HomeMy WebLinkAboutContract 52432 R�.L�1V�0
CITY SECRETARY
\�oFFOctcWOR�` CONTRACT NO. 5 a-4 3 0l
`SY SECR�P�y
VENDOR SERVICES AGREEMENT
BETWEEN THE CITY OF FORT WORTH AND ADVISING GENERATION Z
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, acting by
and through Valerie Washington, its duly authorized Assistant City Manager, and Advising Generation Z
(AGZ).("Vendor'),a Texas non-profit organization,and acting by and through Kristen Grant-Evuleocha,
its duly authorized agent, each individually referred to as a "party" and collectively referred to as the
"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A, B and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A,
B or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of
this Agreement shall control.
1. SCOPE OF SERVICES.
To provide a structured, yet flexible, learning environment as a sentencing option for the Fort
Worth Municipal Court—Truancy Court. Services include, but are not limited to, 150 referrals from the
juvenile docket, to participate in six unit program. Exhibit "A," - Scope of Services more specifically
describes the services to be provided hereunder.
2. TERM.
This Agreement shall begin on June 1 , 2019 ("Effective Date") and shall expire on September
27s', 2019 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial
Term").
3. COMPENSATION.
City shall pay Vendor in accordance with the fee schedule of Vendor personnel who perform
services under this Agreement in accordance with the provisions of this Agreement and Exhibit `B," —
Price Schedule. Total payment made under this Agreement for the first year by City shall be in the
amount not to exceed Eight Thousand Five Hundred Twelve Dollars and Two cents Dollars($$,512.02)
("Funds"). Vendor shall not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. TERMINATION.
OFFMAL RECORD,
r A
Vendor Services Agreement d P BQ
4.1. Written Notice. City may terminate this Agreement at any time and for any reason by
providing Vendor with 30 days' written notice of termination. Vendor may terminate this Agreement at
any time and for any reason by providing City 60 days'written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of
termination and Vendor shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination. Upon termination of this Agreement for any
reason,Vendor shall provide City with copies of all completed or partially completed documents prepared
under this Agreement. In the event Vendor has received access to City Information or data as a
requirement to perform services hereunder, Vendor shall return all City provided data to City in a
machine readable format or other format deemed acceptable to City.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under
this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement,
Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers,agents and employees,agrees
that it shall treat all information provided to it by City ("City Information")as confidential and shall not
disclose any such information to a third party without the prior written approval of City.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any City
Information has been compromised or is believed to have been compromised, in which event, Vendor
shall, in good faith, use all commercially reasonable efforts to cooperate with City in identifying what
information has been accessed by unauthorized means and shall fully cooperate with City to protect such
City Information from further unauthorized disclosure.
6. RIGHT TO AUDIT.
Vendor agrees that City shall, until the expiration of three(3)years after final payment under this
contract, or the final conclusion of any audit commenced during the said three years, have access to and
the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City.Vendor agrees that City shall have access during normal working
hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
This section shall survive the expiration or termination of this Agreement.
Vendor Services Agreement Page 2 of 18
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Vendor shall operate as an independent contractor as to
all rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, consultants and
subcontractor. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
Vendors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that City shall in no
way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractor of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
subcontractor of Vendor shall be entitled to any employment benefits from City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers,agents,servants,employees or subcontractor.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANYAND ALL CLAIMS OR LAWSUITS
OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS
AND ANY RESULTING LOST PROFITS) ANDIOR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR
MALFEASANCE OF VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES,
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend,
settle, or pay, at its own cost and expense, any claim or action against City for infringement of any
patent, copyright, trade mark, trade secret,or similar property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or
documentation.So long as Vendor bears the cost and expense of payment for claims or actions
against City pursuant to this section,Vendor shall have the right to conduct the defense of any such
claim or action and all negotiations for its settlement or compromise and to settle or compromise
any such claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect City's interest, and City agrees to
cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the
responsibility for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the defense of
Vendor Services Agreement Page 3 of 18
any such claim or action and all negotiations for its settlement or compromise and to settle or
compromise any such claim; however, Vendor shall fully participate and cooperate with City in
defense of such claim or action. City agrees to give Vendor timely written notice of any such claim
or action, with copies of all papers City may receive relating thereto. Notwithstanding the
foregoing, City's assumption of payment of costs or expenses shall not eliminate Vendor's duty to
indemnify City under this Agreement. If the software and/or documentation or any part thereof is
held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or
compromise, such use is materially adversely restricted, Vendor shall, at its own expense and as
City's sole remedy, either: (a) procure for City the right to continue to use the software and/or
documentation; or (b) modify the software and/or documentation to make it non-infringing,
provided that such modification does not materially adversely affect City's authorized use of the
software and/or documentation; or (c) replace the software and/or documentation with equally
suitable, compatible, and functionally equivalent non-infringing software and/or documentation at
no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to
Vendor terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to
which termination City may seek any and all remedies available to City under law.
