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Home My WebLink AboutContract 49066-A2 CITY SECRETARY . AMENDMENT No . 2 'ONTRACT MO. TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Freese & Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 49066, (the CONTRACT) which was authorized by M&C C-28215 on the 2nd day of May, 2017 in the amount of $195,413 . 00; and WHEREAS, the contract was subsequently revised by Amendment No. 1 in the amount of $226,336. 00 authorized May 1 , 2018 (M&C C-28671) ; and WHEREAS, the CONTRACT involves engineering services for the following project: Water Efficiency and Condition Assessment Program (WECAP) . WHEREAS, it has become necessary to execute Amendment No.2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated May 13, 2019 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $32,324 . 00 . (Water: $16,162 . 00; Sewer: $16,162 .00) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $454,073 . 00 .00 EFT AL RECORD ECRETARY ORTH, TX � �,� Page -1- 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER Ci For Worth Freese & Nichols, Inc. sus J. Ch pa 'Thomas Haste/, -P.E. Assistant City Manager Principal r DATE: �/�/v DATE. . ; 12-d APPROVAL RECOMMENDED: eic X(. C Chris Harder, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name ,of Employee �W g p 1<.a,d� M&C: N/A Jdffn Kasavic , P.E. Project Manager Q690.2 Date:N/A Douglas W. Black Senior Assistant City Attorney s�..v �'` � a 0,4 -s ,^ City Secretary f y��..�;qqJJ ff , MUAL RECORD tt CITY SECRETARY FT. WORTH,TX Page -2- f FREESE i Practical results rm,.NCHOLS larkdIng service 4055 International Plaza,Suite 200 Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7492 www.freese.com May 13,2019 Mr.John Kasavich,P.E. Project Manager City of Fort Worth Water Department 311 West 101h Street Fort Worth,TX 76102 Re: Water Efficiency and Condition Assessment Program(City Contract No.49066)Amendment No.2 FNI Project No. FTW17312 Dear Mr.Kasavich: Freese and Nichols, Inc.(FNI) is providing this proposal for amendment of the Additional Services for the Water Efficiency and Condition Assessment Program (WECAP).The WECAP program is a proactive asset management approach that utilizes a support decision-making tool for identifying and prioritizing inspection, rehabilitation and renewal strategies for raw water transmission, water distribution, and wastewater collection pipelines. This amendment covers the development of a departmental asset management policy. FNI will utilize sub-consultant AMCL for support in the development of the policy. The additional scope includes the following tasks: • Asset Management Policy Development • Asset Management Executive Training Session Contract Water Sewer Total Original Contract Amount $ 195,413.00 $0.00 $ 195,413.00 Amendment No.1 Amount $92,206.00 $ 134,130.00 $226,336.00 Amendment No.2 Amount $16,162.00 $16,162.00 $32,324.00 Total Contract Amount $3030782.00 $150,292.00 $454,073.00 Freese and Nichols,Inc.appreciates this opportunity and we would like to meet with you to discuss these additional services at your convenience. Sincerely, Je ca Brown,P.E. Vice President cc:File Attachments:Amendment#2 Scope,Water Fee,Wastewater Fee,Schedule,Form 1295 L:\Resources\OLCR\F\Fort Worth\FTW17312\Amd#1\Amendment Letter.docx rM NICHOLS FORTWORTH. Fort Worth Water Department An AMENDMENT#2 to the Water Efficiency and Condition Assessment Program Year 2 Scope of Services 4/18/2019 Project Understanding: The Fort Worth Water Department (FWWD) has retained Freese and Nichols (FNI) to develop the Water Efficiency Condition Assessment Program (WECAP). The WECAP program is a proactive approach that utilizes a support decision-making tool for identifying and prioritizing inspection,rehabilitation and renewal strategies for raw water transmission, water distribution, and wastewater collection pipelines. This amendment covers the development of a departmental asset management policy. FNI will utilize sub- consultant AMCL for support in the development of the policy. WECAP Year 2 Amendment Scope of Work: • FWWD Asset Management Policy Development Task A.Asset Management Policy Development A.1 Working Group Session 1: The FNI team will facilitate a working group session with FWWD's asset management team to development the key asset management principles for