HomeMy WebLinkAboutContract 52411 t� AGREEMENT FOR SERVICES CITY SECRETARY
r G� CONTRACT NO.
THIS AGREEMENT FOR SERVICES ("Agreement") is made and entered into by and between
�FOferred
ITY OF FORT WORTH, a home rule municipal corporation of the State of Texas (hereinafter
G�g to as "City"), acting by and through its duly authorized Assistant City Manager, and
INTERNATIONAL SISTER CITIES ASSOCIATION OF FORT WORTH INC., a non-profit Texas
_ Y corporation (hereinafter referred to as "Contractor"), acting by and through its duly authorized Executive
Director.
a�CE1VED RECITALS
JUN 14 2019 WHEREAS, since 1985, the Fort Worth Sister Cities program has been fostering relationships between
CV0F the City of Fort Worth and communities around the globe; and
ny WHEREAS, these relationships provide a public benefit by promoting tourism and understanding,
contributing to the overall cultural vitality of the community, and providing educational and business
opportunities for the City of Fort Worth and its citizens; and
WHEREAS, City wishes to engage Contractor to continue to provide services in connection with the
Sister Cities program.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as
follows:
AGREEMENT
1. SCOPE OF SERVICES.
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and
due diligence, the following services and objectives (collectively the "Services"): coordination of cultural,
educational, business and sports exchanges between the City and its Sister Cities counterparts;
coordination of meeting facilities, hotel accommodations, and travel plans in conjunction with Sister Cities
activities; attendance at meetings as requested by City officials; and other services relating to Sister
Cities activities as the City may request from time to time.
2. COMPENSATION.
In consideration of the Services to be performed hereunder by Contractor, the City promises and
agrees to pay Contractor in one installment the sum total of Fifty Thousand ($50,000.00) ("Funds) for the
Initial Term (as defined below). Compensation for each Renewal Term (as defined below) shall be an
amount as agreed to between the parties and as approved, if required, by the Fort Worth City Council and
shall be memorialized in the written instrument renewing this Agreement. The Funds shall be expended
to perform the Services as set forth in Section 1 above.
3. FINANCE-RELATED REPORTING.
a. Contractor shall deliver to the City Manager's Office an Annual Statement of the receipts and
expenditures of Funds detailing how the Funds were expended by Contractor to accomplish
performance of the Services.
b. Each Annual Statement must be prepared and signed by a Certified Public Accountant.
c. Each Annual Statement must be submitted to the City Manager's Office not later than the 15th
day of the first month after the end of each year. Therefore, each respective Annual Statement
must be submitted not later than October 15t"of each year.
d. Any non-compliance by Contractor under Section 3 of this Agreement may jeopardize the
Contractor's ability to receive future funding from the City. In addition,
OFFICIAL RECORD
CITY SECRETARY
FT WORTH,T
Section 3 or any other term of this Agreement may result in forfeiture of grant monies not yet
disbursed and/or required reimbursement of all monies awarded.
e. At the time of execution of this Agreement and on or before May 1 of each year thereafter, the
Contractor shall provide the City with a copy of the IRS Form 990 or other document that the
Contractor submits to the Internal Revenue Service to maintain its status as a tax-exempt entity;
such documentation shall be provided to the City at the address specified below under Notices
4. REPORTING OF SERVICES.
Not later than the 151h day of the first month after the end of the Fiscal Year, Contractor shall
submit to the City Manager's Office a report of Services provided during the preceding Fiscal Year, and
each such Annual Award Report shall be attached hereto, incorporated herein, and made a part of this
Agreement for all purposes. Therefore, each respective the Annual Services Report must be submitted
not later than October 151h of each year. Contractor shall be subject to a review by the City of its services
and activities in performance of this Agreement.