This section shall survive the termination or expiration of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assi nment. Vendor shall not assign or subcontract any of its duties, obligations or
rights under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Vendor under which the
assignee agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor and
Assignee shall be jointly liable for all obligations of Vendor under this Agreement prior to the effective
date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a written
agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be bound by
the duties and obligations of Vendor under this Agreement as such duties and obligations may apply.
Vendor shall provide City with a fully executed copy of any such subcontract.
10. INSURANCE.
Vendor shall provide City with certificate(s) of insurance documenting policies of the following
types and minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Vendor Services Agreement Page 4 of 18
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made, and maintained for the duration of the
contractual agreement and for two (2) years following completion of services
provided. An annual certificate of insurance shall be submitted to City to
evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall name
City as an additional insured thereon, as its interests may appear.The term City
shall include its employees, officers,officials,agents,and volunteers in respect to
the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation (Right
of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in limits of
coverage shall be provided to City.Ten (10) days' notice shall be acceptable in
the event of non-payment of premium.Notice shall be sent to the Risk Manager,
City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to
the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in
the State of Texas. All insurers must have a minimum rating of A- V11 in the
current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
Vendor Services Agreement Page 5 of 18
(e) Any failure on the part of City to request required insurance documentation shall
not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any
work pursuant to this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES,RULES AND REGULATIONS.
Vendor agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules
or regulations, Vendor shall immediately desist from and correct the violation. Vendor agrees that it shall
abide by the City's Logo use policy and shall not use the City's logo, name, or reference the City unless
provided permission to do pursuant to the City's policy.
12. NON-DISCRIMINATION COVENANT.
Vendor, for itself, its personal representatives, assigns, subcontractors and successors in interest,
as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations
hereunder, it shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED
VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST,
VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND
CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY: To VENDOR:
City of Fort Worth Advising Generation Z, A Mentoring Program,
Attn: Valerie Washington, Assistant City Manager Non-profit organization in the state of Texas.
200 Texas Street Kristen Grant-Evuleocha, Founder
Fort Worth, TX 76 1 02-63 1 4 P.O. Box 77221
Facsimile: (817)392-8654 Fort Worth,Texas
With copy to Fort Worth City Attorneys Office at Email: management'ii:adrisinL)L�encrationz.coni
same address
Vendor Services Agreement Page 6 of 18
14. SOLICITATION OF EMPLOYEES.
Neither City nor Vendor shall, during the term of this Agreement and additionally for a period of
one year after its termination, solicit for employment or employ, whether as employee or independent
contractor, any person who is or has been employed by the other during the term of this Agreement,
without the prior written consent of the person's employer. Notwithstanding the foregoing,this provision
shall not apply to an employee of either party who responds to a general solicitation of advertisement of
employment by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or surrender
any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Vendor to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Vendor's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action, whether real or asserted,at law or in equity, is brought pursuant to this Agreement,venue for such
action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the
Northern District of Texas,Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
City and Vendor shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control, including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enetny, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a
part of this Agreement, and are not intended to define or limit the scope of any provision of this
Agreement.
21. REVIEW OF COUNSEL.
Vendor Services Agreement Page 7 of 18
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or Exhibits A, B,
and C.
22. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No amendment, modification,or extension of this Agreement shall be binding upon a party hereto
unless set forth in a written instrument,which is executed by an authorized representative of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A, B and C,contains the entire understanding and agreement
between City and Vendor,their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in
conflict with any provision of this Agreement.
24. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute one and the same
instrument.
