HomeMy WebLinkAboutContract 47842-R3 CSC No.,4721+a-93
J�� � GQ P.
G� o(', ;p CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
5/29/19
NSF ISR LTD
789 N Dixboro Rd
Ann Arbor,MI 48145
Attn:Jeanette Halliday
Email:hilliday@nsf.org
Phone: (734)827-3804
Fax: (734)827-7164
Re: NOTICE OF CONTRACT RENEWAL
Bio Solids Audit
Contract No. CSC No.47842(the"Contract")
Renewal Term No.3: June 2,2019 to June 1,2020
The above referenced Contract expire on June 2, 2019. Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew CSC No. 47842 for an additional one-year period, which will
begin immediately upon the expiration of the current term and will end on June 1,2020. All other terms and conditions of CSC No.
47842 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance
certificate, to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at littD://fortworthtexas.eov/Durcliasina to insure that your company information is correct and up-to-
date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the teleplione number listed below.
Sincerely yours,
Darla Morales
Village Creek Reclamation and Reuse Division
817-392-4932 - Direct
817,392-4956- Fax
I hereby acknowledge receipt of the Contract Renewal No. 1 Notice for CSC No.47842 for a one year period ending on June 1,2019.
By: Alf r 41tell cc%�jl� 1/�/C�'D Date: Z-t4--i 3/, 4,/ 9
Printed Name and Title
Signature
®F FOR
CITY OF�R`'I'WORTU—, ATT
f :O
Jay y Pdpa, N
/ Kays y S retar ;y
Date: --42 �! _ M&C No. None :'Z
�— aka... JF
AERO'1Ev As TO—
FORM A*:'✓LEGALITY:
l OFFICIAL RECORD
_ CITY SECRETARY
Assistant Ci Attorney FT. WORTH,TX
CSCO No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
APPROVAL RECOMMENDED BY:
Charly An11ga IT
l Asst.Director
Date: C�
re td(
Chris Harder,Water Director
Date: G(/6/1 4i
Contract compliance Manager:
By signing I acknowledge that I am the person responsible
For the monitoring and administration of the contract, including
ensuring all performance and reporting requirements.
- " A4A'a
Name of Employee
Title
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
EXHIBIT A
SCOPE OF SERVICES
The Contractor shall perform annual independent third-party audits of the Fort Worth Biosolids
Program and its Environmental Management System (EMS)at the Village Creek Water
Reclamation Facility. Specifically, perform verification and interim EMS audits to ensure that
Village Creek's Biosolids Program adheres to the standards proscribed by the National Biosolids
Partnership(NBP). This includes the following items:
• Conduct annual biosolids EMS audits using the protocols described in the NBP Audit
Guidance Document(Auditor Guidance),as amended and posted at
www.wef.or-q/biosolids/.
• Two weeks prior to each audit, develop and submit to the City an audit plan based on a
scope of services consistent with the NBP audit requirements as well as a cost schedule
for those activities.At a minimum the audit plan shall include an agenda, schedule,
names and titles of the Audit Team, and list of materials to be made available during the
site visit.
• Provide a Lead EMS Auditor(Lead Auditor)who is an employee or subcontractor of the
Audit Contractor.This individual must be certified by the NBP for performing EMS audits
and have at least five(5)years of experience as a Lead Auditor of NBP certified EMS
programs.Auditor must have experience with biosolids regulatory standards as
established by the Environmental Protection Agency(EPA)and the Texas Commission
on Environmental Quality(TCEQ).
• Lead Auditor must have experience performing EMS audits of NBP certified biosolids
programs that have the following components:
• Performs Class A Biosolids Land Application (as defined by EPA);
• Utilizes third-party contractors as a part or all of the solids handling process,
including biosolids dewatering, transportation and land application;
• Utilizes anaerobic digestion as part of the solids treatment process;
• Produces energy from onsite processes, including but not limited to methane
production from anaerobic digesters; receiving high strength wastes to boost
methane gas production in digesters; utilizing gas and steam turbines to
generate electricity and utilization of heat recovery systems; and
• Production and distribution of reclaimed water(Type I and II as defined by the
TCEQ)
• The audit team, including the Lead Auditor, shall conduct on-site annual audits that
examine the effectiveness of the EMS program.
• The Lead Auditor shall prepare a working audit summary with preliminary findings based
on information discovered during the audit process. This audit summary shall be submitted
to the City within two(2)weeks of completion of the on-site portion of the audit.
• On a mutually-agreed upon schedule, the Lead Auditor shall prepare a final draft audit
report for submittal to the City for review and comment.