5. TERM AND TERMINATION.
This Agreement shall govern services during the one-year term beginning October 1, 2018 and
ending September 30, 2019 (the "Initial Term") and may be renewed by mutual written agreement for up
to four additional terms of one year each (each a "Renewal Term"). The Initial Term and Renewal Terms
are referred to generally herein as the term.
a. Either party may cancel this Agreement upon thirty (30) days' notice in writing to the other
party of such intent to terminate.
b. The City may terminate this Agreement immediately for any violation by Contractor of Section
3, "Reporting of Expenditures" or Section 4, "Reporting of Services," above.
c. As to the City's performance of the obligations in this Agreement, Contractor acknowledges
and agrees that the City is a governmental entity, and because of statutory, constitutional and
City Charter provisions, it cannot commit to the funding of the City's obligations described herein
beyond each fiscal year. Therefore, the funding obligations of the City described herein are
subject to and conditioned upon the City Council of the City appropriating for each fiscal year
sufficient funds to satisfy such obligations. In the event no funds or insufficient funds are
appropriated by the City in any fiscal period for any payments hereunder, City will notify the
Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal
period for which appropriations were received without penalty or expense to City of any kind
whatsoever, except as to the portions of the payments herein agreed upon for which funds shall
have been appropriated.
d. In the event of any termination under this Section 5, Contractor shall reimburse to City all
Funds that Contractor has received under this Agreement for purposes of discretionary
distribution but that it not otherwise committed or encumbered by contract.
6. RIGHT TO MONITOR SERVICES.
Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of
the Services to be performed under this Agreement, and City shall have access at all reasonable hours to
offices and records of Contractor for the purpose of such monitoring.
7. INDEPENDENT CONTRACTOR.
Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of City. Contractor shall have exclusive control of and the exclusive right to control
the details of the Services performed hereunder and all persons performing same and shall be solely
responsible for the acts and omissions of its officers, agents, servants, employees, subcontractors, and
program participants. The doctrine of respondeat superior shall not apply as between the City and
Agreement for Services-CFW/Sister Cities FY2019 Page 2 of 8
Contractor, its officers, agents, servants, employees, subcontractors, or program participants. Nothing
herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, agent, employee, or subcontractor of Contractor is in the
paid service of City.
8. LIABILITY AND INDEMNIFICATION.
CITY SHALL IN NO WAY OR UNDER ANY CIRCUMSTANCES BE RESPONSIBLE FOR ANY
PROPERTY BELONGING TO CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS, OR PROGRAM PARTICIPANTS THAT MAY BE LOST, STOLEN,
DESTROYED, OR IN ANY WAY DAMAGED. CONTRACTOR HEREBY AGREES TO INDEMNIFY AND
HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST
ANY AND ALL CLAIMS OR SUITS CONCERNING SUCH PROPERTY. Contractor covenants and
agrees to indemnify, hold harmless and defend, at its own expense, City and its officers, agents,
servants, and employees from and against any and all claims or suits for property loss or damage
and/or personal injury, including death, to any and all persons, of whatsoever kind or character,
whether real or asserted, arising out of or in connection with the execution, performance,
attempted performance, or nonperformance of this Agreement and/or the operations, activities,
and services described herein, whether or not caused, in whole or in part, by alleged negligence
of officers, agents, servants, employees, contractors, OR subcontractors of city; and Contractor
hereby assumes all liability and responsibility of City and its officers, agents, servants, and
employees for any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kinds or character, whether real or
asserted, arising out of or in connection with the execution, performance, attempted performance,
or non-performance of this agreement and/or the operations, activities, and services described
herein, whether or not caused in whole or in part, by alleged ne_gli_gence of officers, agents,
servants, employees, contractors, or subcontractors of city. Contractor likewise covenants and
agrees to and does hereby indemnify and hold harmless City from and against any and all injury,
damage, or destruction of property of City, arising out of or in connection with all acts or
omissions of Contractor, its officers, members, agents, employees, subcontractors, invitees,
licensees, or program participants, whether or not caused, in whole or in part, by alleged
negligence of officers, agents, servants, employees, contractors, or subcontractors of city.
