HomeMy WebLinkAboutContract 52422 CITY SECRETARY CONTRACT NO..52,
COMMUNICATIONS SYSTEM AGREEMENT
CATEGORY 1 — GOVERNMENT ENTITY
This COMMUNICATIONS SYSTEM AGREEMENT (the "Agreement") is made and
entered into by and between the City of Fort Worth("Fort Worth" or"CFW")acting herein by and
through its duly authorized Assistant City Manager, and the City of Azle ("USER"), acting herein
by and through its duly authorized City Manager, Tom Muir, individually referred to as a"party,"
collectively referred to herein as the"parties."The CFW or Fort Worth shall include all employees,
directors, officers, agents, and authorized representatives. USER shall include all employees,
directors, officers, agents, and authorized representatives.
RECITALS
WHEREAS, this Agreement is made under the authority of Sections 791, Texas
Government Code; and
WHEREAS, each governing body, in performing governmental functions or in paying for
the performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that parry; and
WHEREAS, each governing body finds that the subject of this Agreement is necessary for
the benefit of the public and each has the legal authority to perform and to provide the
governmental function or service which is the subject matter of this Agreement; and
WHEREAS, each governing body finds that the performance of this Agreement is in the
common interest of both parties and that the division of costs fairly compensates the performing
party for the services or functions under this Agreement; and
WHEREAS, Fort Worth owns, operates, and maintains Trunked Voice Radio Systems for
the purpose of providing Public Safety voice radio communications and is the sole license holder
of the CFW Trunked Voice Radio Systems with all privileges and responsibilities thereof.
NOW THEREFORE, Fort Worth and USER agree as follows:
1. Grant of License. Fort Worth hereby grants the USER specific permission to
operate USER's owned or leased field radio equipment or equipment attached and/or interfaced
to the CFW Trunked Voice Radio Systems (the "Radio System") infrastructure in accordance
with the specific details and requirements for use as set forth in"Exhibit A, Terms of Use,"
which is attached hereto, incorporated herein, and made a part of this Agreement for all
purposes. Failure to comply with these specific details and requirements may result in the
immediate withdrawal of the specified permissions.
2. Term. This Agreement shall begin upon the last day executed by all authorized
parties and shall continue in full force and effect unless terminated in accordance with the
provisions set forth herein and in Exhibit A.
3. Compensation. USER shall remit payment to Fort Worth in the amount and m
set forth in Exhibit A.
OFFICIAL RECORD
aTY SECRETARY
Communications System Agreement FT WMI4olH
4. Liability. Each party agrees to be liable for any damages or loss that may be caused
by its own negligence, omission or intentional misconduct. For purposes of this Section 4,the term
party shall include employees, directors, officers, agents, authorized representatives,
subcontractors, consultants, and volunteers of the respective party.Nothing in the performance of
this Agreement shall impose any liability for claims against either party other than for claims for
which the Texas Tort Claims Act may impose liability.
5. Independent Contractor. It is expressly understood and agreed that USER shall
operate as an independent contractor as to all rights and privileges granted herein,and not as agent,
representative or employee of the CFW. Subject to and in accordance with the conditions and
provisions of this Agreement, USER shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its employees,
directors, officers, agents, authorized representatives, subcontractors, and consultants. USER
acknowledges that the doctrine of respondeat superior shall not apply as between the CFW, its
employees, directors, officers, agents, and authorized representatives, and USER and its
employees, directors, officers, agents, authorized representatives, subcontractors, and consultants.
USER further agrees that nothing herein shall be construed as the creation of a partnership or joint
enterprise between CFW and USER.
6. Non-Appropriation of Funds. Fort Worth and USER will use best efforts to
appropriate sufficient funds to support obligations under this Agreement. However, in the event
that sufficient funds are not appropriated by either party's governing body, and as a result, that
party is unable to fulfill its obligations under this Agreement, that party (i) shall promptly notify
the other party in writing and (ii) may terminate this Agreement, effective as of the last day for
which sufficient funds have been appropriated.