• The Contractor shall submit the final audit report[including City's comments]first to the
City and, upon consent, to NBP.
Professional Services Agreement—NSF International Strategic Registrations Page 11 of 14
• The Contractor shall review and comment on the City's corrective action plans for any non-
conformances identified during the Audit and at the next scheduled third-party audit review
the effectiveness of the corrective actions pursuant to the most current Auditor Guidance.
• All documents and data prepared or furnished by Contractor and Contractor's independent
professional associates and subcontractors are instruments of service in respect to the
scope of service.The City shall retain the ownership and property interest of the
deliverables therein.The City shall have the right to use and may make and retain copies
of such documents and data; however, Contractor does not warrant or represent such
documents and data are appropriate for reuse on other projects by City or by others.As far
as is reasonably and lawfully practicable, and at the City's sole discretion, the City shall
make available specific documents as requested by the Audit Contractor.
• Contractor shall perform all work and services hereunder as an independent contractor and
not as an officer, agent or employee of the City. Audit Contractor shall have exclusive
control of, and the exclusive right to control, the details of the work performed hereunder
and all persons performing same and shall be solely responsible for the acts and omissions
of its officers, agents, employees and subcontractors. Nothing herein shall be construed as
creating a partnership or joint venture between the City and the Audit Contractor, its
officers, agents, employees and subcontractors; and the doctrine of respondeat superior
shall have no application as between the City and the Audit Contractor.
Professional Services Agreement—NSF International Strategic Registrations Page 12 of 14
EXHIBIT B
PAYMENT SCHEDULE
for each Verificafion (or Re-verificallion) Audit
Activity audit Other
Time Costs
iNMAL PREPARATION AND REVIEW
ApplIcailon $450
QMS manual review, scheduling, preparation, and $b50
coordination 1 auditor for 0.5 days__
ON SITE RE-VERIFICATION AUDIT
Office Audit review corrective actions and $ 650
implementation Q auditor for 0.5 days)
Treatment and biosollds application sites $1,950
evaluations 1 auditor for 1.5 audit dea
Comprehensive manual element reviews (1 auditor $1,950
for 1.5 days)
Evaluation of Goals, Objectives and outcomes (1 $ 650
auditor for 0.5 clays
Auditor Travel Time $ 600
........... ....
Auditors travel expenses will be billed at cost $1,650
estimate
REPORT PREPARATION
Deport preparation, coordination and preliminary $1,300
corrective action review 1 auditor for 1,0 day)
Total $ 7,150 $2,700
Note Review of corrective plan.It needed will be chorged at$162.501hour
Professional Services Agreement—NSF International Strategic Registrations Page 13 of 14
EXHIBIT B
PAYMENT SCHEDULE
For Each interim Audit
Activi Audit Time Other Costs
initial Preparation and Review
EMS rnonual review, schoduling, preparation, and $ 650
coordination 1 auditor for 0.5 days)
Cn4te Interim Audit
Offioe Audit-review corrective cactlonr. (1 $ 650
auditor for 0.5 days)
Treatment/blo5ollds/appilco-hon site evaluation(1 $ 1,300
auditor for 1 da s
Manual element reviews 1 auciltor for 1.0 days) $ 1,300
Evaluation of Coals/Objectives/Outcomes(1 $ 650
auditor for 0.5 days)
Auditor Travel Tune $ 600
Auditor's travel expenses will be billed at cost - S 1,650
estimate
Deport Preparation
Report Preparation and Coordin atlon (1 auditor $ 1,300
for 1 day)
Total -_ $ Y,350 - $ 2,250
Note: Review of corrective pkms,If needed,will be charged at$162.50/hour
TOTAL ANNUAL COST:
Term 1: Verification Audit $9,850.00
*Corrective Plans, if needed $1,000.00
Total Annual Cost Not to Exceed: $10,850.00
Renewal 1: Interim Audit $8,100.00
*Corrective Plans, if needed $1,000.00
Total Annual Cost Not to Exceed: $9,100.00
Renewal 2: Interim Audit $8,100.00
*Corrective Plans, if needed $1,000.00
Total Annual Cost Not to Exceed: $9,100.00
Renewal 3: Interim Audit $8,100.00
*Corrective Plans, if needed $1,000.00
Total Annual Cost Not to Exceed: $9,100.00
Renewal 4: Interim Audit $8,100.00
*Corrective Plans, if needed $1,000.00
Total Annual Cost Not to Exceed: $9,100.00
Professional Services Agreement-NSF International Strategic Registrations Page 14 of 14