Contractor agrees to and shall release City, its agents, employees, officers, and legal
representatives from all liability for injury, death, damage, or loss to persons or property
sustained in connection with or incidental to performance under this Agreement, even if the
injury, death, damage, or loss is caused by City's sole or concurrent negligence.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This Section shall survive the expiration or termination of this Agreement.
9. MISAPPRORIATION OF FUNDS.
In the event it is determined that Contractor has misused, misapplied or misappropriated all or
any part of the funds provided hereunder, Contractor agrees to indemnify, hold harmless and defend the
City of Fort Worth, its officers, agents, servants, and employees, from and against any and all claims or
suits resulting from such misuse, misapplication, or misappropriation.
10. CHARITABLE IMMUNITY.
If Contractor, as a charitable or nonprofit organization, has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damage or injury, including death, to persons or
property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption
as against the City.
11. ASSIGNMENT AND SUBCONTRACTING.
Agreement for Services-CFW/Sister Cities FY2019 Page 3 of 8
Contractor shall not assign or subcontract all or any part of its rights, privileges, or duties under
this Agreement without the prior written consent of City, and any attempted assignment or subcontract of
same without such prior written approval shall be void and constitute a breach of this Agreement.
12. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Contractor, its officers, agents, employees, and subcontractors shall abide by and comply with all
federal, state, and local laws, including all ordinances, rules, and regulations of City. It is agreed and
understood that, if City calls to the attention of Contractor any such violation on the part of Contractor or
any of its officers, agents, employees, or subcontractors, then Contractor shall immediately desist from
and correct such violation.
13. NON-DISCRIMATION COVENANT.
Contractor, in the execution, performance, or attempted performance of this contract and
Agreement, will not discriminate against any person or persons because of disability, age, familial status,
sex, race, religion, color or national origin, nor will Contractor permit its officers, agents, employees, or
subcontractors to engage in such discrimination. This Agreement is made and entered into with
reference specifically to Chapter 17, Article III, Division 3, of the City Code of the City of Fort Worth
("Discrimination in Employment Practices"), and Contractor hereby covenants and agrees that Contractor,
its agents, employees, and subcontractors have fully complied with all provisions of same and that no
employee, or employee-applicant has been discriminated against by either Contractor, its agents,
employees, or subcontractors.
14. INSURANCE.
Contractor shall procure and shall maintain throughout the term of this Agreement the following
insurance coverage:
1. Commercial General Liability (CGL): $1,000,000.00 per occurrence, with a
$2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's
Risk Manager.
2. Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000.00
per occurrence, with a $1,000,000.00 annual aggregate limit, in a form that is
acceptable to the City's Risk Manager.
Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance
coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of
the City's Risk Manager.
Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City.
Each insurance policy required by this Agreement (except for policies of workers' compensation or
accident/medical insurance, if required) shall list the City as an additional insured. City shall have the
right to revise insurance coverage requirements under this Agreement.
Contractor further agrees that it shall comply with the Texas Workers' Compensation Act and shall
provide sufficient compensation insurance to protect Contractor and City from and against any and all
Workers' Compensation claims arising from the work and services provided under this Agreement.
15. RIGHT TO AUDIT RECORDS.
Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine, whether in hard copy or electronic format,
any directly pertinent books, documents, papers, and records of the Contractor involving transactions
relating to this Agreement. Contractor agrees that the City shall have access during normal working
hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this Section. The City shall give Contractor
reasonable advance notice of intended audits.
Agreement for Services-CFW/Sister Cities FY2019 Page 4 of 8
Contractor further agrees to include in all of its subcontractor agreements hereunder a provision
to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after
final payment under the subcontract or this Agreement, have access to and the right to examine, whether
in hard copy or electronic format, any directly pertinent books, documents, papers, and records of such
subcontractor involving transactions relating to the subcontract or this Agreement, and further that City
shall have access during normal working hours to all subcontractor facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this
paragraph. City shall give subcontractor reasonable advance notice of intended audits.