7. Right to Audit. USER agrees that the CPAT shall, at no additional cost to the
CFW, during and until the expiration of three(3)years after termination of this Agreement,have
access to and the right to examine at reasonable times any directly pertinent books, documents,
papers, records, and communications of the USER involving transactions relating to this
Agreement. USER agrees that the CFW shall have access during normal working hours to all
necessary USER facilities and shall be provided adequate.and appropriate work space in order to
conduct audits in compliance with the provisions of this section. The CFW shall give USER
reasonable advance notice of intended audits.
8. Assignment. USER shall not have the right to assign or subcontract any of its
duties, obligations or rights under this Agreement without the prior written consent of the CFW.
Such right shall be granted solely at the discretion of the CFW. Any assignment in violation of
this provision shall be void.
9. No Waiver. The failure of either party to insist upon the performance of any
provision or condition of this Agreement or to exercise arty right granted herein shall not
constitute a waiver of that party's right to insist upon appropriate performance or to assert any
such right on any future occasion.
Communications System Agreement Page 2 of 11
10. Governmental Powers/Immunities. It is understood and agreed that by execution
of this Agreement, neither CFW nor USER waives or surrender any of its governmental powers
or immunities.
11. Amendments. No amendment to this Agreement shall be binding upon either party
hereto unless such amendment is set forth in writing, dated subsequent to the date of this
Agreement, and signed by both parties.
12. Severability. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, illegal or unenforceable, the validity, legality and enforceability of the
remaining provisions shall not in any way be affected or impaired.
13. Confidential Information. To the extent permitted by law, USER for itself and its
officers, agents and employees, agrees that it shall treat all information provided to it by the
CFW relating to the subject matter of this Agreement as confidential ("City Information") and
shall not disclose any such information to a third party without the prior written approval of the
CFW, unless such disclosure is required by law, rule, regulation, court order, in which event
USER shall notify CFW in writing of such requirement in sufficient time to allow CFW to seek
injunctive or other relief to prevent such disclosure. USER shall store and maintain City
Information in a secure manner and shall not allow unauthorized users to access, modify, delete
or otherwise corrupt City Information in any way. USER shall notify the CFW immediately if
the security or integrity of any City Information has been compromised or is believed to have
been compromised.
14. Force Majeure. The parties shall exercise their best efforts to meet their
respective duties and obligations hereunder, but shall not be held liable for any delay in or
omission of performance due to force majeure or other causes beyond their reasonable control,
including, but not limited to, compliance with any state or federal law or regulation, acts of God,
acts of omission, fires, strikes, lockouts, national disasters, wars, riots, material or labor
restrictions, transportation problems, existing contractual obligations directly related to the
subject matter of this Agreement, or declaration of a state of disaster or emergency by the
federal, state, county, or City government in accordance with applicable law.
15. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its
agents, employees, servants or representatives, (2) delivered by facsimile with electronic
confirmation of the transmission, or (3) received by the other party by United States Mail,
registered, return receipt requested, addressed as follows:
City of Fort Worth City of Azle
Attn: Susan Alanis, Assistant City Manager Attn: City Manager
200 Texas Street 613 S.E. Parkway
Fort Worth TX 76102 Azle, Texas 76020
Facsimile: (817) 392-8654 Facsimile: 817-444-7149
Communications System Agreement Page 3 of It
With Copy to the City Attorney With a Copy to the City Attorney
At same address Taylor, Olson, Adkins, Sralla
and Elam, L.L.P.
6000 Western Place, Suite 200
Fort Worth, Texas 76107
16. Governing Law/Venue. This Agreement shall be construed in accordance with
the laws of the State of Texas. Venue for any action brought on the basis of this Agreement shall
lie exclusively in state courts located in Tarrant County, Texas or the United States District Court
for the Northern District of Texas—Fort Worth Division. In any such action, each party shall
pay its own attorneys' fees, court costs and other expenses incurred as a result of the action.
