager ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS Efwfmpqnfou! Bdujwjuz!Sfqpsu BQSJM!312: CVJMEJOH!QFSNJUT!////////////////////////////////////////////////////3.8 JOTJEF!UIJT!FEJUJPO JOGSBTUSVDUVSF!////////////////////////////////////////////////////9.22 TUPSNXBUFS!////////////////////////////////////////////////////////23.24 XBUFS!//////////////////////////////////////////////////////////////////////////////25 EFWFMPQNFOU!QSPDFTT!JNQSPWFNFOUT!////////26 CVJMEJOH!QFSNJUT Ofx!Tjohmf!Gbnjmz!Qfsnjut Ofx!Dpnnfsdjbm!Qfsnjut Efwfmpqnfou!Bdujwjuz!Sfqpsu!3 CVJMEJOH!QFSNJUT Cvjmejoh!Qfsnju!Dpnqbsjtpo Upubm!Dpnnfsdjbm!Wbmvbujpo Efwfmpqnfou!Bdujwjuz!Sfqpsu!4 CVJMEJOH!QFSNJUT Ofx!Dpnnfsdjbm!Wbmvbujpo Npouimz!Wbmvbujpo!Dpnqbsjtpo DifferencePrev.Difference Y-Y CY18 vs CY19 CategoryCurrent MonthPrev. Month M-MYear % April '19March '19%April '18April '19 vs April '18Jan - Dec 2018Jan- Dec 2019 New SF 322157191779 500468479 31% Permits7%4% New SF $1,491,377$6,752,426$970,351,567 $319,391,526 $86,881,811 $85,390,434 $80,129,385 33% Value2%8% New Comm -25-36895363 6590101 41% Permits-28%-36% New Comm -$150,627,825-$172,059,365$1,910,313,426 $515,762,820 $50,514,121 $201,141,946 $222,573,486 27% Value-75%-77% Efwfmpqnfou!Bdujwjuz!Sfqpsu!5 CVJMEJOH!QFSNJUT Mbshf!Dpnnfsdjbm!Qspkfdut April Large Commercial Projects AddressProject NameWork DescValuation 9912!DPQQFS!NFBEPX!ESDPQQFS!DSFFL!FMFNFOUBSZ!TDIPPMOFX!FMFNFOUBSZ!TDIPPM%36-636-111! DPOTUSVDUJPO!PG!NF\[\[BOJOF-!DPOWFZPST-!SBDLJOH!BOE!QJDL! 25611!GBB!CMWE-!CMEH$!6JOHSBN!NJDSP%:-611-111! NPEVMF!JO!FYJTUJOIH!XIT/ 25:36!'!25:62!LJOHTQPSU!SETCBSFOPWBUJPO!PG!FYJTUJOH!PGGJDF!CVJMEJOHT%6-611-111! 2948!IBOEMFZ!FEFSWJMMF!SESJWFSCFOE!CMEH!B-!C-!D!'!EOFX!DPOTUSVDUJPO!UJMU!XBMM!CMEH(T!%5-111-111! 7211!IBSSJT!QLXZUIS!IBSSJT!TXSFNPEFM!4!BSFBT!PG!UIF!3OE!GMPPS!BU!UITX!UIS!DBNQVT%4-8:9-:43! FYQBOTJPO!PG!5311TG!HZN<!JOUFSJPS!LJUDIFO!SFNPEFM<!BEE! 9712!PME!EFDBUVS!SECSZTPO!FMFNFOUBSZ!TDIPPM%4-611-111! TQSJOLMFS!GJSF!TZTUFN 912!8UI!BWFDPPL!DIJMESFOT!IPTQJUBMSFOPWBUJPO!PG!4SE!GMPPS!QBUJFOU!UPXFS!%3-961-868! 22311!IBSNPO!SEEFNBUJD!211.!UJGJOJTI!PVU!PG!FYJTUJOH!PGGJDF0!XIT!TIFMM!GPS!PGGJDF%3-661-111! OFX!21-212!TG!NFEJDBM!PGGJDF!CMEH<!575!TG!NF\[\[BOJOF<!GJOJTI!PVU! 6743!FEXBSET!SBODI!SEQNS!GPSU!XPSUI%3-611-111! PG!PSUIP!BSFBT 5211!BMUBNFTB!CMWETPVUIXFTU!IJHITDIPPMOFX!GJFME!IPVTF%3-536-111! OFX!2.TUPSZ!CMEH!CVJMU!JOUP!FNCBOLNFOU!BU!OF!DPSOFS!PG! 4112!IVMFO!TUGXJTE.!BSMJOHUPO!IFJHIUT!IJHI!TDIPPM%3-426-968! FYJTUJOH!USBDL<!PGGJDFT-!MPDLFS!SPPNT-!JU!'!FMFDUSJDBM!SPPN/ 2828!CBTTXPPE!CMWETFSWJDF!GJSTUOFX!DPOTUSVDUJPO<!BVUP!SFQBJS!TIPQ%3-111-111! 515:!O!NBJO!TUUFYBT!KFU!IBOHBS!3DOFX!IBOHBS!GBDJMJUZ!XJUI!PGGJDF!TQBDF%2-811-111! :47:!OPSUI!GXZDJUBEFM.!MPOHIPSO!TUFBLIPVTFOFX!SFTUBVSBOU%2-611-111! 412!DPNNFSDF!TU-!TVJUF$!611UPLBJ!DBSCPO!DCSFNPEFM!FYJTUJOH!PGGJDF!TQBDF%2-336-111! 