Loading...
HomeMy WebLinkAboutContract 47842-R3 CSC No.,4721+a-93 J�� � GQ P. G� o(', ;p CITY OF FORT WORTH CONTRACT RENEWAL NOTICE 5/29/19 NSF ISR LTD 789 N Dixboro Rd Ann Arbor,MI 48145 Attn:Jeanette Halliday Email:hilliday@nsf.org Phone: (734)827-3804 Fax: (734)827-7164 Re: NOTICE OF CONTRACT RENEWAL Bio Solids Audit Contract No. CSC No.47842(the"Contract") Renewal Term No.3: June 2,2019 to June 1,2020 The above referenced Contract expire on June 2, 2019. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 47842 for an additional one-year period, which will begin immediately upon the expiration of the current term and will end on June 1,2020. All other terms and conditions of CSC No. 47842 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below,acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at littD://fortworthtexas.eov/Durcliasina to insure that your company information is correct and up-to- date. If you have any questions concerning this Contract Renewal Notice, please contact me at the teleplione number listed below. Sincerely yours, Darla Morales Village Creek Reclamation and Reuse Division 817-392-4932 - Direct 817,392-4956- Fax I hereby acknowledge receipt of the Contract Renewal No. 1 Notice for CSC No.47842 for a one year period ending on June 1,2019. By: Alf r 41tell cc%�jl� 1/�/C�'D Date: Z-t4--i 3/, 4,­/ 9 Printed Name and Title Signature ®F FOR CITY OF�R`'I'WORTU—, ATT f :O Jay y Pdpa, N / Kays y S retar ;y Date: --42 �! _ M&C No. None :'Z �— aka... JF AERO'1Ev As TO— FORM A*:'✓LEGALITY: l OFFICIAL RECORD _ CITY SECRETARY Assistant Ci Attorney FT. WORTH,TX CSCO No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE APPROVAL RECOMMENDED BY: Charly An11ga IT l Asst.Director Date: C� re td( Chris Harder,Water Director Date: G(/6/1 4i Contract compliance Manager: By signing I acknowledge that I am the person responsible For the monitoring and administration of the contract, including ensuring all performance and reporting requirements. - " A4A'a Name of Employee Title OFFICIAL RECORD CITY SECRETARY FT. WORTH,TX EXHIBIT A SCOPE OF SERVICES The Contractor shall perform annual independent third-party audits of the Fort Worth Biosolids Program and its Environmental Management System (EMS)at the Village Creek Water Reclamation Facility. Specifically, perform verification and interim EMS audits to ensure that Village Creek's Biosolids Program adheres to the standards proscribed by the National Biosolids Partnership(NBP). This includes the following items: • Conduct annual biosolids EMS audits using the protocols described in the NBP Audit Guidance Document(Auditor Guidance),as amended and posted at www.wef.or-q/biosolids/. • Two weeks prior to each audit, develop and submit to the City an audit plan based on a scope of services consistent with the NBP audit requirements as well as a cost schedule for those activities.At a minimum the audit plan shall include an agenda, schedule, names and titles of the Audit Team, and list of materials to be made available during the site visit. • Provide a Lead EMS Auditor(Lead Auditor)who is an employee or subcontractor of the Audit Contractor.This individual must be certified by the NBP for performing EMS audits and have at least five(5)years of experience as a Lead Auditor of NBP certified EMS programs.Auditor must have experience with biosolids regulatory standards as established by the Environmental Protection Agency(EPA)and the Texas Commission on Environmental Quality(TCEQ). • Lead Auditor must have experience performing EMS audits of NBP certified biosolids programs that have the following components: • Performs Class A Biosolids Land Application (as defined by EPA); • Utilizes third-party contractors as a part or all of the solids handling process, including biosolids dewatering, transportation and land application; • Utilizes anaerobic digestion as part of the solids treatment process; • Produces energy from onsite processes, including but not limited to methane production from anaerobic digesters; receiving high strength wastes to boost methane gas production in digesters; utilizing gas and steam turbines to generate electricity and utilization of heat recovery systems; and • Production and distribution of reclaimed water(Type I and II as defined by the TCEQ) • The audit team, including the Lead Auditor, shall conduct on-site annual audits that examine the effectiveness of the EMS program. • The Lead Auditor shall prepare a working audit summary with preliminary findings based on information discovered during the audit process. This audit summary shall be submitted to the