This Section shall survive the expiration or termination of this Agreement.
16. GOVERNING LAW AND VENUE.
This Agreement shall be governed by and construed in accordance with the laws of the State of
Texas. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, or attempted performance of this Agreement, venue for said action shall lie in Tarrant
County, Texas.
17. NOTICES.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown
below:
Valerie Washington Mae Ferguson
City Manager Office President/CEO
City of Fort Worth Internat'I Sister Cities Assoc. of Fort Worth, Inc.
200 Texas Street 908 Monroe Street, Fifth Floor
Fort Worth, Texas 76102 Fort Worth, Texas 76102
(817) 392-6192 (817) 632-7104
with copy to City Attorney at same address
18. NO WAIVER.
The failure of City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right conferred herein shall not be construed as a waiver or relinquishment
to any extent of City's or Contractor's right to assert or rely upon any such term or right on any future
occasion.
19. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In the
event that any conflicts of interest arise during the time in which this Agreement is in effect, Contractor
hereby agrees immediately to make full disclosure to the City in writing.
Contractor, for itself, its officers, agents, and employees, further agrees that it shall treat all information
provided to it by the City ("City Information") as confidential and shall not disclose any such information
to a third party without the prior written approval of the City. Contractor shall store and maintain City
Information in a secure manner and shall not allow unauthorized users to access, modify, delete, or
otherwise corrupt City Information in any way. Contractor shall notify the City immediately if the security
or integrity of any City Information has been compromised or is believed to have been compromised.
20. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not in any way be affected or impaired.
Agreement for Services-CFW/Sister Cities FY2019 Page 5 of 8
21. FORCE MAJEURE.
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement. If either party is unable, either in whole or part, to fulfill its
obligations under this Agreement due to acts of God; strikes, lockouts, or other industrial disturbances;
acts of public enemies; wars; blockades; insurrections; riots; epidemics; public health crises;
earthquakes; fires; floods; restraints or prohibitions by any court, board, department, commission, or
agency of the United States or of any state; declaration of a state of disaster or of emergency by the
federal, state, county, or City government in accordance with applicable law; issuance of a Level Orange
or Level Red Alert by the United States Department of Homeland Security; any arrests and restraints;
civil disturbances; or explosions; or some other reason beyond the party's reasonable control (each a
"Force Majeure Event"), the obligations so affected by such Force Majeure Event will be suspended only
during the continuance of such event.
22. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
23. COMPLIANCE WITH STATE ANTI-BOYCOTT LAW.
Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have
the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing
this Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor. (1) does not boycott Israel, and(2) will not boycott Israel during the term of
the Agreement.
24. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have had the opportunity to review and
revise this Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Agreement or any
exhibit hereto.
25. ENTIRETY OF AGREEMENT.
This written instrument (together with all exhibits and schedules attached hereto and incorporated
herein) constitutes the entire understanding of the parties hereto concerning the subject matter and
transaction addressed herein. Any prior or contemporaneous, oral or written agreement that purports to
vary from the terms hereof shall be void.
[SIGNATURES APPEAR ON FOLLOWING PAGE.]
Agreement for Services-CFW/Sister Cities FY2019 Page 6 of 8
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,
Tarrant County, Texas.
CITY OF FORT WORTH: INTERNATIONAL SISTER CITIES ASSOC. OF
FORT WORTH, INC.:
By: _ By:
Valerie Washington Mae Ferguson I
Assistant City Manager President/CEO
Date: "1 Date: 5��1
ATTEST: ;,., ATTEST:
ORT }.
Mary Kayser A. O� ame:
City Secretary ,-A tle:
Date: ate:
APPROVED AS TO FORM AND LEA
Denis McElroy
Assistant City Attorney
Date:
CONTRACT AUTHORIZATION:
M&Cs: C-28859, C-29092
Date Approved: September 25, 2018, April 16, 2019
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OFFICIAffg� .
