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HomeMy WebLinkAboutContract 49253-R2 �cFNEv CITY SECRETARY . FORT WORTH, CONTRACT NO. C\�SEAR June 5, 2019 HVJ North Texas-Chelliah Consultants, Inc. 3980 Sandshell Drive Fort Worth, TX 76137 Attn: Devarajan Chelliah, P.E. RE: NOTICE OF CONTRACT RENEWAL Geotechnical Engineering and Materials Testing Services Contract No. CSC No.49253("Contract") Contract Amount: $500,000.00 This letter is to inform you that the City is exercising its option to renew CSC No.49253 for an additional one year period which will begin on the effective date of the Second Renewal Agreement. If your firm agrees to the second renewal, please sign and return two(2)executed originals of the attached Second Renewal Agreement. If you have any questions concerning this Second Renewal,please don't hesitate to contact me. Sincerely yours, Ze alem�Arega TPW Capital Delivery/Lab Services 8851 Camp Bowie Blvd. West Fort Worth, Texas 76116 (817)392-8930 N ICIAL RECORDY SECRETARY WORTH, TX UTY SECRETARY C09' TRACT N®. 4 9 1 S 3 CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS, this Second Renewal of Agreement("Renewal") is between the City of Fort Worth, ("CITY"), and HVJ North Texas - Chelliah Consultants, Inc., ("CONSULTANT"); and WHEREAS, CITY and CONSULTANT desire to renew the Original Agreement (City Secretary#49253) as renewed and amended; and WHEREAS,the Agreement was approved by M&C C-28278(June 20,2017),for the Project generally described as: Geotechnical Engineering and Materials Testing Services;and WHEREAS, the Agreement was renewed and amended administratively on June 4, 2018 (CSC 49253-R1); and WHEREAS, the Agreement, as renewed and amended, is expiring by its terms and the parties desire to renew the Agreement for the second and final time; NOW, THEREFORE, it is agreed by the CITY and CONSULTANT as follows: Article I The Scope of Services as set forth in the Original Agreement remains unchanged. Article II The CONSULTANT's compensation for this Renewal shall not exceed a total of $500,000.00. Article III The Agreement shall be renewed for an additional year from its effective date. Article V All other provisions of the Original Agreement not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated City Manager. Second Renewal of Agreement Page 1 of 2 Geotechnical Engineering and Materials Testing Services APPROVED: City of Fort Worth HVJ North Texas- Chelliah Consultants, Inc. S Alanis Devarajan Chelliah,P.E. Assistant City Manager Managing Owner DATE: DATE: APPR VAL RE OMMENDED: tev Cooke Interim Director,Transportation/Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: 6 - �$ Date: 6 to t4 Douglas W. Black Assistant City Attorney ATTEST: r M; J. Kayser City Secretary Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perfoi7nance and reporting requirements. —t�� Zelalem Arega Sr Professional Engineer .� RECORD s.t CET�RY Second Renewal of Agreement a� o Geotechnical Engineering and Materials Testing Services '!t-' WORTH,TX AC�® DATE IMMIDDIYYYY) �� CERTIFICATE OF LIABILITY INSURANCE F06/06/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endomement(s). PRODUCER EaRTW Integrity Insurance Solutions PHOM� Jacquelyn KingsburyFAX 2050 North Loop Nast Suite 110 (713) 682-8600 A/C No:(713) 682-8610 E-MAIL Houston TX 77019 ADORE : serviceginta rit -ins.com INSURER(S)AFFORDING COVERAGE NAIC N INSURERA:Ohio Security Insurance Co. 24082 INSURED (214) 678-0227 INSURER B:AmTrust ins. Co. of Kansas 15954 HVJ North Texas - Chelliah Consultants, Inc. INSURER C:Commerce & industry Ins. Co. 19410 9701 John N Carpenter Freeway wSuRERD:Technology Insurance Company, In 42376 Dallas TX 75247 INSURERE:United States Liability Ins Cc 25895 INSURER F:Western World Insurance Company 13191 COVERAGES CERTIFICATE NUMBER:Cert ID 4560 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INTRR ADDTYPE OF INSURANCE L POLICY NUMBER MMlO POLICY SUBRI POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE To REWEL) CLAIMS-MADE OCCUR Y Y BXS58110245 07/17/2016 07/17/2019 PREMISES Eso=urren S 1,000,000 X Contractual Liab MEDEXP one on $ 15,000 PERSONAL&ADV INJURY $ 11000,000 GEWL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY EEC LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED ISINGLE UMI $ 11000,000 B X AN AUTO Y Y XPP1153237 00 07/27/2018 07/27/2019 BODILY INJURY(Par Person) $ OWNED SCHEDULED BODILY INJURY(Par wddsnl) $ AUTOS ONLY AUTOS HIRED NON43VMJED PROPERTY AMA S AUTOS ONLY AUTOS ONLY S C X UMBRELLALIAB X OCCUR Y Y EBU 017259005 08/27/2018 07/17/2019 EACH OCCURRENCE $ 10,000,000 EXCESS Wa CLAIMS-MADE AGGREGATE S 10,000,000 DED RETENTIONS P/C Aggregate S 10,000,000 WORKERS COMPENSATION D AND