25. WARRANTY OF SERVICES.
Vendor warrants that its services will be of a high quality and conform to generally prevailing
industry standards. City must give written notice of any breach of this warranty within thirty (30) days
from the date that the services are completed. In such event, at Vendor's option, Vendor shall either (a)
use commercially reasonable efforts to re-perform the services in a manner that conforms with the
warranty,or(b) refund the fees paid by City to Vendor for the nonconforming services.
26. IMMIGRATION NATIONALITY ACT.
City actively supports the Immigration & Nationality Act (INA) which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. Contractor shall
verify the identity and employment eligibility of all employees who perform work under this Agreement.
Contractor shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all
supporting employment eligibility and identity documentation for all employees, and upon request,
provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who
performs work under this Agreement. Contractor shall establish appropriate procedures and controls so
that no services will be performed by any employee who is not legally eligible to perform such services.
Contractor shall provide City with a certification letter that it has complied with the verification
requirements required by this Agreement. Contractor shall indemnify City from any penalties or liabilities
due to violations of this provision. City shall have the right to immediately terminate this Agreement for
violations of this provision by Contractor.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation, created, published, displayed, and/or produced in conjunction with the services provided
Vendor Services Agreement Page 8 of 18
under this Agreement(collectively, "Work Product"). Further,City shall be the sole and exclusive owner
of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product.
Ownership of the Work Product shall inure to the benefit of City from the date of conception, creation or
fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be considered a "work-made-for-hire" within the meaning
of the Copyright Act of 1976,as amended. If and to the extent such Work Product, or any part thereof, is
not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended,
Vendor hereby expressly assigns to City all exclusive right,title and interest in and to the Work Product,
and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other
proprietary rights therein, that City may have or obtain, without further consideration, free from any
claim, lien for balance due,or rights of retention thereto on the part of City.
28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf of the respective party, and that such binding authority has been granted by
proper order, resolution, ordinance or other authorization of the entity. This Agreement and any
amendment hereto, may be executed by any authorized representative of Vendor whose name, title and
signature is affixed on the Verification of Signature Authority Form, which is attached hereto as Exhibit
"C". Each party is fully entitled to rely on these warranties and representations in entering into this
Agreement or any amendment hereto.
29. CHANGE IN COMPANY NAME OR OWNERSHIP
Vendor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or
address change for the purpose of maintaining updated City records. The president of Vendor or
authorized official must sign the letter. A letter indicating changes in a company name or ownership must
be accompanied with supporting legal documentation such as an updated W-9, documents filed with the
state indicating such change, copy of the board of director's resolution approving the action, or an
executed merger or acquisition agreement. Failure to provide the specified documentation so may
adversely impact future invoice payments.
30. CONFIDENTIAL INFORMATION
Vendor acknowledges that CITY is a governmental entity and is subject to the Texas Public
Information Act("Act"). By executing this agreement, Vendor acknowledges that this agreement will be
publicly available on the CITY's website, and Vendor is therefore waiving any claim of confidentiality,
whether based in statute or the common law,to any and all materials contained as part of this agreement
including all documents and information referenced herein or attached hereto.
Vendor acknowledges that all records made in connection with Agreement are owned and the
sole property of the City. Within thirty days following the expiration or termination of this Agreement,
Vendor shall provide City with all participant materials and information and shall destroy any remaining
copies that Vendor may have. Vendor shall retain all financial information for the purposes of the Audit
provision herein.
31. LIMITATIONS ON SERVICES
Vendor Services Agreement Page 9 of 18
Payment for any services hereunder are specifically for those services included with
Exhibit A—Scope of Work. No portion of the Funds shall be used for any sectarian or religious
activity. Vendor retains its independence and may continue to carry out its mission, including
any religious activities, provided that is does not request reimbursement or payment for any
explicitly religious activities (including activities that involve overt religious content such as
worship, religious instruction, or proselytization), or in any other manner prohibited by law. If
Vendor engages in explicitly religious activities, they must be offered separately, in time or
location, from the programs or activities supported by the Funds. Vendor agrees that no religious
information or activities shall be present or included with any of the information or services
provided under or in connection with this Agreement.
(signature page follows)
Vendor Services Agreement Page 10 of 18
IN IV NESS WHEREOF, the parties hereto have executed this Agreement in multiples this
��" ' y of 2019.