CITY SE
FT. W
Agreement for Services-CFW/Sister Cities FY2019
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Mae Ferguson, known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that the same was the act of the International Sister
Cities Association of Fort Worth, Inc. and that he/she executed the same as the act of said
International Sister Cities Association of Fort Worth, Inc. for the purpose and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of AUZ)(— A.D. 2019.
-��''•"'•'��;; MARIA S.SANCHEZ
Nota& Public in and for the State o Texas
' My Notary ID#2256490
"-',rF aF,Et'• Expires December 19,2021
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this
day personally appeared Valerie Washington, known to me to be the person whose name is subscribed
to the foregoing instrument and acknowledged to me that the same was the act of the City of Fort Worth
for the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of A.D. 2019.
.`O`tPPY p`Q,
*:
jNory Public in and for the State f Texas
MARIA S.SgNCHEZ
My Notary ID#2256490
E+° Expires December 19,2021
OFFICIAL RECUks
CITY SECRETARY
FT WORTH,TX
Agreement for Services-CFW/Sister Cities FY2019 —. —. •, .Eag�Brf .
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
MW �Name of Employee/Signature
Title
❑ This form is N/A as No City Funds are associated with this Contract
Printed Name Signature
I
IAL RECORD SECRETARY�6ORTH,TX
6/17/2019 M&C Review
Official site of the City of roi t FJorth,T-,,,..,
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CITY COUNCIL AGENDA Fo"��
COUNCIL ACTION: Approved on 9/25/2018
DATE: 9/25/2018 REFERENCE NO.: **C-28859 LOG NAME: 02SISTER CITIES FY2019
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of a Five-Year Contract with International Sister Cities Association of
Fort Worth,Inc.,to Administer the Fort Worth Sister Cities Program in the Amount of
$50,000.00 Each Year(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a five-year contract with
International Sister Cities Association of Fort Worth,Inc.,to administer the Fort Worth Sister Cities
Program to cultivate relationships and international understanding among youth,adults,businesses
and organizations with funding in the amount of$50,000.00 each year.
DISCUSSION:
As part of the Fiscal Year 2019 budget process,the City Manager has recommended financial
support for International Sister Cities Association of Fort Worth,Inc.,(Sister Cities)in the amount of
$50,000.00 to administer the Fort Worth Sister Cities Program. Sister Cities strives to cultivate
relationships and international understanding among youth,adults,businesses,and organizations
through educational,leadership and exchange programs that promote tourism and commerce in the
City of Fort Worth and produce economic and public benefits for the entire Fort Worth community.
Since inception of the local program in 1985,Sister Cities has facilitated relationships between the
City of Fort Worth and eight cities across the globe:Reggio Emilia,Italy;Trier,Germany;Nagaoka,
Japan;Bandung, Indonesia;Budapest,Hungary;Toluca,Mexico;Mbabane,Swaziland;and Guiyang,
China.
If approved,the Agreement would be for a term of five years.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and the adoption
of the Fiscal Year 2019 budget by the City Council to include the above referenced item,funds in the
amount of$50,000.00 will be available in the Fiscal Year 2019 Operating Budget,as appropriated,of
the General Fund,City Manager's Office for expenses associated with this contract.Prior to an
expenditure being made,the Department has the responsibility to validate the availability of
funds. Future year appropriations are subject to Mayor and Council approval.