EMPLOYERS'LIA.BILITY YIN Y TNC3732143 07/17/2018 07/27/2019 X STATUTE RH ANYPROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT $ 2,000,000 OFFICERNEMBEREXCLUDED? Ej] N I A (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $ 1,000,000 It yes,deaodbe Under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 19 SPLI EPL1562003 07/27/2018 07/17/2019 Each Claim/Agg $ 11000,000 F Pollution Liability EVP1002719-00 04/10/2019 04/10/2020 Aggregate $ 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Addllonal Remarks Schedule,may be allachad B more space is required) Blanket additional insured and Primary/Noncontributory endorsements apply with respect to the General Liability, Auto Liability and Pollution Liability policies. Blanket waiver of subrogation endorsement applies with respect to the General Liability, Auto Liability, Pollution Liability and Workers Compensation policies. The Umbrella follows form (over the GL, Auto Liability and Employers Liability policies). All policies include 30-Day Notice of Cancellation, except 10-Day Notice of Cancellation for Non-Payment of Premium. **All endorsements apply, as required by written contract.** CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Fort Worth ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Zelalem Arega 8851 Camp Bowie Neat Blvd AUTHORIZED REPRESENTATIVE Fort Worth TX 76116 p + ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Page 1 of 1 Form W-9 Request for Taxpayer Give form to the ftev.'ard y 2W3) Identification Number and Certification requester.Do not oepanmeetoruaTraAay send to the IRS. Od""rre.dwe seMcs rJ Name & HVJ North Texas-Chelliah Consultants, Inc. cc 06 auskrew narrre.If dirlerert korn above tndvlduaV .... ❑Exempttn backup CMck appropriumc[Ia b Soh proprlmor ® oration Corp ❑PatnersAip ❑O ther. .............. Address(number,skeet,and al).or suite no.) ReWeswfs am*and sddress(optional) 8701 John W.Carpenter Fwy,Suite 250 City,sreta,and ZIP coda Dallas TX 75247 to Its?account numb")here(o)tonal) y Tax a er Identification Number IN Enter your TIN in the appm(xiate box.For IrdMduah,tlrh cis your social security number ISSN). Social secaray wafter However,for a resident alien,sate proprietor,or dhrogarded entity,we the Pan I instructions on page 3.For other emWe%R Is your employer Identification number ON).If you do not have a number, we Now W get a TIN an page 3. or Note a dm account t:h swe urn one name,.see Oe chaof an prays 4 tfotr y Harbors an mimsa rrrnber Erapral'IM IOwr8aaalrorr reuse' soartar 81 14 2487943 Under penalties of pedury,I certify that: 1. The number shown on this form Is my correct taxpayer identHication number(or i am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)i am exempt from badwp withholding,or(b)I have not been notried by the Internal Revenue Service ORS)that I am sutoct to backup withholding as a result of a foNerre to report all Interest or dlrldends,or W the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.S.person Onck+ding a U.S.resident area). CoMfleadon instructions.You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have fudged to report all I terast and dividends on your tax return.For real estate transactions,Item 2 does not apply. For mortgage Interest paid,acquisition or abandonment orsecured property,cancellatkm of debt.contributions to an individual retirement arrangement(IRA),and generally,payments other than Interest and dividends,you are not required to sign the caMncatlom but you must provide your correct TIN.(Sees tlhe Instructions on page 4.) Sir I ] I Person► l.� k M�/ ttat.► 06/0412019 Purpose of Form �— Nonresident alien who becomes a resident alien. Generany,only a nonresident alien individual may use the A person who is required to file an information return with terms of a tax treaty to reduce or eliminate U.S.tax on the IRS,must obtain your correct taxpayer identification certain types of income.However,most tax treaties contain a number(TIN)to report for example,income paid to you,real provision known as a"saving clause.'Exceptions specilted estate transactions,mortgage Interest you pail,acquisition Pn the saving clause may permit an exemption from tax to or abandonment of secured property.cancellation d debt,or continue for certain types of income even after the recipient contributions you made to an IRA. has otherwise become a U.S.resident alien for tax purposes. U.S.person.Use Form W-9 only If you are a U.S.person (f you are a U.S.resident alien who Is relying on an (Including a resident alien),to provide your correct TIN to the exception contained In the saving clause of a tax treaty to person requesting is(the requester and,when applicable,to: da(m an exemption from U.S.tax on certain types of income, 1.Certify that the TIN you are gluing Is correct(or you are you must ettach a statement that spodnes the following five waiting for a number to be Issued), items: 2.Certify that you are not subject to backup withholding, 1.The treaty country.Generally,this must be the same or treaty under which you claimed exemption from tax as a 3.Claim exemption from backup withholding 9 you are a nonresident alien. U.S.exempt payee. 