ACCEPTED ND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of this
By, contract, including ensuring all performance and
Name: Valerie Washington reporting requirements.
Title: Assistant City Manager
Date:
By:
Name: Theresa Ewing
APPROVAL RECOMMENDED:
Title: Director—Municipal Court Services
I
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Title: By.
Name: o e
ATTEST: 'Title: ssi ity Attorney
CONTRA AUTHORIZATION:
M&C: N t Required
By ® '` 295:Not Required
N me: I r to
_ ............
Title: City*cretaryA� 2
� "
VENDOR: N- ........
Advising Generation Z, A Mentoring Program` ATTEST:
By: t_�t ,;� ,,+ - L. �.:;� � By: lrY,,»i
Name: Name: 'X�zcg
Title: C E u Title: It
Date:
[0FF1C1A;LR;]CITY SVendor Services Agreement , 1!lt
EXHIBIT A
SCOPE OF SERVICES
Proeratln Background and Goals:
Statement of the Court:truancy kids have trouble complete community.
Advising Generation Z, A Mentoring Program (AGZ) is a vital 501(c)(3) nonprofit organization in the state of
Texas. The organization attempts to moderate the negative impacts of indifference and lack of available social skill
services for the youth population of North Texas. We offer many opportunities for the reduction of negative
behaviors and activities among today's young adults through life skills training and character development. One of
the opportunities is an application called"AdvingGenz". City of Fort Worth Court 8 will be using the tab designed
just for them under Fort Worth—Truancy Court.
AGZ has recognized that being available to the students 24 hours 7 days a week is crucial to problematic issues that
may occur with our youth. "AdvingGenz" is an application that contains advice, lessons, events and more for
millennial and teens, who are needing additional support as they handle life's challenges. The app makes it easy for
students to document lessons, thoughts and concerns they have by providing them with a live journal that
automatically stores their notes on a private profile that they create and only AGZ Staff members has access to
viewing or editing.
Municipal Court will refer defendants to the program based on a judicial order as well as the attached referral sheet
(Exhibit D)
Vendor will provide the following.:
UNITt 1:Not an Outcast
Part 1 on June 17th
This releasing baggage session will allow students to listen and share personal stories about a time they felt
worthless,invisible, hurt or like an outcast.
Part 2 on June 2411
This session gives students the opportunity to address traumatic experiences that have affected them
emotionally.socially and economically,thus giving them permission to let go of the past.
UNIT 2: Healthy Relationship
Part I on July 8th
This session focuses on the human body and teaching girls,boys why it's important to have high
expectations when choosing to date.
Part 2 on July 15th
This session will discuss abstinence,common STD's amongst teens,emotional roller coaster of young love,
and teenage pregnancy.
UNIT 3:One Step Closer(Young Professional)
Part I on July 22nd
This session is designed to help students prepare for the next steps in their personal lives/educational
careers by learning how to use their community as a resource in order to become more self-sufficient.
Part 2 on July 29th
In this session students will learn how to utilize the internet,appropriate behavior,academic expectations.
and how to effectively combat stress.
Vendor Services Agreement—Exhibit A Page 12 of IS
UNIT 4: Mental Business Card (Power)
Part 1 on August 5th
This session focuses on why it's important to have high self-esteem,by teaching students to embrace their
differences and own who they are!
Part 2 on August 12th
This session gives students the opportunity to address real issues such as:abuse,bullying,shame,lack of
support and the negative impact of social media.
UNIT 5: Adults Have To Live Here Too
Part I on August 19th
This session assist students in in understanding the struggles of parenting and promotes respecting authority
figures,while allowing them to see why,certain rules are set in place to keep them safe.
Part 2 on August 26th
This session will help students strategize ways to restore their tarnished repetition,by accepting the
consequences for their actions and learning from their past mistakes.
UNIT 6:Infusing Empathy
Part I on September 9th
This series teaches students how tolerance and acceptance is an important part in obtaining their academic
and personal goals.
Part 2 on September l 6th
The students will gain an understanding on different forms of learning challenges,socio-economic status
and how important it is to be considerate of each other's feelings.