17. Signature Authority. The person signing this Agreement hereby warrants that
he/she has the legal authority to execute this Agreement on behalf of his or her respective parry,
and that such binding authority has been granted by proper order, resolution, ordinance or other
authorization of the entity. The other parry is fully entitled to rely on this warranty and
representation in entering into this Agreement.
18. Entirety of Agreement. This written instrument, including all Exhibits attached
hereto, contains the entire understanding and agreement between Fort Worth and USER as to the
matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with this Agreement. Any previously executed
Communication System Agreement between the parties shall be terminated simultaneously with
the final execution of this Agreement by both parties.
19. Counterparts. This Agreement may be executed in one or more counterparts and
each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall
together constitute one and the same instrument.
[Signature Page Follows]
Communications System Agreement Page 4 of 11
EXECUTED IN MULTIPLE ORIGINALS on this the 4 rday of , 206 .
CITY OF FORT WORTH: CITY OF AZLE:
By: By:
�us4 Alanis Tom Muir
A-S<'StarvtCi Manager City Manager
Date: (p Date:
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Name: Steve Streiffert
Title: Assistant IT Director
APPROVED TO FORM APPROVED TO,L,EGALITY:
AND LEGALITY:
By. By.
�TOfk• WStrong Cara Leahy White
Assistant City ttorney City Attorney
ATTEST:. , ATTEST:
By: y By: I
CiMayser :� '• Yael Forgey
,Atyretary City Secretary
TEX
Contract Authoi=ization:
M&C: _ & —off L7 l
Date Approved:
0,FN ;SAL RECORD
CITY SECRETARY
FT. WORTH,TX
Communications System Agreement Fage 5 of 11
EXHIBIT A
CATEGORY 1, TERMS OF USE
The following definitions shall have the meanings set forth below and apply to this Agreement and
the Terms of Use set forth herein:
DEFINITIONS
"Console System" shall mean all hardware and software associated with any dispatch console or
set of consoles operated by the USER that are connected to the CFW Master Switch.
"Interoperable Communications Governance Committee" ("Governance Committee") shall mean
that group of individuals tasked with maintaining and administering the Interoperable
Communications Plan. The Governance Committee shall consist of ten to fifteen individuals with
CFW selecting at least one representative and each classification of users selecting at least one
representative. The Governance Committee shall determine and may periodically adjust the
number of members and the method for selecting members for each classification of users with a
goal of ensuring that the Governance Committee reflects the full range of user types.
"Infrastructure Support Fee" shall mean the annual fee charged by CFW to offset costs incurred
by the CFW in the operation and maintenance of the Radio System.
"Interoperable Communications Plan" (the "Plan") means the plan developed and established by
CFW and the Governance Committee to facilitate, enhance and simplify radio communications
among all agencies utilizing the Radio System or connecting their Site Repeater Systems or
Console Systems to the CFW Master Switch. The Plan is available upon request from CFW or can
be found on the CFW website at https://fortworthtexas.gov/itsolutions/cfwradios/.
"Master Switch" shall mean the primary processing and network infrastructure to which all
Console Systems and Site Repeater Systems must connect in order to operate on the Radio System.
The Master Switch is currently located at the CFW Eagle Mountain facility.
"Over The Air Rekeying"("OTAR") shall mean the management and support of Subscriber Radio
encryption keys via over-the-air, radio channel transmission.
"OTAR Administration Fee" shall mean the annual fee charged by CFW to offset costs incurred
by the CFW in the management and support of Subscriber Radio encryption keys administered
through the Radio System's OTAR functions.
"Over the Air Programming" ("OTAP") shall mean the method of implementing programming
changes to Subscriber Radios using the over-the-air data capabilities of the Radio System.