6291!O!SBJMIFBE!SEXFTUSPDL!UJSFNPEFM!FYJTUJOH!PGGJDF0!XIT%2-311-111! SFNPEFM!29111!TR!GU!TFDUJPO!PG!CVJMEJOH!GSPN!GPVOEBUJPO!UP! 3726!MVEFMMF!TUCMBDLNPO!NPPSJOH!DPOTUSVDUJPO%2-311-111! GJOJTI0!TUPSBHF!UP!TIFMM 6:62!QBSL!WJTUB!DJSCVSFBV!WFSJUBT!.!QBSL!WJTUBTIFMM!CVJMEJOH!POMZ!GPS!GVUVSF!PGGJDFT!%2-283-211! 663:!TJFSSB!TQSJOHT!MODUS.!NBSTIBMMTGJOJTI!PVU!PG!UFOBOU!TQBDF!JO!FYJTUJOH!SFUBJM!TIFMM!%2-123-573! Efwfmpqnfou!Bdujwjuz!Sfqpsu!6 CVJMEJOH!QFSNJUT DZ!2:!R2!Ofx!Dpnnfsdjbm!Qfsnjut!Ifbu!Nbq Legend CY 19 Q1 New Commercial Permits Per Sq Mile 0 - 1 1 - 2 2 - 3 3 - 4 New Commercial Building Premits Efwfmpqnfou!Bdujwjuz!Sfqpsu!7 CVJMEJOH!QFSNJUT DZ!2:!R2!Ofx!Sftjefoujbm!Qfsnjut!Ifbu!Nbq Legend CY 19 Q 1 New Residential Permits Per Sq Mile 0 - 5 5 - 10 10 - 15 15 - 20 20 - 25 New Residential Building Permits Efwfmpqnfou!Bdujwjuz!Sfqpsu!8 JOGSBTUSVDUVSF! JQSD!Pwfswjfx 201720182019 IPRC Overview Report2016 Cycle Complete52525218 Total Projects15717014861 Avg. Project Total Per Cycle3.023.272.853.39 Total Accepted Projects13815613937 Plan Rev. & Ret w/n 14 days 93%95%98%99% *All data is in calendar year JQSD!Rvbsufsmz!Efubjmt Q3 2018Q4 2018Q1 2019Q2 2019 Cycles1313135 Total Projects47353823 Avg. Projects Total Per Cycle3.622.702.924.6 Total Avg. Accepted Projects Per Cycle3.542.152.082.00 Plan Rev. & Ret w/n 14 days96%100%97%100% *All data is in calendar year Efwfmpqnfou!Bdujwjuz!Sfqpsu!9 JOGSBTUSVDUVSF! DGB!Qspkfdu!Pwfswjfx Qvcmjd!Jogsbtusvduvsf!Sftjefoujbm!Qspkfdut Efwfmpqnfou!Bdujwjuz!Sfqpsu!: JOGSBTUSVDUVSF! Qvcmjd!Jogsbtusvduvsf!Dpnnfsdjbm!Qspkfdut Qvcmjd!Jogsbtusvduvsf!Joevtusjbm!Qspkfdut Efwfmpqnfou!Bdujwjuz!Sfqpsu!21 JOGSBTUSVDUVSF! Qvcmjd!Jogsbtusvduvsf!Nvmuj.Gbnjmz!Qspkfdut Qvcmjd!Jogsbtusvduvsf!Jotujuvujpobm!Qspkfdut Efwfmpqnfou!Bdujwjuz!Sfqpsu!22 TUPSNXBUFS Tupsnxbufs!Sfwjfx!Qfsgpsnbodf Stormwater Review PerformanceCY '18CY '19Apr '19 7.3 Avg. Review Time (days)8.18.0 143 Num. Review Completed 1,693536 90.1 % completed in 10 business days or less85.185.5 2.5 Avg. PiSWM Review Iterations (City)2.22.6 3.3 Avg. FiSWM Review Iterations (City)3.03.3 3.1 Avg. IPRC Review Iterations (City)3.13.2 4.6 Overall Customer Satisfaction Rating (1-5 scale)4.64.6 7 Num. of Surveys Taken3225 Ofx!Tupsnxbufs!Tvcnjttjpot Efwfmpqnfou!Bdujwjuz!Sfqpsu!23 TUPSNXBUFS Tupsnxbufs!Qjqfmjof!Tobqtipu Efwfmpqnfou!Bdujwjuz!Sfqpsu!24 XBUFS Ofxmz!Tvcnjuufe!Xbufs0Tfxfs!Tuvejft WaterDec '18Jan '19Feb '19Mar '19Apr '19 Newly Submitted Water Studies745511 Water Studies Approved *83478 Total Submittals & Resubmittals16791315 Avg. Water Study Cycle22.32.31.91.9 SewerDec '18Jan '19Feb '19Mar '19Apr '19 Newly Submitted Sewer Studies86369 Sewer Studies Approved *84498 Total Submittals & Resubmittals13691814 Avg. Sewer Study Cycle1.61.52.321.8 * A study can be submitted multiple times prior to the reported month before being approved Tvcnjuufe!Xbufs0Tfxfs!Tuvejft