City within two(2)weeks of completion of the on-site portion of the audit. • On a mutually-agreed upon schedule, the Lead Auditor shall prepare a final draft audit report for submittal to the City for review and comment. • The Contractor shall submit the final audit report[including City's comments]first to the City and, upon consent, to NBP. Professional Services Agreement—NSF International Strategic Registrations Page 11 of 14 • The Contractor shall review and comment on the City's corrective action plans for any non- conformances identified during the Audit and at the next scheduled third-party audit review the effectiveness of the corrective actions pursuant to the most current Auditor Guidance. • All documents and data prepared or furnished by Contractor and Contractor's independent professional associates and subcontractors are instruments of service in respect to the scope of service.The City shall retain the ownership and property interest of the deliverables therein.The City shall have the right to use and may make and retain copies of such documents and data; however, Contractor does not warrant or represent such documents and data are appropriate for reuse on other projects by City or by others.As far as is reasonably and lawfully practicable, and at the City's sole discretion, the City shall make available specific documents as requested by the Audit Contractor. • Contractor shall perform all work and services hereunder as an independent contractor and not as an officer, agent or employee of the City. Audit Contractor shall have exclusive control of, and the exclusive right to control, the details of the work performed hereunder and all persons performing same and shall be solely responsible for the acts and omissions of its officers, agents, employees and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between the City and the Audit Contractor, its officers, agents, employees and subcontractors; and the doctrine of respondeat superior shall have no application as between the City and the Audit Contractor. Professional Services Agreement—NSF International Strategic Registrations Page 12 of 14 EXHIBIT B PAYMENT SCHEDULE for each Verificafion (or Re-verificallion) Audit Activity audit Other Time Costs iNMAL PREPARATION AND REVIEW ApplIcailon $450 QMS manual review, scheduling, preparation, and $b50 coordination 1 auditor for 0.5 days__ ON SITE RE-VERIFICATION AUDIT Office Audit review corrective actions and $ 650 implementation Q auditor for 0.5 days) Treatment and biosollds application sites $1,950 evaluations 1 auditor for 1.5 audit dea Comprehensive manual element reviews (1 auditor $1,950 for 1.5 days) Evaluation of Goals, Objectives and outcomes (1 $ 650 auditor for 0.5 clays Auditor Travel Time $ 600 ........... .... Auditors travel expenses will be billed at cost $1,650 estimate REPORT PREPARATION Deport preparation, coordination and preliminary $1,300 corrective action review 1 auditor for 1,0 day) Total $ 7,150 $2,700 Note Review of corrective plan.It needed will be chorged at$162.501hour Professional Services Agreement—NSF International Strategic Registrations Page 13 of 14 EXHIBIT B PAYMENT SCHEDULE For Each interim Audit Activi Audit Time Other Costs initial Preparation and Review EMS rnonual review, schoduling, preparation, and $ 650 coordination 1 auditor for 0.5 days) Cn4te Interim Audit Offioe Audit-review corrective cactlonr. (1 $ 650 auditor for 0.5 days) Treatment/blo5ollds/appilco-hon site evaluation(1 $ 1,300 auditor for 1 da s Manual element reviews 1 auciltor for 1.0 days) $ 1,300 Evaluation of Coals/Objectives/Outcomes(1 $ 650 auditor for 0.5 days) Auditor Travel Tune $ 600 Auditor's travel expenses will be billed at cost - S 1,650 estimate Deport Preparation Report Preparation and Coordin atlon (1 auditor $ 1,300 for 1 day) Total -_ $ Y,350 - $ 2,250 Note: Review of corrective pkms,If needed,will be charged at$162.50/hour TOTAL ANNUAL COST: Term 1: Verification Audit $9,850.00 *Corrective Plans, if needed $1,000.00 Total Annual Cost Not to Exceed: $10,850.00 Renewal 1: Interim Audit $8,100.00 *Corrective Plans, if needed $1,000.00 Total Annual Cost Not to Exceed: $9,100.00 Renewal 2: Interim Audit $8,100.00 *Corrective Plans, if needed $1,000.00 Total Annual Cost Not to Exceed: $9,100.00 Renewal 3: Interim Audit $8,100.00 *Corrective Plans, if needed $1,000.00 Total Annual Cost Not to Exceed: $9,100.00 Renewal 4: Interim Audit $8,100.00 *Corrective Plans, if needed $1,000.00 Total Annual Cost Not to Exceed: $9,100.00 Professional Services Agreement-NSF International Strategic Registrations Page 14 of 14