"Private Call" shall mean a feature that reserves channel resources specifically for conversations
between two Subscriber Radios.
Communications System Agreement Page 6 of 11
"Site Repeater System" shall mean the base stations, shelter, tower and all site-specific hardware
and software infrastructure associated with the provision of a radio site connected to the CFW
Master Switch.
"System Upgrade Agreement Fee" shall mean the annual fee charged by CFW to offset cost
charged to CFW by Motorola Solutions for the maintenance of the Software Upgrade Agreement
applicable to the USER's Console Systems and Site Repeater Systems.
"Subscriber Radio"shall mean a radio that has a unique identification number and is programmed
to operate on the Radio System. The term shall include, but not be limited to, control stations
(desk top radios), mobile radios, and portable radios.
"Talk Group"shall mean a specific group of Subscriber Radios allowed to communicate privately
within that group over shared infrastructure resources.
TERMS OF USE
1. The installation and maintenance of the Radio System infrastructure equipment is
the responsibility of CFW unless otherwise stated in this Agreement.
2. The CFW is the holder of the FCC (Federal Communications Commission)
license(s)that the Radio System uses for its operation. This Agreement shall not be construed or
interpreted to grant, convey, or otherwise provide USER with any rights whatsoever to the CFW
FCC license(s) or to the Radio Frequency spectrum used by the Radio System.
3. The CFW makes no guarantee, either express or implied, as to radio signal strength
or a specific level of radio coverage in a particular location. The USER is responsible for
conducting appropriate and applicable in-building and geographical coverage testing to determine
the expected radio coverage level for USER's equipment.
4. USER will be responsible for the acquisition,programming, and maintenance of all
equipment USER will be utilizing in connection with the Radio System infrastructure, including,
but not limited to, Subscriber Radios, consoles, and special equipment.
5. In order to ensure hardware and software compatibility with the Radio System
infrastructure, all Subscriber Radios and consoles intended for use by USER on the Radio System
shall be compliant with Project 25 standards established by the Telecommunications Industry
Association. The use of unauthorized radios on the Radio System may result in suspended
operation of the radios and/or termination of the Agreement.
6. USER agrees to exclusively utilize antennas specifically approved by the radio
manufacturer for use with the specific models of USER's radios. The use of short,broad spectrum,
or "stubby," antennas is not recommended. USER shall be solely liable for coverage gaps in the
event USER utilizes short broad spectrum or stubby antennas or other antennas not approved by
the manufacturer for use with the specific models of USER's radios.
7. No antenna gain greater than 3 DB will be allowed for mobiles and consolettes.
Communications System Agreement Page 7 of 11
8. USER shall use due diligence in the maintenance and configuration of its
Subscriber Radio equipment to ensure that no USER radio or console causes a degradation to the
Radio System operation. The CFW shall have the right to remove from operation any field radio
unit or equipment owned or leased by USER that is operating on, attached and/or interfaced to the
CFW infrastructure, if CFW determines in its sole reasonable discretion that such equipment is
causing interference or harm to the Radio System in any, way. The CFW reserves the right to
request that USER operated field radio units or equipment operating on, attached and/or interfaced
to the infrastructure be tested for proper operation and/or repaired by an authorized radio repair
facility approved by the CFW. The cost of such testing or repair will be the sole responsibility of
USER. Furthermore, the CFW shall have the right to deactivate, without prior notification to or
consent of USER, any field radio or other USER equipment suspected of causing interference,
intentionally or unintentionally, to any other radios on the Radio System or to the Radio System's
overall operation.
9. USER's radios may be used for voice radio communications over the Radio System
infrastructure in accordance with the terms and conditions of this Agreement for as long as this
Agreement remains in effect.
10. The CFW will be responsible for managing infrastructure loading and demand.
CFW reserves the right, without notice to incumbent users, to enter into a similar agreement with
other entities or to deny the addition of new Subscriber Radio equipment to any user of the Radio
System. The CFW shall have sole discretion in determining whether to allow additional users or
radios based on CFW's determination of whether such addition to the Radio System can be made
without adversely impacting the Radio System.