TO
Fund Department I Account I Project I Program I Activity I Budget I Reference# Amount
ID ID Year Chardield 2
1101001 0021330 1 6330201 1 1 1 1 FY19 I $50,000.0
FROM
Fund Department Account Project Program Activity Budget I Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Fernando Costa(6122)
QjrJgindLlqg Dgpartment Head: Fernando Costa(6122)
Additional Information Contact: Jo Ann Brown(6143)
ATTACHMENTS
Form 1295 Certificate 100410706-signed.pdf
apps.cfwnet.org/council_packet/mc review.asp?ID=26295&councildate=9/25/2018 1/1
6/17/2019 M&C Review
Official site of Me Gar^'c..rr w.T^
CITY COUNCIL AGENDA FORT TII
COUNCIL ACTION: Approved on 4/16/2019
DATE: 4/16/2019
REFERENCE ** 02SISTER CITIES REVISED TERM
NO.: C-29092 LOG NAME: -FY2019
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Amend Mayor and Council Communication C-28859 to Provide for a One-Year Initial
Term and Four,One-Year Renewal Options,Instead of Five Year Term,for Contract with
International Sister Cities Association of Fort Worth,Inc.,to Administer the Fort Worth
Sister Cities Program in the Amount of$50,000.00 in the First Year(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council amend Mayor and Council Communication C-28859 to provide a
one-year initial term with four,one-year renewal options,for the contract with International Sister Cities
Association of Fort Worth,Inc.,to administer the Fort Worth Sister Cities Program to cultivate relationships
and international understanding among youth,adults,businesses and organizations with funding in the
amount of$50,000.00 in the first year.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to amend the prior City Council
authorization for the contract with International Sister Cities Association of Fort Worth,Inc.,(Sister Cities)to
administer the Fort Worth Sister Cities Program in order to restructure the term of the agreement.
As part of the Fiscal Year 2019 budget process,the City Council approved$50,000.00 for financial support
for Sister Cities to administer the program during FY2019. On September 25,2018,the City Council
authorized execution of a five-year agreement with Sister Cities for the same amount($50,000.00)each
year(M&C C-28859).
Sister Cities requested that the term of the agreement instead be structured as a single-year initial period
with four one-year renewal options and would like to continue conversations with the City about possible
changes to the funding amount in future fiscal years.
Approval of this M&C would authorize structuring the contract to have an initial one-year term and four
renewal options of one year each. Changes to funding in future years would require further City Council
action as part of the annual budget process and possibly also additional M&Cs.
About Fort Worth Sister Cities International
Fort Worth Sister Cities strives to cultivate international relationships and understanding among youth,
adults,and businesses through educational,leadership,and exchange programs that promote tourism and
commerce in the City of Fort Worth and produce economic and public benefits for the entire Fort Worth
community. In 2016,Sister Cities International in Washington,D.C.engaged value ideas to conduct an
economic impact study,which indicate that the organization and program provide a$14+million positive
economic impact to the City of Fort Worth on an annual basis.
The organization orchestrates internationally recognized inbound and outbound exchange programs;
provides essential instruction for protocol and diplomacy;produces unparalleled youth and educator
programs;and conducts trade missions to foster economic development.
Since its inception in 1985,Sister Cities has researched and secured nine international partner cities with
similar goals including Reggio,Italy;Trier,Germany;Nagaoka,Japan;Bandung,Indonesia;Budapest,
Hungary;Toluca,Mexico;Mbabane,Eswatini;Guiyang,China and this year,Nimes,France.
Last year,Fort Worth was recognized as having the'Best Sister Cities"program in the United States.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation,funds are available in
Operating Budget,as appropriated,of the General Fund.Prior to an expenditure being made,the
participating Department has the responsibility to validate the availability of funds. Future year
appropriations are subject to Mayor and Council approval.
O
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID Year Chartfield 2
10100 1 0021330 1 5330201 1 FY19 $50.000.001
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
apps.cfwnet.org/council_Packet/mc_review.asp?ID=26951&counci ddate=4/16/2019 1/2
6/17/2019 M&C Review
Submitted for City Manager's Office by_ Valerie Washington(6192)
Originating Department Head: Valerie Washington(6192)
Additional Information Contact: Valerie Washington(6192)
ATTACHMENTS
1295 Certificate Form for Sister Cities.pdf
apps.cfwnet.org/council_Packet/mc_review.asp?ID=26951&councildate=4/16/2019 2/2