IN NO EVENT SHALL ANY PARTICIPANT BE REQUIRED TO MAKE ANY PURCHASES OR PAY
VENDOR FOR ANY SERVICES IN CONNECTION WITH THIS AGREEMENT.
Professional Services Agreement
Advising Generation Z,A Mentoring Program, (AGZ)Page 13 of 18
EXHIBIT B
PRICE SCHEDULE
Payments under this Agreement shall be as follows:
Date Amount
By July 5,2019 $4,256.01 This shall serve as pre-payment
for the first 75 referrals under
this a eement.
30 days following Accurate and $46.51 per participant referred Payment per participant shall
correct invoice during that invoice period. begin following the 75 h referral
referrals 76-I50
Vendor shall provide invoices on a weekly basis showing the number of referrals received that week
and cumulative of the entire Agreement up to that point.Vendor shall bill against the prepayment
and shall only begin requesting additional payment after 75 referrals have been made to Vendor;
for clarity,Vendor may only begin requesting additional payment for referrals 76-150.
The cost per participant is$46.51,which includes the following services or items to be provided by
Vendor to participants:
Item Unit/Description Unit Price Amount
Application Monthly Fee 3 $196.00 $588.00
Technical Design Video&Audio Installation 1 $1,600 $1,600.00
12 Lessons 12 $50 $600.00
Bic Round Ball point Pens 3 $6.99 $20.97
Mechanical Pencil-1 Dozen Refillable 6 $8.69 $52.14
Ink Cartridges Tricolor Pack of 3 3 $23.49 $70.47
Paper Ream of 500 sheets 3 $8.49 $25.47
Ink Cartridges Black 3 $27.49 $82.47
Netbrands Media Boys Wristbands 250 1 $197.50 $197.50
Netbrands Media Girls Wristbands 250 1 $205.00 $205.00
Snacks$5 per student 150 150 $5.00 $750.00
Lead Facilitator 4 hours Per Week $1,500.00
Assistant Facilitator 3 hours Per Week $1,200.00
Data Coordinator 6 hours Per Week $720.00
T-shirts$6.00 each 150 $6.00 $900.00
Total $8,512,02
Vendor Services Agreement—Exhibit B Page 14 of 18
Professional Services Agreement
Advising Generation Z,A Mentoring Program,(AGZ)Page 15 of 18
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
Vendor hereby agrees to provide City with independent audit basic financial statements, but also the fair
presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or
change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority. City is entitled to rely on any current executed Form until it receives a revised Form that has
been properly executed by Vendor.
1. Name: Y r
Position: �-
Si ature
2. Name: � m n, it
Position:Sc L rc.1 c�
Signature
3. Name:
Position:
Signature
Name: �,c .�zn (���� . F � id s•
S ature of President/CEO
Other Title:
Date: U h � /I `1
Vendor Services Agreement—Exhibit C Page 16 of 18
EXHIBIT D
REFERRAL FORM
i ^"u
Advising Generation Z - Truancy Court Referral
Referral Date: ", q- t��p �o „r er c, uuii-,
DOB:
Name: tee+
Case Number: -K or t_
Contact #: �jp �erg t -�axt.
Parent/Guardian Contact#: or rr, 7 .X
Email Address:
Please enter Truancy Period: Qz�- . Through Click or T i�
yV10A Regulations require that a youth be absent from school,ior a period of'10 Consecutive
school days.
2.Juvenile Case Manager:
Staff Name Contact Number Contact Email
c.r3�r r,se crr
3. Please enter required actions
Actions
Action 41: he:re
Action#2:
Action #:
Action 44 r nh s. ,,» : i
Action 45 Cy tar nert= c i e
4.OTHER: Any other ActivityiServices assigned?
eX,
S.Comments/additional information:
hear ,te
6. Electronic Staff Signature and date—Form must be signed and submitted to agency on same date.
Professional Services Agreement
Advising Generation Z,A Mentoring Program,(AGZ)Page 17 of 18
Please submit referral to:
Advising Generation Z Youth Program
Kristen Geez (214) 991-9353 lipstickready@advisinggenerationz.com
Or
Elizabeth Dawes (812) 212-1856 shepherdsofhealing@advisinggeneratioz.com
Professional Services Agreement
Advising Generation Z,A Mentoring Program,(AGZ)Page 18 of 18