11. USER is prohibited from utilizing telephone interconnect on the Radio System.
This prohibition shall include,but is not limited to,connecting to either the PSTN(Public Switched
Telephone Network) or USER's internal phone system(s) through a console patch into the Radio
System or to any Subscriber Radio on the Radio System.
12. Due to the radio infrastructure resource allocations required by "Private Call,"
USER is not permitted to utilize "Private Call" on the Radio System.
13. USER's utilization of data communications on the Radio System will be limited to
the Radio System's OTAP functions. Performance of data communications over the Radio System
is not guaranteed. For programming changes involving more than ten Subscriber Radios, USER
agrees to coordinate with CFW prior to executing changes to minimize impact on other users and
on the Radio System.
14. The use of OTAR in association with Subscriber Radio encryption is prohibited
without prior approval of CFW. Administration of encryption keys will be performed exclusively
by CFW. USER may utilize and administer other encryption methods as required.
15. The CFW will provide USER with an Advanced System Key (ASK) for use with
the USER's Subscriber Radios only. The ASK will expire annually, and USER shall be
responsible for requesting a new ASK following expiration if one is required. USER will be
Communications System Agreement Page 8 of 11
responsible for safeguarding the security of the ASK to prevent theft and/or loss. USER agrees to
notify CFW immediately upon the theft or loss of the ASK.
16. CFW will assign the USER Talk Group IDs unique to USER operation. All Talk
Group names shall include a prefix unique to the USER's agency. No other agency will be
authorized to use USER Talk Groups without the express written permission of USER, and a copy
of such permission must be on file with the CFW before such use may occur. The CFW reserves
the right to require certain Talk Group ID's to be programmed in USER radios. Additionally, the
CFW shall have the right to limit the number of Talk Group ID's to be used by USER and to
disable Talk Groups ID's as it deems appropriate.
17. The CFW has established a coordinated Interoperable Communications Plan to
apply to CFW and the users of its Radio System. USER agrees to participate in the Plan and
include the Plan's interoperable Talk Groups in the programming of its Subscriber Radios and
Console Systems.
18. Roaming to other systems or the use of USER's Talk Groups on other trunked
systems that are interconnected to the Radio System is prohibited without prior approval by CFW.
Roaming to other trunked systems will be limited to the Radio System's interoperable Talk
Groups, although this capability may be terminated by CFW if its use is determined to result in
performance degradation to either the Radio System or the interconnected trunked system.
19. USER may utilize a Network Management Console (NMC) to manage its own
environment. USER is responsible for acquiring and maintaining, at USER's sole cost, all
components required to connect the NMC to the Radio System. The USER's NMC must be
partitioned in manner to limit access to USER's own environment only and to prevent USER from
viewing, accessing, or making any changes to equipment that is not owned or leased by USER.
The USER must ensure the NMC is located in a secure area. USB ports on the NMC must be
deactivated except during maintenance activity. All security patches related to operating systems
and other associated software must be maintained at current manufacturer-tested levels. No other
software applications may be utilized by the NMC.
20. CFW generally maintains aliases for units operating on the Radio System. If the
USER has acquired the capability to modify its aliases, it may administer and maintain its own
subscriber unit aliases. From that point, USER will be responsible for administering and
maintaining its own subscriber unit aliases, and the CFW will no longer administer and maintain
the USER's subscriber unit aliases.
21. USB ports on the USER's Console Systems must be deactivated except during maintenance
activity. All security patches related to operating systems and other associated software must be
maintained at current manufacturer-tested levels. If required,all connectivity between the Console
Systems and the Radio System is the responsibility of the USER, including software, hardware
and carrier services. Associated costs will be incurred by the USER. Unless otherwise approved
by CFW, connectivity will be achieved through local terrestrial circuit facilities. The use of other
connectivity methods, including but not limited to microwave or fiber, must be approved by the
CFW. USER may incur additional costs from CFW for other connectivity methods.