WaterDec '18Jan '19Feb '19Mar '19Apr '19 Water Study Reviews in Process45635 Water Study Reviews in Process with City13210 Water Study Reviews in Process with Owner32425 Avg. Water Study Reviews in Process with City (Days)5.19.79.57.14.6 Avg. Water Study Review in Process with Owner (Days)1.81.37.01.61.1 SewerDec '18Jan '19Feb '19Mar '19Apr '19 Sewer Study Reviews in Process79956 Sewer Study Reviews in Process with City13300 Sewer Study Reviews in Process with Owner66656 Avg. Sewer Study Reviews in Process with City (Days)3.84.3125.74.5 Avg. Sewer Study Review in Process with Owner (Days)1.53.5254.51.71.0 Efwfmpqnfou!Bdujwjuz!Sfqpsu!25 EFWFMPQNFOU!QSPDFTT!JNQSPWFNFOUT Active Development Process Improvements As of April 2019 Accela Automation/Website/Technology Improvements (1 in progress) Task Department/Staff Assigned Status Create shared database for CFAs, IPRC, inspections The data conversion was completed on and closeout for developer-led infrastructure P&D, TPW, ITS4/25/19. There are pending items that staff is projects.working on with the consultant to resolve. Community Facility Agreements (CFA)/Installation of Public Infrastructure (1 in progress) Task Department/Staff Assigned Status Rewrite CFA policy, based on Six Sigma analysis, to P&D – D.J. Harrell & Janie MoralesThe CFA Ordinance and Administrative Guide address inconsistent and onerous requirements and Law – Richard McCrackenwere approved by the Mayor and City to incorporate updated practices. Council on May 7, 2019. Permitting Review (1 in progress) Task Department/Staff Assigned Status P&D - Allison Gray, Rochell Complete lean process evaluation for commercial Executive Management Staff is reviewing the Thompson, D.J. Harrell & Douglas building permits.finalize BPI Report. Bailey Subdivision Ordinance (1 in progress) Task Department/Staff Assigned Status Staff and the DAC infill sub-committee will Interdepartmental Staff and the DAC sub-committee P&D - D.J. Harrell, Arty Wheaton-meet on May 10, 2019 to discuss the next will discuss developing guidelines for infill Rodriguez, Michelle Reynolds & steps on how to integrate infill development development and update Subdivision Ordinance Mary Elliot guidelines into the current Subdivision standards. Ordinance. Water & Sewer Department (1 in progress) Task Department/Staff Assigned Status Completed lean process improvement evaluation The department's next step is to hire a for misc. projects. After discussing results with consultant to configure Accela for Water Dept. - Sheree Collins, management, the process improvement has been miscellaneous and in-house design projects. Martin Phillips & Tim Schwartz expanded to include payment process for misc. Meetings regarding this process will be projects. taking place over the coming weeks. 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