inclusion and to develop the draft policy. This session also includes developing a communication plan for releasing the policy pending FWWD senior leadership approval. A.2 Working Group Session 2: The FNI team will facilitate a working group session with the FWWD senior leadership to review and comment on the draft policy and communications plan. A.3 Finalize Asset Management Policy:Once comments are received and addressed,the FNI team will finalize the policy and make available for inclusion into the FWWDs Asset Management Program. A.4 Prepare Asset Management Policy portion of the WECAP Report:The FNI team will document and include the asset management policy development portion of the overall WECAP project report. A.5 Executive Training Session:The FNI team will conduct an executive training session (up to a half day)for FWWD staff using the IAM principles and practices. 4/18/2019 Page 1 of 1 WECAP Year 2 EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Water Efficiency Condition Assessment Program-Year 2 WATER FUNDS City Project No.49066 Labor hours Ex Task No. Task Description Principal Project Project EIT GIS r22 abor Subconsultant rise Total Expense Task Sub Total Manager Engineer Analyst [ Travel Reprotluctlon Cost Rate $281 $223 $176 E124 $90 MWBE Non-MWBE A Year 2 Kickoff and Data Collection 6 8 3 6 2 $0 $10,500 $0 $215 $10,715 $15,637 Al Workina Group Session#1 1 2 7 1 27 $0 $4,000 $32 $4.032 $5,059 A2 Worklna Group Session#2 1 2 7 1 =$4.000 $32 $4.032 $4,883 A3 AnalaeAssetMana merit Policy 1 1 1 1 4 $38 $1,538 $2342 A4 Prepare Asset Management Policy portion of 1 1 1 2 8 $0 $0 $928 the WECAP Report A5 Executive Trainin Session 2 2 1 2 12 $115 $1,115 $2427 Totals 6 8 3 6 2 $4,922 $215 $10,716 515,637 Water Line Footage Project Summary Sewer Line Foota a Total Hours 25 0 0% Total Labor $4,922 Total Expense $10,715 (A) Total Fee $16 162 MBE/SBE Subcan-Rant $0 (B) Survey Fee $0 _ Nan-MBE/SBE Subconsultant $10,500 (C Total Fee-surve Fee $16,162 5% Sub Markup $525 Water Fee(50%af C) Sewer Fee(50%of C) MBE/SBE Partici aM1on 0.0% $8,081.00 $8,081.00 Total Pro ect Cost $16,162.00 Description I WP I Water I Sewer Conceptual Design(100%) $8,081.00 $8.08100 Preliminary Design(0%) $o 00 $0.00 Final Design Survey(0%) $0.00 $0,00 Subtotal $8,081.00 $8.081.00 Total $16,162.00 EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Water Efficiency Condition Assessment Program-Year 2 SEWER FUNDS City Pr o'ect No.49066 Labor hours Ex nse Task No. Task Description principal Profit project EIT GIS Total Labor Subconsultant Total Expense Task Sub Total Manager Engineer Analyst Cost Travel Reproductlon Cos[ Rate $281 $223 $176 $124 $90 MWBE FN on-MWBE A Year 2 Kickoff and Data Collection 6 8 3 6 2 $4,922 $0 $10,500 $0 $215 $10,715 $15,637 A.1 Working Group Session#1 1 2 1 1 $1,027 $0 $4,000 $32 $4,032 $5,059 A.2 Working Group Session#2 1 2 1 $851 $C $4,000 $32 $4,032 $4,883 A.3 Final¢e Asset Management Policy 1 1 I 1 $804 $0 $1,500 $38 $1538 $2.342 A 4 Prepare Asset Management Policy portion of 1 1 1 2 $928 $0 $0 $0 $0 $928 Me WECAP Report A.5 Executive Trainin Session 2 2 1 2 $1,312 $0 $1,000 $115 $1,115 $2,427 Totals 6 8 3 6 1 2 $4,922 $0 $10,500 $0 $215 $10,715 $15,637 Water Line Footage Project Sum Sewer Line Fooia is,. Total Hours 25 0 0% Total Labor $4,922 Total Ex a $10,715 (A) Total Fee $16,162 MBE/SBE,.bconsul[ant $0 (BJ Survey Fee $0 Non-MBE/SBE Subconsukant $10,500 (C Total Fee-surve Fee $16,162 5% Sub Markup $525 Water Fee(50%of C) Sewer Fee(50%pf CJ MBEJSBE Partici aeon 0.0% $8.081.00 $8,081.00 Total Project Costj $16,162.00 Descnption WP Water Sewer Conceptual oesisn 000-A Desi $s.oal.00 as osl oo Preliminary gn(0%) $0,00 1 $0.00 Final Design(0%) $0.00 1 Saw Survey(0%) 1 $0.00 1 $aoo Subtotal $8,081,00 1 $8,081.00 Total $16,162.00 ® m o F a > W H ate+ F � � jy a (r1 L Z CL O � c GJ 7 H 7J Q v Y i N d ;e ;e o ;e ;e ea ;e �e ;e �e ;e ;e ;e o ;e ;e o O U a 000,o 000000000 o ;e o 00 o80. }� O O ca O 0 0 0 0 0 0 0 0 0 4 O c o 'i 14 �1'0 t rl ei 'i 'i 'i 'i rl ei ei ri 14 TV .ti .ti .ti c a u i 3 I O •� 0 d N 5 'p 71 L7 A W 0 O w 4- IM W L L � � L �d N 3 E o 0 y `1 c N C O 'n f0 d Oi Q o w 14 fO — H rw 0 H R c W= Y U cc!V Y — :� 0 r C G 0)LL t Ga1 u�i ;t f0M u p o a o Q 5j I I I I I v a s Q a0 CJ vt 0 r: u+ E m m LIY Ih u m y sc C se n 3c v c "' ii a . r r �- I-� t- W I • • •