Communications System Agreement Page 9 of 11
22. The CFW shall execute with Motorola Solutions a System Upgrade Agreement for
the Console Systems and Site Repeater Systems that would be affected by,the software upgrades,
including those owned (or leased) and operated by the USER. Unless the USER is notified
otherwise by CFW, the software for the Radio System, all Site Repeater Systems and all Console
Systems will be upgraded to the current level every two years. The USER will provide all
reasonable coordination necessary for the upgrade of its Console Systems. USER acknowledges
that reductions in functionality may occur during the upgrade process.
APPLICABLE FEES; TERMINATION; REFUNDS
23. USER shall pay the CFW an annual Infrastructure Support Fee in the amount of
$34.00 per month, per Subscriber Radio or console. This :Fee is payable in advance on an annual
basis for all active radio IDs issued to USER at the time of the annual billing. Invoicing will occur
on a pro-rata basis when new Radio IDs are issued, and thereafter, at the beginning of each CFW
fiscal year. There will be no refunds or credits for radios removed from service during the fiscal
year.
24. If the USER subscribes to OTAR services, the USER shall pay the CFW an annual
OTAR Administration Fee in the amount of$1.00 per month, per Subscriber Radio. This fee is
payable in advance on an annual basis for all active radio IDs issued to USER at the time of the
annual billing. Invoicing will occur on a pro-rata basis when new Radio IDs are issued, and
thereafter, at the beginning of each CFW fiscal year.
25. USER shall pay the CFW an annual System Upgrade Agreement Fee equal to the
amount invoiced to the CFW by Motorola Solutions, Inc., or its successors, for the upgrade of the
USER's Console Systems and any other component subject to upgrade as a result of the upgrade
of the Radio System.
26. CFW shall have the right to increase any applicable fees under this Agreement each
fiscal year to offset any increased costs incurred by CFW in the operation or maintenance of the
Radio System. Any increase in applicable fees will be effective at the beginning of the next CFW
fiscal year. CFW shall provide USER with 60 days' written notice of any intended fee increase,
provided,however,that this notice period may be less than 60 days if Motorola Solutions provides
CFW with less than 60 days' notice of an increase in the System Upgrade Agreement Fee and such
reduced notice period shall not impact USER's obligation to pay the increased fee.
27. Either USER or CFW may terminate this Agreement for any reason,with or without
cause, upon ninety (90) days written notice to the other party. If USER terminates, there will be
no refunds or credits for any fee. If CFW terminates, CFW will issue a refund to the USER of all
fees,except for the System Upgrade Agreement Fee,which is non-refundable,pro-rated to the end
of the current fiscal year. The CFW,in its sole discretion, shall have the right to deny USER access
to the radio infrastructure and/or the right to terminate the Agreement immediately if USER fails
to make full payment of invoiced system fees within thirty (30) days of the date payment is due.
The CFW further reserves the right to terminate this Agreement immediately, or deny access to
the USER, upon notice of USER misuse of the Radio System. Notwithstanding the foregoing,the
CFW, in its sole discretion, reserves the right to immediately deny access to the USER if such
action is required to prevent the spread of a security breach or threatened security breach or due to
Communications System Agreement Page 10 of 11
an emergency, operational issue, or other critical incident between the Master Switch and the
USER's environment. The CFW will use best efforts to restore access to the USER as soon as
possible once the security breach, emergency, operational issue, or critical incident is resolved.
Notwithstanding any other term of this Agreement to the contrary, USER will have the right to
immediately terminate this Agreement if USER's access has not been restored within five(5)days
after the security breach, emergency, operational issue, or critical incident is resolved.