2.The treaty article addressing the income. Note:If a requester gives you a form other than Form W-9 3.The article number(or location)in the tax treaty that to request yaw 71N,you must use the raquesterts form If A is contains the saving clause and its exceptions. substantially similar to this Form W-9 4.The type and amount of Income that qualifies for the Foreign person.If you are a foreign person,use the exemption from tax. appropriate Form W-8(see Pub,615,Withholding of Tax on b.SuMcho facts to justify the exemption km tax under Nonresident Aliens and Foreign Entitles). the terms of the treaty article. Cat.No.10231x Form W-9(Rev.1-2003) City of Fort Worth, Texas Mayor and Council Communication COU,NCILrACTION• Approved on 6/20/201.7 DATE: Tuesday, June 20, 2017 REFERENCE NO.: **C-28278 LOG NAME: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS SUBJECT: Authorize Execution of One-Year Annual Contracts with Renewal Options for Geotechnical Engineering and Materials Testing Services for Various Construction Projects with Twelve Companies: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, Each for a Fee Not to Exceed$500,000.00 Annually (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute individual contracts with Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc.,,VlqvJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC, for geotechnical engineering and materials testing for various construction projects. The term of each Agreement is one-year with two one- year renewal options. The annual amount of each contract is up to $500,000.00, DISCUSSION: A Request for Proposals (RFP) was published for these services in the Fort Worth Star-Telegram on February 2, 2017, February 9, 2017, February 16, 2017 and February 23, 2017. The Transportation and Public Works Department received written Statements of Qualifications (SOQ) on March 2, 2017 from 21. firms. Each firm's SOQ was evaluated based upon pre-established selection criteria including qualification of personnel, experience, performance on previous City contracts and availability of testing equipment. An inter-departmental committee selected the most qualified, and now recommends the following firms for contract approval: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Fugro USA Land, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Consultants, Inc., Landtec Engineers, LLC, Rone Engineering Services, LTD, Terracon Consultants, Inc., and T Smith Inspection and Testing, LLC. Funding for the geotechnical engineering and materials testing services for City projects will be provided through various project funding sources. Services for the developer projects will be paid by the developers who initiate the construction projects. MMBE OFFICE-MIWBE Office in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Eight of the twelve firms recommended for award are SBE certified: Alliance Geotechnical Group, Inc., CMJ Engineering and Testing, Inc., D&S Engineering Labs, LLC, Ellerbee Walczak, Inc., Globe Engineers, Inc., Gorrondona &Associates, Inc., HVJ North Texas—Chelliah Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 1 of 2 i i Consultants, Inc., and T Smith Inspection and Testing, LLC. The remaining four firms Fugro USA Land, Inc., Landtec Engineers, LLC, Rone Engineering Services, Ltd., and Terracon Consultants, Inc., committed to 15 percent SBE participation. i FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as appropriated, on a project by project basis of the Water Capital Fund, the Sewer Capital funds and the TPW CFA Fund. Prior to an expense being incurred, the participating department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): i r TO Fund Department ccoun Project Program ctivity Budget Reference# mount ID ID Year Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Roy Teal (7958) Additional Information Contact: Zelalem Arega (8930) ATTACHMENTS 1. BDE Geotechnical En. ineering .pdf (CFW Internal) 2. Form 1295 Certificate 100214967 Signed 5-30-17CMJ Geotech.pdf (Public) 3. Form 1295 Geotech 12 Engineers(Revised).pdf (Public) 4. Forn1295 Terracon Geotech.pdf (Public) 5. SAMS EPLS for all 12 Firms.pdf (CFW Internal) Logname: 202017 GEOTECH ENGINEERING AND MATERIALS SERVICES CONTRACTS Page 2 of 2