COMPLIANCE WITH LAWS
28. The USER shall comply with all current and future Federal, State, and Local laws,
Ordinances, and Mandates, including Federal Communications Commission rules and regulations
regarding proper use of radio communications equipment. The USER will also comply with the
guidelines, or procedures set out in this Agreement. Furthermore, the USER is responsible for
enforcing such compliance by its employees,directors,officers,agents,authorized representatives,
subcontractors, and consultants for USER Subscriber Radio equipment. Furthermore, the USER
will be responsible for payment of any fines and penalties levied against the CFW (as the license
holder) as a result of improper or unlawful use of Subscriber Radio equipment owned or leased by
USER.
29. In order to comply with Federal, State,and Local Laws and/or Mandates,the CFW,
as the license holder, may need to act on behalf of the USER regarding possible modifications,
reconfiguration, or exchange of Subscriber Radio equipment in order to meet these obligations.
For as long as this Agreement is in force,the USER will allow the CFW to facilitate such activities
on USER's behalf as necessary.
30. In the instance where USER Subscriber Radio equipment is to be replaced in order
to be in compliance with Federal, State, and Local Laws and/or Mandates, title and ownership of
such replacement Subscriber Radio equipment shall,upon delivery of Subscriber Radio equipment
to the USER's site, pass directly to the owner of the equipment that is being replaced. The USER
shall provide the CFW, or its designee, with the Subscriber Radio equipment to be replaced, in
good working order, as determined by the CFW or its designee. USER shall be liable for payment
of any fees associated with radios deemed to be not in proper working order. USER shall be liable
for payment of any fees associated with upgrades to Subscriber Radio equipment.
[End of Document]
Communications System Agreement Page 11 of 11
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT WORT[]
COUNCIL ACTION: Approved on 6/4/2019
REFERENCE ** 04CITY OF AZLE
DATE: 6/4/2019 NO.: C-29134 LOG NAME: COMMUNICATIONS SYSTEM
AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Communications System Agreement with the City of Azle for
Participation in the City of Fort Worth's Two-Way Public Safety Radio System at No Cost
to the City of Fort Worth (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Communications System
Agreement with the City of Azle for participation in the City of Fort Worth's two-way Public Safety
Radio System at no cost to the City of Fort Worth.
DISCUSSION:
The City of Fort Worth (City) maintains Agreements to provide access to its two-way radio system by
other public safety agencies in Tarrant, Johnson, Dallas, Denton, Parker, Ellis, Palo Pinto and
Grayson counties. In return for this access, external agencies help offset the City's expenses through
the payment of annual fees. In addition, access to the Fort Worth Public Safety Radio System by
multiple jurisdictions enhances the ability of emergency responders to communicate with one another
when responding to incidents.
In April 2019, the City of Azle (Azle) approved a Communications System Agreement to operate on
the City's Public Safety Radio System. Azle will provide its own radios and dispatch center, but will
utilize the City's radio infrastructure for its public safety communications. Estimated annual revenue is
$22,000.00.
To ensure the software levels of the radio system remain current and under support, the City will
utilize a Motorola System Upgrade Agreement that encompasses all external agencies that maintain
dispatch consoles. The use of a single Software Agreement to cover all users results in a 14 percent
discount in the cost for all agencies, including the City. If applicable, Azle will reimburse the City for its
portion of the System Upgrade Agreement.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency
or public institution of higher education: City of Azle
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation the Information
Technology Solutions Department and the Financial Management Services Department have the
responsibility for the collection and deposit of funds due to the City under this Agreement. Revenue
from this agreement is estimated at$22,000.00 annually.
TO
Fund Department Account Project Program�ActiiviityBudget Reference# Amount
ID ID j Year I (Chartfield 2)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27069&counciIdate=6/4/20I9 6/5/2019
M&C Review Page 2 of 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID Year (Chartfiield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Steve Streiffert(2221)
Alan Girton (8484)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27069&councildate=6/4/2019 6/5/2019